January 2013 - council - lists.icann.org

Preliminary Issue Report on the Translation and Transliteration of Contact Information
by Julie Hedlund Jan. 9, 2013

Jan. 9, 2013

Dear Councilors, For your information, please find attached the Preliminary Issue Report on the Translation and Transliteration of Contact Information that will be published for public comment tomorrow. Comments can be submitted until 08 February 2013, followed by a reply period. With best regards, Julie Julie Hedlund, Policy Director

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Change meeting date in December from 5 December to 12 December 2013?
by Glen de Saint Géry Jan. 8, 2013

Jan. 8, 2013

Dear Councillors, The Board has approved the dates for the Annual General Meeting in Argentina 17-21 November 2013. See: http://www.icann.org/en/news/announcements/announcement-07jan13-en.htm The proposed date for the Public Council meeting in Buenos Aires, Argentina would be Wednesday, 20 November 2013. In view of these dates, we propose to move the currently scheduled Council meeting on 5 December 2013 to Thursday 12 December 2013 at 15:00 UTC. http://gnso.icann.org/en/calendar/#dec Please let us know by 11 January 2013 at the latest whether there would be any objections to moving the December 2013 meeting from Thursday, 5 to Thursday, 12 December at 15:00 UTC. Thank you very much. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Draft Agenda for the GNSO Council Meeting 17 January 2013 at 20:00UTC
by Glen de Saint Géry Jan. 8, 2013

Jan. 8, 2013

Dear Councillors, Please find the draft Agenda for the GNSO Council Meeting 17 January 2013 at 20:00 UTC posted at: http://gnso.icann.org/en/calendar#jan http://gnso.icann.org/en/meetings/agenda-council-17jan13-en.htm And on the Wiki (where you will find the latest updates) https://community.icann.org/display/gnsocouncilmeetings/Agenda-17+January+2… Tomorrow, 9 January 2013 is the deadline for motions and they will be posted on page: https://community.icann.org/display/gnsocouncilmeetings/Motions+-+17+Januar… Draft Agenda for the GNSO Council Meeting 17 January 2013 This agenda was established according to the GNSO Council Operating Procedures approved 13 September 2012 for the GNSO Council and updated. http://gnso.icann.org/en/council/gnso-operating-procedures-13sep12-en.pdf For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Times 20:00 UTC<http://tinyurl.com/bojlrbx> http://tinyurl.com/ado9n7t Coordinated Universal Time 20:00 UTC 12:00 Los Angeles; 15:00 Washington; 20:00 London; 21:00 Paris; 09:00 Wellington (next day 14 January 2013) Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. GNSO Council meeting audio cast http://stream.icann.org:8000/gnso.m3u Item 1: Administrative matters (10 minutes) 1.1 Roll Call 1.2 Statement of interest updates General updates and/or for specific current agenda items. 1.3 Review main changes. 1.4 Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures: Minutes of the GNSO Council meeting 20 December 2012<http://gnso.icann.org/en/meetings/minutes-council-20dec12-en.htm> were approved effective 2 January 2013. 1.5 GNSO Pending Projects List http://gnso.icann.org/meetings/pending-projects-list.pdf * Review main changes. * Comments and/or questions. Item 2: Opening Remarks from Chair (5 minutes) Review focus areas and provide updates on specific key themes / topics Item 3: Consent agenda (0 minutes) Item 4: MOTION - Any motion submitted by 09 January 2013 (10 minutes) Description of motion Link to motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+-+17+Januar…> 4.1 Reading of the motion (Proposer). 4.2 Discussion of motion and next steps. 4.3 Vote (Standard threshold: simple majority of each house). Item 5: MOTION - Any additional motion submitted by 09 January 2013 (10 minutes) Description of motion Link to motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+-+17+Januar…> 5.1 Reading of the motion (Proposer). 5.2 Discussion of motion and next steps. 5.3 Vote (Standard threshold: simple majority of each house). Item 6: INFORMATION - GNSO Council Review and SIC Update (15 minutes) In Toronto, the Chair of the SIC provided an overview of a new framework for future independent review efforts at ICANN. The GNSO was used as a case study to describe the effort because it is the first Supporting Organization lined-up in the next review cycle. Staff will brief the Council on the set of criteria metrics for GNSO Stakeholder Groups and Constituencies, and the work underway to develop metrics for the Council and the Working Group Model of policy. 6.1 Update from Staff (Rob Hogarth) 6.2 Discussion 6.3 Next Steps Item 7: UPDATE - Trademark Clearinghouse (TMCH) Strawman Proposal and Defensive Registrations Discussion (20 Minutes) ICANN's CEO has requested GNSO Council input on the Strawman Proposal<http://gnso.icann.org/en/correspondence/chehade-to-robinson-04dec12-en.pdf> recently developed through the TMCH related implementation discussions, which has been posted for public comment. http://www.icann.org/en/news/announcements/announcement-30nov12-en.htm. ICANN's CEO additionally requested Council input on the joint proposal from the Business Constituency/Intellectual Property Constituency (BC/IPC) for a "limited preventative registration mechanism" which is also currently available for public comment. A subsequent note (19 December 2012) from ICANN's CEO clarified the desired deadline for input to be no later than 22 February 2013. Related to this discussion is the Staff briefing paper (http://gnso.icann.org/en/node/32287) to the GNSO Council on the topic of defensive registrations at the second level, in response to a previous request from the New GLTD Committee (2012.04.10.NG2). The New GTLD Committee requested the GNSO to consider whether additional work on defensive registrations at the second level should be undertaken. The Council is to continue to discuss: (i) a response to the ICANN CEOs request, and (ii) to consider whether to undertake any additional work related to the BC/IPC proposal and/or the Staff briefing paper, on the topic of second level defensive registrations. 7.1 Update 7.2 Discussion 7.3 Next Steps Item 8: UPDATE - Response to the GAC Letter (20 minutes) The GAC has sent a letter<http://gnso.icann.org/en/correspondence/dryden-to-robinson-28nov12-en.pdf> to the GNSO Council with regard to the initiation of a PDP on the IGO/INGO issue, and specifically requesting a rationale for undertaking a PDP i.e. an explanation as to why GNSO believes this issue should be evaluated through a PDP rather than simply executed as an implementation process. The Council has sent an initial response and now needs to move ahead with developing a full response. This is a discussion item. 8.1 Update 8.2 Discussion 8.3 Next steps Item 9: INFORMATION & DISCUSION - Policy vs. Implementation (20 minutes) The recent letter from the GAC as well as activities relating to work on the Trademark Clearinghouse, highlights a broader issue regarding the boundary between policy development and implementation work as well as the effective integration of policy development and integration work from the outset. Recent discussions on the Council mailing list indicate that there is an interest to undertake further work on this issue. At the same time, ICANN Staff has published a paper (include link when available) that is intended to facilitate further community discussions on this topic. 9.1 Update from Staff (Marika Konings) 9.2 Discussion 9.3 Next steps Item 10: UPDATE - ATRT2 Developments (5 minutes) The call for applicants to serve on the next Accountability and Transparency Review Team (ATRT) has been extended until 14 January 2013. (See: http://www.icann.org/en/news/announcements/announcement-03dec12-en.htm ). An update on the process and next steps to provide GNSO Council endorsements of applicants will be provided. This is a discussion item. 10.1 Update (Wolfe-Ulrich Knoben) 10.2 Discussion 10.3 Next steps Item 11: Any Other Business (5 minutes) Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting's adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) ---------------------------------------------------------------------------- Local time between October and March, Winter in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 20:00 ---------------------------------------------------------------------------- California, USA (PST<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-8+0DST 12:00 New York/Washington DC, USA (EST) UTC-5+0DST 15:00 Rio de Janiero, Brazil (BRST) UTC-3+1DST 18:00 Montevideo, Uruguay (UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) UTC-3+1DST 18:00 Edinburgh, Scotland (BST) UTC+0DST 20:00 London, United Kingdom (BST) UTC+0DST 20:00 Abuja, Nigeria (WAT<http://www.timeanddate.com/library/abbreviations/timezones/africa/wat.html>) UTC+1+0DST 21:00 Bonn, Germany (CEST) UTC+1+0DST 21:00 Stockholm, Sweden (CET) UTC+1+0DST 21:00 Ramat Hasharon, Israel (IST<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.…>) UTC+2+0DST 22:00 Karachi, Pakistan (PKT<http://www.timeanddate.com/library/abbreviations/timezones/asia/pkt.html> ) UTC+5+0DST 01:00 - next day Beijing/Hong Kong, China (HKT ) UTC+8+0DST 04:00 - next day Perth, Australia (WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) UTC+8+0DST 04:00 - next day Wellington, New Zealand (NZDT<http://www.timeanddate.com/library/abbreviations/timezones/pacific/nzdt.html> ) UTC+12+1DST 09:00 - next day ---------------------------------------------------------------------------- The DST starts/ends on last Sunday of March 2013, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see: http://www.timeanddate.com http://tinyurl.com/ado9n7t Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org

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GNSO nominees to the ATRT2 team
by Jonathan Robinson Jan. 8, 2013

Jan. 8, 2013

Dear Steve, Dear Heather, Please see attached letter regarding appointment of GNSO nominees to the ATRT2 team. Thank-you for giving this matter your attention. Best wishes, Jonathan Jonathan Robinson Chair ICANN GNSO Council <mailto:jonathan.robinson@ipracon.com> jonathan.robinson(a)ipracon.com skype: jonathan.m.r

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next new gTLD webinar - Friday 11 Jan at 20:00 UTC
by Bruce Tonkin Jan. 8, 2013

Jan. 8, 2013

Hello All, From: http://newgtlds.icann.org/en/announcements-and-media/webinars Applicant Update Webinar Date: 11 January 2013 Time: 20:00 - 21:30 UTC / 12:00pm - 1:30pm PST http://www.timeanddate.com/worldclock/fixedtime.html?iso=20130111T20 Adobe Connect: https://icann.adobeconnect.com/newgtldwebinar Regards, Bruce Tonkin

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Protection of new gTLD application fees
by Bruce Tonkin Jan. 8, 2013

Jan. 8, 2013

Hello All, Note that ICANN has received external financial advice on the best way to preserve the funds from new gTLD application fees to cover the costs associated with the program over the next few years. The Board has approved the policy as described below: http://www.icann.org/en/about/financials/investment-policy-new-gtld Note this is not related to the use of any funds that may arise from possible auctions where there is contention. Regards, Bruce Tonkin

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FW: Accountability & Transparency Review Team 2 (ATRT 2)
by Jonathan Robinson Jan. 7, 2013

Jan. 7, 2013

All, Note sent to SG leadership as previously agreed. Jonathan From: Jonathan Robinson [mailto:jonathan.robinson@ipracon.com] Sent: 07 January 2013 14:15 To: 'marilynscade(a)hotmail.com' (marilynscade(a)hotmail.com) krosette(a)cov.com; tony holmes (tonyarholmes(a)btinternet.com) William Drake (william.drake(a)uzh.ch) alain.berranger(a)gmail.com; robin(a)ipjustice.org; 'KEITH DRAZEK (kdrazek(a)Verisign.com)'; Matt Serlin (matt.serlin(a)markmonitor.com) Subject: Accountability & Transparency Review Team 2 (ATRT 2) Dear All, Please see the attached letter and supporting document regarding GNSO participation in the Accountability & Transparency Review Team 2 (ATRT 2) for your consideration. Best wishes, Jonathan Jonathan Robinson Chair ICANN GNSO Council jonathan.robinson(a)ipracon.com skype: jonathan.m.r

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New Year
by Jonathan Robinson Jan. 7, 2013

Jan. 7, 2013

Dear All, A brief note to wish all GNSO Councillors a good year ahead. As we start the first full week of the new calendar year, I expect things will start to get busy. I have had a good break and I hope that all of you have managed some good time with family and friends over the holiday season. Personally, I am very much looking forward to working with you all in the same constructive and positive sprit that we closed off 2012 with. Best wishes, Jonathan

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Independent Objector's Comments on Controversal new gTLD applications
by Bruce Tonkin Jan. 7, 2013

Jan. 7, 2013

Hello All, I note that the independent objector, Professor Alain Pellet, has released some preliminary comments on controversial new gTLDs applications. See: http://www.independent-objector-newgtlds.org/english-version/the-independen… The strings analysed so far are: .adult, .gay, .hot, .lgbt, .persiangulf, .porn, .sex, .sexy, and .wtf. Regards, Bruce Tonkin

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Document and motion Deadline Wednesday, 9 January 2013 for GNSO Council meeting 17 January at 20:00 UTC
by Glen de Saint Géry Jan. 6, 2013

Jan. 6, 2013

Dear Councillors, Happy New Year! Reports, motions and documents for consideration are due no later than (NLT) 8 days in advance (i.e.WEDNESDAY, 9 January 2013) of the GNSO Council meeting on 17 January 2013 at 20:00 UTC. Motions should be sent to the Council mailing list and will then be posted on the Wiki at: https://community.icann.org/display/gnsocouncilmeetings/Motions+-+17+Januar… Thank you very much. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org

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