October 2009 - council - lists.icann.org

Board Update for 8 Oct. Council meeting
by Denise Michel Oct. 8, 2009

Oct. 8, 2009

Dear Council Members, My flight schedule has unexpectedly changed and I will only be able to join tomorrow's Council call for the first 30 minutes. To ensure that you receive my "Board Upate," I have included a summary below. Regards, Denise The Board met on 30 Sept. and addressed the agenda items listed below. The resolutions and minutes from this meeting are not yet posted, but highlights of the Board's actions include: - As previously noted, Rosemary Sinclair, Raffik Dammak, and Debra Hughes were appointed as NCSG Council members; - Bylaw-prescribed structural review periods were changed from three to five years; - George Sadowsky was appointed to the Board's Nominating Committee Review Working; - Posting for public comment was approved for reports from the Board Review Working Group, the Nominating Committee Review Working Group and SSAC Review Working; - A recommendation for further analysis of Board remuneration was approved; - A lease for a Palo Alto, California ICANN office was approved; - Updates on the following issues were received: status of .YU (Yugoslavia) domain, the JPA Progress Report, Strategic Planning, IDNs, New gTLDs, GNSO Improvements/Restructuring, and New Constituency Applications, The Board meets next on 30 October in Seoul. An agenda has not yet been finalized. Regards, Denise Denise Michel ICANN Vice President Policy Development Board Meeting - Agenda 30 September 2009 1. Consent Agenda 1. Approval of Minutes from 27 August 2009 Special Board Meeting 2. Approval of Minutes from 12 September 2009 Special Board Meeting 3. From the Board Finance Committee 1. Approval of Technology Support Contractor Agreement 4. From the Structural Improvements Committee 1. Appointment of three NCSG GNSO Council 2. Approval of Change in Bylaws For Reviews from Three Years to Five 3. Appointment of George Sadowsky to Nominating Committee Review Working 4. Approval of Posting for Public Comment reports received from the Board Review Working Group, the Nominating Committee Review Working Group and SSAC Review Working 5. Approval of Recommendation of Board Review Working Group for the Board Governance Committee to undertake Further Analysis of Board Remuneration Main Board Meeting Main Board Meeting – For Action and Discussion 1. From the Board Finance Committee Approval of Lease for Palo Alto Office 2. Status Update on .YU (Yugoslavia) domain 3. JPA Progress Report 4. Strategic Planning – Follow on from Discussions at Retreat 5. Updates Heading into the Seoul Meeting 1. IDNs & New gTLDs – including Guidebook 2. GNSO Improvements & Restructuring 1. General - board submission paper 2. Status on Charters of New Constituencies 3. Implementation Recommendations Team for New gTLDs 6. Thanks to the CEO Search Committee Other Business 7. Executive Session 1. From Board Governance Committee 1. Slate for New Board Positions 2. From Board Compensation Committee 1. President & CEO Performance Matrix 2. Former President & CEO Performance Matrix 3. Ombudsman Performance Matrix, Compensation & Contract 3. Senior President – Management of Performance Matrix

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Fwd: NCAs joining a Constituency
by Avri Doria Oct. 8, 2009

Oct. 8, 2009

To my fellow council members, I believe that this responds to the CSG complaint against me. While it is unlikely that I will be faced with many more opportunities for voting in the council before the end of my term, I will no longer force myself to abstain from votes as of this point. I thank you for the opportunity to air this issue and to bring it to the Board's attention. a. Begin forwarded message: > From: "Roberto Gaetano" <roberto(a)icann.org> > Date: 8 October 2009 11:25:48 GMT+01:00 > To: "'Avri Doria'" <avri(a)acm.org> > Cc: <stimprov-comm(a)icann.org> > Subject: NCAs joining a Constituency > > Dear Avri, > As Chair of the Board's Structural Improvements Committee (SIC) I am > responding to your inquiry about restrictions on GNSO Council > Nominating Committee Appointees (NCA) joining Constituencies. The > Office of the General Counsel has confirmed that there are no > provisions in the current Bylaws that prevent you from joining a > Constituency. As such, your particular situation is not a matter for > Board involvement. > As the SIC considers improvements to our Nominating Committee's > responsibilities and processes, we will take into consideration the > issue of NCA affiliations/memberships as it applies to future NomCom > appointments. > Best regards, > Roberto > >

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Public comment periods extended to 22 November on Three Organizational Review reports
by Glen de Saint Géry Oct. 8, 2009

Oct. 8, 2009

Please note that the closing date for public comments has been extended to 22 November 2009 on all 3 Organizational reviews, as requested by members of the community, in order to allot more time for consultation after the Seoul meeting. The announcement is here http://www.icann.org/en/announcements/announcement-07oct09-en.htm Three Organizational Review reports have just been published for public comments and will be presented in Seoul; they are: · The NomCom review WG draft report (public comment box at http://www.icann.org/en/public-comment/#nomcom-review-2009) - the report presents the draft conclusions of the WG, and asks specific inputs on the key issue of the size and composition of the Committee. Public comments sent during the first two weeks of the consultation will be particularly appreciated because the WG expects to progress significantly in Seoul towards the finalization of the report. · The Board review WG draft final report (public comment box at http://www.icann.org/en/public-comment/#board-review-2009) - the report has concluded on all issues remaining outstanding in Sydney, and will be finalized after this very last round of consultation with the community. · The SSAC review draft report (public comment box at http://www.icann.org/en/public-comment/#ssac-review-2009) - the report presents the draft conclusions of the WG, and will be finalized after public comments. Marco Lorenzoni --------------------- ICANN Director, Organizational Review --------------------- Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Call for nominations for the position of GNSO Council Chair - update
by Glen de Saint Géry Oct. 7, 2009

Oct. 7, 2009

Dear Councillors, Bill Drake, a Non Commercial Stakeholder Group Council member, has duly nominated Olga Cavalli for the position of Council chair. http://gnso.icann.org/mailing-lists/archives/council/msg07545.html Tony Harris, a Commercial Stakeholder Group Council member, has duly seconded the nomination. http://gnso.icann.org/mailing-lists/archives/council/msg07553.html Olga Cavalli has accepted the nomination and will submit a candidacy statement in writing to the Council not later than 14 October 2009. Thank you, Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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FW: [council] NCA Assignments
by Rosette, Kristina Oct. 7, 2009

Oct. 7, 2009

To clarify: I communicated this information yesterday afternoon to one of the NCUC Councilors. I do not know when it was received by the NCSG point person. ________________________________ From: owner-council(a)gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Rosette, Kristina Sent: Wednesday, October 07, 2009 11:08 AM To: council(a)gnso.icann.org Subject: [council] NCA Assignments All, On behalf of the Commercial Stakeholder Group, I write to advise that Terry's preference to be assigned to the Non-Contracted Parties House is acceptable to us. I communicated this information yesterday to the NCSG point person on the issue. As no other SG has yet posted any assignment-related information, we are posting to the Council list in the hope of facilitating Council completion of the assignment process in the previously agreed upon timeframe. K

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RE: chair nomination
by Glen de Saint Géry Oct. 7, 2009

Oct. 7, 2009

Call for a second for this nomination: Forwarded From: William Drake [mailto:william.drake@graduateinstitute.ch] I'd like to nominate Olga Cavalli for GNSO chair. Thanks, Bill *********************************************************** William J. Drake Senior Associate Centre for International Governance Graduate Institute of International and Development Studies Geneva, Switzerland william.drake(a)graduateinstitute.ch www.graduateinstitute.ch/cig/drake.html ***********************************************************

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Questions on "GNSO Consultation: Rights Protection Mechanisms in New gTLDs"
by Rosette, Kristina Oct. 7, 2009

Oct. 7, 2009

Not unexpectedly, I have some questions, which I have listed below. (I am copying Kurt in the event that he or other ICANN staff is best placed to answer them.): 1. If the Board has sent the GNSO Council a letter that provides any further information, detail, instruction, or the like on this consultation, would someone please post that letter to this list? 2. If the Board has not yet sent such letter, does it still intend to do so? 3. If the Board does not intend to send such a letter, will it provide guidance/clarification to the GNSO as to: i) How will consensus be measured? A Council vote? Number of public comments? Number of signatories to public comments? Other (and, if so, what)? ii) What constitutes "consensus"? Unanimity? If not, what? iii) What is the default? In other words, what action will the Board take if the GNSO is unable to reach consensus? 4. If the Board will not/does not intend to provide guidance/clarifications on the points noted in 3(i)-(iii), who makes those decisions? It would be most helpful if answers to these questions/responses to these requests could be provided before or during our 8 October Council meeting. Many thanks. K

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Call for Nominations for GNSO Council Chair : Wednesday 7 October to Wednesday 21 October
by Glen de Saint Géry Oct. 7, 2009

Oct. 7, 2009

[To: council[at]gnso.icann.org] Dear Council Members, The call for nominations has been updated for clarity, though no substantive changes have been made since yesterday. The change involves clarifying that nominees must be members of the council at the time the election is held and not necessarily at the time that the nominations are made. This means that: - a current council member who will not be in the new council is not eligible to run for chair - an incoming council member who is not currently in the council is eligible to run for chair Only current GNSO Council members are eligible to make nominations and second nominations. Also clarified is the two part nature of the process. The entire nomination process lasts 2 weeks. (7 to 21 October 2009) - Week one is dedicated to council wide nominations - Week two is dedicated to each House's section of their single candidate from the pool of nominees. ----- - Pursuant to the ICANN bylaws http://www.icann.org/en/general/bylaws-amendments-27aug09.pdf 7. The GNSO Council shall select the GNSO Chair for a term the GNSO Council specifies, but not longer than one year. Each House (as described in Section 6 of this Article) shall select a Vice-Chair, who will be a Vice-Chair of the whole of the GNSO Council, for a term the GNSO Council specifies, but not longer than one year. The procedures for selecting the Chair and any other officers are contained in the GNSO Operating Procedures. In the event that the GNSO Council has not elected a GNSO Chair by the end of the previous Chair's term, the Vice- Chairs will serve as Interim GNSO Co-Chairs until a successful election can be held. - And to the GNSO Operating Procedures which will be approved before the elections: http://gnso.icann.org/drafts/draft-gnso-operating-procedures-24sep09-en.pdf http://gnso.icann.org/drafts/draft-gnso-operating-procedures-24sep09-en.doc 2.2 Officer Elections: Chair and Vice-Chairs The GNSO Council shall select the GNSO Chair and two Vice Chairs as follows: a. The GNSO Chair shall be elected by a 60 percent vote of both houses. b. Each house will be allowed one candidate for GNSO Council Chair. A candidate for GNSO Council Chair does not need to be a member of a house but must be a member of the GNSO Council. Should a Chair be elected outside the houses that Chair will be a non-voting Chair. i. All ballots will include the "none of the above" option. In the event that this option gets 60 percent of both houses, each house will commence a new nomination period of not longer than 15 days. The election will be rescheduled for no sooner than 30 days. ii. In the case of a tie the election will be rescheduled no sooner than 30 days. In the case of a second tie, each house will commence a new nomination period of not longer than 15 days. The election will be rescheduled for no sooner than 30 days. iii. The leading candidate will be defined as the one with the highest score. For each candidate, determine the percentage of vote received in each house; add these percentages to determine the score; the leader is the one with the higher score. (Maximum score equals 200.) iv. In case neither candidate reaches the 60 percent of both houses threshold, a second ballot will be held between the leader and "none of the above." v. If the single candidate does not reach the 60 percent of both houses threshold, then each house will commence a new nomination period of not longer than 15 days. The election will be rescheduled for no sooner than 30 days. c. Each house shall select a Vice Chair within their respective houses. d. A Chair and Vice Chair may not be elected from the same Stakeholder Group. e. The Chair or Vice Chair shall retain their votes in their respective houses. f. In the event that the GNSO Council has not elected a GNSO Council Chair by the end of the previous Chair's term, the Vice-Chairs will serve as Interim GNSO Co-Chairs until a successful election can be held. g. The Council shall inform the Board and the Community appropriately and post the election results on the GNSO website within 2 business days following the election. (Note: this is an interim procedure because the GNSO Operating Procedures are pending approval and currently submitted for public comment http://www.icann.org/en/public-comment/#gnso-operating-procedures-2009) -------------- A formal nomination period, for the election of GNSO Council chair for the period 28 October 2009 until the end of the 2010 Annual meeting is now open for two weeks from Wednesday, 7 October to Wednesday 21 October 2009, ending at 23:00 UTC. The process of nominations for GNSO Council chair is divided into TWO parts: Part 1: A council wide call for nominations from 7 - 14 October Part 2: A House specific process to determine the house candidate form the pool of nominees 15 - 21 October Part 1 _Council Wide Nominations for Council chair_ Wednesday 7 October 2009 to Wednesday 14 October 2009 at 23 UTC. All nominations should be accepted and seconded within the period 7 - 14 October 2009. Only GNSO Council members are eligible to make nominations and second nominations. Only GNSO Council members who will be in the newly seated council at the time of the election (28 October) may be nominated. Any council members who will be in that council may be nominated, even if they do not currently sit in the council and irrespective of House placement. Nominations and seconds should be sent to: gnso.secretariat [at] gnso.icann.org Nominations and seconds will be acknowledged and posted to the Council list. Nominees shall submit a candidacy statement in writing to the Council not later than 14 October 2009. Part 2 _Each House determines a Candidate_ After council wide nominations are closed, each house will be allowed to select one candidate for GNSO Council Chair from the pool of nominees. A candidate for GNSO Council Chair does not need to be a member of the house selecting the candidate. Should the non voting NCA be elected as chair he/she would be a non-voting chair. Each house must announce their chosen candidate by 21 October 2009 at 23 UTC. The two houses may, separately, select the same candidate from the nominee pool if they so wish. The candidates from each of the houses shall have the opportunity of meeting with Council Members at the GNSO Working Group sessions in Seoul on Saturday morning, 24 October 2009. (Proposed agenda: https://st.icann.org/gnso-council/index.cgi?agenda_24_oct_2009) B. PROPOSED SCHEDULE FOR THE VOTING For this election, the voting will take place at the public Council meeting in Seoul on Wednesday, 28 October 2009. Avri Doria, current GNSO Council chair, will serve as non-voting chair of the bicameral Council meeting on 28 October until such time as a new chair is elected, at which time the new chair will assume the chair responsibilities. If an absentee ballot is required to complete the chair's election, this will be a 24 hour ballot scheduled to end on 29 October. If no chair has been elected by the end of the Annual meeting on 30 October, the vice-chairs will assume the chair responsibilities as defined in the Bylaws and a runoff will be scheduled as determined in the Council Procedures. The winning candidate needs 60% of the votes of each house. The Council shall inform the Board and the Community appropriately and post the election results on the GNSO website within 2 business days following the election. In the event that the GNSO Council has not elected a GNSO Council Chair by the end of the previous Chair's term, the Vice-Chairs will serve as Interim GNSO Co-Chairs until a successful election can be held. Note: The Election of Vice chairs is house specific and will be defined elsewhere) Thank you very much. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Council Call
by Adrian Kinderis Oct. 6, 2009

Oct. 6, 2009

Glen et al, I will not be able to attend the Council call on Friday morning (Melbourne time). Adrian Kinderis

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See the New gTLD Program site today
by Karla Valente Oct. 6, 2009

Oct. 6, 2009

Dear GNSO, Please see the restructured New gTLD program site - http://www.icann.org/en/topics/new-gtld-program.htm The main focus is on content structure. We will be working on design in the coming months and align it with the direction the overall ICANN site is taking. Also note we are now on Twitter - NewgTLDsICANN. You can access it from the site. Also see the New gTLD factsheets now available in 8 languages. Please send me an e-mail if you have comments/suggestions. See you soon! Kind regards, Karla Valente Director of Communications and Product Services ICANN - Internet Corporation for Assigned Names and Numbers Direct: +1 310 301 3878 Mobile: +1 310 424 8631 Skype: kdlvalente 4676 Admiralty Way, Suite 300 Marina Del Rey, CA, 90292, USA ______________________________ PRIVACY AND CONFIDENTIALITY NOTICE The information contained in this communication is confidential and may be legally privileged. It is intended solely for the use of the individual or entity to whom it is addressed and others authorized to receive it. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution or taking action in reliance on the contents of the information is strictly prohibited. If you have received this message in error, please notify the sender immediately and destroy/delete the original transmission.

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