November 2006 - council - lists.icann.org

Topics for GNSO Public forum on Wednesday 6 Dec 2006
by Bruce Tonkin Nov. 15, 2006

Nov. 15, 2006

> > WEDNESDAY, 6 December > > 8:30 to 10:30 GNSO Public Forum We should identify topics for this public forum. New gTLDs and WHOIS will be discussed on the Monday afternoon. Here is a draft set of topics for comment: (1) PDP-Feb06 - contractual conditions for existing TLDs I am assuming that we may not have recommendations with consensus support ready for this meeting, so it might be useful to have a few presentations with different perspectives (2) GNSO Review Perhaps a presentation for either the LSE or staff on the highlights of the GNSO review report, followed by some presentations by others with ideas for improvements based on the findings in the report. (3) IDNs This would probably just be an update of GNSO work in this area. Identifying how IDNs are in the first instance incorporated into the new gTLD policy work, and describing the GNSO working Group, and its charter (e.g to identify what additional policy issues not covered by the new GTLD work need to be addressed by the GNSO.) Regards, Bruce Tonkin

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Regarding voting rules at the Council
by Philip Sheppard Nov. 15, 2006

Nov. 15, 2006

Bruce wrote: The wider task of the GNSO review is actually a Board led task, but we "could" decide to establish a GNSO working group to feed into that process. The procedure of that working group including membership, voting rules, etc could be approved by the Council. Now that IS a good idea - shall we discuss it Thursday ? Philip

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Proposed GNSO Council meeting dates for the next quater December 2006 - March 2007
by GNSO.SECRETARIAT＠GNSO.ICANN.ORG Nov. 15, 2006

Nov. 15, 2006

[To: council[at]gnso.icann.org] Dear Council Members The following are the proposed dates for the GNSO Council calls up to the ICANN meetings in Portugal. Thursday 21 December 2006 at 19:00 UTC, Friday 22 December 06:00 Melbourne Thursday 18 January 2007 at 19:00 UTC, Friday 19 January 06:00 Melbourne Thursday 22 February 2007 at 19:00 UTC, Friday 23 February 06:00 Melbourne Thursday 16 March 2007 at 19:00 UTC, Friday 17 March 06:00 Melbourne 26 to 30 March ICANN meetings in Portugal Please let me have your comments before I post them on the calendar http://gnso.icann.org/calendar/ Thank you very much. Kind regards, Glen -- Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org

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Proposed schedule relating specifically to the GNSO events in Sao Paulo
by GNSO.SECRETARIAT＠GNSO.ICANN.ORG Nov. 15, 2006

Nov. 15, 2006

[To: council[at]gnso.icann.org; liaison6c[at]gnso.icann.org] Dear Council Members, Please find a latest proposed schedule of GNSO Council and constituency events for the Sao Paulo meetings. Reservations have been made at the main hotel for the Councillors who have provided their arrival and departure dates. If you would like a reservation at the main hotel, and have not yet provided me with final arrival and departure dates, please do so by COB on Thursday 16 November 2006. SUNDAY 3 December - GNSO Council working session The details of the agenda are being finalised. Proposed topics to be discussed include: - Kurt, Operational staff and GNSO council to discuss the following topics: WHOIS Transfers New Registry Services Deletes - GNSO policy work on new gTLDs - PDPDec05 - GNSO Policies for contractual conditions, existing gTLDs - PDPFeb06 - GNSO Policies for IDN TLDs - LSE Report - GNSO input to ICANN Strategic Plan - WHOIS task force 19:00 - 20:00 - Official Cocktail event 20:00 - 22:00 - GNSO/ICANN Board DINNER: round table seating arrangements MONDAY, 4 December 9:00 -10:00 Welcome Ceremony & President's Report 10:30 - 13:00 ICANN Public Forum likely to address - President's Strategy Committee and IGF Update 14:00 - 19:00 GNSO Public Forum - 14:30 - 16:30 New gTLDs - Draft Recommendations - 16:30 - 19:00 WHOIS Improvements - Draft Recommendations TUESDAY, 5 December 8:00 - 9:30 Cross Constituency Breakfast with the ICANN Board CCNSO Members Meeting GAC Plenary ALL DAY GNSO Constituency Meetings 12:30 - 14:30 gTLD Registries Constituency lunch with ICANN Board (Constituencies should work with the GNSO Secretariat for their needs on constituency day) 16:30 - 18:30 Open Session GAC Plenary WEDNESDAY, 6 December 8:30 to 10:30 GNSO Public Forum 10:30 - 12:30 GNSO Council Meeting CCNSO Council Meeting (am) GAC Plenary (am) Afternoon FORUMS: Domain Nane Market Place Update SSAC Open meeting Workshop - ICANN Meetings - Future Structure Workshop - IDNs 19:30 - 22:00 Official Reception and Dinner THURSDAY, 7 December 7:30 - 8:30 GNSO/ccNSO IDN Breakfast 8:30 - 13:00 Public Forum Lunch GNSO/Nominating Committee meeting Afternoon GAC/GNSO Council meeting FRIDAY, 8 December 8:30 BOARD meeting Please let me know if you have any questions. Thank you very much. Kind regards, Glen Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org

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RE: [council] Regarding voting rules at the Council
by Bruce Tonkin Nov. 14, 2006

Nov. 14, 2006

Hello Greg, > > So you are saying, I think, that we should use the existing > bylaws unchanged to conduct the GNSO review and only when > that is done should we change the bylaws. First complete > GNSO Review, then bylaws modification. Is that correct? > Not really. I think we should use the GNSO bylaws for conducting Council business. This includes passing motions to make a Council recommendation to the Board on a given topic. The wider task of the GNSO review is actually a Board led task, but we "could" decide to establish a GNSO working group to feed into that process. The procedure of that working group including membership, voting rules, etc could be approved by the Council. Regards, Bruce Tonkin

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Regarding current procedures used in the GNSO Council
by Bruce Tonkin Nov. 14, 2006

Nov. 14, 2006

Hello Philip, > > PS This really does underline the need for Council to adopt > updated working procedures. Yes - updating our rules of procedures has been an outstanding item since about 2002/2003 when the DNSO transitioned to the GNSO. It has not been done for resourcing reasons - staff and GNSO Council members. It now appears that we are using three types of groups: (1) Committees of Council members - generally for issues that are strategically important to the GNSO - this has evolved with the new gTLD committee to allow constituencies to substitute Council members for physical meetings, and allow these people to also participate on the mailing list (2) Task Forces - as per the ICANN bylaws - currently being used for WHOIS and PDP-Feb06 (3) Working Groups - more informal groups for studying a specific topic, either prior to commencing a PDP, or to provide input to an externally managed project (e.g ICANN strategic Plan). These groups are not part of a policy development process, but may allow for further study of a topic. One of the learnings so far has probably been that we have started formal PDPs too early, before there is enough understanding and high level agreement on a particular policy action. We should try to at least formally describe the current state of our processes prior to updating them as part of a review. Regards, Bruce Tonkin

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REMINDER: Public comments on GNRs proposed limited release of two-character names in .NAME close on 20 Nov. 2006
by GNSO.SECRETARIAT＠GNSO.ICANN.ORG Nov. 14, 2006

Nov. 14, 2006

[To: ga[at]gnso.icann.org;announce[at]gnso.icann.org] [To: liaison6c[at]gnso.icann.org; council[at]gnso.icann.org] [To: regional-liaisons(a)icann.org] REMINDER The Public Comment period on Global Name Registry’s proposed limited release of two-character names in .NAME runs until 5:00 PM PDT on Monday, 20 November 2006, 20:00 EDT, 01:00 UTC, 12:00 noon Sydney Tuesday, 21 November. The announcement is available here: http://www.icann.org/announcements/announcement-20oct06.htm, Comments can be posted to: gnr-proposal-comments(a)icann.org, Comments can be viewed at: http://forum.icann.org/lists/gnr-proposal-comments/. Thank you in advance for taking time to post your comments. -- Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org

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Regarding voting rules at the Council
by Bruce Tonkin Nov. 14, 2006

Nov. 14, 2006

Hello All, > While I certainly agree in principle in the 'one council > member - one vote' principle, I am curious how it fits in > with the rules the GNSO council operates under. Do the rules > actually bifurcate between policy votes and other votes? I > did not think so, but perhaps I am missing a critical passage > or bit of hermeneutics. > This topic comes up from time to time. The bylaws don't currently make a distinction. See Article X, Section 3 (8): "8. Except as provided by paragraph 6 of this Section, the GNSO Council shall act at meetings. Members of the GNSO Council may participate in a meeting of the GNSO Council through use of (i) conference telephone or similar communications equipment, provided that all members participating in such a meeting can speak to and hear one another or (ii) electronic video screen communication or other communication equipment; provided that (a) all members participating in such a meeting can speak to and hear one another, (b) all members are provided the means of fully participating in all matters before the GNSO Council, and (c) ICANN adopts and implements means of verifying that (x) a person participating in such a meeting is a member of the GNSO Council or other person entitled to participate in the meeting and (y) all actions of, or votes by, the GNSO Council are taken or cast only by the members of the GNSO Council and not persons who are not members. Members entitled to cast a majority of the total number of votes of GNSO Council members then in office shall constitute a quorum for the transaction of business, and acts by a majority vote of the GNSO Council members present at any meeting at which there is a quorum shall be acts of the GNSO Council, unless otherwise provided herein. (See Section 5(2) of this Article concerning the number of votes that GNSO Council members may cast.) Advance notice of such meetings shall be posted on the Website, if reasonably practicable, at least 7 days in advance of the meeting. Except where determined by a majority vote (see Section 5(2) of this Article) of members of the GNSO Council present that a closed session is appropriate, meetings shall be open to physical or electronic attendance by all interested persons. The GNSO Council shall transmit minutes of its meetings to the ICANN Secretary, who shall cause those minutes to be posted to the Website as soon as practicable following the meeting, and no later than 21 days following the meeting. And Article X, section 5 (2): "The number of votes that members of the GNSO Council may cast shall be equalized so that the aggregate number of votes of representatives selected by the Constituencies (currently the gTLD Registries and Registrars) that are under contract with ICANN obligating them to implement ICANN-adopted policies is equal to the number of votes of representatives selected by other Constituencies. Initially, each member of the GNSO Council selected by the gTLD Registries Constituency or the Registrars Constituency shall be entitled to cast two votes and all other members (including those selected by the Nominating Committee) shall be entitled to cast one vote. In the event that there is a change in the Constituencies that are entitled to select voting members of the GNSO Council, the Board shall review the change in circumstances and by resolution revise the procedure for equalization of votes in a manner consistent with this paragraph 2." At various times it has been stated that the original intent was to only have weighted voting for policy matters, however we are operating under the current bylaws. I would assume a review of this issue would be part of the process for making changes to the bylaws following the GNSO review. Regards, Bruce Tonkin

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Strategic Plan Consultation Process teleconferences 20 or 21 November 2006
by GNSO.SECRETARIAT＠GNSO.ICANN.ORG Nov. 13, 2006

Nov. 13, 2006

[To: liaison6c[at]gnso.icann.org; council[at]gnso.icann.org] Dear All, A draft version of the 2007-2010 Strategic Plan has been posted (see, http://www.icann.org/ and http://www.icann.org/strategic-plan/consultation-process-2006-07/) The plan is based upon the multilingual consultations that occurred in Marrakech, comments to the on-line forum, previous Strategic and Operating Plans, accomplishments to date, and changes in our environment such as the JPA and community attention regarding organisation transparency. A comment forum is available. Comments can be made to stratplan-2007(a)icann.org and reviewed at http://forum.icann.org/lists/stratplan-2007. Telephonic consultations are being arranged with the GNSO Council and constituency members as are consultations in São Paulo. Those consultations will inform amendments to the plan that can be considered by the Board at the São Paulo Board meeting as has been discussed. Two Teleconferences will be held on: Monday 20 November at 13:00 UTC, 05:00 LA, 08:00 EDT, 10:00 Buenos Aires, 11:00 Sao Paulo, 13:00 London, 14:00 Brussels, 20:00 Phnom Penh, 00:00 Melbourne, 02:00 Auckland next day 21 Nov. Tuesday 21 November at 00:00 UTC 16:00 LA, 19:00 EDT, Buenos Aires 21:00, Sao Paulo 22:00, 00:00 London, 01:00 Brussels next day 22 Nov, 11:00 Melbourne next day 22 Nov., 13:00 Auckland next day 22 Nov., Please circulate this to all constituency members and let me know off the list which call you would like to join. Dial-in details will be provided. Thank you very much. Kind regards, Glen -- Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org

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FYI - November 2006 GNSO Operating Plan
by Maria Farrell Nov. 13, 2006

Nov. 13, 2006

Dear all, Please find attached the November 2006 version of the GNSO operating plan. All the best, Maria

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