August 2005 - council - lists.icann.org

Extract from GNSO Council draft minutes, 18 August 2005
by GNSO.SECRETARIAT＠GNSO.ICANN.ORG Aug. 24, 2005

Aug. 24, 2005

[To: council[at]gnso.icann.org] Dear Council members, Please find attached an extract from the GNSO Council draft minutes, 18 August 2005. Please let me know whether you would like any changes made. This extract will be provided to the Board along with the proposed bylaw changes by the GNSO Chair, Bruce Tonkin. Thank you very much. Kind regards, Glen -- Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org

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RE: [council] GNSO Review: Council Meeting Thursday 25 August, 1 2:00 UTC
by Grant FORSYTH Aug. 24, 2005

Aug. 24, 2005

Liz & fellow Councillors Thank you Liz and thank you Philip for your contribution to Liz's draft. The point you have raised cover many of the specific points I would wish to make. 1. Rational Please forward to Council copies of any papers (I am presuming that every Board agenda item has a paper supporting it) and/or section of the transcript from the Board discussion leading to the Board's resolution tasking the development of the TOR. This would provide invaluable context and greater understanding as to the Board's expectations regarding the review 2. Background I think it would be helpful to provide extracts of the original green and white papers and the recent evolution and reform report that address the GNSO (DNSO) 3. Scope I preface my following comments with the expectation/understanding, that this review is seeking opportunities to improve the workings of the GNSO. Thus my generalised approach, would be something like: a) record how the GNSO (and its various elements) is working - facts b) check this against the overall objective (ie. bottom up policy development) and other relevant sub objectives (eg. diversity, etc) - comparison c) identify impediments or opportunities for improvement - identification d) possible courses of action, alternates/options for consideration - recommendations With the above in mind, I think we need to be tighter in our language and not use words like "fairness" and when talking about "best" we need to either tie that to some criteria or stipulate (through the TOR) that the reviewer must be very explicit in their choice, identification of and rational for comparators. There are duplications in the questions between each of the sub sections (eg Authority and effectiveness). These should be removed. Just a couple of notes on process: - Please can we have paragraph/bullet point numbering in all staff/policy papers (including those commissioned from external consultants) - I think we have planned to have direct engagement/cooperative working between Council (or subset) and Board (or subset). I support this and would not wish to see the staff put into a position of communicating between the Council and Board. Thus the staff function in all this is to do as Liz is doing which is to draft papers for Council (and then Council and Board) consideration/consultation/modification/adoption - not to present the views of either Council or Board to the other via papers. - My understanding is that the next version of Liz's "paper" will be a draft TOR - presumably with accompanying annexes etc Regards Grant Forsyth Manager Industry & Regulatory Affairs TelstraClear Cnr Taharoto & Northcote Roads Private Bag 92143 AUCKLAND ph +64 9 912 5759 fx + 64 9 912 4077 Mb 029 912 5759

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Update on registry constituency representation on the WHOIS task force
by Bruce Tonkin Aug. 24, 2005

Aug. 24, 2005

-----Original Message----- From: Marie.Zitkova Sent: Wednesday, 24 August 2005 9:51 PM To: Bruce Tonkin Subject: Re: Nomination of gTLD Registry Constituency for the Who is TF Dear Bruce, as per Glen's request below, please find enclosed email confirming our nomination of Philip Colebrook for the Who-is Task force. Best regards, Marie Jordyn, This email is intended to confirm that the gTLD Registries Constituency has elected Philip Colebrook to represent us on the task force together with our existing Ken Stubbs and David Maher. The registry constituency is in the process of reviewing its level of participation in the Who-is Task Force and it is likely that we shall announce one more representative in the very near future. Best regards, Marie Marie Zitkova Chair, gTLD Registries Constituency

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RE: [council] GNSO Review: Council Meeting Thursday 25 August, 12:00 UTC
by Bruce Tonkin Aug. 24, 2005

Aug. 24, 2005

Hello All, I have edited the draft provided by Liz Williams as follows: - added direct quote of bylaw provision for reviews of internal structures of ICANN - added link to terms of reference used for the GNSO Council review in 2004 - added new section on "Purpose of the GNSO" with text extracted from Article X - added new section on "Outcome of GNSO Council review 2004" - with summaries and recommendations from the Patrick Sharry report - added material at the beginning of the existing section of scope to explicitly reference the overall requirements of the review with respect to the GNSO Council and GNSO Constituencies Note that before considering the detail of this review, I think it is important to get the context right - ie the GNSO's role and structure, as well as ensure we capture the outcomes of the 2004 GNSO Council review upfront. This 2006 GNSO review is effectively the next step in the GNSO review process that started in 2004 with respect to reviewing the constituencies of the GNSO, and also reviews what changes the GNSO Council has made to improve its effectiveness in light of the recommendations from the 2004 review. Regards, Bruce Tonkin

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report
by michael＠palage.com Aug. 24, 2005

Aug. 24, 2005

The original message was received at Wed, 24 Aug 2005 09:00:17 +0200 from palage.com [163.14.78.210] ----- The following addresses had permanent fatal errors ----- council(a)dnso.org

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GNSO Review: Council Meeting Thursday 25 August, 12:00 UTC
by Liz Williams Aug. 23, 2005

Aug. 23, 2005

Dear All Further to yesterday's Council meeting, please find attached an updated version of the GNSO Review: Phase One Paper. This paper has already been distributed to all Council members, the Board Governance Committee and to ICANN staff. The paper reflects input from each of those three groups. I have also distributed this paper to the Constituency Chairs (where those chairs are not Council members) so they can also provide early input. Please note the amended timeline in the document which now reflects this conference call and the one proposed between the Board and Council on Thursday 8 September. We need to have all consultations completed by 30 October to meet the Company Secretary's deadlines for submissions to the Board for the December meeting. After the 25 August meeting, I will send a notice to the Board List with an updated copy of the paper asking for interested board members to attend the call. The proposed agenda for the Council call (lasting for approx one hour?) will cover three main areas: 1. Confirmation of the rationale and background for the review 2. Confirmation of the question sets and analysis tools 3. Confirmation of the proposed timeline I would be grateful if, between now and Thursday 25 August, you could provide substantive commentary to me and I will collate this input. I am also developing an operational plan for the completion of the work as early in 2006 as possible. Feel free to either post your comments to the Council list or send them directly to me. If you wish to speak to me by telephone, the office number can be found below. Glen will send out call dial-in numbers and passcodes shortly. Kind regards. Liz Liz Williams Senior Policy Counselor ICANN - Brussels Tel: +32 2 234 7874 Fax: +32 2 234 7848 Mob: +61 414 26 9000

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Establishment of Programme Committee for ICANN meeting in Vancouver
by Bruce Tonkin Aug. 23, 2005

Aug. 23, 2005

Hello All, We have been asked to nominate a person to represent the GNSO on the Programme Committee for the ICANN meeting in Vancouver (see email below). I am pleased to see that the ICANN staff have adopted our suggestion to form a program committee. I recommend that the GNSO appoint the GNSO Secretariat (Glen De Saint Géry) as our representative on the committee. Glen has a good understanding of the requirements of each GNSO Constituency, as well as the GNSO Council meetings and task force meetings. As a Council we can identify the meetings that we wish to have in Vancouver, and the constraints (ie identify which meetings should be available for the whole ICANN community to attend, which should allow all members of the GNSO to attend, and which can be held in parallel). I can develop a simple spreadsheet of GNSO meetings and constraints as a starting point, and the GNSO Council members can provide input to that spreadsheet of requirements. Regards, Bruce Tonkin ________________________________ From: Diane Schroeder [mailto:diane.schroeder@icann.org] Sent: Tuesday, 16 August 2005 4:09 AM To: Bruce Tonkin; Mohamed Sharil Tarmizi; Chris Disspain Cc: 'Denise Michel'; Glen van Oudenhove de Saint Gery; Donna Austin; Michael Evans; 'Veni Markovski' Subject: ICANN Meetings - Establishment of Program Committee In order to facilitate better coordination of events scheduled to take place at ICANN Board Meetings, a program committee is being assembled from the various supporting organizations and advisory committees to assist me in the preparation of the schedule. This group will have regularly scheduled conference calls and a mailing list to better encourage coordinated discussion. I would like to hold our first conference call during the week of August 22. I would ask that you nominate someone to represent your group on the program committee. Please let me know if you have any questions. Thank you. Diane Rae Schroeder Chief Financial Officer ICANN 4676 Admiralty Way, Ste. 330 Marina del Rey, CA 90292 United States www.icann.org

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Names Council business plan - 8 Jan 2001
by Bruce Tonkin Aug. 23, 2005

Aug. 23, 2005

Hello All, The GNSO needs to develop a clear operational and strategic plan that help guide our priorities as well as assist the ICANN Board in developing the ICANN Strategic Plan. For historical interest. Here is a "business plan" for the Names Council dated 8 Jan 2001: http://www.dnso.org/dnso/notes/2001-02.v4.NCbusinessplan.html Do we have any volunteers to develop an operational plan for the GNSO for the next 12 months - that identifes major policy areas, as well as steps to follow up on the recommendations from the GNSO Council review? Regards, Bruce Tonkin

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RE: [council] GAC recommendation on .xxx
by Bruce Tonkin Aug. 20, 2005

Aug. 20, 2005

Hello Avri, > I was wondering, is it appropriate for the GNSO to make any > recommendation to the Board on the request by the GAC that > the decision on .xxx be reviewed? There are two questions. (1) Does the xxx proposal meet the current policy with respect to new TLDs? (2) In light of xxx, should a policy be developed about specific strings for new TLDs, or the use of new TLDs? With respect to (1) - I personally think that is a question for the ICANN General Counsel and the Board to consider. As I understand it, xxx is part of an extension of the proof-of-concept with respect tto new TLDs, and specifically it must meet the critiera of a spponsored TLD as described in the recent RFP. If members of the GNSO community believe that it is not consistent with current policy - then they can provide input to the Board. With respect to (2) - that should be included in our discussion about long term new gTLDs policy Regards, Bruce

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New TLDs - past decisions and documents - new version
by Olof Nordling Aug. 19, 2005

Aug. 19, 2005

Dear Council Members, Following discussions with Bruce, I have added two more documents in the attached (hopefully final) version. Best regards Olof

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