January 2014 - council - lists.icann.org

Revised Proposed Agenda for the GNSO Council Teleconference 23 January 2013
by Glen de Saint Géry Jan. 20, 2014

Jan. 20, 2014

Dear Councillors, Please find the updated draft agenda for the GNSO Council Teleconference 23 January 2013 at 18:00 UTC. The latest updates are as follows. 1. The time allotted to each item has been revised. 2. The Consent agenda has two more items added, namely: 3.2 Confirm Don Blumenthal - RySG as Chair and Steve Metalitz - IPC and Graeme Bunton - RrSG as Vice-Chairs for the Privacy & Proxy Services Accreditation Issues PDP working group. 3.3 Confirm Chris Dillon - NCSG and Rudi Vansnick - NPOC as co-chairs of the Translation and Transliteration of Contact Information PDP Working Group. Thank you for sharing this among your constituency and stakeholder groups. Please let me know if you have any questions. Kind regards, Glen Proposed Agenda for the GNSO Council Teleconference 23 January 2013 This agenda was established according to the GNSO Council Operating Procedures approved 13 September 2012 for the GNSO Council and updated. <http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf > For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Times 18:00 UTC http://tinyurl.com/otro8aq Coordinated Universal Time 18:00 UTC 10:00 Los Angeles; 13:00 Washington; 18:00 London; 19:00 Brussels; 02:00 Perth Dial-in numbers will be sent individually to Council members. Councillors should notify the GNSO Secretariat in advance if a dial out call is needed. GNSO Council meeting audiocast http://stream.icann.org:8000/gnso.m3u Item 1: Administrative matters (10 mins) 1.1 Roll Call 1.2 Statement of interest updates Bret Fausett https://community.icann.org/display/gnsosoi/Bret+Fausett+SOI 1.3 Review/amend agenda 1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures: Minutes of the GNSO Council meetings 20 November 2013<http://gnso.icann.org/mailing-lists/archives/council/msg15531.html> part 1 and part 2<http://gnso.icann.org/mailing-lists/archives/council/msg15532.html> will be posted as approved on 23 January 2014. Minutes of the Council meeting 12 December 2013<http://gnso.icann.org/mailing-lists/archives/council/msg15533.html> will be posted as approved on 23 January 2014. Item 2: Opening Remarks / Review of Projects & Action List (10 mins) Review focus areas and provide updates on specific key themes / topics Include review of Projects List<http://gnso.icann.org/meetings/projects-list.pdf> and Action List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>. Comments or questions arising. Item 3: Consent agenda (5 mins) 3.1 Approve Council Recommendations Report on protection of IGO-INGO names and acronyms to the ICANN Board. 3.2 Confirm Don Blumenthal - RySG as Chair and Steve Metalitz - IPC and Graeme Bunton - RrSG as Vice-Chairs for the Privacy & Proxy Services Accreditation Issues PDP working group. 3.3 Confirm Chris Dillon - NCSG and Rudi Vansnick - NPOC as co-chairs of the Translation and Transliteration of Contact Information PDP Working Group. Item 4: MOTION - Metrics and Reporting Working Group Charter (15 mins) The 2010 Registration Abuse Policies Working Group (RAPWG) identified the an issue relating to Uniformity of Reporting which it described as "need for more uniformity in the mechanisms to initiate, track, and analyze policy-violation reports." The RAPWG recommended in its Final Report that "the GNSO and the larger ICANN community in general, create and support uniform [problem-] reporting [and report-tracking] processes." The GNSO Council recommended the creation of an Issue Report<http://gnso.icann.org/en/issues/uofr-final-31mar13-en.pdf> to further research metrics and reporting needs with the aim of improving the policy development process. The report created by ICANN Staff outlined accomplishments regarding reporting and metrics by the Contractual Compliance function and it also reviewed other reporting sources that may be of relevance. The GNSO Council subsequently adopted a recommendation to form a non-PDP Working Group tasked with exploring opportunities for developing reporting and metrics processes and/or appropriate standardized methodologies that could better inform fact-based policy development and decision making. Here the Council vote on whether to approve the Charter of the Metrics and Reporting Working Group. 4.1 - Review the Motion 4.2 - Discussion 4.3 - Vote (voting threshold - simple majority vote of each house) Item 5: INPUT & DISCUSSION - Prospective improvements to the Policy Development Process (15 mins) The Council is committed to on-going enhancements to the methods of working of the Council and the work initiated and managed by the Council. The PDP process is a cornerstone of policy making within the GNSO and, as such, the work of the Council. The PDP outcomes and associated processes are the subject of focus and attention both within the GNSO and the broader ICANN Community. The Council has previously discussed a paper prepared by ICANN staff<http://gnso.icann.org/en/drafts/pdp-improvements-22aug13-en.pdf> on potential improvements to the PDP process. The discussion is now encapsulated in a table form which has been revised through various discussions at council meetings and on email lists. The document now also includes reference to the related recommendations of the ATRT2. Here the Council will aim to agree concrete next steps including the requirement to form a group to continue this work, particularly with a focus on items 3 & 5 in the table. 5.1 - Review of table of prospective PDP Improvements<http://gnso.icann.org/en/drafts/pdp-improvements-table-16jan14-en.pdf> (Marika Konings) 5.2 - Discussion 5.3 - Next steps Item 6: UPDATE - GAC Engagement - the work of the Joint GAC / GNSO Consultation Group (15 mins) Here the Council will receive an update and discuss any action going forward. 6.1 - Status update (Jonathan Robinson) 6.2 - Discussion 6.3 - Next steps Item 7: Update - Forthcoming review of the GNSO (15 mins) As part of a periodic review process that is built into the ICANN model, ICANN board initiated reviews of the GNSO (and the GNSO Council and related functions) are expected. In order to be informed and effectively prepared for this work, we have begun to engage with the body that commissions such reviews (the structural improvements committee) through its chair, Ray Plazk. The Council will track the planning work of the SIC and, where appropriate; provide relevant input to the process. We will also prepare to undertake a form of self-review in a similar format to that which we expect to arise out of the work of the SIC. A self-review will ensure that we are not only prepared for the board initiated work but also able to flag areas for potential improvement in as timely as possible a manner. 7.1 - Update (Jennifer Wolfe) 7.2 - Discussion 7.3 - Next steps Item 8: DISCUSSION - International Internet Governance Issues (15 mins) Discussions and activity relating to international Internet Governance issues are attracting a great deal of attention in ICANN and related groups. This item is on the agenda to provide an opportunity for discussion within the Council about how this impacts the role and work of the Council and mindful of the scope and remit of the Council, what action the Council should or could be taking. Item 9: UPDATE & DISCUSSION - Planning for Singapore (15 mins) Making the most out of the face-to-face meeting time available at the ICANN Meeting in Buenos Aires will take planning. GNSO Council Vice Chair, David Cake will lead this and will be working with the Council and staff on this effort. Here the Council has the opportunity to feed into plans and provide input based on past experience. Included in this item will be the opportunity to shape the approach to and substance of the Council's proposed meetings with other groups in such as the CCNSO, the GAC and the ICANN board. 9.1 - Update (David Cake) 9.2 - Discussion 9.3 - Next steps Item 10: Any Other Business (10 mins) * Proposal to review SSAC reports and determine whether or not any recommendations impact on GNSO Consensus Policy Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting's adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) ---------------------------------------------------------------------------- Local time between October and March, Winter in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 15:00 ---------------------------------------------------------------------------- California, USA (PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-7+1DST 10:00 Iowa City, USA (CST<http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00>) UTC-6+1DST 12:00 New York/Washington DC, USA (EST) UTC-4+1DST 13:00 Rio de Janiero, Brazil (BRST) UTC-2+1DST 16:00 Montevideo, Uruguay (UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) UTC-2+1DST 16:00 Buenos Aires, Argentina (ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) UTC-3+0DST 15:00 London, United Kingdom (BST) UTC+0DST 18:00 Bonn, Germany (CET) UTC+1+0DST 19:00 Stockholm, Sweden (CET) UTC+1+0DST 19:00 Cairo, Egypt, (EET) UTC+2+0DST 20:00 Istanbul, Turkey (EEST) UTC+2+0DST 20:00 Ramat Hasharon, Israel(IST<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.…>) UTC+2+0DST 20:00 Beijing/Hong Kong, China (HKT ) UTC+8+0DST 02:00 next day Perth, Australia (WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) UTC+8+0DST 02:00 next day ---------------------------------------------------------------------------- DST starts/ends on last Sunday of March 2014, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com http://tinyurl.com/otro8aq Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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WEBINAR: ICANN Strategy Panel on Identifier Technology Innovation
by Glen de Saint Géry Jan. 20, 2014

Jan. 20, 2014

http://www.icann.org/en/news/announcements/announcement-17jan14-en.htm WEBINAR: ICANN Strategy Panel on Identifier Technology Innovation 17 January 2014 Join the Strategy Panel on Identifier Technology Innovation<http://www.icann.org/en/about/planning/strategic-engagement/identifier-tech…> for an update and interactive discussion. Date: Wednesday, 22 January 2014 Time: 03:00-04:30 UTC (Time converter: http://tinyurl.com/q3rlt82) Date: Thursday, 23 January 2014 Time: 19:00-20:30 UTC (Time converter: http://tinyurl.com/qcyk5mu) You are invited to an update on the activities of the Strategy Panel on Identifier Technology Innovation. ICANN Strategy Panels'<http://www.icann.org/en/news/announcements/announcement-15jul13-en.htm> work will inform ICANN's new, overarching vision and five-year strategic plan. As it prepares to offer its advice to the ICANN President and CEO, the Strategy Panel wishes to walk you through the work it has undertaken and to seek your input on the preliminary set of conclusions it has reached. This webinar will also be the opportunity for you to ask questions. ICANN Strategy Panels serve as an integral part of a framework for cross-community dialogue: your feedback and contributions are key to this project and will be carefully considered. Webinar Details Please join the webinar either on Wednesday, 22 January 2014 at 03:00-04:30 UTC (duration: 90 minutes) or on Thursday, 23 January 2014 at 19:00-20:30 UTC (duration: 90 minutes). The two sessions are duplicates, scheduled to accommodate different time zones. The meetings will be run in an Adobe Connect room with a slide presentation along with a dial-in conference bridge for audio. The sessions will be conducted in English. Participants will be given the opportunity to offer comments and to ask questions during the Q&A section. During the course of the webinar, questions may be submitted using the chat function of Adobe Connect. If you cannot join the live session, the recording of the session will be made available shortly after the meeting. Please register via email to alice.jansen(a)icann.org<mailto:alice.jansen@icann.org> by Tuesday, 21 January 2014 - 23:59 UTC to receive the dial-in details. Please indicate which call you wish to join. A reminder with log-in and dial-in details will be sent to you prior to the call. Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Presentation from the International Chamber of Commerce (ICC) regarding their processes for Community & Limited Public Interest Objections
by Bruce Tonkin Jan. 19, 2014

Jan. 19, 2014

Hello All, See attached from : http://newgtlds.icann.org/en/program-status/odr/webinar-icc-09jan14-en.pdf It provides an overview of the process used by The International Center of Expertise of the International Chamber of Commerce (the ICC) regarding Community & Limited Public Interest Objections. They have included a scrutiny process to review the work of the panels. See slide 15 and 17. Part of the aim is to reduce the risk of inconsistencies between the Expert Determinations. Regards, Bruce Tonkin

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Request for input from the GNSO Policy & Implementation Working Group
by Jonathan Robinson Jan. 18, 2014

Jan. 18, 2014

All, Please be aware of the Request for input from the GNSO Policy & Implementation Working Group (see below). This is a working group of substantial interest and importance as evidenced by: 1. The level of interest that related topics have attracted during the roll-out of the new gTLD programme 2. The level of interest indicated by the sheer number of participants in the working group. Notwithstanding that, the Working Group has not received much in the way of input in response to its call for input (first sent out in October 2013). Therefore, this note is to draw your attention to this and to ask you to please encourage your respective groups / constituencies to provide such input to the WG as soon as possible. For information and completeness, the questions from the working group are copied below AND attached in long form (as sent to SO & ACs) to this note. Thank-you. Jonathan --- This Working Group (P&I WG) has been tasked with providing the GNSO Council with a set of recommendations on the following issues: - A set of principles that would underpin any GNSO policy implementation related discussions, taking into account existing GNSO procedures; - A process for developing gTLD policy, perhaps in the form of "Policy Guidance," including criteria for when it would be appropriate to use such a process (for a process developing something other than "Consensus Policy") instead of the GNSO Policy Development Process; - A framework for implementation related discussions associated with GNSO Policy recommendations; - Criteria to be used to determine when an action should be addressed by a policy process and when it should be considered implementation; and - Further guidance on how GNSO Implementation Review Teams, as defined in the PDP Manual, are expected to function and operate. >From the onset of this process, the WG would like to gain input. In this regard, the WG would ask organizations to consider and provide input on the following questions which are set out in the WG's Charter. 1. What guidance do the ICANN core values (Bylaws Article 1, Sec. 2) directly provide with regard to policy development work and policy implementation efforts? 2. What guidance do other ICANN core values provide that relate indirectly to policy development and policy implementation? 3. "Questions for Discussion" contained in the Policy and Implementation Draft Framework prepared by ICANN staff. (See, <http://www.icann.org/en/news/public-comment/policy-implementation-31jan13-e n.htm> http://www.icann.org/en/news/public-comment/policy-implementation-31jan13-en .htm). 4. What lessons can be learned from past experience? a. What are the consequences of action being considered "policy" or "implementation"? b. Does it matter if something is "policy" or "implementation"? If so, why? c. Under what circumstances, if any, should the GNSO Council make recommendations or state positions to the Board on matters of policy and implementation as a representative of the GNSO as a whole? d. How do we avoid the current morass of outcome-derived labeling (i.e., I will call this "policy" because I want certain consequences or "handling instructions" to be attached to it?) e. Can we answer these questions so the definitions of "policy" and "implementation" matter less, if at all? 5. What options are available for policy ("Consensus Policy" or other) and implementation efforts and what are the criteria for determining which should be used? a. Are "policy" and "implementation" on a spectrum rather than binary? b. What are the variations of policy and what consequences should attach to each variation? c. What happens if you change those consequences? 6. Who determines the choice of whether something is "policy" or "implementation"? a. How is policy set/recommended/adopted and do different paths lead to different variations? b. How is the "policy" and "implementation" issue reviewed and approved? c. What happens if reviewing bodies come to a deadlock? 7. What is the process by which this identification, analysis, review and approval work is done? a. How are "policy and implementation" issues first identified (before, during and after implementation)? b. What is the role of the GNSO in implementation? c. In order to maintain the multi-stakeholder process, once policy moves to implementation, how should the community be involved in a way that is meaningful and effective? d. Should policy staff be involved through the implementation process to facilitate continuity of the multi-stakeholder process that already occurred?

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TR: Professor & Former GNSO council Jon Bing died yesterday
by Glen de Saint Géry Jan. 18, 2014

Jan. 18, 2014

FYI The norwegian newspapers brought the sad news today. I belive he made some contributions to ICANN in the GNSO council from 2006/2007 - hence this message to you and ICANN. Hans Petter Author and Professor Jon Bing has died at the age of 69. * [cid:image001.jpg@01CF1468.A43D2A60] <http://norwaytoday.info/uploads/news/1389800816_Bing.jpg> Enlarge Author and Professor Jon Bing has died at the age of 69 . - Anyone who knows Jon knows that he has not had top notch health in the past. But we did not expect this. I think it's very, very sad , says Jon Wessel - Aas partner in Bing Hodneland Attorney company to the newspaper Dagbladet. Bing is regarded as a pioneer in international Law and was Doctor of Law and Professor at the Center for Law in the Department of Private Law , at the Faculty of Law , at the University of Oslo. Bing had together with Tor Åge Bringsværd published a number of books in the science fiction genre , both for children , youth and adults. He has also wrote a number of academic books. Along with Tor Åge Bringsværd stood Bing also for the first science fiction series on Norwegian television series " Dark Passenger" which was shown on Norwegian television in 1978 , not to mention several episodes of success , " Helmer and Sigurdsson ". Bing has also been a dedicated and frequently applied ethics expert when it comes to technology and copyright of digital media . He was appointed a Knight of 1 of St. Olav in 1999, an honorary doctorate at Stockholm University and the University of Copenhagen and has won several author prices - including Riverton Prize and Brage Honorary Prize . He was the third Norwegians in the story who was the owner of Nordic lawyer price. Bing was born in Tonsberg, but grew up in Trondheim, where the family moved to Kragero when he was three years old. He has lived in Oslo for many years. Source: NTB scanpix / photo flickr / Norway Today

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[ccnso-council] Draft Agenda Council Call 23 January 2014
by john＠crediblecontext.com Jan. 18, 2014

Jan. 18, 2014

All, Below is the agenda for next week's ccNSO Council meeting. Let me know if I should pay attention to any item in particular. Thursday will be a long one. Cheers, Berard Draft Agenda ccNSO Council Telephone Conference 23 January 2014 1) Apologies 2) Minutes and Actions 3) Internet Governance Fora 3.1 1 Net initiative (Mathieu Weill) 3.2 Brazil Meeting (Carolina Aguerre) 3.3 Fifth Panel (Byron Holland) 3.4 ccWG Internet Governance (Debbie Monahan) 3.5 Other Panels (Keith Davidson, Patricio Poblete, Jordan Carter) 4) Appointment Co-Chair GNSO Working Group on Cross-Community Working Group Principles 5) ccNSO Travel Funding 6) Implementations Recommendations Study Group Quorum Rule 7) Election Review Committee Final Report 8) Council Updates 8.1 Chair Update 8.2 Vice-Chair Update 8.3 Councillors Update 8.4 Regional Organisations Update 8.5 Staff Update 9) Working Group and Other Updates 9.1 SOP Working Group (Roelof Meijer) 9.2 CRI Working Group (Survey results) 9.3 FoI Working Group (Keith Davidson) 9.4 ICANN Academy (Hong Xue) 10) Liaison Updates 10.1 GNSO Liaison (Patrick Myles) 10.2 ALAC Liaison (Ron Sherwood) 11) Update Work Plan 12) Date of Next Meetings 20 February 2014 12.00 UTC 19 March 2014 16.00 Local Singapore time 17 April 2014 12.00 UTC 13) Singapore Meetings 12.1 Council Workshop Sunday 22 March 2014 12.2 ALAC-ccNSO Council Meeting, Monday 23 March 12.30-14.00 12.3 ccNSO-GNSO Council Meeting (tentatively) Monday 23 March 16.30-18.00 14) AOB

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Updated GNSO Council draft agenda 23 January 2014 at 18:00 UTC
by Glen de Saint Géry Jan. 17, 2014

Jan. 17, 2014

Dear Councillors, The draft GNSO Council agenda for 23 January 2014 at 18:00 UTC posted on the website at http://gnso.icann.org/en/meetings/agenda-council-23jan14-en.htm And on the Wiki https://community.icann.org/display/gnsocouncilmeetings/Agenda+23+January+2… has been updated as follows: 1. The link below has been updated to reflect the recent revision in: 5.1 Review of table of prospective PDP Improvements<http://gnso.icann.org/en/drafts/pdp-improvements-table-16jan14-en.pdf> (Marika Konings) http://gnso.icann.org/en/drafts/pdp-improvements-table-16jan14-en.pdf 2. An agenda item has been added, namely: Item 8: DISCUSSION - International Internet Governance Issues (10 mins) Discussions and activity relating to international Internet Governance issues are attracting a great deal of attention in ICANN and related groups. This item is on the agenda to provide an opportunity for discussion within the Council about how this impacts the role and work of the Council and mindful of the scope and remit of the Council, what action the Council should or could be taking. Draft Agenda for the GNSO Council meeting 23 January 2014 at 18:00 UTC This agenda was established according to the GNSO Council Operating Procedures approved 13 September 2012 for the GNSO Council and updated. <http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf > For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Times 18:00 UTC http://tinyurl.com/otro8aq Coordinated Universal Time 18:00 UTC 10:00 Los Angeles; 13:00 Washington; 18:00 London; 19:00 Brussels; 02:00 Perth Dial-in numbers will be sent individually to Council members. Councillors should notify the GNSO Secretariat in advance if a dial out call is needed. GNSO Council meeting audiocast http://stream.icann.org:8000/gnso.m3u Item 1: Administrative matters (10 mins) 1.1 Roll Call 1.2 Statement of interest updates Bret Fausett https://community.icann.org/display/gnsosoi/Bret+Fausett+SOI 1.3 Review/amend agenda 1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures: Minutes of the GNSO Council meetings 20 November 2013<http://gnso.icann.org/mailing-lists/archives/council/msg15531.html> part 1 and part 2<http://gnso.icann.org/mailing-lists/archives/council/msg15532.html> will be posted as approved on 23 January 2014. Minutes of the Council meeting 12 December 2013<http://gnso.icann.org/mailing-lists/archives/council/msg15533.html> will be posted as approved on 23 January 2014. Item 2: Opening Remarks / Review of Projects & Action List (10 mins) Review focus areas and provide updates on specific key themes / topics Include review of Projects List<http://gnso.icann.org/meetings/projects-list.pdf> and Action List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>. Comments or questions arising. Item 3: Consent agenda (5 mins) 3.1 Approve Council Recommendations Report on protection of IGO-INGO names and acronyms to the ICANN Board Item 4: MOTION - Metrics and Reporting Working Group Charter (15 mins) The 2010 Registration Abuse Policies Working Group (RAPWG) identified the an issue relating to Uniformity of Reporting which it described as "need for more uniformity in the mechanisms to initiate, track, and analyze policy-violation reports." The RAPWG recommended in its Final Report that "the GNSO and the larger ICANN community in general, create and support uniform [problem-] reporting [and report-tracking] processes." The GNSO Council recommended the creation of an Issue Report<http://gnso.icann.org/en/issues/uofr-final-31mar13-en.pdf> to further research metrics and reporting needs with the aim of improving the policy development process. The report created by ICANN Staff outlined accomplishments regarding reporting and metrics by the Contractual Compliance function and it also reviewed other reporting sources that may be of relevance. The GNSO Council subsequently adopted a recommendation to form a non-PDP Working Group tasked with exploring opportunities for developing reporting and metrics processes and/or appropriate standardized methodologies that could better inform fact-based policy development and decision making. Here the Council vote on whether to approve the Charter of the Metrics and Reporting Working Group. 4.1 - Review the Motion 4.2 - Discussion 4.3 - Vote (voting threshold - simple majority vote of each house) Item 5: INPUT & DISCUSSION - Prospective improvements to the Policy Development Process (15 mins) The Council is committed to on-going enhancements to the methods of working of the Council and the work initiated and managed by the Council. The PDP process is a cornerstone of policy making within the GNSO and, as such, the work of the Council. The PDP outcomes and associated processes are the subject of focus and attention both within the GNSO and the broader ICANN Community. The Council has previously discussed a paper prepared by ICANN staff<http://gnso.icann.org/en/drafts/pdp-improvements-22aug13-en.pdf> on potential improvements to the PDP process. The discussion is now encapsulated in a table form which has been revised through various discussions at council meetings and on email lists. The document now also includes reference to the related recommendations of the ATRT2. Here the Council will aim to agree concrete next steps including the requirement to form a group to continue this work, particularly with a focus on items 3 & 5 in the table. 5.1 - Review of table of prospective PDP Improvements<http://gnso.icann.org/en/drafts/pdp-improvements-table-08jan14-en.pdf> (Marika Konings) 5.2 - Discussion 5.3 - Next steps Item 6: UPDATE - GAC Engagement - the work of the Joint GAC / GNSO Consultation Group (10 mins) Here the Council will receive an update and discuss any action going forward. 6.1 - Status update (Jonathan Robinson) 6.2 - Discussion 6.3 - Next steps Item 7: Update - Forthcoming review of the GNSO (10 mins) As part of a periodic review process that is built into the ICANN model, ICANN board initiated reviews of the GNSO (and the GNSO Council and related functions) are expected. In order to be informed and effectively prepared for this work, we have begun to engage with the body that commissions such reviews (the structural improvements committee) through its chair, Ray Plazk. The Council will track the planning work of the SIC and, where appropriate; provide relevant input to the process. We will also prepare to undertake a form of self-review in a similar format to that which we expect to arise out of the work of the SIC. A self-review will ensure that we are not only prepared for the board initiated work but also able to flag areas for potential improvement in as timely as possible a manner. 7.1 - Update (Jennifer Wolfe) 7.2 - Discussion 7.3 - Next steps Item 8: DISCUSSION - International Internet Governance Issues (10 mins) Discussions and activity relating to international Internet Governance issues are attracting a great deal of attention in ICANN and related groups. This item is on the agenda to provide an opportunity for discussion within the Council about how this impacts the role and work of the Council and mindful of the scope and remit of the Council, what action the Council should or could be taking. Item 9: UPDATE & DISCUSSION - Planning for Singapore (10 mins) Making the most out of the face-to-face meeting time available at the ICANN Meeting in Buenos Aires will take planning. GNSO Council Vice Chair, David Cake will lead this and will be working with the Council and staff on this effort. Here the Council has the opportunity to feed into plans and provide input based on past experience. Included in this item will be the opportunity to shape the approach to and substance of the Council's proposed meetings with other groups in such as the CCNSO, the GAC and the ICANN board. 9.1 - Update (David Cake) 9.2 - Discussion 9.3 - Next steps Item 10: Any Other Business (5 mins) * Proposal to review SSAC reports and determine whether or not any recommendations impact on GNSO Consensus Policy Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting's adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) ---------------------------------------------------------------------------- Local time between October and March, Winter in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 15:00 ---------------------------------------------------------------------------- California, USA (PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-7+1DST 10:00 Iowa City, USA (CST<http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00>) UTC-6+1DST 12:00 New York/Washington DC, USA (EST) UTC-4+1DST 13:00 Rio de Janiero, Brazil (BRST) UTC-2+1DST 16:00 Montevideo, Uruguay (UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) UTC-2+1DST 16:00 Buenos Aires, Argentina (ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) UTC-3+0DST 15:00 London, United Kingdom (BST) UTC+0DST 18:00 Bonn, Germany (CET) UTC+1+0DST 19:00 Stockholm, Sweden (CET) UTC+1+0DST 19:00 Cairo, Egypt, (EET) UTC+2+0DST 20:00 Istanbul, Turkey (EEST) UTC+2+0DST 20:00 Ramat Hasharon, Israel(IST<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.…>) UTC+2+0DST 20:00 Beijing/Hong Kong, China (HKT ) UTC+8+0DST 02:00 next day Perth, Australia (WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) UTC+8+0DST 02:00 next day --------------------------------------------------------------------------- DST starts/ends on last Sunday of March 2014, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com http://tinyurl.com/otro8aq Please let me know if you have any questions. May I remind you of the Abstention Notification Form<http://gnso.icann.org/council/abstention-notification-form-en.htm> to be completed by an officer of the abstaining Councilor's appointing organization (Stakeholder Group or Constituency, as appropriate) http://gnso.icann.org/council/abstention-notification-form-en.htm Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/>

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Jon Bing
by Avri Doria Jan. 16, 2014

Jan. 16, 2014

Hi, I just learned that Jon, once a member of the council, died yesterday. I just wanted to remember him as a really good guy who added a lot to every group and every conversation he was in. I will miss talking to Jon. Not sure where official comments etc on Jon are but his wiki page was updated. Really quite a amazing guy. Avri

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Re: [council] Updated 'GNSO Improvements - Opportunities for improvements and streamlining' document
by Marika Konings Jan. 16, 2014

Jan. 16, 2014

And now with the attachment. Apologies, Marika From: Marika Konings <marika.konings(a)icann.org> Date: Wednesday 8 January 2014 12:31 To: "council(a)gnso.icann.org" <council(a)gnso.icann.org> Subject: [council] Updated 'GNSO Improvements - Opportunities for improvements and streamlining' document Dear All, Following the last GNSO Council meeting, please find attached an updated version of the GNSO Improvements Opportunities for improvements and streamlining document, in which I've aimed to capture the comments from the meeting. In addition, I've updated the document with the final ATRT2 recommendations in relation to the topics under consideration. It was also suggested that the Council could form a small group of interested Council members to work with staff on some of these items. As mentioned, for several of these, the proposed next step is for staff to gather further information and data following which we would come back to the GNSO Council for feedback and discussion of possible next steps. However, there are a couple of items for which further review of existing tools and activities has been suggested such as increase pool of PDP WG volunteers and improve online tools & training which could possibly benefit from a small group undertaking this work in collaboration with staff. If there are any further comments and/or edits that you wish incorporated, please let me know. In the meantime, we'll continue with the implementation of the proposed next steps as outlined in the document pending those items that may require further discussion on how to proceed (i.e.whether a small group of interested Council members should be created to follow up on those items). Best regards, Marika

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IMPORTANT: GNSO Council meeting rescheduled from 29 May to 5 JUNE at 18:00UTC
by Glen de Saint Géry Jan. 15, 2014

Jan. 15, 2014

Dear Councillors, The Council meeting scheduled for 29 May 2014 at 18:00 UTC will be rescheduled to 5 JUNE 2014 at 18:00 UTC. The deadline for documents and motions will thus be moved to 26 May 2014. The change is noted on the calendar http://gnso.icann.org/en/group-activities/calendar#may Please let me know if you have any questions. Thank you very much. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/>

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