August 2010 - council - lists.icann.org

FW: [council] NCSG RT endorsements, diversity
by Gomes, Chuck 20 Aug '10

20 Aug '10

In response to Bill's suggestion below, I would like to encourage SGs to review the qualifications of George Asare Sakyi for the SSR RT and discuss them with your members to determine whether your SG would support adding him to the slate (i.e., sending a slate of five candidates instead of four to the Selectors). Also, if it seems desirable, we could try to arrange a call with him to further evaluate his qualifications. Chuck -----Original Message----- From: owner-council(a)gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of William Drake Sent: Friday, August 20, 2010 2:53 AM To: GNSO Council List Subject: [council] NCSG RT endorsements, diversity Hi, NCSG endorses: WHOIS: Kim G. Von Arx (Canada/Switzerland) SSR: David Cake (Australia) BTW, our SSR endorsee pool comprises three USian men and one Australian man. This obviously fails both the geographic and gender diversity tests we approved: 3. In making their selections, stakeholder groups should give due consideration to the following diversity objectives: *Unless the applicant pool does not allow, no more than half of the GNSO's nominees should come from the same geographical region; and *Unless the applicant pool does not allow, the GNSO's nominees should not all be of the same gender. We could somewhat improve the blend by following the diversity procedure and voting to add to the pool George Asare Sakyi. People might want to review his application and talk to their SGs before the Council call. The WHOIS endorsee pool comprises two USian women, one Canadian man, and one USian man. So on gender diversity we're good, on geographic not so much. However, there's nothing that can be done about it given the applicant pool, seven USian and one non, who's already in. Going forward, we might want to encourage more diverse folks from our SGs to apply. Cheers, Bill

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VI Motion
by Gomes, Chuck 20 Aug '10

20 Aug '10

In my role as a Council representative for the RySG, I submit the following motion for consideration in the 26 August Council meeting. Note that I am doing so with the knowledge that the RySG made a decision earlier today to support the motion. Chuck Gomes Motion to Forward the Revised Initial Report on the Vertical Integration PDP to the ICANN Board. Whereas, on 28 January 2010, the GNSO Council approved a policy development process (PDP) on the topic of vertical integration between registries and registrars; Whereas the VI Working Group has produced its Revised Initial Report and has presented it to the GNSO Council on 18 August; and, Whereas, the GNSO Council recognizes that the Revised Initial Report does not include any recommendations that have achieved a consensus within the VI Working Group, and instead reflects the current state of the work of the VI Working Group; Whereas, the GNSO Council has reviewed the Revised Initial Report, and desires to forward the Revised Initial Report to the ICANN Board; NOW THEREFORE, BE IT: RESOLVED, that the GNSO Council appreciates the hard work and tremendous effort shown by each member of the VI PDP working group in developing the Revised Initial Report on an expedited basis; RESOLVED FURTHER, that the Council hereby agrees to forward the Revised Initial Report to the ICANN Board as a snapshot of the current state of the ongoing deliberations of the VI Working Group with the understanding that the VI Working Group will continue to work through these issues to attempt to produce consensus recommendations in a final report. RESOLVED FURTHER, that this resolution is not an endorsement or approval by the GNSO Council of the contents of the Revised Initial Report at this time; RESOLVED FURTHER, that the GNSO Council directs Staff to make the appropriate notifications to the ICANN Secretary and to the community.

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FW: RrSG AOC RT endorsements
by Gomes, Chuck 19 Aug '10

19 Aug '10

Please note the following endorsements from the RrSG for the AoC RTs. Chuck From: Stéphane Van Gelder [mailto:stephane.vangelder@indom.com] Sent: Thursday, August 19, 2010 1:01 PM To: Gomes, Chuck Subject: RrSG AOC RT endorsements Dear Chuck, Please note the candidates the RrSG would like to endorse for the AOC Whois and SSR RTs. Whois Review Team: James Bladel SSR Review Team: Rick Wilhelm Please let me know if any questions. Stéphane Van Gelder, on behalf of the RrSG Executive Committee

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FY11 Travel Support Guidelines Version 1 Now Posted
by Glen de Saint Géry 19 Aug '10

19 Aug '10

http://www.icann.org/en/announcements/announcement-17aug10-en.htm FY11 Travel Support Guidelines Version 1 Now Posted 17 August 2010 Explanation: In April-May 2010, a public comment period was held for 30 days on the topic of community travel support to ICANN meetings. In addition to Board members and staff attending ICANN international meetings, about 100 members of the ICANN community receive travel support. The travel guidelines specify how community members are selected to receive travel support. The budget impacts on ICANN of community travel support amount to nearly $1.5 million. As there has been much community feedback in various forums including public comment regarding modifications to these guidelines, ICANN is issuing this Version 1 of the guidelines so that some of these comments can be further researched and potentially implemented, where appropriate, by the Constituency Travel team later this year. FY11 Community Travel Support Guidelines Version 1 [PDF, 728 KB] http://www.icann.org/en/topics/travel-support/draft-travel-support-guidelin… Related links: * Community Travel Support http://www.icann.org/en/topics/travel-support/ Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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FW: CSG endorsements for Whois and SSR review teams
by Gomes, Chuck 19 Aug '10

19 Aug '10

Please note the CSG AoC RT endorsements below. Chuck From: Metalitz, Steven [mailto:met@msk.com] Sent: Thursday, August 19, 2010 10:41 AM To: Gomes, Chuck Cc: Glen de Saint Géry; cdigangi(a)inta.org; marilynscade(a)hotmail.com; Metalitz, Steven; Sarah Deutsch; Harris, Anthony; tonyarholmes(a)btinternet.com Subject: CSG endorsements for Whois and SSR review teams Dear Chuck, This message transmits to you the endorsements of the Commercial Stakeholder Group for the Whois and SSR review teams. It reflects the decisions taken by the CSG Executive Committee (copied here) on August 17, based on the consultations of Executive Committee members with their respective constituencies. (I should also note that CSG sponsored a well-attended candidates' forum by teleconference on August 4.) CSG endorses: Whois Review Team: Susan Kawaguchi SSR Review Team: Jeff Brueggeman The CSG also urges the Council to forward a full slate of 4 endorsed candidates (one per stakeholder group) to the SSR review team selectors, even though the selectors have stated their intention to select only three GNSO candidates to the RT. This message is being sent in accordance with the timetable set out in your message of July 30 to the council list, see http://gnso.icann.org/mailing-lists/archives/council/msg09453.html <http://gnso.icann.org/mailing-lists/archives/council/msg09453.html> . Please let me know if any questions. Steve Metalitz, for CSG Executive Committee

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New Website Tools To Assist with Voting Remedies
by Liz Gasster 18 Aug '10

18 Aug '10

GNSO Council Stakeholder Group Leaders Constituency Leaders Subject: Website Tools to Assist with Voting Remedies due to Abstentions, Absences, and Vacancies Staff has just completed development of two new website tools to help Councilors, SGs, and Constituencies navigate the new GNSO voting remedy procedures related to abstentions, absences and vacancies. They are: 1) Abstentions Procedures Visual Map: A color graphic depicting the steps required to exercise voting remedies due to abstentions, absences, and vacancies; and 2) GNSO Council Abstention Notification Form: An on-line form to be completed by an SG/C officer notifying the GNSO Secretariat of an intention to execute a voting remedy related to a declared abstention. Both of these tools can be accessed from: http://gnso.icann.org/council/docs.html (see Abstentions Guidelines for the direct links). Descriptions/Directions: The Visual Map is an attempt to describe the conditions/steps required to exercise a voting remedy of which there are three types: (a) voting direction, (b) proxy, and (c) temporary alternate. You'll notice that icons have been added in key places which, when moused-over, will pop-up additional explanations consistent with the actual procedures (http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf). At the bottom of the map, the block labeled "Abstentions Notification Form" (see curved red lines) is a hyperlink to the online form, so that users do not have to back-up to the preceding page. We will be adding an instruction at the top of the form to make it clear that this form is to be completed ONLY by a SG or Constituency officer. It is NOT completed by an individual Councilor. Once submitted, the online form will automatically be forwarded to the Secretariat with a confirmation to the sender. Given the need to begin using these tools as early as the upcoming meeting on 26 August, there was only time to perform limited testing. As a result, there may be additional "tweaks" needed as we gain experience with the new procedures. Staff remains open to any/all comments or suggestions that you may have on either tool. For anyone who intends to utilize these new procedures for the upcoming Council meeting and would like assistance with the emails/forms, please do not hesitate to contact Ken Bour [ken.bour(a)verizon.net; 703-430-4059]. Thanks, Liz Gasster

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Revised Initial Report on Vertical Integration Between Registries and Registrars
by Liz Gasster 18 Aug '10

18 Aug '10

Posting this again to the GNSO Council list due to the mail list problem that occurred earlier today. From: Margie Milam Sent: Wednesday, August 18, 2010 1:45 PM To: 'council(a)gnso.icann.org' Subject: Revised Initial Report on Vertical Integration Between Registries and Registrars Importance: High Dear All, On behalf of the VI PDP Working Group, I am pleased to inform the GNSO Council that the VI Working Group has published its Revised Initial Report on Vertical Integration between Registrars and Registries. Please note that due to its size, the Revised Initial Report is posted on the WIKI page for the VI Working Group at: https://st.icann.org/vert-integration-pdp/index.cgi?vertical_integration_pdp Best Regards, Margie ____________ Margie Milam Senior Policy Counselor ICANN ____________

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FW: [liaison6c] New Website Tools To Assist with Voting Remedies
by Gomes, Chuck 18 Aug '10

18 Aug '10

I want to encourage Councilors who will not be able to attend the 26 August meeting to take advantage of the offer of assistance by Ken found at the end of Liz's message. Please be aware that advance notice is needed so you should make sure you understand the process as soon as possible. Also, please make sure that the leaders in your respective SGs and Constituencies receive the message because they have a responsibility in the process. Thanks, Chuck From: owner-liaison6c(a)gnso.icann.org [mailto:owner-liaison6c@gnso.icann.org] On Behalf Of Liz Gasster Sent: Wednesday, August 18, 2010 3:40 PM To: Council GNSO; liaison6c(a)gnso.icann.org Subject: [liaison6c] New Website Tools To Assist with Voting Remedies GNSO Council Stakeholder Group Leaders Constituency Leaders Subject: Website Tools to Assist with Voting Remedies due to Abstentions, Absences, and Vacancies Staff has just completed development of two new website tools to help Councilors, SGs, and Constituencies navigate the new GNSO voting remedy procedures related to abstentions, absences and vacancies. They are: 1) Abstentions Procedures Visual Map: A color graphic depicting the steps required to exercise voting remedies due to abstentions, absences, and vacancies; and 2) GNSO Council Abstention Notification Form: An on-line form to be completed by an SG/C officer notifying the GNSO Secretariat of an intention to execute a voting remedy related to a declared abstention. Both of these tools can be accessed from: http://gnso.icann.org/council/docs.html (see Abstentions Guidelines for the direct links). Descriptions/Directions: The Visual Map is an attempt to describe the conditions/steps required to exercise a voting remedy of which there are three types: (a) voting direction, (b) proxy, and (c) temporary alternate. You'll notice that icons have been added in key places which, when moused-over, will pop-up additional explanations consistent with the actual procedures (http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf). At the bottom of the map, the block labeled "Abstentions Notification Form" (see curved red lines) is a hyperlink to the online form, so that users do not have to back-up to the preceding page. We will be adding an instruction at the top of the form to make it clear that this form is to be completed ONLY by a SG or Constituency officer. It is NOT completed by an individual Councilor. Once submitted, the online form will automatically be forwarded to the Secretariat with a confirmation to the sender. Given the need to begin using these tools as early as the upcoming meeting on 26 August, there was only time to perform limited testing. As a result, there may be additional "tweaks" needed as we gain experience with the new procedures. Staff remains open to any/all comments or suggestions that you may have on either tool. For anyone who intends to utilize these new procedures for the upcoming Council meeting and would like assistance with the emails/forms, please do not hesitate to contact Ken Bour [ken.bour(a)verizon.net; 703-430-4059]. Thanks, Liz Gasster

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FW: Note to the GNSO Community on the Lack of Bridge Streaming Audio on August 5
by Glen de Saint Géry 17 Aug '10

17 Aug '10

Forwarded from Roman Pelikh Dear ICANN Community: This letter is in response to the lack of bridge streaming audio during the August 5th GNSO Council conference call. I take full responsibility for the lack of service provided on August 5th conference call and want to ensure you that the IT department is committed to providing this service to the community. The bridge streaming audio service prototype was developed by ICANN's IT department about 3 weeks ago. Although it was successfully piloted during the July 15th GNSO council meeting and subsequent ATRT meeting, it is still currently a prototype platform and requires manual intervention and oversight. The technician responsible became unavailable on 5 August, and because there is currently no documentation on how the bridge streaming system works, we were unable to assist at the last minute. Essentially the phone call in order to start the streaming was never initiated, thereby no audio was actually streamed. In order to be proactive in preventing this happening in the future, we will undertake the following steps to guarantee that the service is available and properly supported for the upcoming meetings: * Train additional engineers and staff the calls appropriately until service can be handed over to Policy group * Complete service development * Setup redundant systems * Complete service documentation * Develop user documentation and support procedures * Provide user training We appreciate your patience as we work through the issues to solidify the solution and feel free to contact me directly. Sincerely, Roman Pelikh Sr. Director of Applications and Service Development ICANN

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REVISED GNSO Council meeting draft minutes - 5 August 2010.
by Glen de Saint Géry 17 Aug '10

17 Aug '10

Dear Councillors, Attached please find the revised draft minutes of the GNSO Council meeting on 5 August 2010. No substantive changes have been made to this version of the minutes. The analysis of the vote in Item 2: OSC GNSO Improvement Recommendations has been added to the draft minutes as stated below: Analysis of the vote: The motion carried unanimously in the Contracted Parties House by voice vote. Absent: Adrian Kinderis, Edmon Chung, Terry Davis The motion carried unanimously in the Non Contracted Parties House by voice vote. Absent: Zahid Jamil, Wolf-Ulrich Knoben, Rosemary Sinclair. Wendy Seltzer, due to connectivity issues, was dropped off the call at the time of the vote and did not vote. If no comments are received, these minutes will be published as approved on August 26, 2010 on the website on page: http://gnso.icann.org/calendar/#aug Thank you. kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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