November 2010 - council - lists.icann.org

Meeting with the Board on Sunday in Cartagena
by Stéphane Van Gelder 29 Nov '10

29 Nov '10

As you all know, we are schedule for a working session with the Board on the Sunday in Cartanega. The session is one hour, from 14:30 to 15:30. This is a new format. This session with the Board is in addition to our traditional more "social" dinner event. As part of our meeting planning duties, Glen and I have been asked to provide an agenda for this meeting. So if people have topics they would like to discuss, please post them on the list asap or send them to the Council Chairs so that the agenda can be finalised. Thanks, Stéphane

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FW: Jeff Neuman - Statement of Interest
by Glen de Saint Géry 28 Nov '10

28 Nov '10

Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org From: Neuman, Jeff Jeff Neuman Statement of Interest I currently serve as the Vice President of Law & Policy for NeuStar, Inc., the domain name registry for the .biz and .us top-level domains. Neustar also provides back end registry services in support of Tralliance for the .travel gTLD, Telnic for the .tel gTLD, and for various ccTLDs, including Colombia. In this role, I am responsible for all legal and policy issues with respect Neustar's TLD registry and mobile registry lines of business as well as for various other non-registry lines of business. I do have access to Registry Sensitive information including some information about registrars. In addition, NeuStar may be pursuing new top-level domains both as a front end and as a back-end registry operator. Neustar also provides DNS services to existing ccTLDs, gTLDs and enterprises. As a representative elected to the GNSO Council by Registries Stakeholder Group (RySG), I am required by the Stakeholder Group's Articles of Operation to represent the views of those members and the full Stakeholder Group as applicable, not my own or Neustar's. In that regard, I will endeavor to always qualify any personal statements as such and will follow-up with the RySG to obtain their position. As a Vice President within NeuStar, I am in a senior leadership position and I do own a very small de minimus amount of equity. Neustar is a public company listed on the New York Stock Exchange under the ticker symbol "NSR". At this point in time, NeuStar does not own or have any interest in any domain name registrar, nor does any ICANN-accredited registrar have an ownership interest in Neustar (other than shares it may have acquired in the open public market). Neustar is not involved currently in any other constituency or stakeholder group other than the RySG within ICANN. Jeffrey J. Neuman Neustar, Inc. / Vice President, Law & Policy 46000 Center Oak Plaza Sterling, VA 20166 ________________________________ The information contained in this e-mail message is intended only for the use of the recipient(s) named above and may contain confidential and/or privileged information. If you are not the intended recipient you have received this e-mail message in error and any review, dissemination, distribution, or copying of this message is strictly prohibited. If you have received this communication in error, please notify us immediately and delete the original message.

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FW: GNSO Council Abstention Notification Form [#25]
by Ken Bour 27 Nov '10

27 Nov '10

Glen: This notification appears to be properly completed. Alas, it can be done! Ken From: owner-council(a)gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Glen de Saint Géry Sent: Saturday, November 27, 2010 11:42 AM To: GNSO Council Subject: [council] FW: GNSO Council Abstention Notification Form [#25] FYI Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org From: ICANN [mailto:no-reply@wufoo.com] Sent: mardi 23 novembre 2010 16:50 To: gnso.secretariat(a)icann.org Subject: GNSO Council Abstention Notification Form [#25] Name of Officer: * David Maher Officer Email Address: * dmaher(a)pir.org Date Prepared: * Tuesday, November 23, 2010 GNSO Organization: * Registries Stakeholder Group Officer Position or Title: * Chair Voting Remedy: * Temporary Alternate Reason(s) for or condition(s) leading to the remedy: * Caroline Greer has announced her resignation from the Registry (dot Mobi), and has asked for a temporary alternate to take her place on the Council until a permanent replacement can be elected. Specific subject(s)/measure(s)/motion(s)/action(s) of the Council for which the remedy is being exercised: * All actions of the Council from the date of appointment of the alternate. Date upon which the remedy will expire or terminate: [Note: may not exceed 3 months initially; may be renewed by sending an email with explanation to GNSO Secretariat] * Tuesday, February 22, 2011 Please identify the individual (cannot be a current GNSO Councilor) who will serve as the abstaining Councilor's Temporary Alternate. [Note: if not already published and available, a short bio and Statement/Disclosure of Interest should be prepared by the Temporary Alternate and delivered to the GNSO Secretariat in advance of any discussion or voting scheduled to take place]. * Jeff Neuman Temporary Alternate Email Address: * jeff.neuman(a)neustar.us

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FW: GNSO Council Abstention Notification Form [#25]
by Glen de Saint Géry 27 Nov '10

27 Nov '10

FYI Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org From: ICANN [mailto:no-reply@wufoo.com] Sent: mardi 23 novembre 2010 16:50 To: gnso.secretariat(a)icann.org Subject: GNSO Council Abstention Notification Form [#25] Name of Officer: * David Maher Officer Email Address: * dmaher(a)pir.org<mailto:dmaher@pir.org> Date Prepared: * Tuesday, November 23, 2010 GNSO Organization: * Registries Stakeholder Group Officer Position or Title: * Chair Voting Remedy: * Temporary Alternate Reason(s) for or condition(s) leading to the remedy: * Caroline Greer has announced her resignation from the Registry (dot Mobi), and has asked for a temporary alternate to take her place on the Council until a permanent replacement can be elected. Specific subject(s)/measure(s)/motion(s)/action(s) of the Council for which the remedy is being exercised: * All actions of the Council from the date of appointment of the alternate. Date upon which the remedy will expire or terminate: [Note: may not exceed 3 months initially; may be renewed by sending an email with explanation to GNSO Secretariat] * Tuesday, February 22, 2011 Please identify the individual (cannot be a current GNSO Councilor) who will serve as the abstaining Councilor's Temporary Alternate. [Note: if not already published and available, a short bio and Statement/Disclosure of Interest should be prepared by the Temporary Alternate and delivered to the GNSO Secretariat in advance of any discussion or voting scheduled to take place]. * Jeff Neuman Temporary Alternate Email Address: * jeff.neuman(a)neustar.us<mailto:jeff.neuman@neustar.us>

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Draft GNSO Council minutes 18 November
by Glen de Saint Géry 27 Nov '10

27 Nov '10

Dear Councilors, Attached please find the draft minutes of the GNSO Council meeting held on 18 November 2010. Please let me know if you would like any changes to be made. If no objections are received within 10 days, the minutes will be deemed to have been approved for posting on 3 December 2010 on page: http://gnso.icann.org/calendar/#nov Thank you very much. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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GNSO Council Public Meeting - Cartagena 8 December 2010, 14:00 COT (19:00 UTC)
by Glen de Saint Géry 27 Nov '10

27 Nov '10

GNSO Council Public Meeting - Cartagena https://st.icann.org/gnso-council/index.cgi?proposed_agenda_8_december_2010 8 December 2010, 14:00 COT (19:00 UTC) Reference to ICANN Schedule http://cartagena39.icann.org/node/15379 Proposed Agenda for the GNSO Council Public Meeting in Cartagena, 8 December 2010. Note that this agenda may be updated as more information becomes available so interested parties are encouraged to periodically check for the latest updates on the GNSO Council Workspace at https://st.icann.org/gnso-council/index.cgi?proposed_agenda_8_december_2010 As can be seen below, in addition to the Open Microphone at the end of the agenda, as possible throughout the meeting time will be allowed for audience participation. Meeting Times Coordinated Universal Time:19:00 UTC - see below for local times (11:00 Los Angeles,14:00 Cartagena 14:00 Washington DC, 19:00 London, 20:00 Brussels 9 December 2010 00:00 Karachi, 04:00 Tokyo, 06:00 Melbourne This agenda was established according to the GNSO Council Operating Procedures approved 5 August 2010 for the GNSO Council. http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Audiocast: English<http://stream.icann.org/getsemani-16-en.m3u> Chat Room: http://cartagena39.icann.org/chat/getsemani Remote Participation - High Bandwidth Audiocast: English<http://stream.icann.org/getsemani-64-en.m3u> Virtual Meeting Room http://icann.adobeconnect.com/ctg39-getsemani 1. Administrative Matters a. Roll call of Council members, noting alternates and proxies (Glen) b. Polling for Disclosures of Interest i. Per the GNSO Operating Procedures, Section 5.4, we are required to poll Councilors regarding "any direct or indirect interests that may affect a Relevant Party's judgment on an issue that is under review, consideration, or discussion" in this meeting. ii. Here is the definition provided in the procedures: "Disclosure of Interest: Relevant to a specific issue at a specific time. A written statement made by a Relevant Party of direct and indirect interests that may be commercial (e.g. monetary payment) or non-commercial (e.g. non-tangible benefit such as publicity, political or academic visibility) and may affect, or be perceived to affect, the Relevant Party's judgment on a specific issue." iii. The main issues for this meeting are: * GNSO Project Decision Making * Elections of Council Chair & Vice Chairs * New gTLD Applicant Guidebook * Joint New gTLD Applicant Support Recommendations * Final Report on Proposals for Improvements to the Registrar Accreditation Agreement * Joint IDN Working Group Recommendations re. New Top Level Domains * Recommendations re. Registration Abuse Policies * Joint DNS Security and Stability Analysis Working Group Charter * Whois & Internationalized Registration Data * GNSO Improvements b. Update any statements of interest c. Review/amend agenda d. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures: i. 18 November 2010 meeting minutes: http://gnso.icann.org/mailing-lists/archives/council/msg10104.html ii. Scheduled for approval on 3 December 2010 2. GNSO Project Decision Making a. Overview of weekend working session (Chuck Gomes?) b. Audience input c. Next steps 3. Elections of Council Chair & Vice Chairs a. Results of vice chair elections by houses (Glen de Saint Géry) b. Chair election i. Results (Glen de Saint Géry) ii. Next round of voting (if needed) iii. Next steps c. Seating of new chair (if possible)? d. Assignment of Nominating Committee Appointees (NCAs) i. Non-Contracted Party House: Olga Cavalli ii. Contracted Party House: Andrei Kolesnikov iii. Non-voting position: Carlos Dionisio Aguirre e. Election procedures i. Comments from Councilors ii. Status of OSC review of procedures * Need to define the chair and vice chair terms in the GNSO Operating Procedures iii. Audience input 4. New gTLD Applicant Guidebook a. Joint Applicant Support Working Group (JAS WG) i. Refer to JAS WG recommendations: http://www.icann.org/en/announcements/announcement-11nov10-en.htm ii. Refer to Motion to Extend the WG as amended and deferred in the 18 November Council meeting: https://st.icann.org/gnso-council/index.cgi?8_december_motions iii. Reading of the motion (Rafik Dammak) iv. Discussion * Council * Audience v. Vote (Note that absentee voting will not be allowed. b. Vertical Integration Policy Development Working Group (VI PDP WG) i. Refer to VI PDP WG Interim Report: http://gnso.icann.org/issues/vertical-integration/vi-interim-report-phase-i… ii. Refer to motion deferred from 18 November Council meeting: https://st.icann.org/gnso-council/index.cgi?8_december_motions * Reading of the motion (Stéphane Van Gelder) * Discussion - Council - Audience * Vote (Note that absentee voting does not apply.) c. Other New gTLD issues? 5. Joint IDN Working Group (JIG) Recommendations re. New Top Level Domains a. Refer to JIG working space: http://ccnso.icann.org/workinggroups/jiwg.htm b. JIG WG Status Report (Edmon Chung) http://ccnso.icann.org/workinggroups/jig-draft-final-report-22nov10-en.pdf c. Next steps d. Discussion * Council * Audience 6. Final Report on Proposals for Improvements to the Registrar Accreditation Agreement a. Refer to public comment site posted on 22 November with comments due by 21 January: Proposed Changes to Enhance ICANN's Registrar Accreditation Evaluation Process at http://www.icann.org/en/announcements/announcement-2-22nov10-en.htm. b. Overview (Margie Milam) http://gnso.icann.org/correspondence/final-report-raa-improvements-28oct10-… i. Weekend GNSO working session ii. Current status iii. Next steps c. Discussion * Council * Audience 7. Recommendations re. Registration Abuse Policies (RAP) a. Refer to Letter from the RAP Implementation Drafting Team (IDT): http://gnso.icann.org/correspondence/rap-idt-to-gnso-council-15nov10-en.pdf b. Thanks to the RAP IDT members and co-chairs Mikey O'Connor & Greg Aaron. c. Brief overview of weekend GNSO working session (Marika?) d. Discussion questions i. How and when should the GNSO handle RAP IDT recommendations that: * Had unanimous consensus? * Were identified as low hanging fruit? * Did not have unanimous consensus? ii. Should we develop an overall action plan in response to the RAP IDT proposed approach? e. Discussion * Council * Audience f. Next steps? 8. Joint DNS Security and Stability Analysis Working Group Charter a. Refer to draft charter: (insert link) b. Overview of draft charter (Julie Hedland) c. Refer to motion: https://st.icann.org/gnso-council/index.cgi?8_december_motions i. Reading of the motion (TBD) ii. Discussion * Council * Audience iii. Vote (Note that absentee voting does not apply.) d. Next steps 9. Whois & Internationalized Registration Data a. Whois Studies i. Status Report (Liz Gasster) ii. Council Discussion b. Internationalized Registration Data Working Group i. Refer to WG work space: https://st.icann.org/int-reg-data-wg/index.cgi?internationalized_registrati… ii. Status Report (Edmon Chung or Julie Headland) iii. Council Discussion c. Audience Input 10. GNSO Improvements a. Operations Steering Committee Report (Philip Sheppard?) b. Policy Process Steering Committee Report (Jeff Neuman) c. Staff Report (Rob Hoggarth) i. Constituency & Stakeholder Group Charters ii. GNSO Website iii. Other? d. Discussion * Council * Audience 11. Recognition & thanks for outgoing Councilors a. Non-Contracted Party House i. Commercial Stakeholder Group * Mike Rodenbaugh (Commercial Business Users Constituency) b. Contracted Party House i. Nominating Committee Appointee * Terry Davis ii. Registries Stakeholder Group * Edmon Chung * Caroline Greer * Chuck Gomes 12. Recognition & thanks for ICANN Staff support in 2010 a. Administrative Support * Glen de Saint Géry * Gisella Gruber-White b. Direct GNSO Policy Support * David Olive * Liz Gasster * Rob Hoggarth * Marika Konings * Karla Valente * Julie Hedland * Margie Milam * Ken Bour c. Dozens of other staff members from the ICANN executive team to liaisons to other SO and AC support personnel have also provided support to the GNSO. 13. Welcome to New Councilors a. Non-Contracted Party House ii. Commercial Stakeholder Group * John Berard (Commercial Business Users Constituency) b. Contracted Party House iii. Nominating Committee Appointee * Carlos Dionisio Aguirre iv. Registries Stakeholder Group * Ching Chiao * Jeff Neuman * TBD 14. Other Business 15. Open Microphone Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: 1. Create an Issues Report: requires an affirmative vote of more than 25% vote of each House or majority of one House; 2. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A): requires an affirmative vote of more than 33% of each House or more than 66% of one House; 3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 75% of one House and a majority of the other House ("GNSO Supermajority"); 4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation; 5. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority; and 6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded with respect to any contracting party affected by such contract provision. Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4) Members that are absent from a meeting at the time of a vote on the following items may vote by absentee ballot: 1. Initiate a policy development process; 2. Forward a policy recommendation to the Board; 3. Recommend amendments to the ICANN Bylaws; 4. Fill a position open for election. The GNSO Secretariat will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, or web-based interface. Absentee ballots must be submitted within 72 hours following the start of the meeting in which a vote is initiated, except that, in exceptional circumstances announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 days. There must be a quorum for the meeting in which the vote is initiated. ---------------------------------------------------------------------------- Local time between October and March, Winter in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 19:00 ---------------------------------------------------------------------------- California, USA (PST) UTC-8+0DST 11:00 Cartagena, Columbia (COT) UTC-5+0DST 14:00 New York/Washington DC, USA (EST) UTC-5+0DST 14:00 Buenos Aires, Argentina (ART) UTC-3+0DST 16:00 Rio de Janeiro/Sao Paulo Brazil (BRST) UTC-2+1DST 17:00 Dublin, Ireland (GMT) UTC+0DST 19:00 London, United Kingdom (BST) UTC+0DST 19:00 Darmstadt, Germany (CET) UTC+1+0DST 20:00 Paris, France (CET) UTC+1+0DST 20:00 Karachi, Pakistan (PKT) UTC+5+0DST 00:00 next day Hong Kong, China (HKT) UTC+8+0DST 03:00 next day Tokyo, Japan (JST) UTC+9+0DST 04:00 next day Melbourne,/Sydney Australia (EDT) UTC+10+1DST 06:00 next day ---------------------------------------------------------------------------- The DST starts/ends on last Sunday of March 2011, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Motion and Document Deadline - Tuesday 30 November 2010 for Council meeting on 8 December 2010
by Glen de Saint Géry 25 Nov '10

25 Nov '10

Dear Council members, As required in the GNSO Operating Procedures, motions and reports for consideration in the GNSO Council meeting on Wednesday, 8 December 2010 are due not later than 8 days in advance of that meeting, that is, Tuesday, 30 November 2010. Please note that the pending project list is posted at: http://gnso.icann.org/meetings/pending-projects-list.pdf This will be updated before the Council meeting in Cartagena. Please let me know if you have any questions. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Fwd: [soac-newgtldapsup-wg] Fwd: ALAC Moves to Renew JAS Charter
by Rafik Dammak 24 Nov '10

24 Nov '10

Hello Everyone, the motion to renew JAS charter was voted by At-large advisory committee and passed Regards Rafik ---------- Forwarded message ---------- From: Avri Doria <avri(a)acm.org> Date: 2010/11/24 Subject: [soac-newgtldapsup-wg] Fwd: ALAC Moves to Renew JAS Charter To: soac-newgtldapsup-wg(a)icann.org Well, while we are not yet fully chartered, we are now half way there. I thank ALAC for their support of our efforts a. Begin forwarded message: *From: *ICANN At-Large Staff <staff(a)atlarge.icann.org> *Date: *24 November 2010 11:56:28 GMT+01:00 *To: *Avri Doria <avri(a)acm.org>, Evan Leibovitch <evan(a)telly.org> *Cc: *"Gomes, Chuck" <cgomes(a)verisign.com>, Glen de Saint Géry < Glen(a)icann.org>, Karla Valente <karla.valente(a)icann.org>, David Olive < david.olive(a)icann.org>, ICANN At-Large Staff <staff(a)atlarge.icann.org>, " alac-announce(a)atlarge-lists.icann.org" < alac-announce(a)atlarge-lists.icann.org> *Subject: **ALAC Moves to Renew JAS Charter* Dear Avri, Dear Evan, The At-Large staff would like to inform you that the At-Large Advisory Committee moved to renew the charter of the Joint SO/AC Working group on support for new gTLD applicants. The motion was passed unanimously by the members of the ALAC at their monthly teleconference on 23 November 2010. You find the Motion to Renew the JAS Charter attached to this mail. The ALAC welcomes any comments the JAS may wish to make by reply. -- Regards, Nick Ashton-Hart, Heidi Ullrich, Matthias Langenegger, Gisella Gruber-White ICANN At-Large Staff email: staff at atlarge.icann.org

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FW: Cartagena Public Forum ; input requested
by Gomes, Chuck 24 Nov '10

24 Nov '10

I think some of the topics are pretty obvious but I welcome any input that Councilors have on this. Chuck -----Original Message----- From: Peter Dengate Thrush [mailto:peter.dengatethrush@icann.org] Sent: Tuesday, November 23, 2010 7:07 PM To: Gomes, Chuck; Chris Disspain; Louis Lee; Cheryl Langdon-Orr; Heather Dryden; Steve Crocker; Jun Murai Subject: Cartagena Public Forum ; input requested Dear Chairs, I'd be grateful for some comment on topics your organisations might like to have included on the agenda of the Public Forum for Cartagena. It would be helpful if you indicate the context of any proposed topics, including who is affected by the outcomes, and the timeframe in which decisions might have to be made. Note that new gTLD topics are provided for already by separate sessions. Many thanks - I look forward to seeing you in Colombia. regards Peter Dengate Thrush Chairman of the Board of Directors, Internet Corporation for Assigned Names and Numbers +64 4 4998959 (DDI) +64 21499888 (mobile) +64 4 4710672 (fax)

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Cartagena schedule change
by Stéphane Van Gelder 23 Nov '10

23 Nov '10

Councillors, Please note that we have had to change our schedule for Wednesday Dec 8. The meeting with the NomCom scheduled for 12 to 13:00 has had to be moved back to a 12:30 start. This will leave us less time in between this meeting, which will now end at 13:30 and our open Council meeting starting at 14:00. The change is unfortunate but has been imposed upon us by lack of available meeting space at 12. So the new time and venue is: 12:30 - 13:30 GNSO Council/NomCom Lunch meeting Barahona 1, Level 2 Stéphane

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