June 2010 - council - lists.icann.org

IMPORTANT Schedule change Sunday 20 June 14:00 - 17:00 NEW gTLDs Applicant Guidebook - Kurt Pritz
by Glen de Saint Géry 20 Jun '10

20 Jun '10

Kurt Pritz will address the GNSO working session on New gTLDs and the Applicant Guidebook version 4 on Sunday 20 June at 14:00 - 17:00 in room 311/312. Please note this, as yesterday there was a change of schedule notice sent to the lists. Thank you. Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Board/GNSO/Staff dinner
by Glen de Saint Géry 20 Jun '10

20 Jun '10

Councilors, I want to give you advance warning that we are going to try something new in the Board/Staff/GNSO meeting Sunday evening. In an effort to attempt to increase the value of the session to Board members we are planning to do the following: 1. Assign discussion topics by table 2. Pre-assign Councilor and Staff members to tables 3. Give Board members the choice of topic/table on a first come, first served basis. To facilitate this, Olga, Stéphane, Glen, Gisella & I took a first crack at assigning a subset of Councilors and all of Staff to tables according to discussion topic. We tried to do this in a manner that we hope will maximize the discussion at each table. I won't try to explain all of the rationale we used but want to at least say that we tried to make sure that there are at least two Councilors at each table who are well versed in the topic and, where applicable, might have some different views on the subject. In our brief planning session tomorrow afternoon to prepare for the dinner meeting, our main focus will be to assign the remaining Councilors to tables. The attached document lists the table topics and the seat assignments we made thus far. I would hope that we won't have to make many, if any, changes to these because we probably will not have enough time to do so, but we may consider a few changes if we have time. Please review the table topics and pre-assigned seat assignments before the planning session, which is now scheduled after the New gTLD session (~ 4 pm). For those of you who are not yet assigned to a table, please identify what topics (tables) you would prefer. Note that there will be two tables each for two of the topics and that there will be two open tables where any topic may be discussed, with the intent to let Board members express their preferences. During the dinner meeting, I encourage everyone to encourage Board members to ask questions they have about the topic or to express what concerns they have about it. I fully recognize that this is a dramatic change from what we have done in the past and ask all of you to indulge your leadership team in our 'decision by committee' approach. Thanks, Chuck Please note that the schedule has gone back to the original time, Kurt will be addressing the Council at 14:00. 13:00 - 14:00 Preparation for joint GNSO/ccNSO Council meeting and Board/GNSO dinner. Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Sunday change of schedule Kurt Pritz and New gTLDs at 13:00 NOT 14:00
by Glen de Saint Géry 19 Jun '10

19 Jun '10

Dear All, The GNSO schedule for Sunday 20 June has a slight change. Kurt Pritz will be talking to the Council on New gTLDs and the Applicant Guidebook at 13:00 (1 PM) to 16:00 (4 PM) and not from 14:00 to 17:00 as is mention on the schedule. Thank you. Kind regards, Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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MOTION RE. GCOT & CSG RECOMMENDATIONS
by Rosette, Kristina 19 Jun '10

19 Jun '10

All, After sitting in the OSC meeting, I believe that we cannot vote on section 4.5.2.b (obligational abstentions) until sections 5.3.2 and 5.3.3 are finalized by Staff. Obligational Abstentions will be directly impacted by the Staff work on those two sections. Accordingly, I would like to propose a friendly amendment that adds 4.5.2.b to the list of sections not being approved (e.g., "sections 4.5.2.b, 5.3.2 and 5.3.3 are not approved . ... . Chuck and Wolf, would you accept this as a friendly amendment? K

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GNSO Work Prioritization: Step 3
by Ken Bour 19 Jun '10

19 Jun '10

GNSO Councilors: A special purpose Adobe Connect room has been arranged for the Work Prioritization group discussion being held in Room 311/312 from 1100-1300. Adobe Connect Room link: <http://icann.na3.acrobat.com/gnsowprioritization/> http://icann.na3.acrobat.com/gnsowprioritization/ Please join the room under the Guest login using your own name so that Councilors and Liaisons will be quickly and easily identified. Thank you, Ken Bour

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GNSO Meeting Protocol
by Glen de Saint Géry 18 Jun '10

18 Jun '10

Dear All, Please find a brief GNSO Meeting Protocol for the upcoming meetings here in Brussels. · Participation in GNSO Working Sessions is open to everyone. · The GNSO working sessions are not official Council meetings and no Council decisions are taken. · Councilors and the Policy staff responsible for presenting will have assigned seats with name cards around the U shape table. Other community participants are invited to be seated in the seats provided for the audience. · Councilors are invited to speak first to the various topics. · Community participants will then have an opportunity to speak. Speakers should be placed in the queue in order of their request. · The chair will determine the length of time each speaker is allowed so that the session can finish on time. · The number of times that one person can speak will be limited in order to give the entire audience an opportunity to express themselves and allow for diversity of different language speakers. Please let me know if you have any questions. Thank you. Kind regards, Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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ccNSO update
by Olga Cavalli 18 Jun '10

18 Jun '10

Hi, The comment period for the Delegation & Redelegation Working Group Analysis Report is now open: http://icann.org/en/announcements/announcement-2-16jun10-en.htm Comments can be submitted until the 15th September 2010. Regards Olga

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Motion to approve AOC endorsement
by KnobenW＠telekom.de 16 Jun '10

16 Jun '10

Dear colleagues, I herewith submit the amendments to the motion as input to the council meeting in Brussels. I would appreciate you consider them as friendly. <<MOTION TO APPROVE AOC ENDORSEMENT PROCESS-amend.doc>> <<DRAFT Process for GNSO Endorsement of Nominees-amend.doc>> Regards Wolf-Ulrich

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GNSO Work Prioritization Group Discussion - June 19 in Brussels
by David Olive 16 Jun '10

16 Jun '10

GNSO Council Members and Liaisons: In preparation for the GNSO Work Prioritization group discussion (Step 3) scheduled for Saturday, 19 June in Brussels (1100-1300; Room 311/312), Councilors are encouraged to review the following material, in advance, so that a maximum amount of the two hours available can be devoted to the ratings discussion. I am pleased to report that, at the conclusion of Step 2 (9 June), Staff received 19 individual ratings (90% response rate) and was able to aggregate the data successfully at the Council level. Due to the variability among Councilor ratings, no projects could be exempted from the discussion; therefore, all 15 Eligible Projects will be covered during the Brussels session. If we can limit preliminaries to 15 minutes or less, that will leave 105 minutes for 15 projects or approximately 7 minutes each! In order to complete the work in that short timeframe, it will be important for all participants to be prepared and aware of time. The following material contains basic information so that these matters do not delay us during the Brussels session: Participant Preparation: * The Work Prioritization procedures (Chapter 6.0 and ANNEX <http://gnso.icann.org/drafts/wpmg-section-6-and-annex-09apr10-en.pdf> ) may be reviewed although it is not required. Each step of the process will be explained during the session (see Setup below). * The Work Prioritization Model Drafting Team (WPM-DT) learned, during its testing, that it is useful to briefly discuss each project to deepen participants’ knowledge and to establish a common level of understanding. Since time is short, it will be helpful if all participants are familiar with the 15 Eligible Projects and Descriptions <http://gnso.icann.org/drafts/work-prioritization-project-list-30apr10-en.pdf> (See Table 1 & Glossary). A printed copy of this document will be made available to each Councilor on Saturday morning. * Participants should also review the Value definition (below) and their individual ratings submitted during Step 2. Please note that the ratings, as defined by the WPM-DT, are intended to reflect perceived benefit/value to ICANN/GNSO and do not attempt to incorporate factors such as cost, difficulty, complexity, timing, or working group progress. Those concerns, among others, will be addressed subsequently when the Council begins to manage the project workload based on the Value prioritization. Definition: “Value … this factor relates to perceptions of overall value, benefit, importance, and criticality primarily for the GNSO, but also considering ICANN’s stakeholders and the global Internet community. Components of this dimension may include, but are not limited to: new opportunities for Internet growth/expansion, enhanced competitiveness, resolution/improvement of serious performance or infrastructure problems, increased security/stability, and improved user experience.“ Setup: * To take maximum advantage of the tools, everyone participating (Councilors and Liaison) should join the Adobe Connect room (URL link will be provided) which has been designed to facilitate the group discussion, polling, and recording results. * Voice communication will be handled via telephone conference for anyone not attending the session in person (details to be released by the GNSO Secretariat). * Ken Bour, a Consultant to the ICANN Policy Staff and primary support to the WPM-DT, will facilitate the session. In the interest of time, Ken will spend only a few minutes explaining how the Adobe Room is organized and making sure everyone understands how to take advantage of the tools. It will be appreciated if attendees arrive a few minutes early to complete computer setup and other logistics. Discussion Overview: * 19 participants provided individual ratings (Step 2) and those results will be displayed in the Adobe Connect room along with color-coding to show the most popular ratings as well as top/bottom 10%. A printed handout will also be provided. * There were no projects that had a Range (Highest minus Lowest Rating) less than or equal to 2, which was the minimum required to bypass the discussion; therefore, all 15 projects will be taken up during the session. * The goal of the discussion is to reach greater agreement, where possible, in the time allotted and to note cases where divergent views remain. Although simple statistics will be utilized as part of the process, there is no requirement to achieve any particular numerical value. When the group has completed discussing a particular project, whatever final ratings variability exists will be accepted and recorded. * Participants should be mindful that there is an average of 7 minutes available per project. Concise statements and brief explanations (1-2 minutes) will be appreciated in order to complete the task in the time allotted. Process Flow: There will be no more than 3 rounds of discussion and polling for each project. Round 1: As Ken introduces each project, he will start by asking the lowest and highest raters to provide brief rationale for their selections followed by group interaction. When the discussion has reached some level of perceived closure, Ken will invite all participants to vote in the Adobe room, choosing a value between 1 and 7. When everyone has voted, the poll will be closed and the results displayed (not individually identified). If the resulting Range is <= 2, the median will be calculated as the final group rating for that project. If the Range > 2, an additional round of discussion will take place by asking those furthest from the median to provide rationale. Round 2 (if needed): after another brief discussion, participants will be polled again as in Round 1. If the Range <=3, the median will be computed and accepted as the group rating. Round 3 (if needed): same process as Round 2 except that, regardless of the Range outcome, the median will be computed and accepted as the group’s final rating. Guiding Principles: * The group discussion approach is built upon the foundation that all participants come to the session willing and able, in principle, to change their understandings and ratings (as submitted in Step 2) if persuaded by rationale and learning. * During the discussion, no one should feel challenged to defend any position, rather explain his/her reasoning for the purposes of group learning and building agreement. I wish the Council good luck in this endeavor and remain available to assist in any capacity that is deemed useful. Regards, David David A. Olive Vice President, Policy Development Support ICANN 1101 New York Avenue, NW - Suite 930 - Washington, D.C. 20005 Office: 202.570.7126 Cell: 202.341.3611

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FYI - New GNSO Constituency Notice of Intent - Not-for-Profit Organizations Constituency
by Robert Hoggarth 16 Jun '10

16 Jun '10

Dear GNSO Council Members; For your information, attached please find a copy of the Notice of Intent to Form a New GNSO Constituency (NOIF) submitted by Debra Hughes of the American National Red Cross proposing to form a new Not-for-Profit Organizations Constituency. As some of you may recall, the NOIF document is an informal expression of interest that does not require any action. The intent of this first step is simply to spur community dialogue and reaction to the proposal. The NOIF, accompanying cover letter and additional supporting documents are being posted on the GNSO Improvements web page at http://gnso.icann.org/en/improvements/newco-process-en.htm. This proposal package has been transmitted for sharing with Board members and I will transmit it to the GNSO Constituency leaders list shortly. Best regards, Rob Hoggarth

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