October 2009 - council - lists.icann.org

Strategic Plan Consultation slides
by Marika Konings Oct. 29, 2009

Oct. 29, 2009

Dear All, Please find attached the presentation on the Strategic Plan Consultation that was provided by Theresa Swinehart in today's wrap up session. Please note that this is a draft. With best regards, Marika

1 0

Time zones and proposed rotating times
by Glen de Saint Géry Oct. 29, 2009

Oct. 29, 2009

Dear All, The time zone spread of the current Council is attached Proposed rotating times are 20:00UTC, 11:00 UTC, 03:00 UTC For discussion during the meeting. Thank you, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

1 0

There is lunch being served at the wrap-up session in Garnet at 13:00
by Glen de Saint Géry Oct. 29, 2009

Oct. 29, 2009

There is lunch being served at the GNSO wrap-up session in Garnet at 13:00 Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

1 0

GNSO Participation Study
by Denise Michel Oct. 29, 2009

Oct. 29, 2009

Dear GNSO Community Members: Policy Staff has done a high level analysis of constituency participation and attendance in GNSO working groups using recorded data for 11 groups from the beginning of 2008 to early September 2009. We looked at 5 gTLD-related working groups and 6 GNSO improvements-related working groups underway during this period. The attached report and related spreadsheets is intended as an inquiry to encourage further community investigation and discussion about GNSO workload and prioritization of tasks, as well as future work processes and structures. It does not purport to be a scientific or rigorous statistical examination nor does it attempt to identify hypotheses about specific underlying causes. We hope you find it useful and welcome any questions. Regards, Denise Denise Michel ICANN VP Policy

2 3

Detailed GNSO Council Seoul Follow-up Meeting 29 October 2009
by Glen de Saint Géry Oct. 29, 2009

Oct. 29, 2009

Apologies, this is the detailed agenda: Agenda - GNSO Council Seoul Follow-up Meeting 29 October 2009 1. Agenda approval 2. Key action items under the just approved Council Operating Procedures 3. Council meeting schedule for next 12-months (due in 30 days) a. Discussion of key factors b. Decisions i. Day of meetings? ii. Frequency of meetings? iii. Time of meetings? c. Next meeting i. Thursday, 12 Nov ii. Thursday, 19 Nov - Day after IGF ends in Egypt iii. Thursday, 26 Nov - Major holiday in the USA iv. Time? d. Process for developing 12-month calendar 4. Staff item (Liz Gasster) 5. Work prioritization process initiation a. Workload information prepared by Staff b. Methodology i. Tools ii. Small drafting team? 6. Review & discussion of Seoul GNSO meetings a. Pros & cons b. Lessons learned 7. ICANN Strategic Plan (Theresa Swinehart) 8. Observer participation in weekend meetings - next steps? 9. AOB Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

1 0

Re: [gnso-sti] Meeting Details for STI Review Team on Thursday Evening
by Alan Greenberg Oct. 29, 2009

Oct. 29, 2009

I will be the formal rep for At-Large, and Olivier Crepin-Leblond will be the alternate. Alan

1 0

GNSO Council Seoul Follow-up meeting Draft agenda for 29 October 09
by Glen de Saint Géry Oct. 29, 2009

Oct. 29, 2009

Agenda - GNSO Council Seoul Follow-up Meeting 29 October 2009 Council meeting schedule through March 2009 Staff item (Liz Gasster) Work prioritization process initiation Review & discussion of Seoul GNSO meetings ICANN Strategic Plan (Theresa Swinehart) Observer participation in weekend meetings - next steps? AOB Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

1 0

GNSO Council Resolutions passed on 28 October 2009
by Glen de Saint Géry Oct. 29, 2009

Oct. 29, 2009

Dear All, Ahead of the official minutes, the following motions were passed at the GNSO Council meeting in Seoul today, 28 October 2009. 1. Motion to adopt updated GNSO Council Procedures ================================================= Moved by: Wolf-Ulrich Knoben Seconded by: Chuck Gomes Whereas The OSC, and its Operations Work Team, produced an updated version of the GNSO Council Operating Procedure that were in line with the Board update of the ByLaws related to the structure of the GNSO, and the update was submitted to a period of Public Comment extending from 25 September 2009 until 16 October 2009, and the comments have been analyzed and discussed by the GNSO council Resolved The GNSO Council Operating Procedures defined in http://gnso.icann.org/drafts/draft-gnso-operating-procedures-24sep09-en.pdf are accepted with the following proviso: Paragraph 4.2, dealing with the subject of counting of abstentions, is approved only as an interim solution. The GNSO Council Operations Work Team (GCOT) is requested to review this item and recommend a further solution by Nov 25, 2009 These updated Council Procedures will be in force once approved and will be forwarded to the ICANN Board of Directors for review. 2. GNSO Council Chair election =========================== http://gnso.icann.org/announcements/announcement-28oct09-en.htm The GNSO Council is delighted to announce the election of Chuck Gomes as Chair, Olga Cavalli as interim Vice Chair of the Non Contracted Parties House and Stéphane Van Gelder as Vice Chair of the Contracted Parties House. The permanent Vice Chair of the Non Contracted Parties House will be communicated in the next few weeks. The Council wishes to thank the outgoing Chair Avri Doria for her years of outstanding service and dedication. It is our feeling that the Council, the GNSO and the ICANN Community in general have been very fortunate to have Avri work so hard and so selflessly as Chair of the GNSO Council. 3. Motion on Selected Trademark Issues from the ICANN Board of Directors ======================================================================== Motion by: Adrian Kinderis Seconded by: Tim Ruiz WHEREAS, the ICANN Board has requested that the GNSO Council evaluate certain ICANN staff implementation proposals for the protection of trademarks in new gTLDs based in part on the recommendations from the IRT, public comments, and additional analysis undertaken by ICANN Staff, as described in the letter dated 12 October 2009 Letter from Rod Beckstrom & Peter Dengate Thrush to GNSO Council. WHEREAS, the ICANN Board letter requests the GNSO Council's view by December 14, 2009 on whether certain rights protection mechanisms for second level strings recommended by ICANN Staff based on public input are consistent with the GNSO Council's proposed policy on the introduction of new gTLDs, and are the appropriate and effective options for achieving the GNSO Council's stated principles and objectives; WHEREAS, the GNSO Council has reviewed the ICANN Board letter and desires to approve the procedures for conducting such evaluation; NOW THEREFORE BE IT RESOLVED that the GNSO Council adopts the following process to conduct the evaluation requested by the Board: 1. A GNSO Review Team will be comprised of representatives designated as follows: the Registrar and Registry Stakeholder Groups with two (2) representatives each, the Commercial Stakeholder Groups and the Non-Commercial Stakeholder Groups with four (4) representatives each, At-Large with one (1) representative, one representative from the Nominating Committee Appointees(1) and the Government Advisory Committee (GAC) with one (1) observer. Alternate members may participate in case of absence of the designated representatives; 2. Each of the Stakeholder Groups will solicit from their members their initial position statements on the questions and issues raised by the ICANN Board letter and the ICANN Staff proposed models for the implementation of the Trademark Clearinghouse and Uniform Rapid Suspension model, and will deliver their initial position statements on November 4, and with final position statements to be delivered by November 6, 2009; 3. Such position statements will be summarized by ICANN Staff and distributed to the GNSO Review Team to evaluate whether a consensus can be reached on the ICANN Staff implementation models or other proposals for the protection of trademarks in the New gTLD Program; and 4. The GNSO Review Team will conduct its analysis, identify those areas where consensus has already been reached, and seek to develop consensus on those issues for which consensus could not be determined. (The assistance of members of the IRT in answering questions about the IP Clearinghouse and Uniform Rapid Suspension System recommendations may be useful to this work. The GNSO Council requests that members of the IRT who worked on those recommendations be available to answer any such questions that may arise), and 5. The GNSO Review Team will provide a final report to the GNSO Council on or before the GNSO council's meeting in late November, 2009. Please let me know if you have any questions. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

1 0

Meeting Details for STI Review Team on Thursday Evening
by Margie Milam Oct. 28, 2009

Oct. 28, 2009

Dear All, We have reserved the Astor Room on the 36th Floor for a face to face meeting of the STI Review Team on Thursday, October 29th from 5-6:30 pm. As a reminder, each of the Stakeholder Groups should identify their representatives to the Review Team in accordance with the proposed motion that will be voted upon at the GNSO Council meeting on Wednesday. For your information, the proposed motion is below. Best regards, Margie Milam Senior Policy Counselor ICANN ---------------------------------------------------------------------- WHEREAS, the ICANN Board has requested that the GNSO evaluate certain ICANN staff implementation proposals for the protection of trademarks in new gTLDs based in part on the recommendations from the IRT, public comments, and additional analysis undertaken by ICANN Staff, as described in the letter dated 12 October 2009 <<Letter from Rod Beckstrom & Peter Dengate Thrush to GNSO Council<http://gnso.icann.org/correspondence/beckstrom-to-gnso-council-12oct09-en.p…>>>. WHEREAS, the ICANN Board letter requests the GNSO's view by December 14, 2009 on whether certain rights protection mechanisms for second level strings recommended by ICANN Staff based on public input are consistent with the GNSO's proposed policy on the introduction of new gTLDs, and are the appropriate and effective options for achieving the GNSO's stated principles and objectives; WHEREAS, the GNSO has reviewed the ICANN Board letter and desires to approve the procedures for conducting such evaluation; NOW THEREFORE BE IT RESOLVED that the GNSO adopts the following process to conduct the evaluation requested by the Board: 1. A GNSO Review Team will be comprised of representatives designated as follows: the Registrar and Registry Stakeholder Groups with two (2) representatives each, the Commercial Stakeholder Groups and the Non-Commercial Stakeholder Groups with four (4) representatives each, and At-Large with two (2) representatives and one representative from the Nominating Committee Appointees(1); 2. Each of the Stakeholder Groups will solicit from their members their initial position statements on the questions and issues raised by the ICANN Board letter and the ICANN Staff proposed models for the implementation of the Trademark Clearinghouse and Uniform Rapid Suspension model, and will deliver their initial position statements on November 4, and with final position statements to be delivered by November 6, 2009; 3. Such position statements will be summarized by ICANN Staff and distributed to the GNSO Review Team to evaluate whether a consensus can be reached on the ICANN Staff implementation models or other proposals for the protection of trademarks in the New gTLD Program; and The GNSO Review Team will conduct its analysis, identify those areas where consensus has already been reached, an seek to develop consensus on those issues for which consensus could not be determined. The GNSO Review Team will provide a final report to the GNSO on or before the GNSO council's meeting in late November, 2009.

5 6

FW: [gnso-ppsc-pdp] Feedback requested - PDP-WT face to face meeting
by Mike Rodenbaugh Oct. 28, 2009

Oct. 28, 2009

Posting Jeff's clarification below. Though also would note that the STI timeframe could slip, and remind that we have several other ongoing initiatives that would benefit greatly from additional face to fact meetings. -Mike From: owner-gnso-ppsc-pdp(a)icann.org [mailto:owner-gnso-ppsc-pdp@icann.org] On Behalf Of Neuman, Jeff Sent: Tuesday, October 27, 2009 7:00 PM To: icann(a)rodenbaugh.com; Marika Konings; Gnso-ppsc-pdp(a)icann.org; GNSO Council Subject: RE: [gnso-ppsc-pdp] Feedback requested - PDP-WT face to face meeting Just for clarification (and please post to the Council list), the Work Team meeting is not being planned until all of the deadlines on the STI work are to have expired. Thanks. Jeffrey J. Neuman Neustar, Inc. / Vice President, Law & Policy _____ The information contained in this e-mail message is intended only for the use of the recipient(s) named above and may contain confidential and/or privileged information. If you are not the intended recipient you have received this e-mail message in error and any review, dissemination, distribution, or copying of this message is strictly prohibited. If you have received this communication in error, please notify us immediately and delete the original message. From: owner-gnso-ppsc-pdp(a)icann.org [mailto:owner-gnso-ppsc-pdp@icann.org] On Behalf Of Mike Rodenbaugh Sent: Wednesday, October 28, 2009 10:07 AM To: 'Marika Konings'; 'Gnso-ppsc-pdp(a)icann.org'; GNSO Council Subject: RE: [gnso-ppsc-pdp] Feedback requested - PDP-WT face to face meeting I copy the Council list, as we need to begin prioritizing all the various work before us, immediately. In my view, this Work Team meeting should not be planned unless the Council decides it is a bigger priority for a face to face meeting than all of our other priorities, in particular the STI response to the Board, the RAP-WG, the RAA drafting team, etc. Mike Rodenbaugh RODENBAUGH LAW 548 Market Street San Francisco, CA 94104 (415) <http://service.ringcentral.com/ringme/callback.asp?mbid=57178438,0,&referer =http://rodenbaugh.com/contact> 738-8087 http://rodenbaugh.com <http://rodenbaugh.com/> From: owner-gnso-ppsc-pdp(a)icann.org [mailto:owner-gnso-ppsc-pdp@icann.org] On Behalf Of Marika Konings Sent: Tuesday, October 27, 2009 4:43 PM To: Gnso-ppsc-pdp(a)icann.org Subject: [gnso-ppsc-pdp] Feedback requested - PDP-WT face to face meeting Dear All, As discussed during our meeting, in order to move the proposal for a face to face meeting forward, I'll be developing a workplan outlining the objectives and expected deliverables of such a meeting in order to obtain internal approval. As discussed, the idea would be to provide travel funding for one active WT representative from each constituency / stakeholdergroup or AC/SO. Remote participation will be arranged for those that will not be able to attend in person. To move this forward and complete this plan, I would like to request the following information: 1. In order to determine the most appropriate and cost-effective meeting venue and have an indication of the number of participants that will require funding, could you please send me the name of the proposed funded representative from your constituency / stakeholdergroup / AC/SO and the location from where this person will be travelling 2. Please complete the following doodle (see http://www.doodle.com/u6ta33ik4r5mk52g) so we can try to find a meeting date that is most convenient to all. Please note that the idea is to have a 1,5 - 2 day meeting. Please let me know if you have any further questions. Best regards, Marika

2 1