September 2015 - council - lists.icann.org

FW: GNSO Council Abstention Notification Form [#184]
by Glen de Saint Géry 21 Sep '15

21 Sep '15

FYI Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/> From: ICANN [mailto:no-reply@wufoo.com] Sent: lundi 21 septembre 2015 19:26 To: gnso.secretariat(a)icann.org; council(a)gnso.icann.org Subject: GNSO Council Abstention Notification Form [#184] Name of Officer: * Tony Holmes Officer Email Address: * tonyarholmes(a)btinternet.com<mailto:tonyarholmes@btinternet.com> Date Prepared: * Monday, September 21, 2015 GNSO Organization: * Internet Services Provider Constituency Officer Position or Title: * Chairman ISPCP Voting Remedy: * Proxy Reason(s) for or condition(s) leading to the remedy: * Tony Holmes will now be on a flight back to the UK when the GNSO Council meet on 24 September and is therefore unable to participate. Specific subject(s)/measure(s)/motion(s)/action(s) of the Council for which the remedy is being exercised: * Full proxy voting rights are passed to Osvaldo Novoa ISPCP Councillor Date upon which the remedy will expire or terminate: [Note: may not exceed 3 months initially; may be renewed by sending an email with explanation to GNSO Secretariat] * Friday, September 25, 2015 I affirm that a voting position has been established on the matter(s) at issue pursuant to provisions contained in our Charter or Bylaws. * Yes Our GNSO Councilor has been instructed on how to vote on the matter(s). * Yes Please identify the GNSO Councilor who will serve as the voting proxy: * Osvaldo Novoa

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Updated agenda for the GNSO Council Teleconference on 24 September 2015 at 18:00 UTC.
by Glen de Saint Géry 21 Sep '15

21 Sep '15

Dear Councillors, Please find the proposed updated agenda for the GNSO Council Teleconference on 24 September 2015 at 18:00 UTC. The updates relate to Item 8 which has been shortened in time and in the absence of Thomas Rickert, we are exploring the possibility of Mathieu Weill, one of the co-chairs of the Cross Community Working Group on Enhancing ICANN Accountability providing the Council with an update. In addition an item under AOB has been added: Item 10: Any Other Business (5 minutes) 10.1 GNSO Council appointment to the Leadership Training in Dublin. This agenda was established according to the GNSO Council Operating Procedures,<http://gnso.icann.org/en/council/op-procedures-24jun15-en.pdf> approved and updated on 24 June 2015. For convenience: · An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. · An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Coordinated Universal Time: 18:00 UTC http://tinyurl.com/nujcmrc 11:00 Los Angeles; 14:00 Washington; 19:00 London; 21:00 Istanbul; 02:00 Perth GNSO Council Meeting Audio Cast To join the event click on the link: http://stream.icann.org:8000/gnso.m3u Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. ___________________________________________ Item 1: Administrative matters (5 minutes) 1.1 - Roll call 1.2 - Updates to Statements of Interest 1.3 - Review/amend agenda. 1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures: Minutes of the GNSO Council meetings of 24 June and 23 July 2015 will be posted as approved on xxxxxx 2015 Minutes of the GNSO Council meeting of 3 September 2015 will be posted as approved on 26 September 2015. Item 2: Opening Remarks / Review of Projects & Action List (10 minutes) 2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List<http://gnso.icann.org/meetings/projects-list.pdf> and Action List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items> Item 3: Consent agenda (10 minutes) 3.1 - Approve addition to the GNSO Operating Procedures of a proposed process<http://gnso.icann.org/en/elections/cph-board-seat-selection-process-03sep15…> for the selection of Board seat #13 by the Contracted Parties House (per current rules in the Operating Procedures concerning the selection of Board seats by each House) 3.2 - Approve transmission of Recommendations Report<https://community.icann.org/download/attachments/53779599/Final%20Report%20…> to ICANN Board following public comments<https://www.icann.org/public-comments/transliteration-contact-recommendatio…> on the Council's recommendation that the Board adopt the Final Report<http://gnso.icann.org/en/issues/gtlds/translation-transliteration-contact-f…> from the Translation & Transliteration of gTLD Data Working Group Item 4: MOTION - Public Comment Period for New gTLDs Subsequent Procedures Preliminary Issue Report (15 minutes) At its July 2015 meeting, the GNSO Council approved the staff request<http://gnso.icann.org/mailing-lists/archives/council/msg17350.html> for an extension of the deadline for publication of the Preliminary Issue Report on New gTLDs Subsequent Procedures. At its 3 September 2015 meeting, the Council discussed the possibility of an extended public comment period and here the Council will vote on a motion to make a formal council request to extend the public comment period. 4.1 - Present the motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+24+Septembe…> (David Cake) 4.2 - Council discussion 4.3 - Vote ( Threshold - Simple majority) Item 5: UPDATE & DISCUSSION - Exploring the Public Interest within ICANN's Remit (15 minutes) One of ICANN's five core strategic objectives for Financial Years 2016-2020 is to develop a public interest framework for promoting the global public interest in the coordination of the Internet's unique identifier systems, within the remit of ICANN's mission. Here, Nora Abusitta, Vice President of ICANN's Development and Public Responsibility Programs, will give an overview of past work in this area, and solicit ideas from the Council on potential next steps. This session is particularly timely given the Council's discussion at its last meeting of the relevance of public interest considerations in its work for subsequent rounds of the New gTLD Program on the issue of exclusive registry access for generic strings. 5.1 - Update (Nora Abusitta) 5.2 - Discussion/Q&A 5.3 - Next steps Item 6: UPDATE & DISCUSSION - Discussion Paper on New gTLD Auction Proceeds (20 minutes) On 8 September 2015 ICANN published<https://www.icann.org/public-comments/new-gtld-auction-proceeds-2015-09-08-…> for public comment, a Discussion Paper on the proceeds from ICANN-conducted auctions for contested new generic Top-Level Domain (gTLD) strings. The Paper calls for broad, open and inclusive public comment and encourages participation from all sectors, regions and levels (or no level) of engagement with the ICANN community. Several Councilors have raised questions about the scope and timing of the Paper on the Council mailing list. Here the Council will receive an overview of the contents of the Paper as well as expected next steps, and discuss any possible Council or GNSO action in response, including the possibility of requesting an extension to the public comment period (currently scheduled to close on 18 October 2015). 6.1 - Presentation (Marika Konings) 6.2 - Council discussion 6.3 - Next steps Item 7: COUNCIL DISCUSSION - Final Report of the Independent Examiner on GNSO Review (20 minutes) As part of ICANN's Bylaws-mandated periodic review of its structures, the ICANN Board's Structural Improvements Committee appointed Westlake Governance as the independent examiner to conduct the current review of the performance and operations of the GNSO. A GNSO Working Party, chaired by former Councillor Jennifer Wolfe and comprising representatives of all the GNSO's Stakeholder Groups and Constituencies, was formed to consult with Westlake over the design and conduct of the review. Westlake's Draft Report was published<https://www.icann.org/public-comments/gnso-review-draft-2015-06-01-en> for public comment on 1 June 2015 (closing on 31 July). Following feedback received, including from the GNSO Working Party, Westlake is expected to publish its Final Report<https://www.icann.org/en/system/files/files/gnso-review-final-15sep15-en.pdf> in mid-September. Here the Council will receive an overview of the main recommendations made by Westlake in its Final Report, and discuss the possible implementation of some or all of these recommendations. 7.1 - Presentation (Jennifer Wolfe) 7.2 - Council discussion 7.3 - Next steps Item 8: UPDATE & DISCUSSION - Cross Community Working Group on Enhancing ICANN Accountability (15 minutes) In the course of discussions over the IANA stewardship transition, the community had raised concerns about ICANN's accountability, given ICANN's historical contractual relationship with the United States government. The community discussions indicated that existing ICANN accountability mechanisms do not yet meet some stakeholders' expectations. Considering that the US Government (through the NTIA) has stressed that it expects community consensus on the transition, this gap between the current situation and stakeholder expectations needed to be addressed. This resulted in the creation<http://gnso.icann.org/en/drafts/enhancing-accountability-charter-03nov14-en…> of a Cross Community Working Group on Enhancing ICANN Accountability (CCWG-Accountability<https://community.icann.org/x/ogDxAg>) of which the GNSO is a chartering organization. On 3 August, the CCWG-Accountability published<https://www.icann.org/public-comments/ccwg-accountability-2015-08-03-en> its Second Draft Proposal for public comment. This second proposal included significant changes made by the CCWG to its initial proposal, focusing on outstanding issues, further details on Work Stream 1 and revisions arising from feedback received in the first public comment consultation period. The public comment period closed on 12 September. Here the Council will receive an update on the work of the CCWG, in view of the public comments received, and discuss any specific issues that need to be addressed in view of the timeline of the CCWG and the connection between its work and the IANA stewardship transition. 8.1 - Update (Mathieu Weill TBC) 8.2 - Council discussion 8.3 - Next steps Item 9: COUNCIL DISCUSSION - New ICANN Meeting Strategy (10 minutes) On 14 July 2015 the GNSO Chair had sent a letter<http://gnso.icann.org/en/correspondence/robinson-to-crocker-14jul15-en.pdf> to the ICANN Board, informing them of the GNSO's progress in developing and adapting community plans to conform to the new ICANN meeting strategy, particularly in relation to the new format for Meeting B. The GNSO's current draft plan<http://gnso.icann.org/en/drafts/gnso-council-proposal-new-meeting-strategy-…> has also been shared with other ICANN Supporting Organizations and Advisory Committees, each of which have also begun planning for the new meeting strategy within their communities. Here the Council will discuss any additional actions it may wish to take to ensure that its planning is coordinated with that of the Board's as well as the other SOs and ACs. 9.1 - Update (Volker Greimann / Marika Konings) 9.2 - Council discussion 9.3 - Next steps Item 10: Any Other Business (5 minutes) 10.1 GNSO Council appointment to the Leadership Training in Dublin. ___________________________________________ Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting's adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) Reference (Coordinated Universal Time) UTC 18:00 Local time between March and October, Summer in the NORTHERN hemisphere ---------------------------------------------------------------------------- California, USA (PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-7+1DST 11:00 San José, Costa Rica UTC-5+1DST 13:00 Iowa City, USA (CDT<http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00>) UTC-5+1DST 13:00 New York/Washington DC, USA (EST) UTC-4+1DST 14:00 Rio de Janiero, Brazil (BRST) UTC-3+0DST 15:00 Montevideo, Uruguay (UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) UTC-3+0DST 15:00 Buenos Aires, Argentina (ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) UTC-3+0DST 15:00 London, United Kingdom (BST) UTC+0DST 19:00 Bonn, Germany (CET) UTC+1+0DST 20:00 Cairo, Egypt, (EET) UTC+2+0DST 20:00 Istanbul, Turkey (EEST) UTC+3+0DST 21:00 Ramat Hasharon, Israel(IDT<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.…>) UTC+3+0DST 21:00 Perth, Australia (WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) UTC+8+1DST 02:00 (next day) Sydney/Hobart, Australia (AEDT) UTC+11+1DST 04:00 (next day) ---------------------------------------------------------------------------- DST starts/ends on last Sunday of October 2015, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com<http://www.timeanddate.com/> http://tinyurl.com/nujcmrc Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/>

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TR: proxy
by Glen de Saint Géry 20 Sep '15

20 Sep '15

Thank you Thomas, noted ! Kind regards, Glen De : Thomas Rickert [mailto:rickert@anwaelte.de] Envoyé : samedi 19 septembre 2015 12:24 À : Glen de Saint Géry; Jonathan Robinson; Carlos Raúl Gutiérrez Objet : proxy Hi Glen and Jonathan, I herewith give my proxy for the upcoming GNSO Council meeting to Carlos. Due to my travel to the CCWG f2f meeting in LA, I cannot join the call. Thank you and kind regards, Thomas --- rickert.net<http://rickert.net>

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Reminder: Re: [council] FW: TR: Follow up / Invitation - RSVP - ICANN Leadership Training Programme (LTP) 2015
by Marika Konings 19 Sep '15

19 Sep '15

Reminder – candidate names should be submitted as soon as possible to the Council mailing list. Best regards, Marika From: <owner-council(a)gnso.icann.org<mailto:owner-council@gnso.icann.org>> on behalf of Marika Konings <marika.konings(a)icann.org<mailto:marika.konings@icann.org>> Date: Wednesday 16 September 2015 09:07 To: "council(a)gnso.icann.org<mailto:council@gnso.icann.org>" <council(a)gnso.icann.org<mailto:council@gnso.icann.org>> Subject: [council] FW: TR: Follow up / Invitation - RSVP - ICANN Leadership Training Programme (LTP) 2015 Dear All, Please find below a message in relation to the ICANN Leadership Training Programme. In addition to the candidates that are selected by the GNSO Stakeholder Groups, the Council is also able to select one representative. Note that 'the programme is designed for current and incoming leaders, helping them to better understand the complexity of ICANN and elaborate their facilitation skills’. If you or a member of your SG/C is interested in being considered for this slot, please submit your/their expression of interest to the Council mailing list as soon as possible. The official deadline for nominations has already passed, but the organisers of the Leadership Training Programme are aware that many of the leadership positions in the GNSO are still in the process of being filled. If more than one expression of interest is received, the Council may need to consider the process for selecting its representative for this training programme. For further information, please see below and attached. Best regards, Marika From: At-Large Staff <staff(a)atlarge.icann.org<mailto:staff@atlarge.icann.org>> Date: Thursday, 23 July 2015 23:48 To: Jonathan Robinson <jonathan.robinson(a)ipracon.com<mailto:jonathan.robinson@ipracon.com>> Cc: Glen De Saint Gery <glen(a)icann.org<mailto:glen@icann.org>>, sandra hoferichter <info(a)hoferichter.eu<mailto:info@hoferichter.eu>>, At-Large Staff <staff(a)atlarge.icann.org<mailto:staff@atlarge.icann.org>> Subject: Invitation - RSVP - ICANN Leadership Training Programme (LTP) 2015 Dear Jonathan, With this email, we follow up on the presentation in Buenos Aires about the 2015 Leadership Training Programme scheduled to take place in Dublin, 14 through 16 October, one week prior to the ICANN 54 Meeting. For this programme, ONE seat is reserved for a representative from your stakeholder group. The programme is designed for current and incoming leaders, helping them to better understand the complexity of ICANN and elaborate their facilitation skills. We are aware that understanding ICANN as an organisation, the topics discussed within ICANN and interaction within the other stakeholder groups is challenging for incoming leaders, but sometimes also for experienced leaders. ICANN and the community are undertaking considerable effort in order to help incoming leaders have a good start in their term and provide current leaders the opportunity to strengthen their leadership and facilitation skills. Participants will have the chance to: · meet leaders from the other AC/SOs, · discuss ICANN hot policy topics in an in-depth manner, · deepen the understanding of key ICANN processes · develop facilitation and leadership skills, focused personal effectiveness to run meetings and foster processes · facilitate a session on a topic of their expertise and in accordance to the curriculum (experienced leaders only) The preliminary programme is attached . Accommodation for participants will be covered and participants will receive a stipend. Please note that flights will NOT be covered under this programme as incoming leaders are normally covered by the regular ICANN travel support. Please ensure that the leaders you select are being covered by ICANN Travel Support for their flights to Dublin for the ICANN 54 Meeting. We would like to ask you to identify an incoming or current leader from your stakeholder group, which are interested and available to participate in this programme and ask them to register at: https://community.icann.org/display/LTP/Leadership+Training+Program+Home by Monday, 31 August. We hope this pilot programme will meet the needs of your community. It is an offer for incoming leaders to get on board easier and should provide current leaders the opportunity to enhance their knowledge of ICANN policies and hone their facilitation and leadership skills. All participants will be encouraged to partake in an open exchange of their views as this will facilitate cross-constituency collaboration later during their terms. We are very happy to answer any questions you may have on this exciting Leadership Training Programme and look forward to having your group’s participants confirmed. Kind regards, Sandra Hoferichter, Chair of the ICANN Academy WG Heidi Ullrich, Director for At-Large, Staff support for the LTP

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ICANN Board letter on Exclusive Registry Access for gTLD Strings Representing Generic Terms
by Jonathan Robinson 19 Sep '15

19 Sep '15

All, As agreed at our previous council meeting, I have drafted a response to Steve Corcker's July letter. Please see attached for the draft response. Any comment or feedback welcome. I propose to send this on Friday 18 September 2015. Thanks, Jonathan

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FW: FW: ICANN Travel Support for 1 additional GNSO attendee to LA Meeting of CCWG - 25 & 26 September
by Jonathan Robinson 18 Sep '15

18 Sep '15

From: Greg Shatan [mailto:gregshatanipc@gmail.com] Sent: 18 September 2015 19:04 To: Jonathan Robinson <jrobinson(a)afilias.info> Subject: Re: FW: ICANN Travel Support for 1 additional GNSO attendee to LA Meeting of CCWG - 25 & 26 September Jonathan, Thank you for your email. I appreciate the GNSO Council considering the opportunity for me to participate in the CCWG-Accountability F2F in person. As you know, it's much more effective and useful to participate in meetings like this in person, rather than remotely. I understand the question was raised whether the recipient of this slot should seek to represent the GNSO as a whole, rather than their SG or C. On the one hand, it would be a little odd to change my perspective for this meeting alone, since this is part of an ongoing process that I've been involved in for 10 months. On the other hand, I've always tried to take a broad, pragmatic, multistakeholder-oriented view of the CCWG's work and my participation in it. I think I've generally pulled in the same direction as other GNSO participants, and we've all worked hard together to keep the CCWG moving forward. Working toward consensus is the hallmark of effective WG participation, and it's a goal I strive for in my participation. That said, I am going redouble my efforts to work with my fellow GNSO CCWG participants, and to heed their concerns, both at the F2F and otherwise -- not merely because I am in a "GNSO-funded" seat, but because we are at a critical time in the CCWG. We need to pull together to achieve consensus, resolve issues and bring a final report to the chartering organizations and the community. In that spirit, I am wide open to input and feedback from both GNSO Council members and GNSO CCWG participants (and the GNSO community generally) about the important issues before us in the CCWG and how best to resolve them for our common good. I will sign off with my contact information, so you and your colleagues know how to reach me. I look forward to hearing from you and the Council, both with regard to the decision on funding and the work of the CCWG. Best regards, Greg Shatan mobile: +1 917-816-6428 email: gregshatanipc(a)gmail.com <mailto:gregshatanipc@gmail.com> Skype: gsshatan On Fri, Sep 18, 2015 at 11:12 AM, Jonathan Robinson <jrobinson(a)afilias.info <mailto:jrobinson@afilias.info> > wrote: From: Jonathan Robinson [mailto:jrobinson@afilias.info <mailto:jrobinson@afilias.info> ] Sent: 18 September 2015 16:12 To: 'council(a)gnso.icann.org <mailto:council@gnso.icann.org> ' <council(a)gnso.icann.org <mailto:council@gnso.icann.org> > Subject: RE: ICANN Travel Support for 1 additional GNSO attendee to LA Meeting of CCWG - 25 & 26 September All, Following our various discussions on this topic, I propose to put forward the name of Greg Shatan to ICANN as the additional GNSO sponsored traveller to the meeting. Unless there is a substantial objection to this in the next 24 hours, Greg’s name will be passed onto ICANN. I am sorry that we have had to only select one candidate by this crude method and at short notice but that is the way it has worked out. Thank-you, especially to those who were prepared to travel, and also to those who provided input. Jonathan From: Jonathan Robinson [mailto:jrobinson@afilias.info] Sent: 16 September 2015 13:49 To: council(a)gnso.icann.org <mailto:council@gnso.icann.org> Subject: ICANN Travel Support for 1 additional GNSO attendee to LA Meeting of CCWG - 25 & 26 September All, ICANN has offered to support one traveller per chartering organisation in addition to the currently sponsored travel slots (primarily for members of the CCWG). We do not have a simple process or mechanism to deal with this, especially in such a tight time frame. Currently, Carlos (a GNSO Council member and participant in the CCWG) has volunteered to attend and take up this option. Accordingly, please be aware of this offer and communicate any objections or concerns you may have. Also, if you are aware of an active CCWG participant from within your SG who could make effective (for the benefit of the GNSO) use of such funding, please check their availability and make the name known. If more than one candidate emerges, we may need to undertake some form of vote. Thanks Jonathan

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ICANN Travel Support for 1 additional GNSO attendee to LA Meeting of CCWG - 25 & 26 September
by Jonathan Robinson 18 Sep '15

18 Sep '15

All, ICANN has offered to support one traveller per chartering organisation in addition to the currently sponsored travel slots (primarily for members of the CCWG). We do not have a simple process or mechanism to deal with this, especially in such a tight time frame. Currently, Carlos (a GNSO Council member and participant in the CCWG) has volunteered to attend and take up this option. Accordingly, please be aware of this offer and communicate any objections or concerns you may have. Also, if you are aware of an active CCWG participant from within your SG who could make effective (for the benefit of the GNSO) use of such funding, please check their availability and make the name known. If more than one candidate emerges, we may need to undertake some form of vote. Thanks Jonathan

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Pre-ICANN54 Policy Update Webinar
by Glen de Saint Géry 17 Sep '15

17 Sep '15

[ICANN]<http://www.icann.org/> News Alert https://www.icann.org/news/announcement-2015-09-17-en ________________________________ Pre-ICANN 54 Policy Update Webinar 17 September 2015 Please RSVP via this form<https://docs.google.com/forms/d/1ZHUBa1JuAvqy_gerUKG2MqILBxSldQ3j1D6BxrQT3i…> by 2 October 2015. Remote participation details will be sent the week of 5 October 2015. The ICANN Policy Development Support Team will provide a Policy Update Webinar on Thursday, 8 October 2015 at 10:00 UTC and 19:00 UTC, summarizing policy activities across the ICANN policy development community and the ongoing Transition of Stewardship of the Internet Assigned Numbers Authority (IANA) Functions and the ICANN Accountability efforts. Updates will also be provided on topics from ICANN's Support Organizations and Advisory Committees: * Address Supporting Organization (ASO) and Regional Internet Registries (RIR) Activities * Generic Names Supporting Organization (GNSO): New generic Top Level Domain subsequent procedures * Generic Names Supporting Organization (GNSO): Data & Metrics for GNSO policy making * Generic Names Supporting Organization (GNSO): Review of Rights Protection Mechanisms in all generic Top Level Domains * Generic Names Supporting Organization (GNSO): Next Generation generic Top Level Domain Registration Directory Services to Replace WHOIS * Generic Names Supporting Organization (GNSO): Privacy & Proxy Services Accreditation Issues * Country Code Names Supporting Organization (ccNSO) Activity Update * At-Large Advisory Committee (ALAC) and Regional At-Large Organizations (RALO) Activities * At-Large Advisory Committee (ALAC): The work of the At-Large Structure (ALS) Criteria and Expectations Taskforce * Government Advisory Committee's (GAC) High-Level Meeting (HLM) at ICANN 55 in Marrakech * Government Advisory Committee's (GAC): The Protection of IGO Names and Acronyms * Root Server System Advisory Committee (RSSAC) Activity Update * Security and Stability Advisory Committee (SSAC) Activity Update The two sessions are duplicates, scheduled to accommodate different time zones. Each session runs for 90 minutes and will be conducted in English. The webinar will be conducted in Adobe Connect along with a dial-in conference bridge for audio. Participants will have the opportunity to ask questions at the end of each session. During the course of the webinar, questions may be submitted using the chat function in Adobe Connect. Recordings of the webinars will be made available here<https://www.icann.org/resources/pages/presentations-2012-08-27-en>. The Policy Development Support Team is always available to answer any questions via email at policyinfo(a)icann.org<mailto:policyinfo@icann.org>. Please RSVP via this form<https://docs.google.com/forms/d/1ZHUBa1JuAvqy_gerUKG2MqILBxSldQ3j1D6BxrQT3i…> by 2 October 2015. Remote participation details will be sent the week of 5 October 2015.

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Updated Proposed agenda for the GNSO Council teleconference on 24 September 2015 at 18:00 UTC
by Glen de Saint Géry 17 Sep '15

17 Sep '15

Dear Councillors, The agenda has been updated and Item 5 now reads : Item 5: UPDATE & DISCUSSION - Exploring the Public Interest within ICANN's Remit (15 minutes) One of ICANN's five core strategic objectives for Financial Years 2016-2020 is to develop a public interest framework for promoting the global public interest in the coordination of the Internet's unique identifier systems, within the remit of ICANN's mission. Here, Nora Abusitta, Vice President of ICANN's Development and Public Responsibility Programs, will give an overview of past work in this area, and solicit ideas from the Council on potential next steps. This session is particularly timely given the Council's discussion at its last meeting of the relevance of public interest considerations in its work for subsequent rounds of the New gTLD Program on the issue of exclusive registry access for generic strings. 5.1 - Update (Nora Abusitta) 5.2 - Discussion/Q&A 5.3 - Next steps Thank you. Kind regards, Glen Please find the proposed agenda for the GNSO Council teleconference on 24 September 2015 at 18:00 UTC. The agenda is also posted on the Wiki at: https://community.icann.org/display/gnsocouncilmeetings/Agenda+24+September… As is the motion at: https://community.icann.org/display/gnsocouncilmeetings/Motions+24+Septembe… and on the website at: http://gnso.icann.org/en/meetings/agenda-council-24sep15-en.htm This agenda was established according to the GNSO Council Operating Procedures,<http://gnso.icann.org/en/council/op-procedures-24jun15-en.pdf> approved and updated on 24 June 2015. For convenience: · An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. · An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Coordinated Universal Time: 18:00 UTC http://tinyurl.com/nujcmrc 11:00 Los Angeles; 14:00 Washington; 19:00 London; 21:00 Istanbul; 02:00 Perth GNSO Council Meeting Audio Cast To join the event click on the link: http://stream.icann.org:8000/gnso.m3u Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. ___________________________________________ Item 1: Administrative matters (5 minutes) 1.1 - Roll call 1.2 - Updates to Statements of Interest 1.3 - Review/amend agenda 1.4 - Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures: Minutes of the GNSO Council meeting of 3 September 2015 will be posted as approved on 26 September 2015. Item 2: Opening Remarks / Review of Projects & Action List (10 minutes) 2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List<http://gnso.icann.org/meetings/projects-list.pdf> and Action List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items> Item 3: Consent agenda (10 minutes) 3.1 - Approve addition to the GNSO Operating Procedures of a proposed process for the selection of Board seat #13 by the Contracted Parties House (per current rules in the Operating Procedures concerning the selection of Board seats by each House) 3.2 - Approve transmission of Recommendations Report<https://community.icann.org/download/attachments/53779599/Final%20Report%20…> to ICANN Board following public comments<https://www.icann.org/public-comments/transliteration-contact-recommendatio…> on the Council's recommendation that the Board adopt the Final Report<http://gnso.icann.org/en/issues/gtlds/translation-transliteration-contact-f…> from the Translation & Transliteration of gTLD Data Working Group Item 4: MOTION - Public Comment Period for New gTLDs Subsequent Procedures Preliminary Issue Report (15 minutes) At its July 2015 meeting, the GNSO Council approved the staff request<http://gnso.icann.org/mailing-lists/archives/council/msg17350.html> for an extension of the deadline for publication of the Preliminary Issue Report on New gTLDs Subsequent Procedures. At its 3 September 2015 meeting, the Council discussed the possibility of an extended public comment period and here the Council will vote on a motion to make a formal council request to extend the public comment period. 4.1 - Present the motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+24+Septembe…> (David Cake) 4.2 - Council discussion 4.3 - Vote Item 5: UPDATE & DISCUSSION - Exploring the Public Interest within ICANN's Remit (15 minutes) One of ICANN's five core strategic objectives for Financial Years 2016-2020 is to develop a public interest framework for promoting the global public interest in the coordination of the Internet's unique identifier systems, within the remit of ICANN's mission. Here, Nora Abusitta, Vice President of ICANN's Development and Public Responsibility Programs, will give an overview of past work in this area, and solicit ideas from the Council on potential next steps. This session is particularly timely given the Council's discussion at its last meeting of the relevance of public interest considerations in its work for subsequent rounds of the New gTLD Program on the issue of exclusive registry access for generic strings. 5.1 - Update (Nora Abusitta) 5.2 - Discussion/Q&A 5.3 - Next steps Item 6: UPDATE & DISCUSSION - Discussion Paper on New gTLD Auction Proceeds (20 minutes) On 8 September 2015 ICANN published<https://www.icann.org/public-comments/new-gtld-auction-proceeds-2015-09-08-…> for public comment, a Discussion Paper on the proceeds from ICANN-conducted auctions for contested new generic Top-Level Domain (gTLD) strings. The Paper calls for broad, open and inclusive public comment and encourages participation from all sectors, regions and levels (or no level) of engagement with the ICANN community. Several Councilors have raised questions about the scope and timing of the Paper on the Council mailing list. Here the Council will receive an overview of the contents of the Paper as well as expected next steps, and discuss any possible Council or GNSO action in response, including the possibility of requesting an extension to the public comment period (currently scheduled to close on 18 October 2015). 6.1 - Presentation (Marika Konings) 6.2 - Council discussion 6.3 - Next steps Item 7: COUNCIL DISCUSSION - Final Report of the Independent Examiner on GNSO Review (20 minutes) As part of ICANN's Bylaws-mandated periodic review of its structures, the ICANN Board's Structural Improvements Committee appointed Westlake Governance as the independent examiner to conduct the current review of the performance and operations of the GNSO. A GNSO Working Party, chaired by former Councillor Jennifer Wolfe and comprising representatives of all the GNSO's Stakeholder Groups and Constituencies, was formed to consult with Westlake over the design and conduct of the review. Westlake's Draft Report was published<https://www.icann.org/public-comments/gnso-review-draft-2015-06-01-en> for public comment on 1 June 2015 (closing on 31 July). Following feedback received, including from the GNSO Working Party, Westlake is expected to publish its Final Report<https://www.icann.org/en/system/files/files/gnso-review-final-15sep15-en.pdf> in mid-September. Here the Council will receive an overview of the main recommendations made by Westlake in its Final Report, and discuss the possible implementation of some or all of these recommendations. 7.1 - Presentation (Jennifer Wolfe) 7.2 - Council discussion 7.3 - Next steps Item 8: UPDATE & DISCUSSION - Cross Community Working Group on Enhancing ICANN Accountability (20 minutes) In the course of discussions over the IANA stewardship transition, the community had raised concerns about ICANN's accountability, given ICANN's historical contractual relationship with the United States government. The community discussions indicated that existing ICANN accountability mechanisms do not yet meet some stakeholders' expectations. Considering that the US Government (through the NTIA) has stressed that it expects community consensus on the transition, this gap between the current situation and stakeholder expectations needed to be addressed. This resulted in the creation<http://gnso.icann.org/en/drafts/enhancing-accountability-charter-03nov14-en…> of a Cross Community Working Group on Enhancing ICANN Accountability (CCWG-Accountability<https://community.icann.org/x/ogDxAg>) of which the GNSO is a chartering organization. On 3 August, the CCWG-Accountability published<https://www.icann.org/public-comments/ccwg-accountability-2015-08-03-en> its Second Draft Proposal for public comment. This second proposal included significant changes made by the CCWG to its initial proposal, focusing on outstanding issues, further details on Work Stream 1 and revisions arising from feedback received in the first public comment consultation period. The public comment period closed on 12 September. Here the Council will receive an update on the work of the CCWG, in view of the public comments received, and discuss any specific issues that need to be addressed in view of the timeline of the CCWG and the connection between its work and the IANA stewardship transition. 8.1 - Update (Thomas Rickert) 8.2 - Council discussion 8.3 - Next steps Item 9: COUNCIL DISCUSSION - New ICANN Meeting Strategy (10 minutes) On 14 July 2015 the GNSO Chair had sent a letter<http://gnso.icann.org/en/correspondence/robinson-to-crocker-14jul15-en.pdf> to the ICANN Board, informing them of the GNSO's progress in developing and adapting community plans to conform to the new ICANN meeting strategy, particularly in relation to the new format for Meeting B. The GNSO's current draft plan<http://gnso.icann.org/en/drafts/gnso-council-proposal-new-meeting-strategy-…> has also been shared with other ICANN Supporting Organizations and Advisory Committees, each of which have also begun planning for the new meeting strategy within their communities. Here the Council will discuss any additional actions it may wish to take to ensure that its planning is coordinated with that of the Board's as well as the other SOs and ACs. 9.1 - Update (Volker Greimann / Marika Konings) 9.2 - Council discussion 9.3 - Next steps Item 10: Any Other Business (5 minutes) ___________________________________________ Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting's adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) Reference (Coordinated Universal Time) UTC 18:00 Local time between March and October, Summer in the NORTHERN hemisphere ---------------------------------------------------------------------------- California, USA (PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-7+1DST 11:00 San José, Costa Rica UTC-5+1DST 13:00 Iowa City, USA (CDT<http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00>) UTC-5+1DST 13:00 New York/Washington DC, USA (EST) UTC-4+1DST 14:00 Rio de Janiero, Brazil (BRST) UTC-3+0DST 15:00 Montevideo, Uruguay (UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) UTC-3+0DST 15:00 Buenos Aires, Argentina (ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) UTC-3+0DST 15:00 London, United Kingdom (BST) UTC+0DST 19:00 Bonn, Germany (CET) UTC+1+0DST 20:00 Cairo, Egypt, (EET) UTC+2+0DST 20:00 Istanbul, Turkey (EEST) UTC+3+0DST 21:00 Ramat Hasharon, Israel(IDT<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.…>) UTC+3+0DST 21:00 Perth, Australia (WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) UTC+8+1DST 02:00 (next day) Sydney/Hobart, Australia (AEDT) UTC+11+1DST 04:00 (next day) ---------------------------------------------------------------------------- DST starts/ends on last Sunday of October 2015, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com<http://www.timeanddate.com/> http://tinyurl.com/nujcmrc

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GNSO Council meeting Draft Minutes 3 September 2015 for review
by Glen de Saint Géry 17 Sep '15

17 Sep '15

Dear Councillors, Attached, please find the draft minutes of the GNSO Council meeting on 3 September 2015 for your review. If there are no comments, these minutes will be published on the website as approved, according to the GNSO Rules of Procedure<http://gnso.icann.org/en/council/op-procedures-24jun15-en.pdf> 3.5 "If no objections are received within 10 days, the minutes will be deemed to have been approved for posting" on 26 September 2015. Thank you very much. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org

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