August 2016 - council - lists.icann.org

Survey on Newcomer Tools
by Nathalie Peregrine 11 Aug '16

11 Aug '16

Dear ICANN Community member, We need your input to improve GNSO newcomer and training tools. GNSO Council has directed<http://gnso.icann.org/en/council/resolutions#201607> staff to develop a survey to assess the familiarity that the community has with the different newcomer and training tools as well as their perceived usefulness. Staff would kindly request that you complete the attached survey available here<http://www.clicktools.com/go?iv=1063kkc3v1m98>. Please provide your response by 11 September 2016. Should you have any further comments please do not hesitate to contact us. Kind regards, David Tait David A. Tait Policy Specialist (Solicitor qualified in Scotland) Internet Corporation for Assigned Names and Numbers (ICANN) Mobile: + 44-7864-793776 Email: david.tait(a)icann.org<mailto:david.tait@icann.org> www.icann.org

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CSC Final Slate Approval and Joint GNSO/ccNSO Letter
by Julie Hedlund 11 Aug '16

11 Aug '16

Dear GNSO Councilors, As you have seen in the message from Glen de Saint Géry earlier today, the motion (see: https://community.icann.org/x/DQObAw) to approve the liaisons and members of the Customer Standing Committee (CSC) was passed unanimously in the vote that closed on 09 August. On behalf of James Bladel, Heather Forrest, and Donna Austin, GNSO Council Chair and Vice Chairs, and Katrina Sataki, ccNSO Chair, please see the attached joint letter announcing to ICANN the approval of the CSC liaisons and members by the GNSO and ccNSO. This letter will be posted to the GNSO Correspondence page and sent on behalf of the GNSO and ccNSO Chairs to ICANN. Best regards, Julie Julie Hedlund, Policy Director

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Results of Electronic Voting on two motions before Council
by Glen de Saint Géry 10 Aug '16

10 Aug '16

Dear Councillors, The GNSO Council email vote on two motions (see: https://community.icann.org/x/DQObAw) closed at 23:59 UTC on Tuesday 9 August 2016. Both motions passed unanimously. Please find the results attached and at the url below https://tally.icann.org/cgi/results?e=377bb3fd405 You will notice that on the email ballot each motion states 21 votes [] In favour while there are only 20 eligible voters. This has come about because James Bladel held the proxy for Jen Gore who has left the Council and the Registrar Stakeholder Group has not yet elected a replacement. In the absence of a second email address for James, and with his consent, his email was added to the voters list twice with a different weight so that he could receive two separate ballots and so could exercise his proxy vote. jbladel@godaddy.com:1 jbladel@godaddy.com:2 The system has added an extra vote to correspond with the weighting, so please ignore the extra vote. There were 20 eligible voters and all voted in favour of both motions. The resolutions from this vote will be posted on page: http://gnso.icann.org/en/council/resolutions Thank you all for your cooperation in completing the vote and apologies for disturbing some vacations. Kind regards, Glen Glen de Saint Géry GNSO Secretariat

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Agenda of ICANN Board meeting - 9 August 2016
by Bruce Tonkin 09 Aug '16

09 Aug '16

From: https://www.icann.org/resources/board-material/agenda-2016-08-09-en Agenda | Special Meeting of the ICANN Board 09 Aug 2016 Consent Agenda * Approval of Minutes Main Agenda * Root Zone Evolution Review Committee (RZERC) Charter * GNSO Policy Recommendations on Privacy & Proxy Services Accreditation * Consideration of BGC Recommendation on Reconsideration Request 16-3 (.GAY) * Consideration of Dot Registry v. ICANN IRP Final Declaration * PTI Articles of Incorporation * ICANN Restated Articles of Incorporation * Root Zone Maintainer Agreement * Consideration of Request for Cancellation of HOTEL Top-Level Domain S.a.r.l's (HTLD's) Application for .HOTEL * AOB Executive Session - Confidential Published 2 August 2016

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GNSO Council Email ballot
by Glen de Saint Géry 09 Aug '16

09 Aug '16

Dear Councillors, The GNSO Council email ballot on two motions (see: https://community.icann.org/x/DQObAw) before the Council will be launched shortly. The vote opens at 00:00 UTC on Saturday, 6 August and closes at 23:59 UTC on Tuesday 9 August 2016. Please make sure that you receive your ballot, from tally(a)icann.org<mailto:tally@icann.org>, and if you do not please let me know immediately glen(a)icann.org<mailto:glen@icann.org> Please remember that if you are off email, you can cast your vote by voice, but please provide me with a telephone number before 6 August. There are two motions that require your vote. Please be sure to mark only one response for each motion,: · in favour, · not in favour, · abstain Please also note the following applicable procedures: · The Operating Procedures do not permit absentee voting for either motion. Under Section 4.5 of the GNSO Operating Procedures, an abstention counts as a vote “not in favour”. The ballot includes a text box for you to state your reason(s) if you wish, should you decide to abstain from voting on either motion. · The voting threshold required for both motions to pass successfully is a simple majority of the Council. · In accordance with the rules for a vote outside a Council meeting, this ballot will be an open vote (i.e. not secret) and we will record and publish the outcomes as required by the GNSO Operating Procedures. Please let me know if you have any questions. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat

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FW: [council] GNSO Council Email ballot
by James M. Bladel 08 Aug '16

08 Aug '16

Thank you, Glen, for arranging this email vote. And for Councilors - by the looks of updates on all the various social media outlets, it seems everyone is enjoying a well-deserved summer break! This email ballot is open for another (approx.) 24 hours, so please be sure to get your vote recorded, and I promise not to interrupt your vacations with Council business again until later this month. Cheers-- J. From: <owner-council(a)gnso.icann.org<mailto:owner-council@gnso.icann.org>> on behalf of Glen de Saint Géry <Glen(a)icann.org<mailto:Glen@icann.org>> Date: Friday, August 5, 2016 at 3:46 To: GNSO Council List <council(a)gnso.icann.org<mailto:council@gnso.icann.org>> Subject: [council] GNSO Council Email ballot Dear Councillors, The GNSO Council email ballot on two motions (see: https://community.icann.org/x/DQObAw) before the Council will be launched shortly. The vote opens at00:00 UTC on Saturday, 6 August and closes at 23:59 UTC on Tuesday 9 August 2016. Please make sure that you receive your ballot, from tally(a)icann.org<mailto:tally@icann.org>, and if you do not please let me know immediately glen(a)icann.org<mailto:glen@icann.org> Please remember that if you are off email, you can cast your vote by voice, but please provide me with a telephone numberbefore 6 August. There are two motions that require your vote. Please be sure to mark only one response for each motion,: · in favour, · not in favour, · abstain Please also note the following applicable procedures: · The Operating Procedures do not permit absentee voting for either motion. Under Section 4.5 of the GNSO Operating Procedures, an abstention counts as a vote "not in favour". The ballot includes a text box for you to state your reason(s) if you wish, should you decide to abstain from voting on either motion. · The voting threshold required for both motions to pass successfully is a simple majority of the Council. · In accordance with the rules for a vote outside a Council meeting, this ballot will be an open vote (i.e. not secret) and we will record and publish the outcomes as required by the GNSO Operating Procedures. Please let me know if you have any questions. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat

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For information: Council chairs' communication to Bruce on PPSAI/review of GAC Communique
by Mary Wong 08 Aug '16

08 Aug '16

Dear all, The Council chairs have informally let Bruce know that the Council will be closing its vote on its review of the GAC Communique on 9 August, the same day that the Board will be holding its meeting to consider the PPSAI PDP recommendations: https://www.icann.org/resources/board-material/agenda-2016-08-09-en. While they were obviously not able to present the Council’s specific comments on the PPSAI issue pending the result of the vote, they thought it might be helpful if the Board knew that the Council is considering comments on the GAC’s Helsinki advice on this topic. Our understanding is that Bruce has in turn notified the rest of the ICANN Board. Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names and Numbers (ICANN) Email: mary.wong(a)icann.org Telephone: +1-603-5744889

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For Reference re: Final List of CSC Members and Liaisons
by Julie Hedlund 08 Aug '16

08 Aug '16

Dear GNSO Councilors, On behalf of the GNSO CSC Selection Committee and for reference only, please see the attached Expressions of Interests from members and liaisons. Kind regards, Julie Julie Hedlund, Policy Director From: <owner-council(a)gnso.icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, August 4, 2016 at 1:23 PM To: "council(a)gnso.icann.org" <council(a)gnso.icann.org> Subject: [council] For Vote: Final List of CSC Members and Liaisons Dear GNSO Councilors, I am sending this message on behalf of the GNSO Customer Service Committee (CSC) Selection Committee. Following the evaluation by the ccNSO and GNSO Selection Committees, please see the attached final list of the full slate of CSC liaisons and members for the upcoming vote outside of a meeting to be held by the GNSO Council beginning not later than 06 August and closing 09 August. This list will be linked to the previously submitted motion for the vote at: https://community.icann.org/display/gnsocouncilmeetings/Motions+9+August+20…. As noted previously, the GNSO Council requested that the GNSO CSC Selection Committee shall engage, if requested, with the ccNSO Selection Committee to evaluate the full slate of CSC members and liaisons. The GNSO and ccNSO CSC Selection Committees met on 02 August to consider the CSC liaisons and members. Following that meeting the GNSO CSC Selection Committee sends via this message to the GNSO Council the recommended list of CSC liaisons and members. Although the GNSO and ccNSO CSC Selection Committees recommend approval of the full slate of CSC liaisons and members to our respective Councils, the GNSO CSC Selection Committee believes, and imagines that other SOs and ACs might agree, that there are concerns with the timing of the process. We suggest that these concerns also should be raised to ICANN and the community when the ccNSO and GNSO convey their joint approval as a formal statement. First, both the ccNSO and GNSO Selection Committees agreed that although the full slate of members and liaisons fully embodies the skills and general diversity necessary for their roles, the GNSO CSC Selection Committee believes that the extreme time limitation for the selection process may have limited a broader diversity of candidates from being encouraged to apply. Furthermore, some potential candidates may not have applied due to the lack of time for outreach to address questions or concerns about the skills needed for the member and liaison roles. The GNSO Selection Committee has noted that in the future review of the CSC Charter the membership process should be amended to address the above mentioned issues. As noted above, the attached list is subject to the vote of the GNSO Council after which the ccNSO and GNSO Councils will provide the final list to ICANN not later than 10 August. Kind regards, Julie Hedlund, Policy Director

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Re: [council] GNSO Liaison to the GAC - Revised timeline
by Glen de Saint Géry 05 Aug '16

05 Aug '16

Dear Susan, The position does receive full travel support. Thank you. Kind regards Glen Le 6 août 2016 à 00:12, Susan Kawaguchi <susank(a)fb.com<mailto:susank@fb.com>> a écrit : Hi Glen, Thanks for sending this. Would you know if this position receive travel support? Best regards, Susan Kawaguchi Domain Name Manager Facebook Legal Dept. From: <owner-council(a)gnso.icann.org<mailto:owner-council@gnso.icann.org>> on behalf of Glen de Saint Géry <Glen(a)icann.org<mailto:Glen@icann.org>> Date: Friday, August 5, 2016 at 1:21 AM To: "GNSO Council List (council(a)gnso.icann.org<mailto:council@gnso.icann.org>)" <council(a)gnso.icann.org<mailto:council@gnso.icann.org>> Subject: [council] GNSO Liaison to the GAC - Revised timeline Dear Councillors, We would like to remind you of the revised timeline as adopted in Helsinki for the GNSO Liaison to the GAC and that we will be sending a call for candidates early in September 2016. We would like to draw your attention to the slight adjustment in the timeline which has come about as a result of the change in the date of the Council meeting at ICANN57 (see: http://gnso.icann.org/en/drafts/meeting-c-schedule-11jul16-en.pdf) 1. The leadership of each Stakeholder Group / Constituency may submit the application of its candidate(s), which should include at a minimum a link to a completed and current statement of interest as well as a brief note explaining why the candidate has applied for this role and how the candidate meets the specific requirements by 1 October 2016 at the latest to the GNSO Secretariat (gnso.secretariat(a)gnso.icann.org)<mailto:gnso.secretariat@gnso.icann.org)>. Candidates will be requested to complete an application template. 2. The GNSO Council Chairs will review the applications received and rank these taking into account the skills and experience required as outlined in this call for volunteers by 20 October 2016. 3. Based on the outcome of the ranking process, the GNSO Council Chairs will contact the nr 1 candidate to confirm the selection by 20 October 2016. 4. GNSO Council Chairs will submit motion for confirmation of GNSO Liaison to the GAC to the GNSO Council by 28 October 2016 at the latest. 5. Consideration of motion and approval of candidate by GNSO Council during GNSO Council meeting on 7 November 2016. 6. Confirmation of candidate to GAC leadership (by 9 November 2016). 7. GNSO Liaison to the GAC officially takes up its role (by 10 November 2016). Please note that the name of applicants will be made public unless an applicant specifically states in his/her application that his/her name should be kept confidential. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> Internet Corporation for Assigned Names & Numbers - ICANN http://gnso.icann.org/en/<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_en_&d=Cw…>

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CORRECTION (Re: FOR REVIEW: Update on SG/C volunteers for the Drafting Team on new GNSO rights and obligations under the revised ICANN Bylaws)
by Mary Wong 05 Aug '16

05 Aug '16

Dear all, Please accept my apologies for inadvertently missing out Ed Morris’ name from the list of DT members due to a lousy cut-and-paste effort on my part. The corrected list should read as follows: Registries: • David Maher Registrars: • Darcy Southwell Business Constituency: • Steve DelBianco IPC: • Steve Metalitz ISPCPC: • Malcolm Hutty NCSG: • Farzaneh Badii • Amr Elsadr • Matthew Shears NCA Nominee: · Ed Morris Thanks, and sorry for the inconvenience and any confusion, Mary From: <owner-council(a)gnso.icann.org> on behalf of Mary Wong <mary.wong(a)icann.org> Date: Friday, August 5, 2016 at 14:39 To: Amr Elsadr <aelsadr(a)egyptig.org> Cc: "council(a)gnso.icann.org" <council(a)gnso.icann.org> Subject: FOR REVIEW: Re: [council] Update on SG/C volunteers for the Drafting Team on new GNSO rights and obligations under the revised ICANN Bylaws Thanks very much, Amr. Councilors, please send any comments you may have on the composition of the Drafting Team to this list at your earliest convenience. Given the rather tight timeline that this DT will be working under, staff plans to contact the following nominated DT members to set up their first organizational call next week, so please let us know if you have reservations about our proceeding with this proposal as well. The nominated DT members are: Registries: · David Maher Registrars: · Darcy Southwell Business Constituency: · Steve DelBianco IPC: · Steve Metalitz ISPCPC: · Malcolm Hutty NCSG: · Farzaneh Badii · Amr Elsadr · Matthew Shears Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names and Numbers (ICANN) Email: mary.wong(a)icann.org Telephone: +1-603-5744889 From: Amr Elsadr <aelsadr(a)egyptig.org> Date: Friday, August 5, 2016 at 14:42 To: Mary Wong <mary.wong(a)icann.org> Cc: "council(a)gnso.icann.org" <council(a)gnso.icann.org> Subject: Re: [council] Update on SG/C volunteers for the Drafting Team on new GNSO rights and obligations under the revised ICANN Bylaws Hi, I also wanted to follow up on this. Considering the number of DT members submitted by each of the SGs/Cs, and in order to maintain balanced representation on this group (to reflect the representation on Council), the NCSG has revisited our list of members on the DT, and would like to shorten it a bit. The updated list of NCSG members we would like appointed to the DT is as follows: 1. Matthew Shears 2. Farzaneh Badii 3. Amr Elsadr However, the NCSG has made this selection under the assumption that Edward Morris will remain a member of the DT, having been selected by the NCPH NCA. Thanks. Amr On Jul 30, 2016, at 12:17 AM, Mary Wong <mary.wong(a)icann.org<mailto:mary.wong@icann.org>> wrote: Dear all, Please note that the BC has named Steve Del Bianco as its representative to the Drafting Team, so staff will add his name to the list circulated previously (see below). Thanks and cheers Mary From: Mary Wong <mary.wong(a)icann.org<mailto:mary.wong@icann.org>> Date: Friday, July 29, 2016 at 16:59 To: "council(a)gnso.icann.org<mailto:council@gnso.icann.org>" <council(a)gnso.icann.org<mailto:council@gnso.icann.org>> Subject: Update on SG/C volunteers for the Drafting Team on new GNSO rights and obligations under the revised ICANN Bylaws Dear Councilors, On 30 June, the Council passed a resolution creating a new Drafting Team (DT) to work with staff to: (1) identify the GNSO’s new and additional rights, powers, obligations and responsibilities under the revised Bylaws; (2) develop and deliver a draft Implementation Plan to the Council by 30 September 2016; and (3) as necessary, develop new or propose modifications to existing procedures and structures to implement the revised Bylaws for the GNSO. The Council’s resolution further states that volunteers be those who “can demonstrate reasonable knowledge of or experience with the process of revising the ICANN Bylaws or GNSO Operating Procedures” and that the DT “shall reflect the current composition of the GNSO and as such, the GNSO Council may review the number of volunteers identified”:http://gnso.icann.org/en/council/resolutions#20160630-2. Staff has received the following names from most SG/Cs. We expect to receive the name(s) of the BC representative(s) soon, and we understand that the NCSG Policy Committee is currently discussing which of their volunteers will constitute their final slate. In view of the Council’s discretion with regard to reviewing the DT’s numbers and composition, please feel free to send your comments to this list. We hope to begin working with the final slate of DT members shortly. gTLD Registries Stakeholder Group: • David Maher Registrars Stakeholder Group: • Darcy Southwell Business Constituency: TBD IPC: • Steve Metalitz ISPCPC: • Malcolm Hutty NCSG: • Edward Morris (also nominated by NCA Julf Helsingius) • Tapani Tarvainen • Farzaneh Bardii • Amr Elsadr • Matthew Shears • Wisdom Donkor • Sonigitu Ekpe • Pascal Bekono • Karel Douglas Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names and Numbers (ICANN) Email: mary.wong(a)icann.org<mailto:mary.wong@icann.org> Telephone: +1-603-5744889

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