February 2010 - council - lists.icann.org

Please forward - policy webinar save the date announcement
by Glen de Saint Géry 06 Feb '10

06 Feb '10

================ Save the Date: Pre-Meeting Policy Briefing to get you up to speed Whether you plan to participate in the upcoming Nairobi meeting remotely or in person, you're invited to a quick reminder of the background and current status of each major policy issue currently under discussion in ICANN. The Policy Staff will provide a briefing on Thursday, 25 February, summarizing policy issues across the different ICANN Supporting Organizations. Attendees of the previous Policy Update session, held just before Seoul, reported that the session helped them crystallize their thinking on important issues and made them feel more fully informed as they participated in the international meetings. The Policy Staff will provide the upcoming briefing online at two times, to accommodate various timezones. Plan to join us for either of these duplicate sessions: 13.00 UTC (2200pm Seoul, 0000 Sydney, 0500am Marina del Rey, 0800 Washington, D.C.) or 19.00 UTC (0400 Seoul, 0600 Sydney, 1100 Marina del Rey, 1400 Washington, D.C. Full details will be sent later, including how to register in order to receive the Adobe Connect link and dial-in numbers. But for now, save the date!

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Deadline for Motions and Documents for 18 Feb Council Meeting
by Gomes, Chuck 04 Feb '10

04 Feb '10

Please remember that the deadline for Motions and Documents for 18 Feb Council Meeting is 10 Feb, 8 days before the meeting. Thanks

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GNSO Council Agenda 18 February 2010.
by Glen de Saint Géry 04 Feb '10

04 Feb '10

GNSO Council Agenda 18 February 2010. http://gnso.icann.org/meetings/agenda-18feb10-en.htm Wiki Reference: https://st.icann.org/gnso-council/index.cgi?proposed_agenda_18_february_2010 GNSO Council Agenda 18 February 2010. This agenda was established according to the GNSO Council Operating Procedures approved 28 October 2009 for the GNSO Council. http://gnso.icann.org/meetings/operating-procedures-revised-draft-clean-09o… For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Time 15:00 UTC See the following and http://www.timeanddate.com for other times: 07:00 PST; 09:00 CST; 10:00 EST; 12:00 Buenos Aires; 13:00 Brazil; 16:00 CET; 18:00 Moscow; 20:00 Pakistan; 23:00 Hong Kong; 00:00 Tokyo; 02:00 Melbourne. Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. Please click on the link to join the GNSO Council Adobe Connect room http://icann.na3.acrobat.com/gnsocouncil/ Please enter as a 'guest'. Item 1: Administrative matters (10 minutes) 1.1 Roll call of Council members 1.2 Update any statements of interest 1.3 Review/amend agenda 1.4. Note the status of minutes for the following Council meetings per the new Council Operating Procedures: * 28 January meeting - Approved on 10 February 2010 Item 2: Vertical Integration (VI) Policy Development Process (PDP) (15 minutes) 2.1 Refer to the motion passed on 28 January 2010<http://gnso.icann.org/resolutions/#201001> http://gnso.icann.org/resolutions/#201001 2.2 Charter Drafting Team volunteers : Berry Cobb, Mike Rodenbaugh - Business Constituency Brian Cute - Afilias gTLD Registries Stakeholder Group Tony Harris - ISPCP Constituency Avri Doria, Milton Mueller - Non Commercial Stakeholder Group Jeff Eckhaus, Jean-Christophe Vignes - Registrars Stakeholder Group Chuck Gomes - GNSO Council chair Olga Cavalli - NCA - GNSO Council vice-chair Stéphane van Gelder - Registrars Stakeholder Group - GNSO Council vice-chair ICANN Staff: Margie.Milam - Staff support, Liz Gasster, Marika Konings, Glen de Saint Géry, Gisella Gruber-White 2.3 Charter Drafting Team Status Report (Margie Milam) 2.4 Advance request for volunteers for the VI PDP WG 2.5 Next steps 2.5.1 Target date for recommended charter 1 March 2010 2.5.2 Council action on charter & official start of VI PDP WG: 10 March 2010 Item 3: Prioritization of GNSO work (5 minutes) 3.1 Status Report (Olga Cavalli) 3.2 Next steps? 3.3 Plans for Nairobi (Olga Cavalli) Item 4: Proposal for GNSO endorsement of Affirmation of Commitments (AoC) Review Team volunteers (25 minutes) 4.1 Refer to the Draft Proposal for Affirmation of Commitments (AoC) Review Teams http://www.icann.org/en/reviews/affirmation/affirmation-reviews-draft-propo… 4.2 Refer to the proposed procedures for GNSO endorsements of AoC Review Team volunteers GNSO Council Comments at (link tbd) 4.2.1 Overview (Bill Drake) 4.2.2 Discussion 4.2.3 Motion See motion on the Wiki https://st.icann.org/gnso-council/index.cgi?18_february_2010_motions 4.3.3 Next steps? Item 5: Nairobi Meeting Planning (25 minutes) 5.1 Refer to final GNSO meeting schedule http://gnso.icann.org/meetings/nairobi-agenda-18feb10-en.pdf 5.2 Overview of schedule (Stéphane van Gelder) 5.2.1 Discussion 5.2.2 Refer to proposed approach for joint GAC/GNSO meeting in Nairobi: (Insert url ) 5.2.2.1 Overview (Rosemary Sinclair) 5.2.2.2 Discussion 5.2.2.3 Suggestions for changes to the approach? 5.3 .Topics for joint GNSO/ccNSO lunch meeting 5.4 Topics for Board/Staff/GNSO dinner meeting 5.5 Open Council Meeting Agenda 5.5.1 Refer to proposed agenda 5.5.2 Discussion 5.5.3 Edits to the agenda Item 6: Status updates (10 minutes) 6.1 Questions/comments on written status updates sent in advance by leaders of Working Groups, Work Teams, staff projects, etc.? Status updates http://gnso.icann.org/meetings/notes-council-18feb10-en.htm Item 7: Any Other Business (10 minutes) 7.1 Item 8: The updated GNSO Project Status List (5 minutes) http://gnso.icann.org/meetings/pending-projects-list.pdf 8.1 Questions/comments? Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)<http://www.icann.org/en/general/bylaws.htm> 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than 25% vote of each House or majority of one House; b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A): requires an affirmative vote of more than 33% of each House or more than 66% of one House; c. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 75% of one House and a majority of the other House ("GNSO Supermajority"); d. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation; e. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority; and f. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded with respect to any contracting party affected by such contract provision. Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4)<http://gnso.icann.org/meetings/gnso-operating-procedures-clean-12nov09-en.p…> Members that are absent from a meeting at the time of a vote on the following items may vote by absentee ballot: a. Initiate a policy development process; b. Forward a policy recommendation to the Board; c. Recommend amendments to the ICANN Bylaws; d. Fill a position open for election. The GNSO Secretariat will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, or web-based interface. Absentee ballots must be submitted within 72 hours following the start of the meeting in which a vote is initiated, except that, in exceptional circumstances announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 days. There must be a quorum for the meeting in which the vote is initiated. (07:00 Los Angeles, 10:00 Washington DC, 15:00 London, 16:00 Brussels, 02:00 Melbourne, next day) ---------------------------------------------------------------------------- Local time between October and March, Winter in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 15:00 ---------------------------------------------------------------------------- California, USA (PST) UTC-8+0DST 07:00 Cedar Rapids, USA (CST) UTC-6+0DST 09:00 New York/Washington DC, USA (EST) UTC-5+0DST 10:00 Buenos Aires, Argentina UTC-3+0DST 12:00 Rio de Janeiro/Sao Paulo Brazil UTC-2+1DST 13:00 Dublin, Ireland (GMT) UTC+0DST 15:00 Darmstadt, Germany (CET) UTC+1+0DST 16:00 Paris, France (CET) UTC+1+0DST 16:00 Moscow, Russian Federation (MSK) UTC+3+0DST 18:00 Karachi, Pakistan UTC+5+0DST 20:00 Hong Kong, China UTC+8+0DST 23:00 Tokyo, Japan UTC+9+0DST 00:00 Melbourne,/Sydney Australia (EDT) UTC+10+1DST 02:00 (next day) ---------------------------------------------------------------------------- The DST starts/ends on last Sunday of March 2010, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Nairobi hotel
by Alan Greenberg 04 Feb '10

04 Feb '10

For those GNSO Councillors who are funded by ICANN, can you tell me which hotel the GNSO has been put in? Thanks, Alan

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Reminder: Call for Applicants for the Position of Volunteer Review Team Member
by Glen de Saint Géry 04 Feb '10

04 Feb '10

http://www.icann.org/en/announcements/announcement-03feb10-en.htm Call for Applicants for the Position of Volunteer Review Team Member Two Weeks Remain Before Application Deadline 3 February 2010 ICANN reminds interested individuals that February 17th 2010, midnight UTC is the application deadline for the position of volunteers Review Team Members representing a Supporting Organization or Advisory Committee for the 'Accountability and Transparency' review which is called on by the Affirmation of Commitments. A paper introducing draft proposals [PDF, 617K] http://www.icann.org/en/reviews/affirmation/affirmation-reviews-draft-propo… dedicated to the organization of the review processes is available online for public comments until February 10th 2010. The reviews will be performed by review teams composed of volunteer community members representing the relevant Supporting Organizations and Advisory Committees of ICANN. Please download the full text of the Call for Applicants [PDF, 73K] http://www.icann.org/en/reviews/affirmation/call-for-applicants-11jan10-en.… which contains further information and instructions for interested applicants. Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Publication of Three Review Working Group Final Reports
by Glen de Saint Géry 04 Feb '10

04 Feb '10

Publication of Three Review Working Group Final Reports http://www.icann.org/en/announcements/announcement-2-03feb10-en.htm 3 February 2010 ICANN is pleased to announce that the following review working group final reports have been published: The Board review WG Final Report<http://www.icann.org/en/reviews/board/board-review-final-26jan10-en.pdf> [PDF, 116K] http://www.icann.org/en/reviews/board/board-review-final-26jan10-en.pdf The SSAC review WG Final Report<http://www.icann.org/en/reviews/ssac/ssac-review-wg-final-report-29jan10-en…> [PDF, 282K] http://www.icann.org/en/reviews/ssac/ssac-review-wg-final-report-29jan10-en… The Nominating Committee review WG Final Report<http://www.icann.org/en/reviews/nomcom/nomcom-review-finalization-wg-final-…> [PDF, 361K] http://www.icann.org/en/reviews/nomcom/nomcom-review-finalization-wg-final-… The draft versions of these reports were presented at the ICANN meeting in Seoul. Comments received during the presentations and the subsequent public comment sessions were taken into account by the respective WGs when drawing up their final recommendations to the Board. The reports have been forwarded to the ICANN Board Structural Improvements Committee with a view to issuing recommendations to the Board on implementation activities. Translation of these documents in will be available soon. Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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FW: [gnso-vi-feb10] Vertical Integration PDP Charter Drafting Team members
by Gomes, Chuck 04 Feb '10

04 Feb '10

Please see the list of volunteers for the 'Vertical Integration PDP Charter Drafting Team' as of today. It looks to me like it is a very representative group. I think all SGs and the NCAs are represented and all Constituencies except for the IPC. We also do not have anyone from the ALAC. Any new members should be identified as quickly as possible because online work has already begun. Chuck ________________________________ From: owner-gnso-vi-feb10(a)icann.org [mailto:owner-gnso-vi-feb10@icann.org] On Behalf Of Stéphane Van Gelder Sent: Wednesday, February 03, 2010 5:59 PM To: Glen de Saint Géry Cc: Gnso-vi-feb10(a)icann.org Subject: Re: [gnso-vi-feb10] Vertical Integration PDP Charter Drafting Team members Thanks Glen. Stéphane Le 3 févr. 2010 à 23:55, Glen de Saint Géry a écrit : Dear All, The current subscribers to the Vertical Integration PDP Charter Drafting Team mailing list are: Olga Cavalli - NCA - GNSO Council vice-chair Berry Cobb - Business Constituency Brian Cute - gTLD Registries Stakeholder Group - Afilias Avri Doria - Non Commercial Stakeholder Group Chuck Gomes - GNSO Council chair Tony Harris - ISPCP Constituency Milton Mueller - Non Commercial Stakeholder Group Stéphane van Gelder - Registrars Stakeholder Group - GNSO Council vice-chair ICANN Staff Margie.Milam - Staff support Liz Gasster Marika Konings Glen de Saint Géry Gisella Gruber-White Please let me know who else should be added to the mailing list. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Questions for Council from IRTP-B WG
by Tim Ruiz 03 Feb '10

03 Feb '10

During the last IRTP-B PDP WG meeting the following two issues came up and I was asked to verify/clarify with Council: 1. The wording of the charter and charter questions for IRTP-B does not explicitly state that the WG may make "policy" recommendations. The charter states, "The Working Group shall consider the following questions as outlined in the issues report and make recommendations to the GNSO Council:" The WG would like to confirm that it is within the charter to make actual "policy" recommendations. I believe that was intended since this is an actual PDP. 2. In discussions of questions a) and b) (see below) the WG feels that the issue raised in number 8 of IRTP-D (see below) may come into play. Is it acceptable if resultant recommendations from IRTP-B touch on or even address number 8 of IRTP-D? I believe it is. The previous PDP for IRTP-A resulted in recommendations to push a couple of issues off as more appropriate for a later PDP. I see no reason for the reverse not to happen when appropriate. Please let me know if there is any disagreement with either of the above conclusions on my part, or if you feel more than a list discussion is necessary before responding to the WG. REFERENCES: Questions a) and b) of the IRTP-B charter: a) Whether a process for urgent return/resolution of a domain name should be developed, as discussed within the SSAC hijacking report (http://www.icann.org/announcements/hijacking-report-12jul05.pdf); see also (http://www.icann.org/correspondence/cole-to-tonkin-14mar05.htm); b) Whether additional provisions on undoing inappropriate transfers are needed, especially with regard to disputes between a Registrant and Admin Contact (AC). The policy is clear that the Registrant can overrule the AC, but how this is implemented is currently at the discretion of the registrar; Complete IRTP-B charter is near the bottom of the IRTP-B WG wiki: https://st.icann.org/irtp-partb/index.cgi Number 8 of IRTP-D: 8. Whether additional provisions should be included in the TDRP (Transfer Dispute Resolution Policy) on how to handle disputes when multiple transfers have occurred. IRTP Issues PDP Recommendations: http://gnso.icann.org/drafts/transfer-wg-recommendations-pdp-groupings-19ma… Tim

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Revised Draft GNSO Council minutes 28 January 2010
by Glen de Saint Géry 03 Feb '10

03 Feb '10

Dear Councillors, Attached please find the revised draft minutes of the GNSO Council meeting on 28 January 2010. Two changes have been made: - Mary Wong has been added to the list of attendees. - In Item 2: Decision regarding initiation of a PDP about vertical separation of Registries and Registrars The following paragraph has been added at the end of the voting at the request of Wolf-Ulrich Knoben: "During the discussion the ISPCP representative pointed out that a PDP at this time could jeopardize the implementation process for new gTLDs. Therefore the GNSO council should decline a PDP initiation at this time and should reevaluate whether to initiate a PDP on the topic of vertical integration after the launch of the initial round of New gTLD applications." Please let me know if you would like any other changes to be made. If no comments are received, these minutes will be published, as approved on the website on page: http://gnso.icann.org/calendar/index.html#jan on Wednesday, 10 February 2010. Please let me know if you have any questions. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Agenda and Collateral Deadline for Nairobi
by Glen de Saint Géry 03 Feb '10

03 Feb '10

Forwarded Message from Chuck Gomes - GNSO Council Chair Subject: Agenda and Collateral Deadline for Nairobi Please note the following important deadline for posting of agendas and collateral materials for the ICANN Nairobi meetings. "Mon, 15 Feb Schedule completed and posted online. This means that by this time we need to be able to post the information which the Board-adopted Document Deadline Policy requires for every session, including agendas and collateral materials. Schedule will include details of remote participation options available for all sessions on the schedule. It is to the benefit of everyone that materials for meetings, especially full agendas, are available and published by the deadline. This helps attendees - both remote and in person - decide whether or not to attend; it also helps those who will attend prepare for the sessions. After the 15th February: Any additions of sessions, or changes of session dates and times, must go through a change management process, which we are still working on internally." To meet this deadline and allow time for posting, GNSO meeting agendas and materials associated with the agendas must be submitted to the GNSO Secretariat (Glen de Saint Géry, glen(a)icann.org<mailto:glen@icann.org>) not later than Friday, 12 February. I fully understand the challenges of this because our work will be ongoing beyond 12 February and our agendas will be impacted by the ongoing work. In cases where your ongoing work may impact the agenda, please create your agenda to be flexible enough to accommodate your needs while at the same time providing sufficient information to those who may want to know what the meeting is about. Regarding any collateral materials associated with your meetings. note that it must be posted at the same time as the agenda if any action by the GNSO Council is expected in Nairobi. This requirement should not restrict us from posting documents at a later time if they are simply for information and preliminary discussion purposes. Let me use the GNSO Improvements Communications and Coordination Work Team (CCT) as an example. My understanding is that they are very close to producing recommendations for GNSO website improvements for consideration by the OSC and ultimately by the Council. For the Council to act on those recommendations, the recommendations document produced by the CCT and approved by the OSC would need to be publicly posted not later than 15 February. If the OSC approves the recommendations after 15 February, the recommendations could be posted after 15 February and discussed by the Council in Nairobi, but no action could be taken. Finally, please note that changes of meeting dates and times after 15 February are strongly discouraged. If they are unavoidable, they will have to go through a yet-to-be finalized change management process. I hope this information is clear. If not, please let me know right away. And please send agenda and collateral information to Glen as described above not later than Friday,12 February. Thanks in advance for your coooperation. Chuck Gomes ________________________________ From: Glen de Saint Géry [mailto:Glen@icann.org] Sent: Wednesday, February 03, 2010 8:53 AM To: Gomes, Chuck; Stéphane Van Gelder; Olga Cavalli Cc: Glen de Saint Géry Subject: FW: Updated Nairobi Meeting Deadlines Importance: High FYI Glen From: owner-icann-staff(a)icann.org [mailto:owner-icann-staff@icann.org] On Behalf Of Tanzanica S. King Sent: mercredi 3 février 2010 14:27 To: ICANN Staff Subject: [icann-staff] Updated Nairobi Meeting Deadlines Importance: High Dear Staff: It has come to my attention that the scheduling deadlines for Nairobi do not meet the document deadlines recently adopted by the Board. Revised deadlines are available below. My apologies that the first email was not correct. Fri, 5 Feb Meeting Requirement Forms due, submit your forms online at http://icann.wufoo.com/forms/meeting-requirements-form/. Form details will include preferred session date, start and end time, session title, session classification, and other related information on or before this date so the staff can enter these details into the scheduling database. Fri, 12 Feb Draft Schedule Review Meeting - Internal Mon, 15 Feb Schedule completed and posted online. This means that by this time we need to be able to post the information which the Board-adopted Document Deadline Policy requires for every session, including agendas and collateral materials. Schedule will include details of remote participation options available for all sessions on the schedule. It is to the benefit of everyone that materials for meetings, especially full agendas, are available and published by the deadline. This helps attendees - both remote and in person - decide whether or not to attend; it also helps those who will attend prepare for the sessions. After the 15th February: Any additions of sessions, or changes of session dates and times, must go through a change management process, which we are still working on internally. There are many disadvantages to everyone with late changes of this kind - getting the word out to participants is difficult, meetings arranged on short notice may inconvenience attendees who have arranged other meetings for the same time, it is difficult to make logistical arrangements, etc. WHAT MUST BE POSTED BY 15th FEBRUARY?: With respect to the deadline of the 15th, the document deadline policy adopted by the Board in Seoul provides, amongst other things, that: "The Board has approved a single deadline for international public meetings of 15 working days before the official opening of the meeting. Working days are defined as weekdays, with a calendar week representing five working days. Public holidays are not treated as exceptions. The first day of the meeting is the one on which the opening ceremony is held. The document deadline relates to the time at which the documentation is available for public review and download. Executive Meeting agendas The document deadline applies to meeting agendas. Meeting agendas are defined as an overview of all public sessions taking place within the conference venue, both in the days before the official opening ceremony and after the final Board meeting. That overview should include: * a breakdown of topics to be discussed * a list of speakers/panellists split up according to relevant subject * an explanation of the session's goals and expected outcomes * hyperlinks to relevant documentation. Please feel free to contact me if you have any questions. Tanzanica S. King Communications and Publications Manager ICANN 4676 Admiralty Way | Suite 330 Marina del Rey, CA 90292 USA tel +1 310 823 9358 | fax +1 310 823 8649 http://icann.org

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