April 2012 - council - lists.icann.org

can we have new igo motion emailed not on adobe/wiki
by Zahid Jamil April 12, 2012

April 12, 2012

Best regards, Zahid Jamil Barrister-at-law Jamil & Jamil Barristers-at-law 219-221 Central Hotel Annexe Merewether Road, Karachi. Pakistan Cell: +923008238230 Tel: +92 21 5680760 / 5685276 / 5655025 Fax: +92 21 5655026 www.jamilandjamil.com Notice / Disclaimer This message contains confidential information and its contents are being communicated only for the intended recipients . If you are not the intended recipient you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this message by mistake and delete it from your system. The contents above may contain/are the intellectual property of Jamil & Jamil, Barristers-at-Law, and constitute privileged information protected by attorney client privilege. The reproduction, publication, use, amendment, modification of any kind whatsoever of any part or parts (including photocopying or storing it in any medium by electronic means whether or not transiently or incidentally or some other use of this communication) without prior written permission and consent of Jamil & Jamil is prohibited. Sent from my iPad

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TR: GNSO Council Abstention Notification Form [#88]
by Glen de Saint Géry April 12, 2012

April 12, 2012

fyi Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org De : ICANN [mailto:no-reply@wufoo.com] Envoyé : jeudi 12 avril 2012 13:38 À : gnso.secretariat(a)icann.org Objet : GNSO Council Abstention Notification Form [#88] Name of Officer: * Volker Greimann Officer Email Address: * vgreimann(a)key-systems.net<mailto:vgreimann@key-systems.net> Date Prepared: * Thursday, April 12, 2012 GNSO Organization: * Registrars Stakeholder Group Officer Position or Title: * RrSG Excom - Secretary Voting Remedy: * Proxy Reason(s) for or condition(s) leading to the remedy: * Inability of GNSO Officer - Asia Pacific, Mr. Yoav Keren, to attend todays GNSO meeting call Specific subject(s)/measure(s)/motion(s)/action(s) of the Council for which the remedy is being exercised: * Regular GNSO council meeting call, all motions currently being discussed. Date upon which the remedy will expire or terminate: [Note: may not exceed 3 months initially; may be renewed by sending an email with explanation to GNSO Secretariat] * Thursday, April 12, 2012 I affirm that a voting position has been established on the matter(s) at issue pursuant to provisions contained in our Charter or Bylaws. * Yes Our GNSO Councilor has been instructed on how to vote on the matter(s). * No Please identify the GNSO Councilor who will serve as the voting proxy: * Stéphane van Gelder

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TR: GNSO Council Abstention Notification Form [#87]
by Glen de Saint Géry April 12, 2012

April 12, 2012

FYI Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org De : ICANN [mailto:no-reply@wufoo.com] Envoyé : jeudi 12 avril 2012 12:34 À : gnso.secretariat(a)icann.org Objet : GNSO Council Abstention Notification Form [#87] Name of Officer: * Volker Greimann Officer Email Address: * vgreimann(a)key-systems.net<mailto:vgreimann@key-systems.net> Date Prepared: * Thursday, April 12, 2012 GNSO Organization: * Registrars Stakeholder Group Officer Position or Title: * Secretary Voting Remedy: * Proxy Reason(s) for or condition(s) leading to the remedy: * Inability of GNSO Officer to attend meeting Specific subject(s)/measure(s)/motion(s)/action(s) of the Council for which the remedy is being exercised: * Regular GNSO council meeting call, all motions currently being discussed. Date upon which the remedy will expire or terminate: [Note: may not exceed 3 months initially; may be renewed by sending an email with explanation to GNSO Secretariat] * Thursday, April 12, 2012 I affirm that a voting position has been established on the matter(s) at issue pursuant to provisions contained in our Charter or Bylaws. * Yes Our GNSO Councilor has been instructed on how to vote on the matter(s). * No Please identify the GNSO Councilor who will serve as the voting proxy: * Stéphane van Gelder

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Motion to delay thick WHOIS PDP
by Stéphane Van Gelder April 12, 2012

April 12, 2012

All, You will remember that in CR the Council expressed a desire to delay the thick whois PDP. Since then, the Council leadership and Staff have discussed this at length. First, it has been deemed necessary to have a formal motion to do this. Due to the deadline for motions being today, I have asked that a motion to that effect be prepared and I am submitting this today. I am doing this as Chair, from an administrative point of view, to help see this process moved forward. Second, we've had extensive discussions on what voting threshold should be used for this motion. In the end, we have ascertained that as there is no specific reference to a PDP suspension process in the bylaws, the default threshold should be used (see bylaws section 3.9: http://www.icann.org/en/about/governance/bylaws#X-3.9) Motion attached. Thanks, Stéphane Van Gelder Directeur Général / General manager INDOM Group NBT France ---------------- Head of Domain Operations Group NBT

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TR: GNSO Council Abstention Notification Form [#86]
by Glen de Saint Géry April 12, 2012

April 12, 2012

FYI De : ICANN [mailto:no-reply@wufoo.com] Envoyé : jeudi 12 avril 2012 06:35 À : gnso.secretariat(a)icann.org Objet : GNSO Council Abstention Notification Form [#86] Name of Officer: * Osvaldo Novoa Officer Email Address: * onovoa(a)antel.com.uy<mailto:onovoa@antel.com.uy> Date Prepared: * Wednesday, April 11, 2012 GNSO Organization: * Internet Services Provider Constituency Officer Position or Title: * Member Voting Remedy: * Proxy Reason(s) for or condition(s) leading to the remedy: * Unable to participate in the April 12 meeting Specific subject(s)/measure(s)/motion(s)/action(s) of the Council for which the remedy is being exercised: * Any vote during the meeting Date upon which the remedy will expire or terminate: [Note: may not exceed 3 months initially; may be renewed by sending an email with explanation to GNSO Secretariat] * Friday, April 13, 2012 I affirm that a voting position has been established on the matter(s) at issue pursuant to provisions contained in our Charter or Bylaws. * Yes Our GNSO Councilor has been instructed on how to vote on the matter(s). * Yes Please identify the GNSO Councilor who will serve as the voting proxy: * Wolf-Ulrich Knoben

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Updated GNSO Council agenda 12 April 2012 at 11:00 UTC
by Glen de Saint Géry April 12, 2012

April 12, 2012

Dear All, Please find the updated agenda for the GNSO Council meeting 12 April 2012 at 11:00 UTC. The updates are very minor and have not changed the agenda, presenters names have been added. Thank you. Kind regards, Glen Agenda for GNSO Council Meeting – 12 April 2012 This agenda was established according to the GNSO Council Operating Procedures approved 22 September 2011 for the GNSO Council and updated.http://gnso.icann.org/council/gnso-operating-procedures-16dec11-en.… For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Times 11:00 UTC<http://www.timeanddate.com/worldclock/fixedtime.html?msg=GNSO+Council+Meeti…> Coordinated Universal Time 11:00 UTC 04:00 Los Angeles; 07:00 Washington; 12:00 London; 13:00 Paris; 20:00 Tokyo Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. GNSO Council meeting audiocast http://stream.icann.org:8000/gnso.m3u Item 1: Administrative matters (10 minutes) 1.1 Roll Call 1.2 Statement of interest updates 1.3 Review/amend agenda 1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures: Draft Minutes of the GNSO Emergency Meeting 26 March 2012 http://gnso.icann.org/mailing-lists/archives/council/msg12873.html to be approved on 12 April 2012-04-04 Draft Minutes of the GNSO Public meeting 14 March 2012 to be approved on 19 April 2012 1.5. GNSO Pending Projects Listhttp://gnso.icann.org/meetings/pending-projects-list.pdf * Review main changes. (Liz Gasster) * Comments and/or questions. Item 2: Consent agenda (5 minutes) A consent agenda item is being added as a standard agenda item to provide for a simplified process to obtain Council approval on specific tasks. * no items on the consent agenda Item 3: Thick Whois Policy Development Process (PDP)10 minutes) The GNSO Council initiated a PDP at its meeting on 14 March. However, considering other circumstances, the GNSO Council is of the view that the next steps in this PDP (formation of a drafting team to develop a charter) is not timely and that it may be preferable to delay until the .COM negotiations have been completed. This motion provides for that delay. Refer to motion 1:https://community.icann.org/display/gnsocouncilmeetings/Motions+12+April+… 3.1 Introduction to motion: (Jeff Neuman) 3.2 Reading of the motion (Stéphane van Gelder) 3.3 Discussion 3.4 Vote Item 4: Request an Issue Report on the protection of names and acronyms of IGOs Refer to motions 2 & 3: [https://community.icann.org/display/gnsocouncilmeetings/Motions+12+April+20…] 4.1 Reading of motion 2 (Thomas Rickert) 4.2 Discussion 4.3 Vote 4.4 Reading of motion 3 (Mary Wong) 4.5 Discussion 4.6 Vote Item 5: GNSO Council comment on .COM contract renewal (10 minutes) In its announcement on the .COM contract renewal dated 27 March 2012 (http://www.icann.org/en/news/announcements/announcement-27mar12-en.htm) ICANN states that the question of transitioning a large existing registry to thick WHOIS has been recognised by the GNSO as raising operational and other issues that require further discussion and consideration (http://www.icann.org/en/news/announcements/announcement-27mar12-en.htm) So Council discussions are being cited as the rationale for the fact that the 2012 .COM contract contains no obligations on the registry operator to switch to a thick WHOIS format. Considering the debate that went on at Council level on this issue, the Council may deem this to be a misrepresentation of the truth. If so, the Council may then wish to draft a statement outlining this and direct the Chair to send it to the Board. 5.1 Discussion 5.2 Next steps Item 6: Uniformity of reporting (10 minutes) In its meeting on 6 October 2011, the GNSO Council resolved to request ‘the ICANN Compliance Department to report on existing systems, to report and track violations and/or complaints; improvements / changes made since the RAPWG Report or foreseen in the near future, and: identify gaps and any improvements that might be desirable but not foreseen at this stage. Further consideration of this Meta Issue, including the recommendations and considerations of the RAP WG in this regard, is deferred pending receipt of such information from the ICANN Compliance Department’. On 18 March, ICANN's Compliance Department submitted its report (see http://gnso.icann.org/issues/rap/contractual-compliance-report-reporting-un…) The Council is expected to review the report and discuss possible next steps, including the recommendations and considerations of the RAP WG in this regard. Refer to report: http://gnso.icann.org/issues/rap/contractual-compliance-report-reporting-un… 6.1 Presentation of report Maguy Serad & Pam Little (Compliance) 6.2 Discussion 6.3 Next steps (Marika Konings) Item 7: Update on RAA Final Issue Report and Status of Negotiations (10 minutes) Staff will provide a brief overview of the Final Issue Report on the RAA Amendments and the Status Report on the RAA negotiations, and discuss the next steps for the GNSO Council. 7.1 Update (Margie Milam) 7.2 Discussion Item 8: Update on the new PDP (10 minutes) In December 2011, the ICANN Board adopted, on the recommendation of the GNSO Council, the revised GNSO Policy Development Process. This session is to introduce the revised GNSO PDP and explain its new features in detail. Introduction to Revised Policy Development Process (PDP) http://gnso.icann.org/correspondence/intro-revised-gnso-pdp-14mar12-en.pdf 8.1 Update (Marika Konings) 8.2 Discussion Item 9: Any Other Business (5 minutes) 9.1 Announcement on the new GNSO website (Rob Hoggarth) Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting‟s adjournment. In exceptional circumstances,announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) ---------------------------------------------------------------------------- Local time between March and October, Summer in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 11:00 ---------------------------------------------------------------------------- California, USA (PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-8+1DST 04:00 New York/Washington DC, USA (EDT) UTC-5+1DST 07:00 Buenos Aires, Argentina (ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) UTC-3+0DST 08:00 Montevideo, Uruguay (UYT<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) UTC-3+0DST 08:00 London, United Kingdom (BST) UTC+1DST 12:00 Abuja,Nigeria (WAT<http://www.timeanddate.com/library/abbreviations/timezones/africa/wat.html>) UTC+1+0DST 12:00 Tunis, Tunisia (CET) UTC+1+0DST 12:00 Bonn, Germany (CEST) UTC+1+1DST 13:00 Paris, France (CEST) UTC+1+1DST 13:00 Ramat Hasharon, Israel(IST<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.…>) UTC+2+0DST 14:00 Karachi, Pakistan (PKT<http://www.timeanddate.com/library/abbreviations/timezones/asia/pkt.html> ) UTC+5+0DST 16:00 Hong Kong, China (HKT ) UTC+8+0DST 19:00 Tokyo, Japan (JST<http://www.timeanddate.com/library/abbreviations/timezones/asia/jst.html>) UTC+9+0DST 20:00 Wellington, New Zealand (NZDT<http://www.timeanddate.com/library/abbreviations/timezones/pacific/nzdt.html> ) UTC+12+1DST 23:00 ---------------------------------------------------------------------------- The DST starts/ends on last Sunday of October 2012, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com<http://www.timeanddate.com/> Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Draft Council minutes 14 March 2012
by Glen de Saint Géry April 11, 2012

April 11, 2012

Dear Councillors, Please find the draft minutes of the GNSO Council meeting held on 14 March 2012. "If there are no comments, these minutes will be published on the website as approved, according to the GNSO Rules of Procedure http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf section 3.5 "If no objections are received within 10 days, the minutes will be deemed to have been approved for posting." on 19 April 2012. " Thank you. Kind regards, Glen

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RE: [council] Re: 2 questions about our Council agenda
by john＠crediblecontext.com April 11, 2012

April 11, 2012

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.post Agreement Amendment
by Glen de Saint Géry April 11, 2012

April 11, 2012

http://www.icann.org/en/news/announcements/announcement-2-09apr12-en.htm .post Agreement Amendment Forum Announcement: Comment Period Opens on Date: 9 April 2012 Categories/Tags: Contracted Party Agreements Purpose (Brief): ICANN is posting today for public comment the Universal Postal Union (UPU) request to amend its Sponsorship TLD agreement to remove the requirement to reserve the "previously-reserved IANA domain strings" at the second level. This change in the agreement means that .post would be allowed to register, for example, biz.post, com.post, uk.post, etc. Comments may be submitted through 9 May 2012. You may access the Public Forum here<http://www.icann.org/en/news/public-comment/post-amendment-2012-09apr12-en.…>. Public Comment Box Link: http://www.icann.org/en/news/public-comment/post-amendment-2012-09apr12-en.… Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Public Comment: Second Annual IDN ccTLD Fast Track Process Review
by Glen de Saint Géry April 11, 2012

April 11, 2012

http://www.icann.org/en/news/announcements/announcement-09apr12-en.htm Public Comment: Second Annual IDN ccTLD Fast Track Process Review Forum Announcement: Comment Period Opens on Date: 9 April 2012 Categories/Tags: Top-Level Domains Purpose (Brief): ICANN is now opening a public comment forum for the second annual review of the IDN ccTLD Fast Track Process. Community members and specifically those who were directly involved in the IDN ccTLD Fast Track Process, including requesters, public authorities, and end users of the delegated IDN ccTLDs, are kindly asked to provide feedback on their experience in the process. Public Comment Box Link: http://www.icann.org/en/news/public-comment/fast-track-review-2012-09apr12-… Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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