July 2012 - council - lists.icann.org

Period of 19 - 29 July 2012: Public Comment Periods Approaching Closing Date
by Glen de Saint Géry July 20, 2012

July 20, 2012

https://www.icann.org/en/news/announcements/announcement-19jul12-en.htm Period of 19 - 29 July 2012: Public Comment Periods Approaching Closing Date 19 July 2012 The Following Public Comment periods are approaching their Comment or Reply Period Close dates, 19-29 July 2012. As a member of the ICANN community, your timely feedback is critical to our accountability and transparency efforts. For your convenience, we have included direct links below to comments that will soon close. During the Reply period for Public Comments, participants should only address previous comments submitted and new posts concerning the topic should not be introduced. When constructing Replies, contributors are asked to cite the original poster's name, comment date, and any particular text that is pertinent. Please note that comments submitted after the posted Close Date/Time are not guaranteed to be considered in any final summary, analysis, reporting, or decision-making that takes place once that period ends. For more information please refer to the ICANN Public Comments page at: http://www.icann.org/en/news/public-comment<https://www.icann.org/en/news/public-comment> Title Comment Period Close Date [UTC Time] Reply Period Close Date [UTC Time] Preliminary GNSO Issue Report on the Protection of International Organization Names in New gTLDS<https://www.icann.org/en/news/public-comment/prelim-protection-io-names-04j…> 25 June 2012 [23:59] Extended to 26 July 2012 [23:59] Inter-Registrar Transfer Policy Part C Policy Development Process Initial Report<https://www.icann.org/en/news/public-comment/irtp-c-initial-report-04jun12-…> 4 July 2012 [23:59] 25 July 2012 [23:59] ICANN Board Conflicts of Interest Review - Independent Expert Report<https://www.icann.org/en/news/public-comment/board-coi-review-report-05jun1…> 6 July 2012 [23:59] 28 July 2012 [23:59] Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Draft minutes of the GNSO Public meeting in Prague
by Glen de Saint Géry July 20, 2012

July 20, 2012

Dear Councillors, Attached please find the draft minutes of the GNSO Public Council meeting held on 27 June 2012. "If there are no comments, these minutes will be published on the website as approved, according to the GNSO Rules of Procedure http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf section 3.5 "If no objections are received within 10 days, the minutes will be deemed to have been approved for posting." on 30 July 2012. " Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org

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WHOIS Doc for Item 5 Whois Review Team Final Report
by Glen de Saint Géry July 20, 2012

July 20, 2012

Dear Councillors, Please find attached a document for the update on the Whois Policy Review Team Report Recommendations, Item 5: Whois Review Team Final Report on the Council Meeting's agenda. It is too late for posting on the agenda, but will later be posted on the GNSO website under 'Library' then click on 'Presentations'. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org

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Slides for Agenda Item #6: Defensive Registrations Paper
by Glen de Saint Géry July 20, 2012

July 20, 2012

Dear Councillors, Please find attached a few slides for the discussion on the Second Level Defensive Registrations Briefing Paper, Item #6 on the Council Meeting's agenda. They have come in too late for posting on the agenda, but will later be posted on the GNSO website under 'Library' then click on 'Presentations'. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Reminder: Revised Proposed Agenda for the GNSO Council Meeting 20 July 2012
by Glen de Saint Géry July 19, 2012

July 19, 2012

Dear All, Please find the revised draft agenda for the GNSO Council Meeting, Friday, 20 July 2012 at 11:00 UTC Meeting Times 11:00 UTC<http://tinyurl.com/ccz4c9u> http://tinyurl.com/ccz4c9u which is also posted on the Wiki at: (exceptionally the Council meeting is scheduled for a Friday instead of Thursday) https://community.icann.org/display/gnsocouncilmeetings/Agenda+20-07-2012 And on the website at: http://gnso.icann.org/en/meetings/agenda-council-20jul12-en.htm The main change is the order of the items and the addition of: Item 6: Next Steps for Defensive Registrations. (10 minutes) Staff has delivered a briefing paper {link to paper} to the GNSO Council on the topic of defensive registrations at the second level in response from a request from the New GLTD Committee (2012.04.10.NG2). The New GTLD Committee requests the GNSO to consider whether additional work on defensive registrations at the second level should be undertaken. The Council to discuss the next steps for this effort, in light of other related work (IGO Issue Report/Red Cross/IOC). 6.1 Update from Staff (Brian Peck) 6.2 Discussion 6.3 Next Steps Please let me know if you have any questions. Thank you. Kind regards, Glen Agenda for the GNSO Council Meeting 20 July 2012 This agenda was established according to the GNSO Council Operating Procedures approved 22 September 2011 for the GNSO Council and updated. http://gnso.icann.org/council/gnso-operating-procedures-16dec11-en.pdf For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Times 11:00 UTC<http://tinyurl.com/ccz4c9u> http://tinyurl.com/ccz4c9u Coordinated Universal Time 11:00 UTC 04:00 Los Angeles; 07:00 Washington; 12:00 London; 13:00 Paris; 20:00 Tokyo. Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. GNSO Council meeting audiocast http://stream.icann.org:8000/gnso.m3u Item 1: Administrative matters (10 minutes) 1.1 Roll Call 1.2 Statement of interest updates 1.3 Review/amend agenda 1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures: Draft Minutes of the GNSO Council meeting 27 June 2012 will be approved on 1.5. GNSO Pending Projects List http://gnso.icann.org/meetings/pending-projects-list.pdf * Review main changes. * Comments and/or questions. Item 2: Consent agenda (5 minutes) A consent agenda item is being added as a standard agenda item to provide for a simplified process to obtain Council approval on specific tasks. No items on the consent agenda. Item 3: Final Elections procedure (10 minutes) At the Prague meeting, the proposed election procedure was shown to the Council. A refined version<http://gnso.icann.org/en/issues/gnso-council-chair-election-13jul12-en.pdf> was sent to the list. This item is to discuss and approve this procedure, so that it can be started. 3.1 Presentation of procedure (Stéphane Van Gelder) http://gnso.icann.org/en/issues/gnso-council-chair-election-13jul12-en.pdf 3. 2 Discussion 3. 3 Call to approve procedure. Item 4: Thick Whois PDP (10 minutes) As the .com agreement has now been renewed (see http://www.icann.org/en/groups/board/documents/resolutions-23jun12-en.htm#2) the Council may not want to wait until November before a Drafting Team is formed to develop a charter for the 'thick' Whois Policy Development Process Working Group (PDP WG). 4.1 Update from staff (Marika Konings) 4. 2 Discussion 4. 3 Next steps. Item 5: Whois Review Team Final Report (10 minutes) Considering the Board resolution on the Whois Review Team Final Report and the Board's call for input from the GNSO by August 31, 2012, how should the Council respond? 5.1 Update from staff (Margie Milam) 5. 2 Discussion 5. 3 Next steps. Item 6: Next Steps for Defensive Registrations. (10 minutes) Staff has delivered a briefing paper {link to paper} to the GNSO Council on the topic of defensive registrations at the second level in response from a request from the New GLTD Committee (2012.04.10.NG2). The New GTLD Committee requests the GNSO to consider whether additional work on defensive registrations at the second level should be undertaken. The Council to discuss the next steps for this effort, in light of other related work (IGO Issue Report/Red Cross/IOC). 6.1 Update from Staff (Brian Peck) 6.2 Discussion 6.3 Next Steps Item 7: Fake Renewal Notices (10 minutes) The GNSO Council requested that a small group prepare a request for information concerning Fake Renewal Notices for the Registrar Stakeholder Group to help inform its deliberations on the Registration Abuse Policies Working Group (RAP WG) Recommendation on Fake Renewal Notices (#2). The drafting team submitted its report to the GNSO Council on 6 March 2012. Following a presentation of the report to the GNSO Council at the ICANN Meeting in Costa Rica, the GNSO Council decided to put the report out for public comment. A public comment forum was opened (see http://www.icann.org/en/news/public-comment/fake-renewal-notices-report-21m…) and has now closed. At its last meeting, the GNSO Council requested the Drafting Team (DT) to review the comments received, update the report if deemed appropriate and report back accordingly. The DT has reviewed the comments received and submitted its updated report to the GNSO Council on 21 June 2012 (see http://gnso.icann.org/issues/frn/fake-renewal-notices-updated-report-20jun1…) 7.1 Presentation of updated Fake Renewal Notices Report (Mikey O'Connor) http://gnso.icann.org/en/correspondence/report-frn-update-redline-20jun12-e… 7.2 Discussion 7.3 Next steps Item 8: Internationalised Registration Data WG Final Report (10 minutes) During its June 27 Open Meeting, the GNSO Council approved a motion<http://gnso.icann.org/en/resolutions#20120627-1> to deliver the IRD Final Report to the ICANN Board and to "review the recommendations in the Report and shall provide to the Board its advice with regard to those recommendations that may have policy implications". This agenda item is to discuss next steps in light of this commitment, and to determine how the Council wishes to review and report on the IRD recommendations that may have policy implications. 8.1 Update from Staff (Julie Hedlund). 8.1 Discussion. 8.1 Next steps. Item 9: GNSO Review (10 minutes) At the wrap-up in Prague, there was discussion around forming a small group to examine possible actions ahead of the 2013 ICANN bylaws-mandated review. This is a discussion item to determine whether the Council wishes to move ahead in this way. 9.1 Report from the small group who offered to examine possible actions ahead. 9.2 Update from staff (Rob Hoggarth) 9.3 Discussion 9.4 Next steps. Item 10: Management of work (10 minutes) Recent discussions on the Council list have raised concerns about the volume of documents published prior to an ICANN meeting and how these can best be managed by the volunteer community that makes up the GNSO Council as it struggles to read a substantial amount of reports and other documents in order to better inform its own decision making processes with regards to policy. 10.1 Discussion Item 11: Any Other Business (5 minutes) Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting‟s adjournment. In exceptional circumstances,announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) ---------------------------------------------------------------------------- Local time between March and October, Summer in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 11:00 ---------------------------------------------------------------------------- California, USA (PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-8+1DST 04:00 New York/Washington DC, USA (EDT) UTC-5+1DST 07:00 Buenos Aires, Argentina (ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) UTC-3+0DST 08:00 Montevideo, Uruguay (UYT<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) UTC-3+0DST 08:00 London, United Kingdom (BST) UTC+1DST 12:00 Abuja,Nigeria (WAT<http://www.timeanddate.com/library/abbreviations/timezones/africa/wat.html>) UTC+1+0DST 12:00 Tunis, Tunisia (CET) UTC+1+0DST 12:00 Bonn, Germany (CEST) UTC+1+1DST 13:00 Paris, France (CEST) UTC+1+1DST 13:00 Ramat Hasharon, Israel(IST<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.…>) UTC+2+0DST 14:00 Karachi, Pakistan (PKT<http://www.timeanddate.com/library/abbreviations/timezones/asia/pkt.html> ) UTC+5+0DST 16:00 Beijing/Hong Kong, China (HKT ) UTC+8+0DST 19:00 Tokyo, Japan (JST<http://www.timeanddate.com/library/abbreviations/timezones/asia/jst.html>) UTC+9+0DST 20:00 Wellington, New Zealand (NZDT<http://www.timeanddate.com/library/abbreviations/timezones/pacific/nzdt.html> ) UTC+12+0DST 23:00 ---------------------------------------------------------------------------- The DST starts/ends on last Sunday of October 2012, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com and http://tinyurl.com/ccz4c9u Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org

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Revised dates for Council meetings leading up to the ICANN Toronto meetings
by Glen de Saint Géry July 19, 2012

July 19, 2012

Dear Councillors, Reminder, if you cannot make the new dates, please let me know off the list, otherwise silence will be taken as approval. Thank you. Kind regards, Glen The following dates are being proposed for Council meetings in order to provide a balanced distribution of the work leading up to the Toronto meetings. 27 August, Monday at 15:00 UTC 20 September, Thursday at 20:00 UTC 17 October, Wednesday at 14:00 Local time (18:00 UTC) The above dates would replace the currently scheduled dates: 6 September GNSO Council Teleconference 15:00 UTC 4 October GNSO Council Teleconference 20:00 UTC 17 October GNSO Public meeting in Toronto 14:00 Local time (18:00 UTC) Please provide comments by 20 July 2012. Thank you, Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/>

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Revised dates for Council meetings leading up to the ICANN Toronto meetings
by Glen de Saint Géry July 19, 2012

July 19, 2012

Dear Councillors, The following dates are being proposed for Council meetings in order to provide a balanced distribution of the work leading up to the Toronto meetings. 27 August, Monday at 15:00 UTC 20 September, Thursday at 20:00 UTC 17 October, Wednesday at 14:00 Local time (18:00 UTC) The above dates would replace the currently scheduled dates: 6 September GNSO Council Teleconference 15:00 UTC 4 October GNSO Council Teleconference 20:00 UTC 17 October GNSO Public meeting in Toronto 14:00 Local time (18:00 UTC) Please provide comments by 20 July 2012. Thank you, Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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2012 election process
by Stéphane Van Gelder July 18, 2012

July 18, 2012

All, As discussed in Prague, please find attached the final proposed election procedure. As we need to get this started soon, I have prepared an agenda item to allow us to discuss and approve this procedure at our next teleconference. Thanks, Stéphane Van Gelder Directeur Général / General manager INDOM Group NBT France ---------------- Registry Relations and Strategy Director Group NBT

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Fwd: ICANN Prague Meeting / Community Finance Working Session Note
by Stéphane Van Gelder July 17, 2012

July 17, 2012

Councillors, FYI. Stéphane Van Gelder Directeur Général / General manager INDOM Group NBT France ---------------- Registry Relations and Strategy Director Group NBT Début du message réexpédié : > De : "Xavier J. Calvez" <xavier.calvez(a)icann.org> > Objet : ICANN Prague Meeting / Community Finance Working Session Note > Date : 17 juillet 2012 03:06:04 HAEC > À : "lesley(a)nominet.org.uk" <lesley(a)nominet.org.uk>, Heather <Heather.Dryden(a)ic.gc.ca>, 'Stéphane Van Gelder' <stephane.vangelder(a)indom.com>, "jcurran(a)arin.net" <jcurran(a)arin.net>, 'Louie ' <louie(a)louie.net>, Olivier Crepin-Leblond <ocl(a)gih.com>, Patrik Fältström <patrik(a)frobbit.se>, "junsec(a)wide.ad.jp" <junsec(a)wide.ad.jp>, Steven Metalitz <met(a)msk.com>, Marilyn Cade <marilynscade(a)hotmail.com>, "tonyarholmes(a)btinternet.com" <tonyarholmes(a)btinternet.com>, Robin Gross <robin(a)ipjustice.org>, dave sanxion <dknight-ica(a)sb.sanxion.org>, Alain Berranger <alain.berranger(a)gmail.com>, "matt.serlin(a)markmonitor.com" <matt.serlin(a)markmonitor.com>, Charles Gomes <cgomes(a)verisign.com>, Chris Chaplow <chris(a)andalucia.com>, "tijani.benjemaa(a)fmai.org" <tijani.benjemaa(a)fmai.org>, 'Roelof Meijer' <roelof.meijer(a)sidn.nl>, 'Byron ' <byron.holland(a)cira.ca>, Paul Diaz <pdiaz(a)pir.org>, "rbeca(a)imaginaccion.cl" <rbeca(a)imaginaccion.cl>, "bret(a)internet.pro" <bret(a)internet.pro> > Cc : Janice Douma Lange <janice.lange(a)icann.org>, Aba Diakite <aba.diakite(a)icann.org>, Carole Cornell <carole.cornell(a)icann.org>, "Maya S. Reynolds" <maya.reynolds(a)icann.org>, "Xavier J. Calvez" <xavier.calvez(a)icann.org> > > Dear Community Leaders: > > Thank you for your support and participation in the Budget Process work session that took place on Wednesday 27 June in Prague. > It was a very successful first step in our continuing efforts to improve the Budget process for both community and staff. > > For those who could not attend or send a representative, please see the attached notes on the work intended between now and October and let us know if you would like to participate in any way on either topic so that we may include you in the follow up invites. > > Sincerely, > Xavier > > Xavier Calvez > ICANN – Internet Corporation for Assigned Names and Numbers > CFO > Office: +1 (310) 301-5838 > Cell: +1 (805) 312-0052 > E-fax: +1 (310) 957-2348 > > 12025 Waterfront Drive, Suite 300 > Los Angeles, CA 90094-2536 >

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Revised Proposed Agenda for the GNSO Council Meeting 20 July 2012
by Glen de Saint Géry July 16, 2012

July 16, 2012

Dear All, Please find the revised draft agenda for the GNSO Council Meeting, Friday, 20 July 2012 at 11:00 UTC which is also posted on the Wiki at: (exceptionally the Council meeting is scheduled for a Friday instead of Thursday) https://community.icann.org/display/gnsocouncilmeetings/Agenda+20-07-2012 And on the website at: http://gnso.icann.org/en/meetings/agenda-council-20jul12-en.htm The main change is the order of the items and the addition of: Item 6: Next Steps for Defensive Registrations. (10 minutes) Staff has delivered a briefing paper {link to paper} to the GNSO Council on the topic of defensive registrations at the second level in response from a request from the New GLTD Committee (2012.04.10.NG2). The New GTLD Committee requests the GNSO to consider whether additional work on defensive registrations at the second level should be undertaken. The Council to discuss the next steps for this effort, in light of other related work (IGO Issue Report/Red Cross/IOC). 6.1 Update from Staff (Brian Peck) 6.2 Discussion 6.3 Next Steps Please let me know if you have any questions. Thank you. Kind regards, Glen Agenda for the GNSO Council Meeting 20 July 2012 This agenda was established according to the GNSO Council Operating Procedures approved 22 September 2011 for the GNSO Council and updated. http://gnso.icann.org/council/gnso-operating-procedures-16dec11-en.pdf For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Times 11:00 UTC<http://tinyurl.com/ccz4c9u> http://tinyurl.com/ccz4c9u Coordinated Universal Time 11:00 UTC 04:00 Los Angeles; 07:00 Washington; 12:00 London; 13:00 Paris; 20:00 Tokyo. Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. GNSO Council meeting audiocast http://stream.icann.org:8000/gnso.m3u Item 1: Administrative matters (10 minutes) 1.1 Roll Call 1.2 Statement of interest updates 1.3 Review/amend agenda 1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures: Draft Minutes of the GNSO Council meeting 27 June 2012 will be approved on 1.5. GNSO Pending Projects List http://gnso.icann.org/meetings/pending-projects-list.pdf * Review main changes. * Comments and/or questions. Item 2: Consent agenda (5 minutes) A consent agenda item is being added as a standard agenda item to provide for a simplified process to obtain Council approval on specific tasks. No items on the consent agenda. Item 3: Final Elections procedure (10 minutes) At the Prague meeting, the proposed election procedure was shown to the Council. A refined version<http://gnso.icann.org/en/issues/gnso-council-chair-election-13jul12-en.pdf> was sent to the list. This item is to discuss and approve this procedure, so that it can be started. 3.1 Presentation of procedure (Stéphane Van Gelder) http://gnso.icann.org/en/issues/gnso-council-chair-election-13jul12-en.pdf 3. 2 Discussion 3. 3 Call to approve procedure. Item 4: Thick Whois PDP (10 minutes) As the .com agreement has now been renewed (see http://www.icann.org/en/groups/board/documents/resolutions-23jun12-en.htm#2) the Council may not want to wait until November before a Drafting Team is formed to develop a charter for the 'thick' Whois Policy Development Process Working Group (PDP WG). 4.1 Update from staff (Marika Konings) 4. 2 Discussion 4. 3 Next steps. Item 5: Whois Review Team Final Report (10 minutes) Considering the Board resolution on the Whois Review Team Final Report and the Board's call for input from the GNSO by August 31, 2012, how should the Council respond? 5.1 Update from staff (Margie Milam) 5. 2 Discussion 5. 3 Next steps. Item 6: Next Steps for Defensive Registrations. (10 minutes) Staff has delivered a briefing paper {link to paper} to the GNSO Council on the topic of defensive registrations at the second level in response from a request from the New GLTD Committee (2012.04.10.NG2). The New GTLD Committee requests the GNSO to consider whether additional work on defensive registrations at the second level should be undertaken. The Council to discuss the next steps for this effort, in light of other related work (IGO Issue Report/Red Cross/IOC). 6.1 Update from Staff (Brian Peck) 6.2 Discussion 6.3 Next Steps Item 7: Fake Renewal Notices (10 minutes) The GNSO Council requested that a small group prepare a request for information concerning Fake Renewal Notices for the Registrar Stakeholder Group to help inform its deliberations on the Registration Abuse Policies Working Group (RAP WG) Recommendation on Fake Renewal Notices (#2). The drafting team submitted its report to the GNSO Council on 6 March 2012. Following a presentation of the report to the GNSO Council at the ICANN Meeting in Costa Rica, the GNSO Council decided to put the report out for public comment. A public comment forum was opened (see http://www.icann.org/en/news/public-comment/fake-renewal-notices-report-21m…) and has now closed. At its last meeting, the GNSO Council requested the Drafting Team (DT) to review the comments received, update the report if deemed appropriate and report back accordingly. The DT has reviewed the comments received and submitted its updated report to the GNSO Council on 21 June 2012 (see http://gnso.icann.org/issues/frn/fake-renewal-notices-updated-report-20jun1…) 7.1 Presentation of updated Fake Renewal Notices Report (Mikey O'Connor) http://gnso.icann.org/en/correspondence/report-frn-update-redline-20jun12-e… 7.2 Discussion 7.3 Next steps Item 8: Internationalised Registration Data WG Final Report (10 minutes) During its June 27 Open Meeting, the GNSO Council approved a motion<http://gnso.icann.org/en/resolutions#20120627-1> to deliver the IRD Final Report to the ICANN Board and to "review the recommendations in the Report and shall provide to the Board its advice with regard to those recommendations that may have policy implications". This agenda item is to discuss next steps in light of this commitment, and to determine how the Council wishes to review and report on the IRD recommendations that may have policy implications. 8.1 Update from Staff (Julie Hedlund). 8.1 Discussion. 8.1 Next steps. Item 9: GNSO Review (10 minutes) At the wrap-up in Prague, there was discussion around forming a small group to examine possible actions ahead of the 2013 ICANN bylaws-mandated review. This is a discussion item to determine whether the Council wishes to move ahead in this way. 9.1 Report from the small group who offered to examine possible actions ahead. 9.2 Update from staff (Rob Hoggarth) 9.3 Discussion 9.4 Next steps. Item 10: Management of work (10 minutes) Recent discussions on the Council list have raised concerns about the volume of documents published prior to an ICANN meeting and how these can best be managed by the volunteer community that makes up the GNSO Council as it struggles to read a substantial amount of reports and other documents in order to better inform its own decision making processes with regards to policy. 10.1 Discussion Item 11: Any Other Business (5 minutes) Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting‟s adjournment. In exceptional circumstances,announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) ---------------------------------------------------------------------------- Local time between March and October, Summer in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 11:00 ---------------------------------------------------------------------------- California, USA (PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-8+1DST 04:00 New York/Washington DC, USA (EDT) UTC-5+1DST 07:00 Buenos Aires, Argentina (ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) UTC-3+0DST 08:00 Montevideo, Uruguay (UYT<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) UTC-3+0DST 08:00 London, United Kingdom (BST) UTC+1DST 12:00 Abuja,Nigeria (WAT<http://www.timeanddate.com/library/abbreviations/timezones/africa/wat.html>) UTC+1+0DST 12:00 Tunis, Tunisia (CET) UTC+1+0DST 12:00 Bonn, Germany (CEST) UTC+1+1DST 13:00 Paris, France (CEST) UTC+1+1DST 13:00 Ramat Hasharon, Israel(IST<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.…>) UTC+2+0DST 14:00 Karachi, Pakistan (PKT<http://www.timeanddate.com/library/abbreviations/timezones/asia/pkt.html> ) UTC+5+0DST 16:00 Beijing/Hong Kong, China (HKT ) UTC+8+0DST 19:00 Tokyo, Japan (JST<http://www.timeanddate.com/library/abbreviations/timezones/asia/jst.html>) UTC+9+0DST 20:00 Wellington, New Zealand (NZDT<http://www.timeanddate.com/library/abbreviations/timezones/pacific/nzdt.html> ) UTC+12+0DST 23:00 ---------------------------------------------------------------------------- The DST starts/ends on last Sunday of October 2012, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com and http://tinyurl.com/ccz4c9u Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org

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