February 2011 - council - lists.icann.org

FW: GNSO Council Abstention Notification Form [#40]
by Glen de Saint Géry 23 Feb '11

23 Feb '11

FYI Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org From: ICANN [mailto:no-reply@wufoo.com] Sent: mercredi 23 février 2011 17:31 To: gnso.secretariat(a)icann.org Subject: GNSO Council Abstention Notification Form [#40] Name of Officer: * Mason Cole Officer Email Address: * mcole(a)oversee.net<mailto:mcole@oversee.net> Date Prepared: * Wednesday, February 23, 2011 GNSO Organization: * Registrars Stakeholder Group Officer Position or Title: * Chair Voting Remedy: * Proxy Reason(s) for or condition(s) leading to the remedy: * Absense of Adrian Kinderis (councilor) for the February 24 call. Specific subject(s)/measure(s)/motion(s)/action(s) of the Council for which the remedy is being exercised: * Tim Ruiz is appointed proxy for Adrian Kinderis. Date upon which the remedy will expire or terminate: [Note: may not exceed 3 months initially; may be renewed by sending an email with explanation to GNSO Secretariat] * Friday, February 25, 2011 I affirm that a voting position has been established on the matter(s) at issue pursuant to provisions contained in our Charter or Bylaws. * Yes Our GNSO Councilor has been instructed on how to vote on the matter(s). * Yes Please identify the GNSO Councilor who will serve as the voting proxy: * Tim Ruiz

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FW: GNSO Council Abstention Notification Form [#38]
by Glen de Saint Géry 23 Feb '11

23 Feb '11

FYI Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org From: ICANN [mailto:no-reply@wufoo.com] Sent: mercredi 23 février 2011 08:15 Name of Officer: * David Maher Officer Email Address: * dmaher(a)pir.org<mailto:dmaher@pir.org> Date Prepared: * Wednesday, February 23, 2011 GNSO Organization: * Registries Stakeholder Group Officer Position or Title: * Chair Voting Remedy: * Proxy Reason(s) for or condition(s) leading to the remedy: * Ching Chiao will be unable to attend the 24 February Council meeting Specific subject(s)/measure(s)/motion(s)/action(s) of the Council for which the remedy is being exercised: * All matters coming before the Council on 24 February 2011 Date upon which the remedy will expire or terminate: [Note: may not exceed 3 months initially; may be renewed by sending an email with explanation to GNSO Secretariat] * Friday, February 25, 2011 I affirm that a voting position has been established on the matter(s) at issue pursuant to provisions contained in our Charter or Bylaws. * Yes Our GNSO Councilor has been instructed on how to vote on the matter(s). * Yes Please identify the GNSO Councilor who will serve as the voting proxy: * Jeff Neuman

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Council Call
by Adrian Kinderis 23 Feb '11

23 Feb '11

I will not be on the upcoming Council Call. My apologies. Thanks. Adrian Kinderis

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San Francisco meeting schedule published
by Glen de Saint Géry 23 Feb '11

23 Feb '11

Dear All, Please see the full San Francisco meeting schedule that has been published on page http://svsf40.icann.org/full-schedule Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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GNSO SF schedule
by Olga Cavalli 23 Feb '11

23 Feb '11

Hi, attached you can find a new version of the GNSO SF Schedule. Please note that Saturday 9-10 am there will be a presentation by Patrick Falstrom new chair of the SSAC. There are still some meetings to be confirmed / defined. (marked yellow) Please let Glen and myself know if all events and changes have been reflected in this new version or if you have any suggestion or comment. Best regards Olga

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FW: GNSO Council Abstention Notification Form [#34]
by Glen de Saint Géry 23 Feb '11

23 Feb '11

FYI Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org From: ICANN [mailto:no-reply@wufoo.com] Sent: mardi 22 février 2011 09:36 To: gnso.secretariat(a)icann.org Subject: GNSO Council Abstention Notification Form [#34] Name of Officer: * Avri Doria Officer Email Address: * avri(a)acm.org<mailto:avri@acm.org> Date Prepared: * Tuesday, February 22, 2011 GNSO Organization: * Non-Commercial Stakeholder Group Officer Position or Title: * Chair, Executive Commtittee Voting Remedy: * Proxy Reason(s) for or condition(s) leading to the remedy: * Unavaialble for meeting Specific subject(s)/measure(s)/motion(s)/action(s) of the Council for which the remedy is being exercised: * Proxy for all votes which may be taken during GNSO council meeting of 24 Feb 2011 Date upon which the remedy will expire or terminate: [Note: may not exceed 3 months initially; may be renewed by sending an email with explanation to GNSO Secretariat] * Friday, February 25, 2011 I affirm that a voting position has been established on the matter(s) at issue pursuant to provisions contained in our Charter or Bylaws. * Yes Our GNSO Councilor has been instructed on how to vote on the matter(s). * Yes Please identify the GNSO Councilor who will serve as the voting proxy: * Rafik Dammak

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FW: GNSO Council Abstention Notification Form [#36]
by Glen de Saint Géry 22 Feb '11

22 Feb '11

FYI Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org From: ICANN [mailto:no-reply@wufoo.com] Sent: mercredi 23 février 2011 00:03 To: gnso.secretariat(a)icann.org Subject: GNSO Council Abstention Notification Form [#36] Name of Officer: * avri doria Officer Email Address: * avri(a)acm.org<mailto:avri@acm.org> Date Prepared: * Tuesday, February 22, 2011 GNSO Organization: * Non-Commercial Stakeholder Group Officer Position or Title: * chair NCSG Eexecutive Commitee Voting Remedy: * Proxy Reason(s) for or condition(s) leading to the remedy: * William Drake will be unavailable for the council meeting of 24 Feb 2011 Specific subject(s)/measure(s)/motion(s)/action(s) of the Council for which the remedy is being exercised: * any and all votes to be held during the 24 Feb 2011 meeting. Date upon which the remedy will expire or terminate: [Note: may not exceed 3 months initially; may be renewed by sending an email with explanation to GNSO Secretariat] * Friday, February 25, 2011 I affirm that a voting position has been established on the matter(s) at issue pursuant to provisions contained in our Charter or Bylaws. * Yes Our GNSO Councilor has been instructed on how to vote on the matter(s). * Yes Please identify the GNSO Councilor who will serve as the voting proxy: * Rafik Dammak

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Updated GNSO Council Agenda 24 February 2011
by Glen de Saint Géry 22 Feb '11

22 Feb '11

Agenda for GNSO Council Meeting 24 February 2011. http://gnso.icann.org/meetings/agenda-council-24feb11-en.htm https://st.icann.org/gnso-council/index.cgi?proposed_agenda_24_february_2011 This agenda was established according to the GNSO Council Operating Procedures approved 5 August 2010 for the GNSO Council. http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Time 15:00 UTC Coordinated Universal Time:15:00 UTC - see below for local times (07:00 Los Angeles, 10:00 Washington DC, 15:00 London, 16:00 Brussels, Friday 25 February 00:00 Tokyo; 02:00 Melbourne Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. GNSO Council meeting audiocast http://stream.icann.org:8000/gnso.m3u Item 1: Administrative matters (10 minutes) 1.1 Roll call of Council members and polling for Disclosures of Interest • Per the GNSO Operating Procedures, Section 5.4, we are required to poll Councilors regarding “any direct or indirect interests that may affect a Relevant Party’s judgment on an issue that is under review, consideration, or discussion” in this meeting. Here is the definition provided in the procedures: “Disclosure of Interest: Relevant to a specific issue at a specific time. A written statement made by a Relevant Party of direct and indirect interests that may be commercial (e.g. monetary payment) or non-commercial (e.g. non-tangible benefit such as publicity, political or academic visibility) and may affect, or be perceived to affect, the Relevant Party's judgment on a specific issue.” The main issues for this meeting are: • GNSO Project Decision Making • GNSO Improvements • Registration Abuse Policies • DNS Security and Stability • Whois • Cross Community Working Groups • New gTLD Applicant Guidebook 1.2 Update any statements of interest 1.3 Review/amend agenda 1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures: • 3 February 2011 Council minutes – Approved on 23 February 2011 http://gnso.icann.org/mailing-lists/archives/council/msg10675.html. Item 2: Pending Projects – Inter-Registrar Transfer Policy Part B PDP Working Group (IRTP Part B) (10 minutes) Update on Working Group's progress. Working Group (WG) was started on April 16, 2009. WG is chaired by Michele Neylon. Refer to GNSO Pending Projects list http://gnso.icann.org/meetings/pending-projects-list.pdf. 2. 1 Update on WG – Marika Konings, ICANN Staff Presentation: http://gnso.icann.org/correspondence/irtp-b-pdp-wg-24feb11-en.pdf 2. 2 Discussion 2. 3 Next steps Item 3: Operations Steering Committee (OSC) (15 Minutes) 3.1 Approval of amended Council procedures - 5.10 statements of interest • Refer to motion 24 february motions<https://st.icann.org/gnso-council/index.cgi?24_february_motions> (motion 1) • Discussion • Vote 3.2 Approval of Global Outreach Recommendations for public comment refer to Global Outreach Recommendations http://gnso.icann.org/drafts/global-outreach-recommendations-21jan11-en.pdf • Refer to motion 24 february motions<https://st.icann.org/gnso-council/index.cgi?24_february_motions> (motion 2) • Discussion • Vote Item 4: Proposed GNSO Working Group Guidelines (10 minutes) • Refer to: resolution 13 Jan meeting http://gnso.icann.org/resolutions/#201101 • See public comments received (http://forum.icann.org/lists/gnso-wg-guidelines/) as well as summary & analysis provided by staff Update from PPSC Chair (Jeff Neuman) Discuss next steps - in light of comments received, should GNSO Working Group Guidelines be adopted or are further modifications required? If further modifications are required, should these be made by the GNSO Council, or should the comments be referred back to the PPSC for consideration? Item 5: Cartagena Board Resolution on Consumer Choice, Competition and Innovation (10 minutes) Refer to Board resolution: http://www.icann.org/en/minutes/resolutions-10dec10-en.htm#6 Rosemary Sinclair has volunteered to lead. 5.1 Update from Rosemary Sinclair 5. 2 Discussion 5. 3 Next steps? Item 6: WHOIS studies (20 minutes) A new WHOIS studies report has been posted http://gnso.icann.org/issues/whois/whois-pp-relay-reveal-studies-report-11f…. This includes the staff analysis on the last of the 4 WHOIS studies that the Council asked staff to scope for cost and feasibility (this is the study on "Privacy and Proxy Relay and Reveal"). The Council must now decide which of the remaining 3 studies (Registrant Identification, Proxy and Privacy "abuse" and this Relay and Reveal study) staff should initiate. (see http://gnso.icann.org/issues/whois/whois-studies-chart-11feb11-en.pdf) 6.1 Update on WHOIS studies (Liz Gasster) 6. 2 Discussion 6.3 Next steps, how to decide which studies to do, a motion? Item 7: Joint DNS security and stability analysis working group (DSSA-WG) (10 minutes) At their meetings during the ICANN Brussels meeting ALAC, the ccNSO, the GNSO, the GAC and the NRO acknowledged the need for a better understanding of the security and stability of the global DNS. To this end these SOs and ACs agreed to establish a joint DNS Security and Stability Working Group (DSSA-WG). Refer to DSSA-WG draft charter http://www.ccnso.icann.org/workinggroups/dssa-draft-charter-12nov10-en.pdf Current GNSO volunteers: • Zahid Jamil (CBUC) • Scott McCormick (CBUC) • Mikey O'Connor (CBUC) • Adam Palmer(CBUC Symantec) • George Asare-Sakyi (NCSG) • Rafik Dammak (NCSG) • Matt Serlin - (MarkMonitor, RrSG)) • Rick Wilhelm (Networksolutions RrSG) • Greg Aaron (Afilias, RySG) • Keith Drazek (Verisign, RySG) • Don Blumenthal (PIR, RySG) • Mike Rodenbaufg (IPC) 7.1 Update from WG (Julie Hedlund) 7. 2 Discussion 7. 3 Selection of GNSO co-chair for the WG. Item 8: Discussion on Community Working Groups (15 minutes) Several Community Working Groups (CWG) have been started recently. How should the GNSO approach such groups? Current CWG in which the GNSO is involved are: * ccNSO-GNSO IDN WG (JIG) * SSAC/GNSO Internationalized Registration Data (IRD WG) * Recommendation 6 Working Group * Geographic Regions Drafting Team * Joint SO/AC applicant support for new gTLDS working group (JAS) 8.1 Discussion. Item 9: Follow-up on RAP recommendations (10 minutes) Refer to motion passed during 3 February meeting http://gnso.icann.org/resolutions/#201102 More specifically, Resolve clause 1: RESOLVED #1, the GNSO Council instructs ICANN Policy Staff to forward the two issues identified by the RAP IDT as having low resource  requirements, WHOIS Access recommendation #2 and Fake Renewal Notices recommendation #1, to ICANN Compliance Staff for resolution. ICANN  Compliance Staff is requested to provide the GNSO Council with its feedback on the two recommendations and proposed implementation in a timely manner. 9.1 Feedback from ICANN Compliance Staff. (Marika Konings) 9. 2 Discussion RESOLVED #2, the GNSO Council requests an Issues Report on the current state of the UDRP. 9. 3 Staff update, expected delivery date for Issues Report (Liz Gasster). RESOLVED #3, the GNSO Council requests a discussion paper on the creation of non-binding best practices to help registrars and registries address the abusive registrations of domain names in accordance with the Registration Abuse Policies Working Group Final Report. 9. 4 Staff update, expected delivery date for Discussion Paper (Liz Gasster) Item 10: Any Other Business (10 Minutes) 10.1 Update from Staff on goals, expected outcomes and organization of GAC/Board February meeting in Brussels (Staff). 10. 2 Status of San Francisco planning (Olga Cavalli). Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: 1. Create an Issues Report: requires an affirmative vote of more than 25% vote of each House or majority of one House; 2. Initiate a Policy Development Process (“PDP”) Within Scope (as described in Annex A): requires an affirmative vote of more than 33% of each House or more than 66% of one House; 3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 75% of one House and a majority of the other House (“GNSO Supermajority”); 4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation; 5. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority; and 6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that “a two-thirds vote of the council” demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded with respect to any contracting party affected by such contract provision. Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4) Members that are absent from a meeting at the time of a vote on the following items may vote by absentee ballot: 1. Initiate a policy development process; 2. Forward a policy recommendation to the Board; 3. Recommend amendments to the ICANN Bylaws; 4. Fill a position open for election. The GNSO Secretariat will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, or web-based interface. Absentee ballots must be submitted within 72 hours following the start of the meeting in which a vote is initiated, except that, in exceptional circumstances announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 days. There must be a quorum for the meeting in which the vote is initiated. ________________________________ Local time between October and March, Winter in the NORTHERN hemisphere ________________________________ Reference (Coordinated Universal Time) UTC 15:00 ---------------------------------------------------------------------------- California, USA (PDT) UTC-8+0DST 07:00 Cedar Rapids, USA (CDT) UTC-6+0DST 09:00 New York/Washington DC, USA (EDT) UTC-5+0DST 10:00 Buenos Aires, Argentina UTC-3+0DST 12:00 Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 12:00 London, United Kingdom (BST) UTC+0DST 15:00 Darmstadt, Germany (CET) UTC+1+0DST 16:00 Paris, France (CET) UTC+1+0DST 16:00 Moscow, Russian Federation UTC+3+0DST 18:00 Karachi, Pakistan UTC+5+0DST 20:00 Beijing, China UTC+8+0DST 23:00 Tokyo, Japan UTC+9+0DST 00:00 next day Melbourne,/Sydney Australia (EDT) UTC+10+1DST 02:00 next day ________________________________ The DST starts/ends on last Sunday of March 2011, 2:00 or 3:00 local time (with exceptions) ________________________________ For other places see http://www.timeanddate.com Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Updated Pending Projects List is posted
by Glen de Saint Géry 22 Feb '11

22 Feb '11

Dear Councillors, The updated Pending Projects List is posted at: http://gnso.icann.org/meetings/pending-projects-list.pdf Please review this and provide comments and questions you have to the mailing list in preparation for the Council meeting on 24 February 2011. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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AOB Requests for 24 February Meeting
by Rosette, Kristina 22 Feb '11

22 Feb '11

Greetings, I have two AOB requests/questions for staff for our 24 February Council meeting. 1. Schedule for San Francisco Meeting: What is the difference (other than the day) between the two "New gTLD Program: Discussion of Issues Identified by [GAC]" sessions that are scheduled for Monday and Wednesday? Also, why is the Public Forum scheduled for only 2 hours (down from 5 in Cartagena) given that the room appears to be open long enough for a 4-hour public forum? 2. Study on defense registrations/registrant behavior: Today's announcement "New gTLD Program: Public Comment Summary & Analyses and Supporting Documents refers to a to-be-released "study of defensive registrations and registrant behavior in order to better understand the prevalence of defensive registrations in new gTLDs." If that document has not been released by the time of our meeting, a brief summary from staff would be greatly appreciated. (In the alternative, I will be more than happy to forward to the appropriate staff person the tens of emails I've received asking me about it.) Many thanks. K

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