February 2005 - council - lists.icann.org

ICANN Strategic Plan consultations
by Grant Forsyth Feb. 21, 2005

Feb. 21, 2005

Dear Paul Thank you for taking the time to join the gNSO Council call last Thursday/Friday for the debrief/update segment on the Amsterdam Consultation . Those of us concerned with the ongoing success for ICANN appreciate your and your staff's effort in developing the Strategic Plan and again taking ICANN to a new organisational height. The wide depth of interest and concern to contribute and improve the current Strategic Plan and its imbedded annual operational plan was obvious at the Amsterdam Consultation. That considered input continues with continuing consultations in other forums, with all of us working to provide input by 28 February. The way forward on refining the Strategic Plan was discussed and agreed in consultation with those staff in attendance in Amsterdam and is recorded in the draft Meeting Report of the Amsterdam Consultation . In summary it was noted that 1. consultation on the current version of the Strategic Plan would continue to around 28 February 2. priority focus on the current consultation would be on those aspects of the Strategic Plan that had aspects that might be considered for the 2005/2006 annual operational plan 3. the staff would produce a next version of the Strategic Plan before the April Mar del Plata ICANN in-person meeting, in time for it to be reviewed and consultation developed for bringing to Mar del Plata. 4. the next version of the Strategic Plan would be in two parts - a current and forward looking Strategic Plan and an 2005/2006 annual operational plan 5. a cross SO/ALAC/other advisory groups public forum/consultation will be held in Mar del Plata to take consultation on the next version of the Strategic Plan I spell out the process of consultation planned for the next few months as I am not sure if you have had the opportunity to review the draft Amsterdam Consultation Meeting Report in which the agreed way forward is recorded. A couple of comments made during the gNSO Council call suggested that the above agreed steps and process may, by some, now not be considered to be entirely practicable or necessary . The need and desire for constructive consultation on the Strategic Plan was evident in Amsterdam. We are now heading into a short window for developing input ready for Mar del Plata including the review of the next version of the Strategic Plan. I believe it is critical to maintain the high degree of good will evidenced in Amsterdam so, for the avoidance of doubt, it would be highly desirable if you and your senior staff would simply reconfirm that your understanding of the agreed way forward is as detailed above and that the ICANN community should expect to see a segmented next version of the Strategic Plan and 2005/2006 annual operational plan some time in March. I look forward to receiving the assurance that we are all on the same page and working to a common goal of improving ICANN's ability to meet is narrow but crucial mission. Kind regards Grant Forsyth CBUC Representative on the gNSO Council

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powerpoint summary for report on Amsterdam Consultation
by Marilyn Cade Feb. 18, 2005

Feb. 18, 2005

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Nomination period for election to ICANN Board seat #14, 21 Feb 2005 to 11 March 2005
by Bruce Tonkin Feb. 18, 2005

Feb. 18, 2005

Hello All, Following the discussion at the Council meeting, I propose we now issue a call for nominations for candidates for ICANN Board seat #14 for the period from 21 Feb 2005 to 11 March 2005. Nominations should be e-mailed to the GNSO Secretariat. Each nomination must be accompanied by a brief description of how the candidate meets the following selection criteria from the ICANN bylaws. From: http://www.icann.org/general/bylaws.htm#VI Section 3. CRITERIA FOR SELECTION OF DIRECTORS ICANN ICANN Directors shall be: 1. Accomplished persons of integrity, objectivity, and intelligence, with reputations for sound judgment and open minds, and a demonstrated capacity for thoughtful group decision-making; 2. Persons with an understanding of ICANN's mission and the potential impact of ICANN decisions on the global Internet community, and committed to the success of ICANN; 3. Persons who will produce the broadest cultural and geographic diversity on the Board consistent with meeting the other criteria set forth in this Section; 4. Persons who, in the aggregate, have personal familiarity with the operation of gTLD registries and registrars; with ccTLD registries; with IP address registries; with Internet technical standards and protocols; with policy-development procedures, legal traditions, and the public interest; and with the broad range of business, individual, academic, and non-commercial users of the Internet; 5. Persons who are willing to serve as volunteers, without compensation other than the reimbursement of certain expenses; and 6. Persons who are able to work and communicate in written and spoken English. Section 4. ADDITIONAL QUALIFICATIONS 1. Notwithstanding anything herein to the contrary, no official of a national government or a multinational entity established by treaty or other agreement between national governments may serve as a Director. As used herein, the term "official" means a person (i) who holds an elective governmental office or (ii) who is employed by such government or multinational entity and whose primary function with such government or entity is to develop or influence governmental or public policies. 2. No person who serves in any capacity (including as a liaison) on any Supporting Organization Council shall simultaneously serve as a Director or liaison to the Board. If such a person accepts a nomination to be considered for selection by the Supporting Organization Council to be a Director, the person shall not, following such nomination, participate in any discussion of, or vote by, the Supporting Organization Council relating to the selection of Directors by the Council, until the Council has selected the full complement of Directors it is responsible for selecting. In the event that a person serving in any capacity on a Supporting Organization Council accepts a nomination to be considered for selection as a Director, the constituency group or other group or entity that selected the person may select a replacement for purposes of the Council's selection process. 3. Persons serving in any capacity on the Nominating Committee shall be ineligible for selection to positions on the Board as provided by Article VII, Section 8. Template for nomination: 1a. Full name of the nominee: 1b. E-mail address of the nominee: 1c. Country of citizenship of the nominee: 2a. Full name of the nominator: 2b. E-mail address of the nominator: The GNSO Secretariat will confirm the nomination, by sending an e-mail to the candidate requesting their acceptance. The GNSO Secretariat will convey the nomination and the acceptance thereof to the GNSO Council list. Regards, Bruce Tonkin

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MP3 recording of the GNSO Council teleconf 17 February 2005
by gnso.icann Feb. 17, 2005

Feb. 17, 2005

[To: ga[at]gnso.icann.org; announce[at]gnso.icann.org] [To: liaison6c[at]gnso.icann.org; council[at]gnso.icann.org] Please find the MP3 recording of the GNSO Council teleconference, held on February 17, 2005 at: http://gnso-audio.icann.org/GNSO-Council-20050217.mp3 Happy listening! GNSO Secretariat gnso.secretariat[at]gnso.icann.org

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RE: [council] Draft Agenda for GNSO Council teleconference - Thursday 17 Feb 2005
by Bruce Tonkin Feb. 10, 2005

Feb. 10, 2005

Note that the ICANN staff are currently conducting a review of the transfers policy. http://www.icann.org/announcements/announcement-12jan05.htm We can discuss progress on this under item 6 of the Agenda. Regards, Bruce > -----Original Message----- > From: owner-council(a)gnso.icann.org > [mailto:owner-council@gnso.icann.org] On Behalf Of Bruce Tonkin > Sent: Monday, 7 February 2005 10:11 PM > To: council(a)gnso.icann.org > Cc: Kurt Pritz; Paul Verhoef; Barbara Roseman; gnso.icann; > Tim Cole; Tina Dam > Subject: [council] Draft Agenda for GNSO Council > teleconference - Thursday 17 Feb 2005 > > Draft Agenda for Council meeting Thursday 17 February 2005 > > Coordinated Universal Time UTC 19:00 > > (11am Los Angeles, 2pm Washington DC, 7pm London, 6am (next > day) Melbourne ) > > Item 1: Approval of minutes > > Item 2: Report on Amsterdam Consultation on the ICANN > Strategic Plan 7-8 February 2005 > > Item 3: Update on procedure for use by ICANN in considering > requests for consent and related contractual amendments to > allow changes in the architecture and operation of a gTLD registry. > > Item 4: Update on WHOIS task forces > > > Item 5: Election for ICANN Board seat #14 (currently held by Michael > Palage) > - the GNSO Council must affirm the vote of Board Seat #14 no > later than > 5 May 2005 > - the elected Board member takes up seat #14 on 5 June 2005 > - Proposed process: > > -- Call for nominations: Friday 11 March 2005 Call to be sent > out on Council list. > (only Council members, based on consultation with their > constituencies, can nominate) > -- End of nominations: Friday 25 March 2005 > -- hold election in person at the GNSO Council meeting in Mar > del Plata, > 6 April 2005 > (note a majority of the Council votes must be in favour of > the successful candidate - this may require multiple rounds of voting) > > > Item 6: Report from ICANN staff on current complaints raised > by Internet users and registrants > > Item 7: Update from ICANN staff on new appointments, and > plans for issues report on re-registration of recently deleted names > > Item 8: Any other business > > >

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GNSO Council teleconf. draft minutes 13 January 2005
by gnso.icann Feb. 7, 2005

Feb. 7, 2005

[To: council[at]gnso.icann.org] Dear Councillors, Please find a plain text and attached html version of the draft minutes of the GNSO Council teleconference held on 13 January 2005. If there are any changes you would like made please let me know. Thank you very much. Kind regards, Glen de Saint Géry GNSO Secretariat 13 January 2005 Proposed agenda and related documents List of attendees: Philip Sheppard - Commercial & Business Users C. Marilyn Cade - Commercial & Business Users C. Grant Forsyth - Commercial & Business Users C Greg Ruth - ISCPC - proxy to Tony Holmes Antonio Harris - ISCPC - absent - apologies - proxy to Tony Holmes/Greg Ruth Tony Holmes - ISCPC Thomas Keller- Registrars - absent - apologies - proxy to Ross Rader/Bruce Tonkin/Alick Wilson Ross Rader - Registrars Bruce Tonkin - Registrars Ken Stubbs - gTLD registries Philip Colebrook - gTLD registries - absent - apologies - proxy to Ken Stubbs Cary Karp - gTLD registries Lucy Nichols - Intellectual Property Interests C Niklas Lagergren - Intellectual Property Interests C - absent - apologies - proxy to Lucy Nichols Kiyoshi Tsuru - Intellectual Property Interests C. Robin Gross - Non Commercial Users C. Marc Schneiders - Non Commercial Users C. Carlos Afonso - Non Commercial Users C. - absent - apologies - proxy to Marc Schneiders Alick Wilson Demi Getschko - absent - apologies - proxy to Alick Wilson Maureen Cubberley 15 Council Members ICANN Staff Paul Verhoef - Vice President, Policy Development Support John Jeffrey - ICANN General Counsel Dan Halloran - ICANN Deputy General Counsel Kurt Pritz - Vice President, Business Operations Barbara Roseman - ICANN Staff Manager Tina Dam - Chief gTLD Registry Liaison Tim Cole - Chief Registrar Liaison GNSO Council Liaisons Thomas Roessler - acting ALAC Liaison - apologies Suzanne Sene - GAC Liaison Glen de Saint Géry - GNSO Secretariat MP3 Recording: Part 1 Part 2 Part 3 Part 4 Quorum present at 20:07 Bruce Tonkin chaired this teleconference. Item 1: Approval of Agenda Bruce Tonkin stated that an updated agenda had been sent to Council. Agenda approved Item 2: Approval of the Minutes of 18 November 2004 Minutes of 3 December 2004 Ken Stubbs moved the adoption of the Minutes of 18 November 2004 and Minutes of 3 December 2004 The motion carried with three abstentions: Maureen Cubberley, Lucy Nichols, Alick Wilson Decision 1: The minutes of 18 November and 3 December 2004 were adopted Item 3: Response to GNSO Council external review Bruce Tonkin referred to the draft response from the GNSO Council to the recommendations of the external review. In discussion, it was felt that the appointment of liaisons could not be fully realized without the reciprocity of liaisons, the role of liaisons should be defined and that the process for the Government Advisory Committee (GAC) liaisons should be formalized. It was suggested that in a cover note the recommendations that called for Board action should be noted. Bruce Tonkin, seconded by Philip Sheppard, proposed: Whereas the public comment period was due to be completed on January 24, 2005. The GNSO Councilors review the comments in 7 days and if there are no significant problems, the draft response from the GNSO Council be submitted on 24 January 2005. The motion was unanimously accepted by voice vote. Decision 2: Whereas the public comment period was due to be completed on January 24 The GNSO Councilors review the comments in 7 days and if there are no significant problems, the draft response from the GNSO Council be submitted on 24 January 2005. Item 4: Draft Initial Report on procedure for use by ICANN in considering requests for consent and related contractual amendments to allow changes in the architecture or operation of a gTLD registry. Bruce Tonkin reported that he was in the process of updating the report with comments received from staff. Item 5: Update on WHOIS Marilyn Cade reported that the Internet Engineering Task Force (IETF) working group, Cross Registry Internet Service Protocol (CRISP) gave a presentation on the Internet Registry Information Service (IRIS) on an open outreach call focussing on data gathering related to tiered access to the Whois combined task force 1 and 2. The call was well attended by the ICANN staff and the community. It was the task force's first effort to take input from outside experts. It was noted that there was no consensus in the task force to pursue tiered access but only to explore tiered access, such as its implications and costs. January 31, 2005 was the closing date for constituency statements on the recommendations relating to improving notification and consent for the use of contact data in the Whois system. On the procedure for conflicts when there are conflicts between a registrar's of registry's legal obligations under local privacy laws and their contractual obligations to ICANN, further dialogue was being scheduled between Senior ICANN staff and the Whois task force 1 & 2. Bruce Tonkin reported that the Whois task force 3 chair, Brian Darville, had resigned and that he would be calling a meeting to progress further with the task force as discussed in Cape Town. Item 6: ICANN strategic plan - Marilyn Cade to present proposal for consultative workshop on 7-8 February 2005 - budget for workshop from GNSO Council funds - ICANN staff to present current plans for outreach Paul Verhoef and Kurt Pritz commented on the broad outline for outreach which was that Paul Twomey, senior staff and other staff were currently scheduling a series of teleconferences with all constituencies to receive input on which parts of the strategic plan they considered good, where there might be room for improvements and where the approach could be changed. Written submissions to the plan were sought both to get the final plan out and to address the notions behind comments. Paul Verhoef felt that there would be granularity at the group levels which would provide detailed comments on the document and saw consultation with constituencies separate from consultation with Council as the higher up in hierarchy the more abstract the findings might be. Council members expressed concern about an initiative that did not allow members of the ICANN community to learn from the views expressed by other ICANN community members and hence refine their own views. The benefit of working through the GNSO Council was that the various views of constituency members were taken account of and consolidated, rather than fragmenting the process, so allowing the ICANN staff a better view of the important issues from a broader spread of interests. The outreach work being undertaken by ICANN staff via constituency teleconferences would be an important first step before commencing a joint consultation with ICANN staff on the strategic plan amongst people from different stakeholder groups. As the strategic plan is a rolling plan, it should be possible in future to incorporate future face-to-face dialogue on the strategic plan into the normal schedule of physical ICANN meetings. Marilyn Cade presented the proposal, drafted in consultation with fellow councillors, for the consultative workshop on 7-8 February 2005. "The ICANN Strategic Plan is a complex, broad and important document which outlines ICANN's directions for a three year period. It is tied to, and should guide the budget of ICANN. In a bottom up organization like ICANN, consultation is critical to ensure support and acceptance, as well as to take input on needed changes in a Strategic Plan to assure attainability. The scope of changes and scale of changes proposed in the Strategic Plan are as extensive as those changes undertaken with the ERC process and deserve a similar examination and understanding by the Supporting Organizations. Having an interactive discussion with the Supporting Organizations/their members is a critical element of a bottom up consultation. The consultation will supplement the comment process via the public website. Proposed meeting agenda Monday 7 February 2005 o 1:00 p.m. Meeting starts with overview of purpose o 1:20 p.m. Presentation on Strategic Plan/ICANN Senior Staff 3:00 p.m. Coffee Break o 3:15 p.m. Open moderated discussion of Strategic Plan, with questions/answers by ICANN staff. o 3:30 p.m. Open floor to prepared presentations [per scheduling with Planning Team] o 4:10 Comments from participants/further discussion o 5:30 p.m Meeting ends o 6:00 p.m. Informal Social Hour/funding to be agreed to/or sponsors developed o Working Session of those who agree to undertake synthesis and drafting of comments Tuesday 8 February 2005 o Reconvene at 8:30 and work through 12:30 p.m. o Complete draft comments on site for participants to then take back into their respective communities/constituencies for agreement and edits. o Hold comments open from February 8 - February 20, 2005 Participants are responsible for getting agreement from others in their community/constituency during that time. o Conduct final conference week of February. 21 to reach agreement on edits/changes to be accepted into final comments. o Post comments to ICANN public site on February 28, 2005." Cost elements: the meeting rooms, 2 coffee breaks, the conference bridge, an ISDN line, polycom phones with microphones estimated at between 4000 and 5000 Euros. Marilyn Cade proposed that Council should authorize the funding [in a not to exceed amount (5000 Euros)] for the organization/hosting of the meeting from the Council's reserve funds - left from previous assessments. Bruce Tonkin proposed taking a roll call on support for the event and those who would be able to attend. All the Councillors on the call (15) supported the event. Amsterdam was chosen as a preference for the 8 or 9 Councillors who stated that they would probably be able to attend in person. Bruce Tonkin summarised commenting that an extensive discussion in the constituencies was an important precursor to Council dialogue. ICANN setting up forums to talk to individuals allowed for some of the depth, but the benefit in terms of common messages and objectives that were developed through a common meeting event woud provide more depth. Paul Verhoef expressed concerned that the event would set a precedent in the future. Bruce Tonkin clarified that such consultation could be scheduled to coincide with ICANN meetings in future. Target budget of 5000 Euros Lucy Nichols, seconded by Ross Rader moved that: A budget of 5000 Euros for the consultative workshop project be approved and authorization granted that the amount would be taken from the remaining DNSO/GNSO funds. Bruce Tonkin proceeded with a nominated vote. 20 votes in favour, 6 proxy votes in favour. The motion passed. Decision 3: A budget of 5000 Euros for the consultative workshop project be approved and authorization granted that the amount would be taken from the remaining DNSO/GNSO funds. Item 7: Contention for domain names at gtld registries - motion to initiate an issues report Draft resolution Whereas the high demand amongst registrars on behalf of their registrants to register specific domain names that become available for re-registration at the registry has lead to unforeseen strains on the ability of registries and registrars to manage their business efficiently, Whereas this affects the service level that registrars can provide to their customers and the meaning of ICANN accredited as it applies to registrars, Council resolves, to request the ICANN staff manager to write an issues report (as specified in annex A to the ICANN by-laws) on the "Problems caused by contention for domain names made available by a gTLD registry ", so that Council can subsequently decide if a policy development process would be appropriate. Philip Sheppard spoke to the resolution which arose out of a discussion in Cape Town regarding the problem of of the volume of automated requests for expiring domain names from registrar to registry and requested further study through an issues report from the ICANN Staff Manager so that Council could then decide whether a policy development process should be initiated. Ken Stubbs commented that the issues report should clarify the reason for the demand. Barbara Roseman reported that the staff recognized that the issue would require effort from several ICNAN staff members with specific areas of expertise Kurt Pritz commented that in order to respond to the resolution, ICANN would like to go back and look at the complaints received, and solicit input from the registries and registrars on the topic, then provide a briefing to the Council based on an analysis of various data bases to ascertain whether there should be an issues report. Bruce Tonkin clarified that an Issues Report asked General Counsel to decide whether there were any policy issues but it did not go as far as saying what specific agreements and contractual issues were affected and proposed that thereshould be further clarification on contents and expectations of issues report in general. Philip Sheppard, seconded by Maureen Cubberley proposed the amended draft resolution: Whereas the high demand amongst registrars to register specific domain names that become available for re-registration at the registry has lead to unforeseen impact and strains on the registration infrastructure of gTLD registries and registrars. Whereas this affects the service level that registrars can provide to their customers and the meaning of ICANN accredited as it applies to registrars, Council resolves, to request the ICANN staff manager to write an issues report (as specified in annex A to the ICANN by-laws) on the "Problems caused by contention for domain names made available by a gTLD registry ", so that Council can subsequently decide if a policy development process would be appropriate Bruce Tonkin called for a nominated vote. 19 votes in favour, 5 proxy votes in favour, 3 no votes. (Kiyoshi Tsuru and Alick Wilson with the proxy for Demi Getschko had dropped off the call and did not vote) The motion carried. Decision 4: Whereas the high demand amongst registrars to register specific domain names that become available for re-registration at the registry has lead to unforeseen impact and strains on the registration infrastructure of gTLD registries and registrars. Whereas this affects the service level that registrars can provide to their customers and the meaning of ICANN accredited as it applies to registrars, Council resolves, to request the ICANN staff manager to write an issues report (as specified in annex A to the ICANN by-laws) on the "Problems caused by contention for domain names made available by a gTLD registry ", so that Council can subsequently decide if a policy development process would be appropriate Item 8: Transfer of domain name agreements between registrants (secondary market issues) - see http://www.icann.org/announcements/announcement-21sep04-1.htm - seek information from ICANN staff on complaints raised by registrars or registrants, and other Internet users, and determine if appropriate to request an issues report ICANN staff had not received much more information since the announcement on 21 September 2004 on the issues that had been raised by the registrars, registrants or others in community. Bruce Tonkin suggested that it would be useful for next council meeting if ICANN staff could produce a report by sampling the complaints in the last couple of months and those a year ago to ascertain the main complaint areas and put them in context. Council members were encouraged to consider the kind of input from ICANN staff that would be useful in its consideration of the Transfers Policy. The issue was deferred to the next meeting. Item 9: ICANN staff update - update on appointment of new policy support staff Item 9: ICANN staff update - update on appointment of new policy support staff Paul Verhoef reported that the Human Resource Manager was concluding negotiations for the junior policy support position while the senior policy support person would probably commence early in March 2005. Bruce Tonkin reminded the group that the external review recommended that the Council should work with the Vice President for Supporting Organizations to establish clear expectations regarding staff support. Bruce Tonkin declared the GNSO meeting closed and thanked everybody for participating. The meeting ended: 21:00 UTC. Next GNSO Council see: Calendar -

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Draft Agenda for GNSO Council teleconference - Thursday 17 Feb 2005
by Bruce Tonkin Feb. 7, 2005

Feb. 7, 2005

Draft Agenda for Council meeting Thursday 17 February 2005 Coordinated Universal Time UTC 19:00 (11am Los Angeles, 2pm Washington DC, 7pm London, 6am (next day) Melbourne ) Item 1: Approval of minutes Item 2: Report on Amsterdam Consultation on the ICANN Strategic Plan 7-8 February 2005 Item 3: Update on procedure for use by ICANN in considering requests for consent and related contractual amendments to allow changes in the architecture and operation of a gTLD registry. Item 4: Update on WHOIS task forces Item 5: Election for ICANN Board seat #14 (currently held by Michael Palage) - the GNSO Council must affirm the vote of Board Seat #14 no later than 5 May 2005 - the elected Board member takes up seat #14 on 5 June 2005 - Proposed process: -- Call for nominations: Friday 11 March 2005 Call to be sent out on Council list. (only Council members, based on consultation with their constituencies, can nominate) -- End of nominations: Friday 25 March 2005 -- hold election in person at the GNSO Council meeting in Mar del Plata, 6 April 2005 (note a majority of the Council votes must be in favour of the successful candidate - this may require multiple rounds of voting) Item 6: Report from ICANN staff on current complaints raised by Internet users and registrants Item 7: Update from ICANN staff on new appointments, and plans for issues report on re-registration of recently deleted names Item 8: Any other business

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