November 2017 - council - lists.icann.org

Draft minutes of the GNSO Council meetings Part 1 and 2 on Wednesday 1 November 2017
by Nathalie Peregrine Nov. 14, 2017

Nov. 14, 2017

Dear Councilors, Attached, please find the draft minutes of the GNSO Council Meetings Part 1 and 2 on the 1 November 2017 for your review. If there are no comments, these minutes will be published on the website as approved, according to the GNSO Rules of Procedure <https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_en_counc…> section 3.5 "If no objections are received within 10 days, the minutes will be deemed to have been approved for posting" on 23 November 2017. Thank you very much. Kind regards, Nathalie Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

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New gTLD Subsequent Procedures PDP WG newsletter - November 2017
by Emily Barabas Nov. 14, 2017

Nov. 14, 2017

Dear all, On behalf of the leadership team of the New gTLD Subsequent Procedures PDP Working Group, I am writing to share the latest edition of the Working Group newsletter: https://gnso.icann.org/en/news/working-group-newsletters/newsletter-new-gtl…. Please feel free to share this newsletter with individuals and groups who may be interested in the Working Group’s activities. An archive of previous editions of the newsletter is available on the WG wiki<https://community.icann.org/pages/viewpage.action?pageId=58001970> and on the GNSO website<https://gnso.icann.org/en/news/working-group-newsletters>. Kind regards, Emily Emily Barabas | Senior Policy Specialist ICANN | Internet Corporation for Assigned Names and Numbers Email: emily.barabas(a)icann.org | Phone: +31 (0)6 84507976

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Action Items: GNSO Council meetings Part 1 & 2, GNSO Wrap Up session ICANN60
by Nathalie Peregrine Nov. 13, 2017

Nov. 13, 2017

Dear Councilors, Please find the action items as stated during the meetings, below and as attachment arising from the GNSO Council meetings Part 1 & 2 held on Wednesday 1 November 2017 as well as the GNSO Wrap Up session which took place on Thursday 2 November 2017. Please take note of the action items coming out of the Council sessions and the proposed timing for delivering on these actions. Please ensure your wiki logins are up to date as all Action Items have been assigned to councilors and/or staff and posted on the Action Item wiki page here[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…>. If you are logged into the wiki when you go to that page, your name will be highlighted alongside the action item assigned to you. Please refer to this page for the recent status updates on the Action items. ACTION ITEMS FROM THE GNSO COUNCIL MEETING (PART 1) OF 1 NOVEMBER 2017 Item 4: COUNCIL VOTE – Appointment of the next GNSO Liaison to the Governmental Advisory Committee Voting Results: * Motion passed unanimously. Action Items: * Heather Forrest to draft letter to the GAC regarding appointment of Julf as new GNSO liaison to the GAC. Include outline of next steps and note that GNSO Council is reviewing the position and welcomes the opportunity to discuss with the GAC. * ICANN staff to schedule call to allow for handover from Carlos to Julf, as well as to discuss possible improvements. Include Julf, Carlos, and Council leadership. * Subsequent to above action item, ICANN staff to schedule call to discuss opportunities for improvements. Include Julf, Council leadership, and GAC secretariat. * Subsequent to above action item, Council leadership to brief GAC leadership during regular leadership meeting on new GAC liaison and suggestions for possible improvements to the role. Include Julf, Council leadership, GAC leadership, and GAC secretariat. * ICANN staff to reach out to GAC support colleagues to discuss scheduling and timing of next GNSO – GAC leadership meeting. * SSC to consider adding formal notification of outcome of selection process for future selections so that all candidates are informed prior to or at the same time as recommendations are communicated to the GNSO Council. Item 5: COUNCIL DISCUSSION – Discussion on the Second Security, Stability, and Resiliency (SSR2) Review Team and Registration Directory Service (RDS) Review Team (15 minutes) Action Items: * Council leadership to determine what impact suspensions should have on upcoming meetings on Friday, 3 November * Council leadership to share latest draft as well as final version of SO/AC letter to the ICANN Board * ICANN staff to circulate link to public comment proceeding on the Operating Procedures for ICANN’s Specific Reviews (here: https://www.icann.org/public-comments/reviews-standards-2017-10-17-en) Ask for volunteers to form a drafting team to provide input on behalf of the GNSO Council. [Note: Action Item identified during Wrap-Up session, but relevant to this topic. It may be worth reviewing the Operating Procedures, particularly in light of the the experience from the pause/suspension of SSR2-RT]. Volunteers to date: Susan Kawaguchi. * Heather Forrest to follow up with SO/AC leadership about next steps for SSR2-RT. Item 7: COUNCIL DISCUSSION – Discussion with ICANN Finance Action Items: * ICANN staff to circulate links for public comment forum related to Draft PTI and IANA FY19 Operating Plans and Budgets (https://www.icann.org/public-comments/draft-pti-iana-fy19-2017-10-09-en - close date of 26 Nov) and the ICANN Reserve Fund – Public Comment on Rationale and Target Level (https://www.icann.org/public-comments/reserve-fund-2017-10-12-en - close date of 30 Nov). * ICANN staff to send message to Council list to determine if there are additional volunteers for preparing a response to either or both of the public comments. Volunteers also tasked to review the proposed charter for the Standing Committee so it can be formally considered for adoption at the upcoming Council meeting. Volunteers to date: Michele Neylon, Philippe Fouquart, Martin Silva Valent. Item 8: COUNCIL DISCUSSION – Community gTLD Change Request Process Decisions: * After exchanges with ICANN staff, the Contracted Party House, and Craig Schwartz representing the Community TLD Working Group, about whether the Community gTLD Change Request Process (the process) to amend Specification 12 of the Registry Agreement was an implementation or policy issue, the Council agreed that the process as developed, and addressing GDD comments, be published for public comment. In the event that comments are received indicating the process is not consistent with existing policy the Council will reconsider the matter. Absent such comments the process will be understood as this being an implementation matter. Action Items: * ICANN staff to communicate decision above to GDD staff. Item 9: ANY OTHER BUSINESS 9.1 – Discussion about ICANN Org paper on suggested incremental changes to the ICANN meeting strategy. Action Items: * Councilors to consider preparing response to the ICANN org paper once it is published for public comment. Donna, Michele, and Carlos volunteered so far and will prepare a draft for Council consideration once the public comment period has opened. [Note: Action Item identified during Wrap-Up session, but relevant to this topic]. Volunteers to date: Donna Austin. * Councilors to consider if substantive changes are needed for the ICANN meetings strategy. 9.2 – Discussion about next steps for the revised ICANN Procedure for Handling Whois Conflicts with Privacy Law Action Items: * Councilors to prepare response to letter sent by Akram. Michele, Heather, and Keith volunteered so far and will prepare a draft (target 11 Dec at the latest, or 20 November if possible) for Council consideration. Volunteers to date: Michele Neylon, Heather Forrest, Keith Drazek. ACTION ITEMS FROM THE GNSO COUNCIL MEETING (PART 2) OF 1 NOVEMBER 2017 Item 1. Seating of the 2017 / 2018 Council Action Items: * Incoming Councilors to ensure that their Statement of Interest (SOI<https://community.icann.org/x/cYLg>) is up to date. Item 2. Election of the Chair Action Items: * ICANN Staff to communicate the election of Heather Forrest as GNSO Chair to the ICANN Board, as well as post the results on the GNSO website. (COMPLETED) Item 3: COUNCIL DISCUSSION – Update on the GNSO Council Strategic Planning Session * Council members to respond to email received from Constituency Travel re. travel for meeting * Heather to share draft agenda with Council * ICANN staff to schedule call with GNSO leadership to discuss Strategic Planning Session and apply particular focus on what decisions are needed and when. Include as topic for 30 November Council meeting. ACTION ITEMS FROM THE GNSO WRAP-UP SESSION ON 2 NOVEMBER 2017 GNSO Representative to the Empowered Community Administration confirmation Action Items: * ICANN Staff to communicate the selection of Heather Forrest as interim GNSO Representative to the Empowered Community Administration, to the ICANN Sectretary and EC Admin GNSO Review of the GAC Communique Action Items: * ICANN Staff to put ICANN60 GAC Communique into template and circulate to Council drafting team volunteers (Keith volunteered as lead, Michele, Susan, Carlos, Donna, Tatiana, Arsene, Pam and Paul volunteered to assist). (COMPLETED) * Council volunteers to draft and circulate draft prior to 20 November Motions and Documents deadline. Schedule of GNSO Council meetings for 2018 Action Items: * Within 30 days of the AGM, ICANN Staff to prepare draft of 2018 GNSO Council meeting schedule for Council review and consideration. The proposed draft should take into account the time zone spread of the newly formed version of the Council. * Heather Forrest to ensure that meeting time rotation is feasible and if not, to propose amendment or additional time to include in the rotation. Replacement of Council Liaisons due to departure of existing liaisons Action Items: * As the topic of the role of the Council liaison is expected to be on the agenda for the January Strategic Planning Session, the Council will appoint permanent liaisons at that time. Until then, the following groups will have interim liaisons: * Protection of International Organization Names in all gTLDs PDP (Reconvened WG) – Heather Forrest * Cross-community WG on Internet Governance – Tatiana Tropina * ICANN staff to send notice about selection of interim liaisons to relevant groups * Flag notification process for broader discussion of liaison role during the GNSO Council strategic planning session. * ICANN staff to reinitiate review of draft job description of liaison previously circulated. Might be necessary to allow the draft to serve as a background document and introduce a series of questions for consideration during the Strategic Planning Session. Standing Committee on ICANN Budget and Operations Charter Action Items: * See (Item 7: COUNCIL DISCUSSION – Discussion with ICANN Finance) above. Meeting Strategy Staff Paper Action Items: * See (9.1 – Discussion about ICANN Org paper on suggested incremental changes to the ICANN meeting strategy) above. Operating Procedures for ICANN’s Specific Reviews – public comment period Action Items: See (Item 5: COUNCIL DISCUSSION – Discussion on the Second Security, Stability, and Resiliency (SSR2) Review Team and Registration Directory Service (RDS) Review TeamB) above. Next steps for the revised ICANN Procedure for Handling Whois Conflicts with Privacy Law Action Items: * See (9.2 – Discussion about next steps for the revised ICANN Procedure for Handling Whois Conflicts with Privacy Law) above. Community Travel Support Consultation and questionnaire Action Items: * ICANN staff to recirculate Community Travel Support Consultation and questionnaire. Seek volunteers if the Council would like to submit a Council response. Drafting team volunteers: Michele Neylon and Tatiana Tropina (COMPLETED by MK on 8 Nov). Response to letter from ccNSO, ALAC and GAC re. WT5 Action Items: New gTLD Subsequent Procedures PDP WG Leadership to draft a response to requirements for participation in WT5 transmitted by the ccNSO (letter sent to Council), ALAC (email to WG chairs), and GAC (email to WG chairs). Response to the ALAC and GAC will be sent by PDP co-chairs and response to ccNSO will be sent by Council. ICANN61 Meeting planning Action Items: * ICANN staff to check status of draft block schedule. If final, ICANN staff to create first draft of GNSO schedule, which should largely follow ICANN60 schedule. GNSO Council Strategic Planning Session Action Items: * See (Item 3: COUNCIL DISCUSSION – Update on the GNSO Council Strategic Planning Session) above. Other Action Items: * ICANN staff to produce timezone document that covers GNSO leadership and GNSO support staff Thank you, Kind regards, Nathalie -- Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

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Reminder: Document and Motion deadline Monday 20 November 2017 at 23:59 UTC for the GNSO Council Meeting 30 November 2017 at 21:00 UTC
by Nathalie Peregrine Nov. 13, 2017

Nov. 13, 2017

Dear all, Reports, motions and documents for consideration are due no later than (NLT) 10 days in advance (i.e. Monday 20 November 2017 at 23:59 UTC) of the GNSO Council Meeting on 30 November 2017 at 21:00 UTC. Motions should be sent to the Council mailing list by a councilor and will then be posted on the Wiki at: https://community.icann.org/x/VwByB[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…> Thank you very much. With kind regards, Nathalie Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

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Change in the SoI
by Syed Ismail Shah Nov. 13, 2017

Nov. 13, 2017

> > > Hi Heather, I would like to inform you that my contract with PTA expired on November 11, 2017 and that I have updated my SoI accordingly. So far I have not received any notification about re-appointment and have not heard from the other organizations that I have applied for a job. With kind regards, Syed

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GNSO Council strategic planning session - first draft agenda for your input
by Heather Forrest Nov. 12, 2017

Nov. 12, 2017

Dear colleagues, In Part II of the Council meeting on 1 November (in Abu Dhabi), Donna and I provided a high-level introduction to the rough draft agenda for our January strategic planning session, as developed by me, Donna and James. We have received funding for 3 full days. Secretariat team, please could we add this to the November 30 Council agenda as a discussion item? Council colleagues, please consider the draft and seize the opportunity to make suggestions/ask questions at our next meeting. Best wishes, Heather

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FW: [Gnso-sc-budget] GNSO Council Budget Standing Committee - Pending Public Forum Comments - Call for Additional Volunteers
by Berry Cobb Nov. 10, 2017

Nov. 10, 2017

Dear GNSO Council Members, This is a call for additional volunteers for the proposed standing committee to assist the Council in forming comments related to ICANN Budget and Operating plans as discussed in Abu Dhabi. The email thread below was first sent to those that have signed up already. If you are interested in joining this group, please respond to the list and I will get you added to the mailing list and add you to the dedicated wiki space. A conference call will be set up shortly to begin discussions on the two public comment periods listed below that may be of interest to the GNSO Council. Thank you. B Berry A. Cobb 720.839.5735 <mailto:mail@berrycobb.com> mail(a)berrycobb.com @berrycobb From: gnso-sc-budget-bounces(a)icann.org [mailto:gnso-sc-budget-bounces@icann.org] On Behalf Of Berry Cobb Sent: Thursday, November 9, 2017 10:21 To: gnso-sc-budget(a)icann.org Subject: [Gnso-sc-budget] GNSO Council Budget Standing Committee - Pending Public Forum Comments All, Thank you for volunteering on the (for now) informal standing committee of the ICANN Budget and Operating Plan. You may recall Council deliberations on this topic at its meeting in Abu Dhabi. Even though the standing committee charter has not been formally adopted yet, it was agreed to already informally gather volunteers for this effort to consider whether Council input should be provided on two near term comments related to budget and finance topics. This will also allow for some informal experience with the proposed charter which may help inform further Council deliberation. In preparation, staff went ahead and created the digital assets to support this group. First, you have been subscribed to a Mailman list (http://mm.icann.org/pipermail/gnso-sc-budget/) Second, staff has created a new wiki space for this proposed standing committee (https://community.icann.org/display/GCSCOIBOP) We invite you to browse around to become familiar with the initial content posted within the wiki space. Persons currently subscribed to this list can be found on the member's page (https://community.icann.org/pages/viewpage.action?pageId=74580769) Shortly, staff will send another request for volunteers to the Council list to determine if others are interested in joining this group. Once the standing committee has been formally created, staff will then send a message to the Stakeholder Group and Constituency (SG/C) leadership seeking ICANN budget related subject matter experts that may wish to join. On this trial basis, there are two near term public comment periods that may be of interest to this group: 1) Draft PTI and IANA FY19 Operating Plans and Budgets: https://community.icann.org/display/GCSCOIBOP/2017-11%3A+Draft+PTI+and+IANA+ FY19+Operating+Plans+and+Budgets As discussed at the last Council meeting, the Council will likely not have any specific input to the PTI budget as this mostly affects Registry Operators and has very little to do with management of policy. However, the GNSO is a decisional participant within the Empowered Community and as such staff does suggest submitting a general comment of endorsement or to highlight any comments that have been made by SGs/Cs to demonstrate that the GNSO takes its commitment as a decisional participant serious. See below on comment development and adoption process. Comments are due: 26 Nov 2017. 2) ICANN Reserve Fund - Public Comment on Rationale and Target Level: https://community.icann.org/pages/viewpage.action?pageId=74580777 The Council may wish to weigh in on this public comment as it not only intersects with the annual budget cycle, but it is also a relevant topic within the CCWG on Auction Proceeds. Further, the Board passed a resolution at its meeting in Abu Dhabi to transfer $5M of excess operating funds to the Reserve Fund (https://www.icann.org/resources/board-material/resolutions-2017-11-02-en#2. b) as suggested by the Board Finance Committee at its 22 November 2017 meeting. Note however, this public comment only includes the rationale and Target Level at which the Reserve Fund is set and NOT how it is funded. In short, the Board's conclusion based on the analysis is that the Reserve Fund should be 12 to 17 months of annual operating expenses which remains consistent with the Target Level currently stated in ICANN's Investment Policy. See below on comment development and adoption process. Comments are due: 30 Nov 2017. Comment Development and interim Adoption Process: Given the short time frame of which these comments are due and the next scheduled GNSO Council meeting on 30 Nov (with a resolution submission deadline of 20 Nov), staff suggests that after draft comments are formulated amongst this group, that they be submitted to the GNSO Council mailing list for review and further deliberation. After which, the comments, subject to non-objection and with a disclaimer that it was not formally approved through a vote, can be submitted on behalf of the GNSO Council. Alternatively, a placeholder motion could be submitted by the document deadline to allow for formal consideration, should there be a need. The PTI comment closes prior to the Council meeting, and the Reserved Fund closes the same day of. Staff will suggest that this item be included on the 30 November agenda. Lastly, staff will facilitate a conference call to discuss these topics in detail beyond this mailing list. I will send out a doodle pole to find an appropriate time. Thank you for your attention to this matter. B Berry A. Cobb 720.839.5735 mail(a)berrycobb.com @berrycobb

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Letter to ICANN Secretary re interim appointment of the GNSO representative to the Empowered Community Administration
by Nathalie Peregrine Nov. 9, 2017

Nov. 9, 2017

Dear all, Please find attached the letter informing John Jeffrey and the Empowered Community administration of the interim appointment of Heather Forrest as GNSO representative to the Empowered Community administration. The letter has also been posted on the Correspondence page<https://gnso.icann.org/en/correspondence/gnso-council-to-jeffrey-09nov17-en…> of the GNSO website. Kind regards, Nathalie Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

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Fwd: GNSO and Adopt a School -donate a used laptop
by Heather Forrest Nov. 9, 2017

Nov. 9, 2017

Dear Council colleagues, An initiative is underway to support the local community in Puerto Rico through donations of laptops. I only had a brief chat with Glenn McKnight about this, but what little I heard sounded promising, particularly in light of the recent circumstances in Puerto Rico. Is this something that we as the GNSO Council would like to pursue further? Or perhaps within SGs/Cs? Please give your thoughts so we can determine next steps, if any. Best wishes, Heather ---------- Forwarded message ---------- From: Glenn McKnight <mcknight.glenn(a)gmail.com> Date: Mon, Nov 6, 2017 at 12:42 PM Subject: GNSO and Adopt a School -donate a used laptop To: haforrestesq(a)gmail.com, Pablo Rodriguez <pablo(a)nic.pr>, Alfredo Calderon <calderon.alfredo(a)gmail.com> Hi Heather As per our short conversation at ICANN 60 I mentioned that we working requesting that ICANN participants consider bringing a used laptop or phone to San Juan in March. The host organization .PR and ISOC PR are working on the logistics for selecting the schools and distribution of the laptops We are asking folks to remove all their data, reformat the system. Our volunteers will install Linux and other Open Source software We spoke with Goran and Nick Tomasso on ICANN support and involvement and perhaps they can coordinate with their communication team supportive information. We expect an information page in spanish and English soon. Please let your community know about the initiative Thanks Glenn McKnight NARALO Secretariat mcknight.glenn(a)gmail.com skype gmcknight twitter gmcknight 289-830 6259 <(289)%20830-6259> . <http://www.avg.com/email-signature?utm_medium=email&utm_source=link&utm_cam…> Virus-free. www.avg.com <http://www.avg.com/email-signature?utm_medium=email&utm_source=link&utm_cam…> <#m_-6723455310097539681_DAB4FAD8-2DD7-40BB-A1B8-4E2AA1F9FDF2>

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Resignation from Council
by Phil Corwin Nov. 7, 2017

Nov. 7, 2017

Fellow Councilors: I have just sent the message below to the Executive Committee of the Business Constituency. Dear Excomm: I have today, November 6, 2017, terminated all operations of the Virtualaw LLC consultancy and commenced employment in the legal department of Verisign, Inc. in the position of Policy Counsel. As I am now employed by an ICANN contracted party, and no longer represent the Internet Commerce Association, I am no longer eligible to represent the BC on GNSO Council and will be advising the Council today of my resignation. It has been an honor to represent the BC on Council for the past three years, and my sole regret about my decision to take this new fork in my career path is that I must step down from Council. I shall remain involved in ICANN activities in other ways. I believe that the timing of this notice will allow the BC to elect a new Councilor in regular order when officer elections are held next month. I know of no finer group within ICANN than the members of the Business Constituency and its Executive Committee. While I must now depart from the BC, I trust that our friendly relations shall endure and look forward to working with all of you in the future on issues of common concern. As stated, my one regret about my decision to accept my new position is that I must step down from my Council seat and shall not be able to work directly with all of you over the next two years, as well enjoy the excellent direction that will doubtless be provided by Heather in her new role as Chair. Rest assured, however, that I shall continue to closely monitor your work, and will always value the friendships I have developed with so many of you. I wish you all the best in your important work ahead, and look forward to seeing you at future ICANN meetings. With warm regards, Philip Philip S. Corwin, Founding Principal Virtualaw LLC 1155 F Street, NW Suite 1050 Washington, DC 20004 202-559-8597/Direct 202-559-8750/Fax 202-255-6172/Cell Twitter: @VlawDC "Luck is the residue of design" -- Branch Rickey

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