January 2013 - council - lists.icann.org

GNSO ATRT2 Applicants
by Jonathan Robinson 24 Jan '13

24 Jan '13

All, The GNSO Council has now received endorsements from all four SGs. As a reminder, the GNSO process is as follows: The Council will consider the resulting list of up to four nominees at its next teleconference. If the list does not meet the above mentioned diversity objectives, the Council as a whole may choose to endorse up to two additional candidates from the applicant pool who would help to give the list of GNSO nominees the desired balance. In this case, the Council would hold a vote during its teleconference, with sixty percent support of both houses represented in the Council being required for endorsement. If no candidate obtains that level of support, the list of endorsements obtained via the bottom-up process of stakeholder group nominations will be deemed final and forwarded to ICANN. . The candidate list meets the GNSO agreed gender diversity requirements in that not all endorsed candidates are of the same gender. . However it does not meet the GNSO agreed geographic diversity requirements in that all endorsed candidates are from a single (North America) ICANN region. Therefore the slate needs to be added to with (up to two) additional SG supported candidates in order to get closer to meeting geographic diversity requirements. The two SG supported candidates that assist us in meeting this requirement are: Marie-Laure Lemineur F Latin America NCSG Olivier Mouron M Europe CSG Therefore we will ballot the Council on list (since a teleconference is now not practical ahead of the deadline) in order to see if either or both (of Marie-Laure Lemineur and Olivier Mouron) have the support of 60% of both houses of the Council. Please can you keep an alert view on the Council list for the ballot which will be available no later than 23h59 UTC today (24th January 2013). The ballot will close 23h59 UTC on 26th January. Thank-you. Jonathan

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FW: NCSG Endorsement of Avri Doria to ATRT2
by Glen de Saint Géry 24 Jan '13

24 Jan '13

FYI From: Robin Gross [mailto:robin@ipjustice.org] Sent: 24 January 2013 00:14 To: Jonathan Robinson Cc: ec-ncsg(a)ipjustice.org; Avri Doria; marie-laure Lemineur Subject: NCSG Endorsement of Avri Doria to ATRT2 Dear Jonathan, I wanted to notify you that NCSG endorses Avri Doria as our primary endorsement to participate in at the ATRT2. NCSG additionally supports the nomination of Marie-Laure Lemineur as a participant of ATRT as the council balances out diversity requirements. Please let me know if you need anything further from NCSG on this appointment. Thank you, Robin IP JUSTICE Robin Gross, Executive Director 1192 Haight Street, San Francisco, CA 94117 USA p: +1-415-553-6261 f: +1-415-462-6451 w: http://www.ipjustice.org e: robin(a)ipjustice.org

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GNSO Council Operations and Organisation Meeting - 23 January 2013
by Jonathan Robinson 23 Jan '13

23 Jan '13

Dear All, Here is a note to update you on the meeting held today between GNSO Council leadership and ICANN policy staff. The meeting was held in person in Amsterdam, taking advantage of most of us either being here or relatively nearby. It was attended by me in my capacity as GNSO Council Chair together with Vice Chairs Wolf-Ulrich Knoben and Mason Cole as well as ICANN staff David Olive, Marika Konings, Lars and Glen de Saint Géry. We had intended to meet as soon as possible after Toronto in order to discuss and improve, where possible, the operation and organisation of the Council. We worked through a full agenda covering the following items: 1. Input & update from Staff Including understanding key staff roles & responsibilities and providing feedback on the organisation and functioning of the initial meetings since I have been in post as chair. 2. Effective operational management of the Council Including covering GNSO Councillor training development as well as effective meeting planning & operation. 3. Workload Management Review of existing approach including the use of the pending Projects List and the potential to include improvements such as an Action Item list covering shorter term commitments on a meeting to meeting basis. 4. Beijing Meeting Key issues in the planning and organisation the GNSO meetings in Beijing including confirming Mason as VC responsible. 5. Key GNSO Council Relationships Including effective working with relevant ICANN policy staff, facilitating work within the Council and, where appropriate, between the GNSO and other SOs and ACs As you are well aware, I am keen to ensure that our work as a GNSO Council is as effective and productive as possible and whose quality and quantity of output we can all be justifiable proud of. Todays meeting was a very helpful face-to-face opportunity which we have taken advantage of in order to ensure that the Council leadership are positioned to be as effective as possible in working with one another and together with some of the key ICANN staff with whom we need to interact. Best wishes, Jonathan Jonathan Robinson Chair ICANN GNSO Council <mailto:jonathan.robinson@ipracon.com> jonathan.robinson(a)ipracon.com skype: jonathan.m.r

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GNSO Council Meeting action items Thursday, 17 January 2013
by Glen de Saint Géry 23 Jan '13

23 Jan '13

Dear Councillors, Please find the action items from the GNSO Council teleconference on 17 January 2013. Attached is a tracking list we will be using for the action items arising from the Council meetings. 1. Statement of interest updates Action: Wolf-Ulrich Knoben to provide an updated Statement of Interest 2. GNSO Pending Projects List <http://gnso.icann.org/meetings/pending-projects-list.pdf> http://gnso.icann.org/meetings/pending-projects-list.pdf Action: Thomas Rickert encouraged Council members to join the IGO-INGO Protections Working Group 3. Initiation of a Policy Development Process (PDP) on the Inter-Registrar Transfer Policy (IRTP) Part D Action Item: Initiate the Policy Development Process and issue a call for volunteers for the IRTP D Working Group 4. Motion for Approval of a Charter for the Inter-Registrar Transfer Policy (IRTP) Part D Working Group (WG) Action Item: · The GSNO Council approves the charter and calls for a volunteer as the GNSO Council Liaison to the IRTP Part D PDP Working Group. · The GNSO Council further directs that the work of the IRTP Part D WG be initiated no later then 14 days after the approval of this motion. 5. GNSO Council Review and SIC Update Action Item: Encourage Councillors to provide comments on the Wiki Work-in-Progress at this Wiki link: https://community.icann.org/display/GNSO/GNSO+Review+Plan+Framework 6. Trademark Clearinghouse (TMCH) Strawman Proposal and Defensive Registrations Discussion Action Item: · Councillors are invited to join the small group of volunteers, Mason Cole, Zahid Jamil, and Brian Winterfeldt to work together on formulating a substantive response with the emphasis on the role of the GNSO Council and attempting to answer some of the questions either by providing input in the letter or indicating how the GNSO Council might respond by developing appropriate policy. · The time line is end of February 2013 http://gnso.icann.org/en/node/36087 7. Response to the GAC Letter Action Item: Council agreed that the initial letter drafted by Jeff Neuman http://gnso.icann.org/mailing-lists/archives/council/msg13928.html could be tweaked and include an appendix describing the history of the issue and a letter from the chair of IGO-INGO Protections Policy Development Process (PDP) Working Group and submitted to the Government Advisory Committee (GAC). 8. ATRT2 Developments Action Item: · Encourage / remind stakeholder groups to provide their endorsements as soon as possible. · Schedule a Special Council Meeting on Monday 21 January 2013 at 15:00 UTC. Council to review the endorsements against diversity criteria Council to propose up to two additional candidates if necessary to meet diversity criteria Council to Announce the list of endorsed candidates to the selectors. 9. Policy vs. Implementation <http://gnso.icann.org/en/node/36239> Action Item: Councillors are encouraged to continue the discussion on the Council mailing list. Please let me know if you have any questions. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Trademark Clearinghouse fee structure
by Bruce Tonkin 23 Jan '13

23 Jan '13

Hello All, See attached for information on the fee structure for the trademark clearinghouse. It is also available at: http://www.trademark-clearinghouse.com Regards, Bruce Tonkin

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MP3 recording GNSO Council teleconference, Monday, 21 January 2013
by Glen de Saint Géry 21 Jan '13

21 Jan '13

[To: liaison6c[at]gnso.icann.org; council[at]gnso.icann.org] Please find the MP3 recording of the GNSO Council teleconference, held on Monday, 21 January, 2013 at 15:00 UTC http://audio.icann.org/gnso/gnso-council-20130121-en.mp3 on page http://gnso.icann.org/en/group-activities/calendar#jan Happy listening! Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org

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Accountability & Transparency Review Team 2 (ATRT 2) - GNSO Endorsement of Candidates
by Jonathan Robinson 21 Jan '13

21 Jan '13

Dear All, The GNSO Council met today in order to consider the list of GNSO SG endorsed applicants to the ATRT. In fact, prior to the meeting, we had only formally received the endorsement of the Registrars SG in writing and we received the Registries SG endorsement during the course of the meeting. Given that, in our original communication, we indicated that the 24th January would be the deadline, we have now set a final deadline for SG endorsements of 23h59 UTC on 24 January. Please can you ensure that your SG provides an endorsed candidate and , if appropriate, the SG support of up to 2 additional candidates whom you wish to be considered for GNSO endorsement. The additional candidates will only be considered as part of the GNSO agreed diversity criteria (should they be required) and will need the support of 60% of both houses in order to be added to the slate of GNSO endorsed candidates. Please send your endorsements to <mailto:gnso-secretariat@gnso.icann.org> gnso-secretariat(a)gnso.icann.org as soon as possible. Please note that if your SG does not endorse a candidate, the GNSO may be endorsing fewer than four nominees. Thank-you for your assistance with this. Best wishes, Jonathan Robinson ---------------- Jonathan Robinson Chair ICANN GNSO Council <mailto:jonathan.robinson@ipracon.com> jonathan.robinson(a)ipracon.com skype: jonathan.m.r From: Jonathan Robinson [mailto:jonathan.robinson@ipracon.com] Sent: 16 January 2013 11:12 To: 'marilynscade(a)hotmail.com' (marilynscade(a)hotmail.com); krosette(a)cov.com; tony holmes (tonyarholmes(a)btinternet.com); William Drake (william.drake(a)uzh.ch); alain.berranger(a)gmail.com; robin(a)ipjustice.org; 'KEITH DRAZEK (kdrazek(a)Verisign.com)'; Matt Serlin (matt.serlin(a)markmonitor.com) Cc: council(a)gnso.icann.org GNSO (council(a)gnso.icann.org); Glen de Saint Géry (gnso-secretariat(a)gnso.icann.org) Subject: RE: Accountability & Transparency Review Team 2 (ATRT 2) Dear All, Following up on my letter of 7th January 2013. The Call for Applicants is now closed and therefore we now have the complete list of applicants arising from within the GNSO. GNSO Council Vice Chair Wolf-Ulrich Knoben has kindly prepared a summary of the GNSO applicants (attached). According to the previously agreed procedure (attached), the Council now needs to consider the resulting list of up to four nominees (endorsed by the four stakeholder groups). The deadline for declaration of SO/AC endorsement is tight (28 January 2013) and the next GNSO Council teleconference is scheduled for tomorrow, 17th January 2013. Therefore, we have scheduled an additional teleconference on 21 January 2013 in order to specifically deal with this issue, if we have not been able to deal with it on 17 January 2013. Accordingly, if your stakeholder group is intending to endorse a candidate from the pool, please can you complete the process (by sending you endorsements to the GNSO secretariat) as soon as possible (and in any event before the 21 January 2013) so that the Council can complete the Process for GNSO Endorsement. Please note that if your SG does not endorse a candidate, the GNSO may be endorsing fewer than four nominees. Thank-you for your assistance with this. Best wishes, Jonathan Robinson Jonathan Robinson Chair ICANN GNSO Council <mailto:jonathan.robinson@ipracon.com> jonathan.robinson(a)ipracon.com skype: jonathan.m.r From: Jonathan Robinson [mailto:jonathan.robinson@ipracon.com] Sent: 07 January 2013 14:15 To: 'marilynscade(a)hotmail.com' (marilynscade(a)hotmail.com); krosette(a)cov.com; tony holmes (tonyarholmes(a)btinternet.com); William Drake (william.drake(a)uzh.ch); alain.berranger(a)gmail.com; robin(a)ipjustice.org; 'KEITH DRAZEK (kdrazek(a)Verisign.com)'; Matt Serlin (matt.serlin(a)markmonitor.com) Subject: Accountability & Transparency Review Team 2 (ATRT 2) Dear All, Please see the attached letter and supporting document regarding GNSO participation in the Accountability & Transparency Review Team 2 (ATRT 2) for your consideration. Best wishes, Jonathan Jonathan Robinson Chair ICANN GNSO Council jonathan.robinson(a)ipracon.com skype: jonathan.m.r

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ATRT2 Endorsement from the Registries Stakeholder Group
by Neuman, Jeff 21 Jan '13

21 Jan '13

Jonathan, The Registries Stakeholder Group voted last week to support three (3) candidates for the ATRT2 process: Brian Cute, Scott Blake Harris and Sarah Falvey. The RySG believes that the three of them are excellent candidates to serve the GNSO Community in the review. As all Stakeholder Groups are required to endorse only one candidate, however, we voted last week to officially endorse Brian Cute while also submitting the other names for consideration by the Council. Please let me know if you have any questions. Jeffrey J. Neuman Neustar, Inc. / Vice President, Business Affairs 46000 Center Oak Plaza, Sterling, VA 20166 Office: +1.571.434.5772 Mobile: +1.202.549.5079 Fax: +1.703.738.7965 / jeff.neuman(a)neustar.biz<mailto:jeff.neuman@neustar.biz> / www.neustar.biz<http://www.neustar.biz/>

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TR: RrSG endorsement for Tom Barrett - ATRT
by Glen de Saint Géry 21 Jan '13

21 Jan '13

Dear Councillors, Please find the endorsement of Tom Barrett from the Registrars Stakeholder Group. Thomas Barrett M US GNSO Curriculum Vitae [PDF, 23 KB] http://www.icann.org/en/about/aoc-review/applications/barrett-cv-03dec12-en… Letter of Motivation + Statement of Interest [PDF, 47 KB] http://www.icann.org/en/about/aoc-review/applications/barrett-motivation-le… (Application submitted on 3 December 2012) Thank you. Kind regards, Glen -----Message d'origine----- De : Jonathan Robinson [mailto:jonathan.robinson@ipracon.com] Envoyé : lundi 21 janvier 2013 14:35 À : Glen de Saint Géry Objet : FW: RrSG endorsement for Tom Barrett - ATRT FYI. Jonathan. -----Original Message----- From: Mason Cole [ Sent: 16 January 2013 23:46 To: jonathan.robinson(a)ipracon.com Robinson Cc: tbarrett(a)encirca.com; Matt Serlin Subject: RrSG endorsement for Tom Barrett - ATRT Jonathan -- This email is to let you know Tom Barrett (copied) has the formal support of the RrSG as a candidate for participation in the ATRT. He would be a valuable contributor to the work and I look forward to his consideration by the Council. Mason

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REMINDER: GNSO Council Meeting Agenda Monday, 21 January 2013 at 15:00UTC:
by Glen de Saint Géry 21 Jan '13

21 Jan '13

Dear Councillors, Please find the draft agenda for the GNSO Council Meeting on Monday, 21 January 2013 at 15:00UTC: Reminder, your vote is important at this meeting and if you are unable to attend, please make sure that someone has your proxy vote and that your constituency/stakeholder group chair, or an executive team member completes this form http://gnso.icann.org/council/abstention-notification-form-en.htm for that purpose. The agenda is published on pages: http://gnso.icann.org/en/group-activities/calendar#jan http://gnso.icann.org/en/meetings/agenda-council-21jan13-en.htm On the Wiki at: https://community.icann.org/display/gnsocouncilmeetings/Agenda+21+January+2… Agenda for the Special GNSO Council Meeting on 21 January 2012 This agenda was established according to the GNSO Council Operating Procedures approved 13 September 2012 for the GNSO Council and updated. http://gnso.icann.org/en/council/gnso-operating-procedures-13sep12-en.pdf For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Times 15:00 UTC<http://tinyurl.com/bojlrbx> http://tinyurl.com/a5z86y3 Coordinated Universal Time 15:00 UTC 07:00 Los Angeles; 10:00 Washington; 15:00 London; 16:00 Paris; 04:00 Wellington Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. GNSO Council meeting audio cast http://stream.icann.org:8000/gnso.m3u Item 1: Administrative matters (10 minutes) 1.1 Roll Call 1.2 Statement of interest updates 1.3 Review/amend agenda Item 2: Review and potentially add endorsements to the list of SG endorsed GNSO applicants to the ATRT (20 minutes) The call for applicants to serve on the next Accountability and Transparency Review Team (ATRT) has closed. ICANN has forwarded all applications received to the GNSO Council and placed them on a web site for inspection by the four GNSO stakeholder groups. According to the Process for GNSO Endorsement of Nominees to the Affirmation of Commitments Review Teams, each stakeholder group (SG) may endorse one applicant to serve as a representative in a given review team. The Council must consider the resulting list of up to four nominees. If the list does not meet the required diversity objectives, the Council as a whole may choose to endorse up to two additional candidates from the applicant pool, who will help to give the list of GNSO nominees the desired balance. In this case, the Council will hold a vote, with sixty percent support of both houses represented in the Council being required for endorsement. If no candidate obtains that level of support, the list of endorsements obtained via the bottom-up process of stakeholder group nominations will be deemed final and forwarded to ICANN. 2.1 Review SG endorsed applicants against specfied diversity requirements 2.2 Consider additional candidates 2.4 Vote on addtional candidates (To approve the addition of a candidate/s to the list of endorsed candidates in order to meet geographic and/or gender diversity coondition: An affirmative vote of 60% or more of each House). Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting's adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) ---------------------------------------------------------------------------- Local time between October and March, Winter in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 15:00 ---------------------------------------------------------------------------- California, USA (PST<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-8+0DST 07:00 New York/Washington DC, USA (EST) UTC-5+0DST 10:00 Rio de Janiero, Brazil (BRST) UTC-3+1DST 13:00 Montevideo, Uruguay (UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) UTC-3+1DST 13:00 Edinburgh, Scotland (BST) UTC+0DST 11:00 London, United Kingdom (BST) UTC+0DST 15:00 Abuja, Nigeria (WAT<http://www.timeanddate.com/library/abbreviations/timezones/africa/wat.html>) UTC+1+0DST 16:00 Bonn, Germany (CEST) UTC+1+0DST 16:00 Stockholm, Sweden (CET) UTC+1+0DST 16:00 Ramat Hasharon, Israel(IST<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.…>) UTC+2+0DST 17:00 Karachi, Pakistan (PKT<http://www.timeanddate.com/library/abbreviations/timezones/asia/pkt.html> ) UTC+5+0DST 20:00 Beijing/Hong Kong, China (HKT ) UTC+8+0DST 23:00 Perth, Australia (WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) UTC+8+0DST 23:00 Wellington, New Zealand (NZDT<http://www.timeanddate.com/library/abbreviations/timezones/pacific/nzdt.html> ) UTC+12+1DST 04:00 - next day ---------------------------------------------------------------------------- The DST starts/ends on last Sunday of March 2013, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com http://tinyurl.com/a5z86y3 Please let me know if you have any questions. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org

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