January 2010 - council - lists.icann.org

GNSO Council resolutions and action items 28 January 2010
by Glen de Saint Géry Jan. 28, 2010

Jan. 28, 2010

Dear Councillors, Ahead of the official Council minutes, the following resolutions were passed unanimously, Council approved the items below and you are reminded of certain action items. The results of the motion to commence a Policy Development Process on Vertical Integration will be posted at the end of the 72 hour absentee voting period, which ends on 12:54 UTC, Sunday, 31 January 2010. Please let me know if you have any questions. Thank you. Kind regards, Glen 1. Motion to Approve GNSO Council response to the draft proposal on the Affirmation Reviews Requirements and Implementation Processes proposed by Chuck Gomes seconded by Stéphane van Gelder with friendly amendments. Whereas: On 26 December 2009, ICANN Staff posted for public comment a discussion draft (http://www.icann.org/en/reviews/affirmation/affirmation-reviews-draft-propo… ) that addresses the requirements and implementation processes for the reviews called for in the Affirmation of Commitments (http://www.icann.org/en/announcements/announcement-30sep09-en.htm#affirmati… ) On 7 January 2010, the GNSO Council initiated a drafting team to develop comments in response to the discussion draft On 19 January 2010, the drafting team submitted comments for Council consideration, which can be found at http://gnso.icann.org/drafts . The GNSO Council: Approves the comments Requests the Secretariat to post the comments to the public comment forum on behalf of the Council. Passed unanimously by voice vote of those present. Absent at the time of the vote: Adrian Kinderis, Olga Cavalli, Mike Rodenbaugh, Zahid Jamil Action Item: · The Council agreed that the drafting team, under the leadership of Bill Drake, should continue working on how GNSO volunteers should be identified as nominees for each of the four review teams. · The procedures should be presented to the Council on 10 February, 8 days before the Council meeting on 18 February 2010 for approval. · Councillors and stakeholder Groups are requested to provide input to the drafting team by COB on Monday, 1 February 2010. 2. Motion to approve Procedures for the 2010 Election of Board Seat 13 proposed by Chuck Gomes seconded by Olga Cavalli In response to section 3.3 of the GNSO Council Operating Procedures requirement that motions be posted 8 days in advance of meetings, the Council approved an exception to this requirement for this motion. Whereas, the term for ICANN's Board Seat 13, currently held by Bruce Tonkin, ends six months after the conclusion of the ICANN annual meeting, in April 2010; Whereas, Article X, Section 6 of the ICANN Bylaws provide that the GNSO shall make selections to fill Seat 13 as follows: a. the Contracted Party House shall select a representative to fill Seat 13; and b. the Non-Contracted Party House shall select a representative to fill Seat 14. Whereas, the GNSO Council desires to approve the procedures described in Annex 1 for the selection of 2010 Board Seat 13; http://gnso.icann.org/drafts/gnso-operating-procedures-redline-28jan10-en.p… Whereas, the GNSO Council desires to amend the GNSO Council Operating Procedures to adopt procedures to commence the selection process for the 2010 Election of Board Seat 13; Whereas, under the ICANN Bylaws, a twenty-one (21) day public comment period should be commenced with regard to amendments to the GNSO Council Operating Procedures; NOW THEREFORE, BE IT: RESOLVED, that the GNSO Council approves the procedures described in Annex 1 for the selection of 2010 Board Seat 13; http://gnso.icann.org/drafts/gnso-operating-procedures-redline-28jan10-en.p… RESOLVED FURTHER, that Section 2 of the GNSO Council Operating Procedures are amended to include a new Section 2.4 at the end hereof: "2.4 Board Seat Elections. The process for selecting the individual to fill Board Seat 13, which term expires at the end of April, 2010, is described on Annex 1 hereto. Except as expressly amended above, the GNSO Council Operating Procedures shall continue in full force and effect, as approved by the GNSO Council on 28 October 2009. RESOLVED FURTHER, that the GNSO Council directs Staff to commence a twenty-one (21) day public comment period on this amendment to the GNSO Operating Procedures, and reserves the right to modify the election procedures described in Annex 1 after the conclusion of the public comment period. RESOLVED FURTHER, that the GNSO Council Operations Work Team shall be tasked with developing the procedures for the future selection of Board Seats 13 and 14 to be included in the GNSO Council Operating Procedures. RESOLVED FURTHER, that the GNSO Secretariat shall support the selection process for the 2010 election of Board Seat 13. Passed unanimously by voice vote of those present. Absent at the time of the vote: Adrian Kinderis, Olga Cavalli, Mike Rodenbaugh, Zahid Jamil Joint ccNSO-GNSO IDN Working Group (JIG) The GNSO Council approved the two new members Rafik Dammak and Karen Anne Hayne as GNSO JIG members and Avri Doria as a JIG observer. Current GNSO JIG membership 1. Edmon Chung, Co-Chair (RySG) - Approved by the Council on 3 Sep 09 2. Terry Davis (NomCom Appointee) - Approved by the Council on 3 Sep 09 3. Stéphane van Gelder (RrSG) - Approved by the Council on 3 Sep 09 4. Rafik Dammak (NCSG) 5. Karen Anne Hayne (CSG) GNSO JIG observers 1. Avri Doria (NCSG) - Originally an ex-officio member as GNSO Council Chair 2. Chuck Gomes (Ex-Officio) Nairobi Meeting Planning: Action Items: · Requests for meeting space in the GNSO Working sessions on Saturday and Sunday should be sent to Stéphane van Gelder and the gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org>. · Councillors and Stakeholder groups are requested to indicate specific interest in a GNSO Council session to discuss new gTLD issues on Saturday, 6 March 2010 from 13:00 to 16:00 local time. · A drafting team was formed to prepare for the joint GAC/GNSO meeting on Sunday, 7 March 2010. Volunteers are Rosemary Sinclair and Bill Drake and anyone wishing to join should contact the gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org>. · Councillors and Stakeholder groups are requested to provide topics for discussion at the joint ccNSO/GNSO lunch meeting in Nairobi on Monday, 8 March 2010 in addition to the suggested topics: - Affirmation of Commitments (AoC) Review - Joint ccNSO/GNSO IDN group (JIG) - ccTLD fast track Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

1 0

FW: FW: [council] FW: Draft Motions on Vertical Integration
by Mike Rodenbaugh Jan. 28, 2010

Jan. 28, 2010

All, Attached please find a somewhat redrafted motion in support of a PDP, which I accept in its entirety as a friendly amendment to my pending motion. Thanks, Mike Mike Rodenbaugh RODENBAUGH LAW tel/fax: +1 (415) 738-8087 <http://rodenbaugh.com/> http://rodenbaugh.com

2 1

Draft Council letter on the ARR
by William Drake Jan. 28, 2010

Jan. 28, 2010

Hello, Attached please find the drafting team's proposed response to the draft proposal on the Affirmation Reviews Requirements and Implementation Processes, for discussion with our respective SGs and in the Council. Best, Bill *********************************************************** William J. Drake Senior Associate Centre for International Governance Graduate Institute of International and Development Studies Geneva, Switzerland william.drake(a)graduateinstitute.ch www.graduateinstitute.ch/cig/drake.html ***********************************************************

7 16

GNSO Council agenda 28 January 2010 at 11:00 UTC
by Glen de Saint Géry Jan. 28, 2010

Jan. 28, 2010

Dear All, Please find the updated Council agenda for the meeting today, 28 January 2010 at 11:00 UTC. Item 5 and 8 have been updated. Item 5: Affirmation of Commitments (AoC) Review Team Draft Proposal (20 minutes) Please note there have been two suggested edits, one from Wolf-Ulrich Knoben and one from Rafik Dammak to the Draft Proposal for Affirmation of Commitments (AoC) Review Teams http://www.icann.org/en/reviews/affirmation/affirmation-reviews-draft-propo… ISPCP Text 3. Support Teams Even if the size of the review teams is expanded per the above, managing all the work envisaged over extended time periods will be very challenging. As such, it is reasonable to expect that there will be instances where some task-specific support may be needed, e.g. with data collection, that would impose a substantial burden on both team members and the staff. One way of addressing these challenges would be to constitute a support team for each review that can be turned to for targeted assistance. The review teams could draw such teams - but not exclusively - from the pools of nominees that were not selected for review team membership. If those pools were not sufficiently robust or did not offer the specialized expertise needed, the SO/ACs could suggest additional names for consideration by the review teams. Rafik Dammak Replace the text below : "Obviously, any such communications would need to respect reasonable restrictions like the review teams' adherence to the Chatham House rule, and the SO/ACs should be expected to exercise prudence and to only make use of the opportunity when it is necessary to support the teams and/or convey major concerns." with this one "It is expected that any communications or other input sought and received will be provided in good faith, and that SOs/ACs will exercise prudence and make use of the opportunity when it is necessary to support the teams and/or convey major concerns. In exceptional circumstances, a SO or AC, the review teams or members thereof may consider it necessary to subject such communications or other input to reasonable restrictions such as the Chatham House rule, and where this is the case, the relevant parties to the affected communication or input shall, as far as possible, be informed in advance." Note Item 8 has been updated with a motion on page https://st.icann.org/gnso-council/index.cgi?28_january_2010_motions and the link to the redlined revised version of 'GNSO Operating Procedures' containing procedures for election of an ICANN Board Director to fill seat #13. http://gnso.icann.org/drafts/gnso-operating-procedures-redline-28jan10-en.p… Item 8: Any Other Business (10 minutes) 8.1 Election to fill Board seat #13 8.1.1 Refer to Motion https://st.icann.org/gnso-council/index.cgi?28_january_2010_motions 8.1.2 Refer to revised GNSO Operating Procedures http://gnso.icann.org/drafts/gnso-operating-procedures-redline-28jan10-en.p… 8.1.3 Discussion 8.1.4 Approval of an exception to the 8-day motion requirement? 8.1.5 Action on Motion? 8.2 Topics for joint GNSO/ccNSO lunch meeting in Nairobi? Reminder : Adobe Connect link : Adobe connect http://icann.na3.acrobat.com/gnsocouncil/ Step-by-step process to enter the Adobe Connect room http://gnso.icann.org/correspondence/adobe-connect-manual-09jul09.pdf If you will be absent please let the secretariat know in advance <gnso.secretariat(a)gnso.icann.org> The agenda is posted at: http://gnso.icann.org/meetings/agenda-28jan10-en.htm and on the Wiki at: https://st.icann.org/gnso-council/index.cgi?proposed_agenda_28_january_2010 The proposed motions are posted at: https://st.icann.org/gnso-council/index.cgi?28_january_2010_motions This agenda was established according to the GNSO Council Operating Procedures approved 28 October 2009 for the GNSO Council. http://gnso.icann.org/meetings/operating-procedures-revised-draft-clean-09o… For convenience: An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Time 11:00 UTC See the following and http://www.timeanddate.com for other times: 03:00 PST; 05:00 CST; 06:00 EST; 08:00 Buenos Aires; 09:00 Brazil; 12:00 CET; 14:00 Moscow; 16:00 Pakistan; 19:00 Hong Kong; 20:00 Tokyo; 22:00 Melbourne. Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. Item 1: Administrative matters (10 minutes) 1.1 Roll call of Council members 1.2 Update any statements of interest 1.3 Review/amend agenda 1.4. Note the status of minutes for the following Council meetings per the new Council Operating Procedures: 7 January meeting - Approved on 22 January 2010 http://gnso.icann.org/meetings/minutes-council-07jan10-en.htm Item 2: Decision regarding initiation of a PDP about vertical separation of Registries and Registrars (30 minutes) 2.1 Refer to Issues Report on Vertical Integration: http://gnso.icann.org/issues/vertical-integration/report-04dec09-en.pdf 2.2 Summary of and rationale for Issues Report recommendations (Margie Milam) 2.3 Discussion 2.4 Motion to initiate a PDP See motion on the Wiki https://st.icann.org/gnso-council/index.cgi?28_january_2010_motions Note: Absentee voting will be allowed. Item 3: Prioritization of GNSO work (5 minutes) 3.1 Status Report (Olga Cavalli) 3.2 Next steps? Item 4: Joint ccNSO-GNSO IDN Working Group (JIG) Update (10 minutes) 4.1 GNSO JIG membership update (Glen de St. Géry) 4.2 Working Group status report (Edmon Chung) 4.3 Approval of new GNSO JIG members: Rafik Dammak and Karen Anne Hayne as GNSO JIG members and Avri Doria as a JIG observer. Item 5: Affirmation of Commitments (AoC) Review Team Draft Proposal (20 minutes) 5.1 Refer to the Draft Proposal for Affirmation of Commitments (AoC) Review Teams http://www.icann.org/en/reviews/affirmation/affirmation-reviews-draft-propo… 5.2 Refer to the proposed GNSO Council Comments http://gnso.icann.org/drafts/draft-gnso-council-response-to-draft-proposal-… 5.2.1 Overview (Bill Drake) 5.2.2 Discussion 5.2.3 Motion See motion on the Wiki https://st.icann.org/gnso-council/index.cgi?28_january_2010_motions 5.3 How should GNSO volunteers be identified as nominees for each of the four review teams? 5.3.1 Preliminary thoughts from the working team (Bill Drake) 5.3.2 Discussion 5.3.3 Next steps? Item 6: Nairobi Meeting Planning (15 minutes) 6.1 Staff update on safety and security http://gnso.icann.org/announcements/announcement-25jan10.htm http://gnso.icann.org/mailing-lists/archives/council/msg08202.html Community calls: 1) Thursday, 28th January, 0600 UTC (1130 New Delhi, 0900 Nairobi, 1400 Beijing, 1700 Sydney (for the Eastern Hemisphere) 2) Friday, 29th January, 2000 UTC (1200 Los Angeles, 1500 New York, 1700 Buenos Aires, 1800 Sao Paulo (for the Western Hemisphere) 6.2 Meeting plan (Stéphane van Gelder) 6.2.1 Refer to draft schedule http://gnso.icann.org/meetings/nairobi-agenda-26jan10-en.pdf 6.2.2 Topics for joint meeting with the GAC: 1) New gTLD policy implementation, including Expression of Interests; 2) Affirmation of Commitments (AoC). 6.2.2.1 Should we prepare discussion points and/or questions from the GNSO? 6.2.2.2 Drafting team to prepare for joint GNSO/GAC meetings? 6.3 Council Breakfast Item 7: Status updates (10 minutes) 7.1 Questions/comments on written status updates sent in advance by leaders of Working Groups, Work Teams, staff projects, etc.? Status updates http://gnso.icann.org/meetings/notes-council-28jan10-en.htm Item 8: Any Other Business (10 minutes) 8.1 Election to fill Board seat #13 8.1.1 Refer to Motion https://st.icann.org/gnso-council/index.cgi?28_january_2010_motions 8.1.2 Refer to revised GNSO Operating Procedures http://gnso.icann.org/drafts/gnso-operating-procedures-redline-28jan10-en.p… 8.1.3 Discussion 8.1.4 Approval of an exception to the 8-day motion requirement? 8.1.5 Action on Motion? 8.2 Topics for joint GNSO/ccNSO lunch meeting in Nairobi? Item 9: The updated GNSO Project Status List (10 minutes) http://gnso.icann.org/meetings/pending-projects-list.pdf 9.1 Questions/comments? Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: Create an Issues Report: requires an affirmative vote of more than 25% vote of each House or majority of one House; Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A): requires an affirmative vote of more than 33% of each House or more than 66% of one House; Initiate a PDP Not Within Scope: requires an affirmative vote of more than 75% of one House and a majority of the other House ("GNSO Supermajority"); Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation; Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority; and Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded with respect to any contracting party affected by such contract provision. Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4) Members that are absent from a meeting at the time of a vote on the following items may vote by absentee ballot: Initiate a policy development process; Forward a policy recommendation to the Board; Recommend amendments to the ICANN Bylaws; Fill a position open for election. The GNSO Secretariat will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, or web-based interface. Absentee ballots must be submitted within 72 hours following the start of the meeting in which a vote is initiated, except that, in exceptional circumstances announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 days. There must be a quorum for the meeting in which the vote is initiated. (03:00 Los Angeles, 06:00 Washington DC, 11:00 London, 12:00 Brussels, 22:00 Melbourne) ---------------------------------------------------------------------------- Local time between October and March, Winter in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 11:00 ---------------------------------------------------------------------------- California, USA (PST) UTC-8+0DST 03:00 Cedar Rapids, USA (CST) UTC-6+0DST 05:00 New York/Washington DC, USA (EST) UTC-5+0DST 06:00 Buenos Aires, Argentina UTC-3+0DST 08:00 Rio de Janeiro/Sao Paulo Brazil UTC-2+1DST 09:00 Dublin, Ireland (GMT) UTC+0DST 11:00 Darmstadt, Germany (CET) UTC+1+0DST 12:00 Paris, France (CET) UTC+1+0DST 12:00 Moscow, Russian Federation (MSK) UTC+3+0DST 14:00 Karachi, Pakistan UTC+5+0DST 16:00 Hong Kong, China UTC+8+0DST 19:00 Tokyo, Japan UTC+9+0DST 20:00 Melbourne,/Sydney Australia (EDT) UTC+10+1DST 22:00 ---------------------------------------------------------------------------- The DST starts/ends on last Sunday of March 2010, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

1 0

FW: [council] Draft Council letter on the ARR
by Glen de Saint Géry Jan. 28, 2010

Jan. 28, 2010

Forwarded From: Rafik Dammak Hello Glen, I have sent this message to the council list but it doesn't appear yet in the GNSO list archive and I am not sure that was received in that list. Thanks, Rafik 2010/1/28 Rafik Dammak <rafik.dammak(a)gmail.com<mailto:rafik.dammak@gmail.com>> Hello, I would like to submit this following edit regarding this part : "Obviously, any such communications would need to respect reasonable restrictions like the review teams’ adherence to the Chatham House rule, and the SO/ACs should be expected to exercise prudence and to only make use of the opportunity when it is necessary to support the teams and/or convey major concerns." with that one "It is expected that any communications or other input sought and received will be provided in good faith, and that SOs/ACs will exercise prudence and make use of the opportunity when it is necessary to support the teams and/or convey major concerns. In exceptional circumstances, a SO or AC, the review teams or members thereof may consider it necessary to subject such communications or other input to reasonable restrictions such as the Chatham House rule, and where this is the case, the relevant parties to the affected communication or input shall, as far as possible, be informed in advance." Regards Rafik 2010/1/28 Gomes, Chuck <cgomes(a)verisign.com<mailto:cgomes@verisign.com>> I would accept this as a friendly amendment. Stephan, as the seconder of the motion, would you also accept it as friendly? Glen - please add this amendment to the motion. Chuck > -----Original Message----- > From: KnobenW(a)telekom.de<mailto:KnobenW@telekom.de> [mailto:KnobenW@telekom.de<mailto:KnobenW@telekom.de>] > Sent: Wednesday, January 27, 2010 3:36 PM > To: Gomes, Chuck; william.drake(a)graduateinstitute.ch<mailto:william.drake@graduateinstitute.ch>; > council(a)gnso.icann.org<mailto:council@gnso.icann.org> > Cc: ispcp(a)icann.org<mailto:ispcp@icann.org> > Subject: AW: [council] Draft Council letter on the ARR > > On behalf of the ISPCP constituency I'd like to suggest the > following edit regarding "Support Teams" (ST). > The draft amendment attached is targeted to provide more > flexibility to the Review Teams in order to let themselves > organize their support teams rather than to constitute > support teams in advance. > > Looking forward to a fruitful discussion Wolf-Ulrich > > > -----Ursprüngliche Nachricht----- > Von: Gomes, Chuck [mailto:cgomes@verisign.com<mailto:cgomes@verisign.com>] > Gesendet: Mittwoch, 20. Januar 2010 23:35 > An: Knoben, Wolf-Ulrich; william.drake(a)graduateinstitute.ch<mailto:william.drake@graduateinstitute.ch>; > council(a)gnso.icann.org<mailto:council@gnso.icann.org> > Cc: ispcp(a)icann.org<mailto:ispcp@icann.org> > Betreff: RE: [council] Draft Council letter on the ARR > > Thanks Wolf. If you could propose a suggested edit, it would > be very helpful. > > Chuck > > > -----Original Message----- > > From: owner-council(a)gnso.icann.org<mailto:owner-council@gnso.icann.org> > > [mailto:owner-council@gnso.icann.org<mailto:owner-council@gnso.icann.org>] On Behalf Of > KnobenW(a)telekom.de<mailto:KnobenW@telekom.de> > > Sent: Wednesday, January 20, 2010 4:36 PM > > To: william.drake(a)graduateinstitute.ch<mailto:william.drake@graduateinstitute.ch>; council(a)gnso.icann.org<mailto:council@gnso.icann.org> > > Cc: ispcp(a)icann.org<mailto:ispcp@icann.org> > > Subject: AW: [council] Draft Council letter on the ARR > > > > > > Following a consultation within the ISPCP constituency I'd like to > > address the creation of "Support Teams" (ST). There must be a clear > > distinction between the RTs and potential STs in order to avoid STs > > emerging to "shadow" RTs. So the composition of the ST pools has > > carefully to be taken into consideration or should even be > regulated. > > If applicable this should be expressed in the council response. > > > > Apart from that the ISPCP constituency endorses the draft response. > > > > Wolf-Ulrich > > > > > > > > -----Ursprüngliche Nachricht----- > > Von: owner-council(a)gnso.icann.org<mailto:owner-council@gnso.icann.org> > > [mailto:owner-council@gnso.icann.org<mailto:owner-council@gnso.icann.org>] Im Auftrag von William Drake > > Gesendet: Dienstag, 19. Januar 2010 16:40 > > An: GNSO Council List > > Betreff: [council] Draft Council letter on the ARR > > > > Hello, > > > > Attached please find the drafting team's proposed response to the > > draft proposal on the Affirmation Reviews Requirements and > > Implementation Processes, for discussion with our > respective SGs and > > in the Council. > > > > Best, > > > > Bill > > > > > > >

2 1

FW: Nairobi Security Briefing Teleconferences
by Glen de Saint Géry Jan. 28, 2010

Jan. 28, 2010

-----Original Message----- From: no-reply(a)icann.org [mailto:no-reply@icann.org] Dear Community: As a part of our efforts to provide more information for attendees and potential attendees of the Nairobi ICANN meeting, the staff are pleased to provide advance notice of an upcoming pair of teleconferences to brief you about about logistical and security arrangements, and allow you to ask questions. Agenda details will be forthcoming shortly, but we wanted to ensure we got the word out so you could 'save the date'. The teleconferences will be approximately one hour long, depending upon the length of the Q&A, and held as follows: 1) Thursday, 28th January, 0600 UTC (1130 New Delhi, 0900 Nairobi, 1400 Beijing, 1700 Sydney (for the Eastern Hemisphere) 2) Friday, 29th January, 2000 UTC (1200 Los Angeles, 1500 New York, 1700 Buenos Aires, 1800 Sao Paulo (for the Western Hemisphere) The agenda and material presented will be identical at each session. Freephone access dial-in numbers are available for many countries worldwide, with dial-outs upon request where needed. Information on how to attend will be provided along with the agenda shortly. Regards, ICANN

1 0

Organization Announcement - Congratulations Denise Michel and welcome David Olive
by Glen de Saint Géry Jan. 28, 2010

Jan. 28, 2010

Forwarded from Doug Brent ---------------------------- Dear ICANN Community Members, I am pleased to announce that our VP of Policy, Denise Michel, has accepted the new position of Advisor to the CEO and we have recruited David Olive to serve as ICANN's Vice President of Policy Development. Denise's new responsibility will draw on her outstanding work at ICANN over the last decade, which included helping to create what is now our global At-Large community, building an excellent ICANN Policy Staff, launching ICANN's independent reviews and restructuring initiatives, and personally shepherding some of ICANN's most important policy initiatives. Denise will help lay the ground work for ICANN's new accountability and transparency initiatives and provide Rod with strategic advice. She will be working, in part, out of ICANN's Palo Alto office. I am really excited to be adding David Olive to our team. He adds both significant strength to ICANN's management team and senior presence in Washington DC. David joins ICANN from Fujitsu, where he had a successful twenty year career, and was General Manager and Chief Corporate Representative of Fujitsu's D.C. Office. He advised Fujitsu on business planning, corporate and business development, and public policy issues affecting information technology, the Internet, electronic commerce, electronic government, telecommunications, and science and technology. In addition to his strong track record at Fujitsu, David has been an active participant in various technology-centric organizations, including as a member of the Commercial Board of Directors of TechAmerica, and as a member on the Board of Directors of the Computer and Communications Industry Association (CCIA) in Washington, D.C. He has also worked with many global business groups, including the Global Information Infrastructure Commission (GIIC), the U.S.-Japan Business Council, and the International Chamber of Commerce. David has been the Public Policy Chairman for WITSA, a consortium of over 70 information technology industry associations from economies around the world. David served as a Fujitsu representative to an OECD group and to the U.S. State Department's Advisory Committee on International Communications and Information Policy. David attended undergraduate studies at Georgetown University's School of Foreign Service and graduate studies at Johns Hopkins University's School of Advanced International Studies and Princeton University. David will report directly to me and join effective 15 February. I am sure you all will join me in congratulating Denise on her new role, and welcoming David to the ICANN team! Best, Doug -- Doug Brent Chief Operating Officer ICANN Voice: +1 310.301.3871 Mobile: +1 650.996.4447 Fax: +1 310.823.8649

1 0

GNSO Council agenda 28 January 2010 at 11:00 UTC
by Glen de Saint Géry Jan. 28, 2010

Jan. 28, 2010

Dear All, Please find the updated Council agenda for the meeting tomorrow, 28 January 2010 at 11:00 UTC. Reminder: If you will be absent please let the secretariat know in advance <gnso.secretariat(a)gnso.icann.org> The agenda is posted at: http://gnso.icann.org/meetings/agenda-28jan10-en.htm and on the Wiki at: https://st.icann.org/gnso-council/index.cgi?proposed_agenda_28_january_2010 The proposed motions are posted at: https://st.icann.org/gnso-council/index.cgi?28_january_2010_motions This agenda was established according to the GNSO Council Operating Procedures approved 28 October 2009 for the GNSO Council. http://gnso.icann.org/meetings/operating-procedures-revised-draft-clean-09o… For convenience: An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Time 11:00 UTC See the following and http://www.timeanddate.com for other times: 03:00 PST; 05:00 CST; 06:00 EST; 08:00 Buenos Aires; 09:00 Brazil; 12:00 CET; 14:00 Moscow; 16:00 Pakistan; 19:00 Hong Kong; 20:00 Tokyo; 22:00 Melbourne. Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. Item 1: Administrative matters (10 minutes) 1.1 Roll call of Council members 1.2 Update any statements of interest 1.3 Review/amend agenda 1.4. Note the status of minutes for the following Council meetings per the new Council Operating Procedures: 7 January meeting - Approved on 22 January 2010 http://gnso.icann.org/meetings/minutes-council-07jan10-en.htm Item 2: Decision regarding initiation of a PDP about vertical separation of Registries and Registrars (30 minutes) 2.1 Refer to Issues Report on Vertical Integration: http://gnso.icann.org/issues/vertical-integration/report-04dec09-en.pdf 2.2 Summary of and rationale for Issues Report recommendations (Margie Milam) 2.3 Discussion 2.4 Motion to initiate a PDP See motion on the Wiki https://st.icann.org/gnso-council/index.cgi?28_january_2010_motions Note: Absentee voting will be allowed. Item 3: Prioritization of GNSO work (5 minutes) 3.1 Status Report (Olga Cavalli) 3.2 Next steps? Item 4: Joint ccNSO-GNSO IDN Working Group (JIG) Update (10 minutes) 4.1 GNSO JIG membership update (Glen de St. Géry) 4.2 Working Group status report (Edmon Chung) 4.3 Approval of new GNSO JIG members: Rafik Dammak and Karen Anne Hayne as GNSO JIG members and Avri Doria as a JIG observer. Item 5: Affirmation of Commitments (AoC) Review Team Draft Proposal (20 minutes) 5.1 Refer to the Draft Proposal for Affirmation of Commitments (AoC) Review Teams http://www.icann.org/en/reviews/affirmation/affirmation-reviews-draft-propo… 5.2 Refer to the proposed GNSO Council Comments http://gnso.icann.org/drafts/draft-gnso-council-response-to-draft-proposal-… 5.2.1 Overview (Bill Drake) 5.2.2 Discussion 5.2.3 Motion See motion on the Wiki https://st.icann.org/gnso-council/index.cgi?28_january_2010_motions 5.3 How should GNSO volunteers be identified as nominees for each of the four review teams? 5.3.1 Preliminary thoughts from the working team (Bill Drake) 5.3.2 Discussion 5.3.3 Next steps? Item 6: Nairobi Meeting Planning (15 minutes) 6.1 Staff update on safety and security http://gnso.icann.org/announcements/announcement-25jan10.htm http://gnso.icann.org/mailing-lists/archives/council/msg08202.html Community calls: 1) Thursday, 28th January, 0600 UTC (1130 New Delhi, 0900 Nairobi, 1400 Beijing, 1700 Sydney (for the Eastern Hemisphere) 2) Friday, 29th January, 2000 UTC (1200 Los Angeles, 1500 New York, 1700 Buenos Aires, 1800 Sao Paulo (for the Western Hemisphere) 6.2 Meeting plan (Stéphane van Gelder) 6.2.1 Refer to draft schedule http://gnso.icann.org/meetings/nairobi-agenda-26jan10-en.pdf 6.2.2 Topics for joint meeting with the GAC: 1) New gTLD policy implementation, including Expression of Interests; 2) Affirmation of Commitments (AoC). 6.2.2.1 Should we prepare discussion points and/or questions from the GNSO? 6.2.2.2 Drafting team to prepare for joint GNSO/GAC meetings? 6.3 Council Breakfast Item 7: Status updates (10 minutes) 7.1 Questions/comments on written status updates sent in advance by leaders of Working Groups, Work Teams, staff projects, etc.? Status updates http://gnso.icann.org/meetings/notes-council-28jan10-en.htm Item 8: Any Other Business (10 minutes) 8.1 Election to fill Board seat #13 8.1.1 Refer to proposed schedule (to be added) 8.1 2 Approval of schedule 8.2 Topics for joint GNSO/ccNSO lunch meeting in Nairobi? Item 9: The updated GNSO Project Status List (10 minutes) http://gnso.icann.org/meetings/pending-projects-list.pdf 9.1 Questions/comments? Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: Create an Issues Report: requires an affirmative vote of more than 25% vote of each House or majority of one House; Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A): requires an affirmative vote of more than 33% of each House or more than 66% of one House; Initiate a PDP Not Within Scope: requires an affirmative vote of more than 75% of one House and a majority of the other House ("GNSO Supermajority"); Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation; Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority; and Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded with respect to any contracting party affected by such contract provision. Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4) Members that are absent from a meeting at the time of a vote on the following items may vote by absentee ballot: Initiate a policy development process; Forward a policy recommendation to the Board; Recommend amendments to the ICANN Bylaws; Fill a position open for election. The GNSO Secretariat will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, or web-based interface. Absentee ballots must be submitted within 72 hours following the start of the meeting in which a vote is initiated, except that, in exceptional circumstances announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 days. There must be a quorum for the meeting in which the vote is initiated. (03:00 Los Angeles, 06:00 Washington DC, 11:00 London, 12:00 Brussels, 22:00 Melbourne) ---------------------------------------------------------------------------- Local time between October and March, Winter in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 11:00 ---------------------------------------------------------------------------- California, USA (PST) UTC-8+0DST 03:00 Cedar Rapids, USA (CST) UTC-6+0DST 05:00 New York/Washington DC, USA (EST) UTC-5+0DST 06:00 Buenos Aires, Argentina UTC-3+0DST 08:00 Rio de Janeiro/Sao Paulo Brazil UTC-2+1DST 09:00 Dublin, Ireland (GMT) UTC+0DST 11:00 Darmstadt, Germany (CET) UTC+1+0DST 12:00 Paris, France (CET) UTC+1+0DST 12:00 Moscow, Russian Federation (MSK) UTC+3+0DST 14:00 Karachi, Pakistan UTC+5+0DST 16:00 Hong Kong, China UTC+8+0DST 19:00 Tokyo, Japan UTC+9+0DST 20:00 Melbourne,/Sydney Australia (EDT) UTC+10+1DST 22:00 ---------------------------------------------------------------------------- The DST starts/ends on last Sunday of March 2010, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

2 1

Motion to Approve Procedures for Board Seat #13
by Gomes, Chuck Jan. 28, 2010

Jan. 28, 2010

The following two documents are attached for consideration in our Council meeting tomorrow, 28 January 2010: 1. MOTION TO APPROVE PROCEDURES FOR THE 2010 ELECTION OF BOARD SEAT 13 2. A redlined revised version of 'GNSO Operating Procedures' containing procedures for election of an ICANN Board Director to fill seat #13. I am hereby making the motion referenced in item 1 above. I apologise for the last minute nature of this motion and for the fact that it misses the 8-day deadline for motions stated in the GNSO Operating Procedures. Because of the lateness, we will have to approve an exception to the 8-day requirement before we may act on the motion. Unfortunately, the task of filling seat #13 was missed until just a few days ago and I take responsibility for that. Thanks to Glen for catching it. As you can see in the motion itself, the ICANN Bylaws require very quick action on this election and hence give us very little time to act. We just consulted with the General Council's Office today and learned that a 21-day comment period is needed for approval of the Procedures. Margie kindly wrote the motion in a way that allows us to move forward quickly and meet the Bylaws requirements if the Council approves the motion. Please forward this motion to your Stakeholder Groups and Constituencies right away. I understand that there will be inadequate time to obtain feedback, but I believe that the proposed procedure is non-controversial and consistent with the intent of the Bylaws changes approved last year allowing for the Contracted Party House to elect the Director for seat #13. There will be opportunity to discuss this in our meeting. Thanks for your understanding and cooperation on this. Please ask any questions you have and make comments if you like. Chuck Gomes

2 1

Apologies and update
by Olga Cavalli Jan. 27, 2010

Jan. 27, 2010

Hi, Due to a change in the schedule of a regional flight, I will be on a plane at the time of our call. This is the update for Item 3 of the agenda. Regards and apologies Olga * Item 3: Prioritization of GNSO work * The team has worked developing a methodology for GNSO work prioritization. This methodology has been tested among the team, first individually and then as a group. Now we are in the process of reviewing it and defining a final set of recommendations. During a face to face meeting to be held in Nairobi, working team is doing best efforts to present an overview of the methodology to the GNSO Council. The team is meeting every week. I want to thank Ken and Liz for the great support and help during all this process. Olga

1 0