December 2011 - council - lists.icann.org

Whois RT final report
by Stéphane Van Gelder 08 Dec '11

08 Dec '11

Councillors. You have no doubt seen this announcement on the publication of the Whois Review Team's final report: http://www.icann.org/en/announcements/announcement-05dec11-en.htm Although the report itself is long, I would encourage you to read the 11-page exec summary, or at least the recommendations summarized from page 7 onwards. The GNSO has already, and can expect to continue working on WHOIS, so the W RT's recommendations should be known to us. Thanks, Stéphane Van Gelder Directeur Général / General manager INDOM Group NBT France ---------------- Head of Domain Operations Group NBT

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ICANN Board meeting agenda for 8 Dec 2011
by Bruce Tonkin 08 Dec '11

08 Dec '11

From: http://www.icann.org/en/minutes/agenda-08dec11-en.htm Agenda for ICANN Special Board Meeting 8 December 2011 Consent Agenda 1.Minutes of 22 October 2011 ICANN Regular Board Meeting 2.Minutes of 28 October 2011 ICANN Regular Board Meeting 3.Minutes of 28 October 2011 ICANN Annual Organizational Board Meeting 4.ccNSO Amendment to the Fast Track Implementation Plan 5.New Annex A/GNSO Policy Development Process 6.Changes to SSAC Membership Main Agenda 2.ATRT Recommendation 5: Board Compensation a. Change to Conflict of Interest Policy b. Change to Bylaws c. Recommendation of Independent Valuation Expert d. Implementation 3.New gTLDs: a. Board Member Rules on Conflicts of Interest for New gTLDs b. Applicant Support c. Batching 4.CEO Report 5.Any Other Business 6.Executive Session

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An Outreach motion for our upcoming meeting
by john＠crediblecontext.com 07 Dec '11

07 Dec '11

All, The attached is offered for consideration at our meeting on December 15. Cheers, Berard

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Senate hearing on new gTLDs
by Stéphane Van Gelder 07 Dec '11

07 Dec '11

All, in preparation for the upcoming meeting and finalizing the agenda, it occurred to me that it might be useful for the Council to be updated by Kurt or a member of his team on the senate hearing on new gTLDs that is happening tomorrow (http://commerce.senate.gov/public/index.cfm?p=Hearings&ContentRecord_id=22f…). I'm sure the Council, as originator of the PDP that let to new gTLDs, would appreciate an update. Before asking Kurt to do this (his schedule is crazy at the moment), do you concur and is this something you would like? Stéphane

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EBERO RFI Q&A Published
by Glen de Saint Géry 07 Dec '11

07 Dec '11

http://www.icann.org/en/announcements/announcement-29nov11-en.htm EBERO RFI Q&A Published 29 November 2011 On 16 November 2011, ICANN held a teleconference with potential respondents to the Emergency Back-End Registry Operator Request for Information (EBERO RFI). Potential respondents submitted questions to ICANN. Here are the questions and answers<http://www.icann.org/en/documents/rfps/ebero-rfi-qanda-29nov11-en.pdf> [PDF, 411 KB] that may help all the respondents to better prepare the RFIs. The EBERO is designed to be activated should a registry operator require assistance to sustain critical registry functions for a period of time, or in the case of transition for one registry operator to another. ICANN is looking forward to receiving comprehensive information from the potential EBERO candidates. The RFI deadline has been extended to 5 December 2011 - 5:00PM Pacific Time. Please direct your information to ebero(a)icann.org<mailto:ebero@icann.org>. Responses after the deadline will not be considered. For additional information regarding the RFI, please see: http://www.icann.org/en/announcements/announcement-2-14sep11-en.htm Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org

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RAA Negotiations Community WIKI
by Glen de Saint Géry 07 Dec '11

07 Dec '11

http://www.icann.org/en/announcements/announcement-02dec11-en.htm RAA Negotiations Community WIKI 2 December 2011 In Dakar, ICANN announced the commencement of negotiations with representatives of the Registrar Stakeholder Group to amend the Registrar Accreditation Agreement (RAA). These negotiations are actively underway, and aim to produce amendment topics to enhance registrant protection and DNS stability for consideration at the Costa Rica Meeting. To promote transparency and timely communications, ICANN has created a dedicated Wiki to describe the communications plan, publish regular status updates on the amendment topics under consideration, and provide comment opportunities to the broader ICANN community. For the latest developments on these important negotiations, click on the link below: https://community.icann.org/display/RAA Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org

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WHOIS Policy Review Team Draft Report - Public Comment open
by Glen de Saint Géry 07 Dec '11

07 Dec '11

http://www.icann.org/en/announcements/announcement-05dec11-en.htm WHOIS Policy Review Team Draft Report Comment Period Deadlines (*) Important Information Links Public Comment Box<http://www.icann.org/en/public-comment/whois-rt-draft-final-report-05dec11-…> Open Date: 5 December 2011 To Submit Your Comments (Forum)<mailto:whois-rt-draft-final-report@icann.org> Close Date: 18 March 2012 Time (UTC): 23:59 View Comments Submitted<http://forum.icann.org/lists/whois-rt-draft-final-report/> Section I: Description, Explanation, and Purpose The WHOIS Policy Review Team, constituted under ICANN's Affirmation of Commitments with the U.S. Department of Commerce, publishes its Draft Report and Recommendations for public comment. In addition to general comments and feedback, the Review Team seeks comment on the following issues: * Acceptable timeframes for ICANN to implement the Review Team's recommendations; * Particular ICANN departments, staff or supporting organizations which ought to be tasked with particular recommendations, with some explanation; * Input on all Recommendations, including Recommendation 17 in which two variations of scope are presented for the "common interface" recommendation; * Input on effective and efficient mechanisms for monitoring ICANN's progress in implementing the final Recommendations between completion of this Report and start of the next WHOIS Policy Review Team; and * Additional input and notes. Section II: Background Over its year of work, the WHOIS Policy Review Team engaged in extensive outreach to communities within and outside of ICANN. The Report draws from the fact-finding, comments and analysis conducted by a law enforcement questionnaire circulated by the Serious Organized Crime Agency (SOCA) of the UK, a survey of international Internet users conducted by Atlanta-based User Insight, and extensive outreach to all Supporting Organizations and Advisory Committees via public comment periods, public forums and individual meetings. Section III: Document and Resource Links Translations of the Draft Report and Recommendations report will be provided. * The full WHOIS Policy Review Team Report and Recommendations runs 90 pages, and can be found here: http://www.icann.org/en/reviews/affirmation/whois-rt-draft-final-report-05d… [PDF, 1.04 MB] * An Executive Summary provides an overview of the Review Team's main findings and all recommendations: http://www.icann.org/en/reviews/affirmation/whois-rt-draft-final-report-exe… [PDF, 297 KB] * Appendices can be found here (to be published by 12 December). Please refer to the WHOIS Policy Review Team's public wiki for more information: https://community.icann.org/display/whoisreview/WHOIS+Policy+Review+Team Section IV: Additional Information The Review Team also will present its Draft Report and Recommendations in upcoming Webinars (dates to be announced) and will hold a public forum at the March 2012 ICANN meeting in Costa Rica. Given that the Report and Recommendations are extensive, and carry implications for many areas of ICANN and communities within and outside of ICANN, the Public Comment period will remain open through the end of the ICANN Costa Rica meeting, until 18 March 2012. The WHOIS Policy Review Team's Final Report and Recommendations will be published by 30 April 2012. Staff Contact: Olof Nordling Email: olof.nordling(a)icann.org<mailto:olof.nordling@icann.org?subject=More%20information%20on%20the%20WHOIS%20Policy%20Review%20Team%20Draft%20Report%20public%20comment%20period> Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org

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Proposed dates for GNSO Council meetings January-June 2012
by Glen de Saint Géry 07 Dec '11

07 Dec '11

Dear Councillors, Please find the dates for the GNSO Council meetings through until June 2012, as well as the due date for documents and motions to be published for the meetings, set out below and on page: http://gnso.icann.org/calendar/index-2012.htm. 8 February Motions and Documents due for GNSO Council Meeting 16 February 16 February GNSO Council Teleconference 15:00 UTC 6 March Motions and Documents due for GNSO Council Meeting 14 March 14 March, GNSO Council Public meeting San Jose, Costa Rica 14:00 -local time (20:00 UTC) 4 April Motions and Documents due for GNSO Council Meeting 12 April 12 April GNSO Council Teleconference 11:00 UTC 2 May Motions and Documents due for GNSO Council Meeting 10 May 10 May GNSO Council Teleconference 15:00 UTC 30 May Motions and Documents due for GNSO Council Meeting 7 June 7 June GNSO Council Teleconference 20:00 UTC 19 June Motions and Documents due for GNSO Council Meeting 27 June 27 June, GNSO Council Public meeting Prague 14:00 -local time (12:00 UTC) Please remember that if you cannot attend a meeting please notify the Secretariat before the meeting and refer to the Gnso operating Procedures http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf 4.6 Proxy Voting 4.7 Temporary Alternate A proxy vote can be provided using the form that has to be completed by an officer of your Constituency or Stakeholder Group and which can be found on the home page in the gray box: GNSO Council Abstention Notification Form http://gnso.icann.org/council/abstention-notification-form-en.htm Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Fwd: ICANN / Budget FY13 / SO-AC request process and template
by Stéphane Van Gelder 06 Dec '11

06 Dec '11

Councillors, FYI. Stéphane Van Gelder Directeur Général / General manager INDOM Group NBT France ---------------- Head of Domain Operations Group NBT Début du message réexpédié : > De : "Xavier J. Calvez" <xavier.calvez(a)icann.org> > Objet : ICANN / Budget FY13 / SO-AC request process and template > Date : 5 décembre 2011 21:23:40 HNEC > À : Marilyn Cade <marilynscade(a)hotmail.com>, Chris Chaplow <chris(a)andalucia.com>, "gchynoweth(a)dyn.com" <gchynoweth(a)dyn.com>, "ocl(a)gih.com" <ocl(a)gih.com>, Lesley Cowley <lesley(a)nominet.org.uk>, "raul(a)lacnic.com" <raul(a)lacnic.com>, Heather Dryden <heather.dryden(a)ic.gc.ca>, "paf(a)cisco.com" <paf(a)cisco.com>, "robin(a)ipjustice.org" <robin(a)ipjustice.org>, Byron Holland <byron.holland(a)cira.ca>, "tonyarholmes(a)btinternet.com" <tonyarholmes(a)btinternet.com>, "k.komaitis(a)strath.ac.uk" <k.komaitis(a)strath.ac.uk>, "dmaher(a)pir.org" <dmaher(a)pir.org>, Roelof Meijer <Roelof.Meijer(a)sidn.nl>, "junsec(a)wide.ad.jp" <junsec(a)wide.ad.jp>, "asterling(a)aamc.org" <asterling(a)aamc.org>, "Metalitz, Steven" <met(a)msk.com>, "stephane.vangelder(a)indom.com" <stephane.vangelder(a)indom.com> > Cc : Juan Ojeda <juan.ojeda(a)icann.org>, Aba Diakite <aba.diakite(a)icann.org>, Janice Douma Lange <janice.lange(a)icann.org>, Robert Hoggarth <robert.hoggarth(a)icann.org>, Julie Hedlund <julie.hedlund(a)icann.org>, Heidi Ullrich <Heidi.Ullrich(a)icann.org>, Jeannie Ellers <jeannie.ellers(a)icann.org>, Bart Boswinkel <bart.boswinkel(a)icann.org>, Glen de Saint Géry <Glen(a)icann.org>, David Olive <david.olive(a)icann.org> > > All, > > As a reminder, the SO-AC request process below pertains to the dedicated budget that is set aside from the overall ICANN budget to be able to take into account specific requests from the community for activities that are not already included in the recurring ICANN budget. > Please find below a revision to the timeline and process suggested to be retained for the FY 13 Budget "additional request process". We had originally suggested a deadline of December 9th for requests to be submitted, so that such requests are included in the Budget framework, currently scheduled to be posted on January 17th. Instead, we are now proposing to desynchronize the requests timeline from the publication of the framework, as described below. The revised deadline to submit additional requests is therefore January 20th 2012 as indicated in paragraph 3 below. > > The process we are suggesting to retain for FY 13 is as follows: > 1. Please complete the attached request template for each individual new resource or activity that your community is requesting. The form has been designed to give you an opportunity to describe in detail theactual scope of the activity you propose, how it relates to the current Strategic Plan, and how the funds are to be implemented. > > 2. We ask that you give consideration to the number of requests and to the priority of the requests prior to submitting them. By noting the respective priorities of your requests it will make it easier to evaluate the requests from various community groups. Indicating all of them with a high priority will have the opposite effect to the one desired: it will make it more difficult to take into account any of your requests, and/or it will lead the ICANN staff to have to prioritize your request, obviously less adequately than you would. > > 3. Please send each completed request form to the controller(a)icann.org mailbox by January 20th 2012. Though all requests will be examined and processed, the requests will be processed in the order they are received: the earlier your requests enter the process, the more opportunity we collectively will have for review and consideration. > > 4. Each request will be reviewed by a member of the Finance within 48 hours of receipt for a first review to either (i) clarify elements of the request if need be, or (ii) acknowledge receipt. > > 5. All Additional requests will be aggregated for review and selection. A placeholder “additional requests" envelope will be included in the Framework for a total of US$0.5m for all requests. This is the amount that everyone should have in mind when submitting requests. Being a placeholder, we may decide, through the selection process, to change the amount of the envelope suggested for additional requests, dependent upon what conclusions the selection process (see below) reaches. If such is the case, the revised amount will be submitted for approval by the Board Finance Committee, and possibly by the Board. > > 6. ICANN Staff will be suggesting a process to collectively determine which of the additional requests will be retained and incorporated into the FY 13 Budget. The objective is to conclude the selection process with a final list of requests to be included in the budget by the end of the Costa Rica ICANN meeting. > > 7. The Board Finance Committee and ICANN Executive Staff will have the opportunity to review the various requests and discuss them as appropriate with community leaders throughout the entire budget process - from publication of the Framework document through posting the draft Operating Plan and Budget on 1 May 2012. > > 8. Requests that are approved by the ICANN Board will be implemented in FY 13 in conjunction with the ICANN staff and community work. > > Additionally, for newly approved travel support, community leaders will still need to comply with the already established process of filling out the ICANN Constituency Travel template prior to travel to an ICANN meeting or approved alternate meeting. > Our Finance Team is committed to the transparency of the objectives, outcomes and expenditures for each funded request. Detailed implementation plans and finance tracking of each activity and expenditure will greatly improve the likelihood that we will achieve that transparency goal. All approved requests will be located within a “Community Support Services” budget category and will be documented, tracked and expensed. > If you have any questions about these processes or thetemplate, please contact the Finance Team through controller(a)icann.org. This email address will help us manage the documentation and review process and will ensure that your questions are promptly addressed. > To ICANN policy support staff: at the next opportunity, please check with the addressees above that they have effectively received my email as this will be the first email to a number of them. Thank you. > > > Thanks. > > Sincerely, > Xavier > > Xavier Calvez > ICANN – Internet Corporation for Assigned Names and Numbers > CFO > Office: +1 (310) 301-5838 > Cell: +1 (805) 312-0052 > E-fax: +1 (310) 957-2348 > > 4676 Admiralty Way, Suite 330 > Marina Del Rey, CA 90292

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Revised draft GNSO Council minutes 17 November 2011
by Glen de Saint Géry 05 Dec '11

05 Dec '11

Dear Councillors, Attached please find the revised draft GNSO Council minutes of 17 November 2011. The revision is noted below: In Item 6: Best Practices to address abusive domain registrations The original text: Marika Konings provided the Council with a brief update on the next steps with regards to the creation of non-binding best practices to help registrars and registries address the abusive registrations of domain names in accordance with the Registration Abuse Policies Working Group Final Report. Following the submission of the discussion paper<http://gnso.icann.org/issues/rap/discussion-paper-rap-best-practices-28sep1…> by Staff, it is now up to the Council to decide on next steps. As also discussed in Dakar, the Council could opt to open a public comment period on the discussion paper in order to obtain community input. Alternatively, the Council could also decide to move forward with this topic by creating a Drafting Team which would be tasked to create a Charter for a Working Group as recommended in the discussion paper. Which has been replaced with the following text Marika Konings provided the Council with a brief update on the next steps with regards to the creation of non-binding best practices to help registrars and registries address the abusive registrations of domain names in accordance with the Registration Abuse Policies Working Group Final Report. Following the initial suggestion to put it out for public comment as discussed in Dakar, which was not supported by all, it was suggested that the Council could also consider whether a Working Group should be created as a result of the discussion paper<http://gnso.icann.org/issues/rap/discussion-paper-rap-best-practices-28sep1…> and if so if a Drafting Team should be formed to create the charter for such a Working Group. It is now up to the Council to decide on next steps. The comments received have been included in the revised draft minutes they will be deemed to have been approved for posting on 8 December 2011 as per the GNSO operating procedures: http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf "All comments received from GNSO Council members will be incorporated in the summary unless there are objections from other GNSO Council members. Where there are objections, the Chair will attempt to resolve the issue (by reference to the audio transcript, if any) and secure agreement from the relevant GNSO Council members. If agreement is not achieved, the Chair will determine the final version of the minutes and will note areas in which agreement has not been achieved Disputes: If any GNSO Council member disputes what he or she has said in the resulting draft minutes, the recording and/or transcript of the meeting should be reviewed before minutes are approved. The Chair will ensure the above procedure is complete and an approved version of the summary is circulated and made public within 21 days of the relevant meeting. All minutes of meetings of the GNSO (and any working groups thereof) shall be approved promptly by the originating body. No later than the business day after the date on which they are approved by the Council, the minutes shall be made publicly available on the Website." Please let me know whether you have any questions. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org

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