November 2015 - council - lists.icann.org

MP3 recording & Adobe chat transcript GNSO Council teleconference Thursday, 19 November 2015
by Glen de Saint Géry 19 Nov '15

19 Nov '15

[To: liaison6c[at]gnso.icann.org; council[at]gnso.icann.org] Please find the MP3 recording of the GNSO Council teleconference, held on Thursday, 19 November 2015 on page: http://gnso.icann.org/en/group-activities/calendar#sep http://audio.icann.org/gnso/gnso-council-19nov15-en.mp3 and the Adobe chat transcript can be viewed here: http://gnso.icann.org/en/meetings/transcript-chat-council-19nov15-en.pdf Happy listening and reading! Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/>

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GNSO Council resolutions 19 November 2015.
by Glen de Saint Géry 19 Nov '15

19 Nov '15

Dear Councillors, Please find the resolutions from the GNSO Council meeting on 19 November 2015. 1 Approval of a charter for the Next-Generation gTLD Registration Directory Service (RDS) to replace WHOIS (Next-Gen RDS) PDP WG 1. Following submission of the WHOIS Policy Review Team's Final Report<https://www.icann.org/en/system/files/files/final-report-11may12-en.pdf>, the ICANN Board passed a resolution on 8 November, 2012<http://www.icann.org/en/groups/board/documents/prelim-report-08nov12-en.htm>, launching an Expert Working Group on gTLD Registration Directory Services (EWG) to (1) help redefine the purpose of gTLD registration data and consider how to safeguard the data, and (2) propose a model for gTLD registration directory services to address accuracy, privacy, and access issues. 2. Upon publication of the EWG's Final Report<https://www.icann.org/en/system/files/files/final-report-06jun14-en.pdf> in June, 2014, an informal group of Generic Names Supporting Organization (GNSO) Councilors and ICANN Board members collaborated to propose a Process Framework<http://whois.icann.org/sites/default/files/files/next-generation-rds-framew…> for structuring a GNSO Policy Development Process (PDP) to successfully address these challenging issues. 3. On 26 May, 2015<https://www.icann.org/resources/board-material/resolutions-2015-04-26-en#1.f>, the ICANN Board adopted that Process Framework and reaffirmed its 2012 request for a Board-initiated PDP to define the purpose of collecting, maintaining and providing access to gTLD registration data, and to consider safeguards for protecting data, using the recommendations in the EWG's Final Report as an input to, and, if appropriate, as the foundation for a new gTLD policy. 4. In accordance with the PDP Rules, a new Preliminary Issue Report<http://whois.icann.org/sites/default/files/files/rds-prelim-issue-13jul15-e…> was published for public comment<https://www.icann.org/public-comments/rds-prelim-issue-2015-07-13-en> on 13 July 2015. Following review of the public comments received, the Staff Manager updated the Issue Report accordingly and included a summary of the comments received (see Annex D), which was submitted as the Final Issue Report<https://whois.icann.org/sites/default/files/files/final-issue-report-next-g…> to the GNSO Council for its consideration on 7 October 2015 5. The GNSO Council has reviewed the issues raised in the Final Issue Report as well as the Draft Charter for a PDP Working Group that was included in the Preliminary Issue Report and updated reflecting the input received in the Final Issue Report<https://whois.icann.org/sites/default/files/files/final-issue-report-next-g…> under Annex C (pp.67-77) RESOLVED, 1. The GNSO Council approves the Draft Charter proposed in the Final Issue Report<https://whois.icann.org/sites/default/files/files/final-issue-report-next-g…>and appoints Susan Kawaguchi as the GNSO Council liaison to the Next-Generation gTLD Registration Directory Service (RDS) to replace WHOIS (Next-Gen RDS) PDP WG; 2. The GNSO Council directs ICANN staff to issue a call for volunteers for the PDP WG after the approval of this motion. The call for volunteers should be circulated as widely as possible in order to ensure broad representation and participation in the Working Group and should be initiated no later than January 4th, 2016 and remain open until the WG convenes for the first time; and 3. The WG, when convened, is instructed to reach out to all Stakeholder Groups/Constituencies SG/Cs for additional feedback on any items that they believe should be considered that may not have been specifically called out in the charter. The WG is also expected to consider input already provided by SG/Cs during the public comment period on the Preliminary Issue Report. Should the WG be of the view that after the review of this feedback changes need to be made to the charter to address these, the WG is expected to come back to the Council with proposed changes to the charter for the Council to consider. 1. Until such time as the WG selects a chair(s) for the WG and that chair(s) is confirmed by the GNSO Council, the GNSO Council liaison to the WG shall serve as the interim chair. 2. Approval of the Referral Request to the Standing Committee on Improvements Implementation (SCI) Whereas 1. The GNSO Operating Procedures<http://gnso.icann.org/en/council/op-procedures-24jun15-en.pdf> in Chapter 2.2 describe the process of elections of the GNSO Chair and the GNSO Vice-Chairs 2. Following the result of the initial election round at ICANN54 in Dublin, the GNSO Council agreed on a time table<http://gnso.icann.org/en/elections/proposed-council-chair-03sep15-en.pdf> for the next round for the election of the GNSO Chair 2015-2016 3. During the ICANN 54 meeting in Dublin questions were raised with regards to the election process for the GNSO Chair and Vice-Chairs, including the candidate nomination process with particular reference to the preparedness of newly-elected Council members to vote, the eligibility of newly elected Councilors to run for the GNSO Chair position, the need for the GNSO Council to specifically determine the term of the Chair and Vice-Chairs in accordance with the ICANN Bylaws, and to the overall timing of the Chair election. Resolved The GNSO Council requests the Standing Committee on Improvements Implementation (SCI) 1. To review Sections 2.2(b), (f) and (g) of the GNSO Operating Procedures with respect to clarifying: (i) the eligibility of incoming Council members to run for the position of GNSO Chair; (ii) the start and end dates and the duration of the Chair and Vice-Chair terms in accordance with the ICANN Bylaws; and (iii) the timing of publication of the election results; and 2. To recommend a general time table for election of the GNSO Council Chair to be approved by the GNSO Council and added to the GNSO Operating Procedures. Please let me know if you have any questions. Thank you Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/>

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Feedback requested - CCT Review GNSO Requirements
by Marika Konings 19 Nov '15

19 Nov '15

Dear All, As also mentioned in the chat, it would be helpful to know whether the Council supports the GNSO Council Requirements as set out on page two and for your convenience also copied here below so that staff can reach out to the candidates looking for GNSO endorsements to provide this information so that it can be received well in time for the next GNSO Council meeting. With regards to the time commitment which was flagged as one of the items to be discussed, I checked with my colleagues and they estimate that the following is required: * Weekly meetings of around 1-2 hours each * F2F meetings at ICANN meetings * Possibly 1-2 F2F meetings (total) outside the ICANN meetings during 2016 * As the RT gets ready to publish its Final Report, activity may increase to about 5 hours a week, but that may only be for a couple of weeks. * The hope is that the Final Report is published by the end of 2016, although it could take longer to get through all the issues In light of that, maybe the requirement could be revised as follows: An attestation that the applicant is able and willing to commit an estimated average of two hours per week during the review period, which may increase to 5 hours per week towards the final stages of the project, in addition to participating in face to face review team meetings. Please share any comments or edits you may have as soon as possible as we would like to get back to the candidates as soon as possible to collect this information if the Council agrees that this required information for the endorsement process. Best regards, Marika Additional GNSO Requirements: A person seeking GNSO endorsement must include the following information in the application: · The applicant's full name, title, contact information and employer; · The ICANN Geographic Region(s) in which the applicant is a citizen and a resident; · Identification of the GSNO stakeholder group, if any, to which the applicant feels most closely affiliated; · An attestation that the applicant is able and willing to commit an estimated average of about ten hours per week during the review period, in addition to participating in face to face review team meetings; · Identification of any financial ownership or senior management/leadership interest of the applicant in registries, registrars or other entities that are stakeholders or interested parties in ICANN or any entity with which ICANN has a transaction, contract, or other arrangement; · Indication of whether the applicant would be representing any other party or person on the review team and, if so, identification of that party or person; · A two to three paragraph statement about the applicant's knowledge of the GNSO community's structures and operations and any participation therein; · A one to two paragraph statement about the applicant's specialized technical or other expertise of direct relevance to the responsibilities of the review team in question. From: <owner-council(a)gnso.icann.org<mailto:owner-council@gnso.icann.org>> on behalf of Marika Konings <marika.konings(a)icann.org<mailto:marika.konings@icann.org>> Date: Wednesday 18 November 2015 09:57 To: Council <council(a)gnso.icann.org<mailto:council@gnso.icann.org>> Subject: FW: [council] Agenda item 8 - GNSO Candidates for CCT Review Team Dear All, On behalf of Volker Greimann, please find attached the original process that GNSO Council used for its endorsements for the ATRT2 as well as a modified version that has been developed by Wolf-Ulrich Knoben that the Council may wish to consider for the purpose of the CCT endorsements. Specific items that will need to be discussed by the GNSO Council have been highlighted in yellow. Best regards, Marika

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Candidate Q&A
by James M. Bladel 19 Nov '15

19 Nov '15

Colleagues: As we ran out of time during today's GNSO Council Call, I just want to reiterate that I'm happy to answer any questions via the list. For those new Councilors or others who may have missed the Q&A held in Dublin, here's a link to the transcript: https://meetings.icann.org/en/dublin54/schedule/sun-gnso-working/transcript… Response times may vary over the weekend, but I commit to answering any submissions within 24 hours of the close of votes. Thanks-- J.

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latest version of the GAC Communique response.
by Stephanie Perrin 19 Nov '15

19 Nov '15

My profuse apologies for sending this document so late. I think it still needs work, but am very grateful to Donna Austin and Heather Forrest for their suggestions, which I hope I have transcribed accurately. I think, given my own lack of expertise in the areas that the GAC tends to focus on, that a discussion would be most welcome before we attempt to finalize. Stephanie Perrin

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New generation gTLD Registration Directory Service to replace WHOIS and Motion
by Jennifer Gore Standiford 19 Nov '15

19 Nov '15

Dear GNSO Council Members, In regards to the New Generation gTLD Registration Directory Service to replace WHOIS and Motion, the Registrar Stakeholder Group respectfully requests the Council to consider the attached comments in regards to the Draft Charter. Thank you in advance for your review and consideration. Jennifer Jennifer Gore Standiford Senior Policy Director Web.com 12808 Gran Bay Parkway, West | Jacksonville, FL 32258 Office: 904. 680-6919| Cell: 904. 401-4347 [cid:image003.png@01CFD6B5.902BADC0]

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Final Issue Report on a Next-Generation gTLD Registration Directory Service to replace WHOIS and Motion
by Susan Kawaguchi 19 Nov '15

19 Nov '15

Hello All, Hope everyone traveled home safely from the Dublin meeting and you have had time to catch up. We agreed to defer this motion at the Dublin meeting due to concerns with the charter. Please share any comments / edits on the charter as soon as possible with the mailing list so that these can be discussed and hopefully addressed in a way that works for all ahead of the next meeting. I have also updated the motion to reflect the concerns that a call for volunteers within 10 days of approval of the motion would place a burden on the community. I have added language that states the call for volunteers should be initiated January 4th, 2016. (this is the first business day of 2016). Looking forward to your comments and edits. Best regards Susan Kawaguchi Domain Name Manager Facebook Legal Dept. Phone - 650 485-6064

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FW: [CCWG-ACCT] Timeline and next steps
by Marika Konings 19 Nov '15

19 Nov '15

For your information, please find latest CCWG-Accountability timeline below which may help inform the Council's discussion under item 7 of today's agenda. Best regards, Marika From: <accountability-cross-community-bounces(a)icann.org<mailto:accountability-cross-community-bounces@icann.org>> on behalf of León Felipe Sánchez Ambía <leonfelipe(a)sanchez.mx<mailto:leonfelipe@sanchez.mx>> Date: Thursday 19 November 2015 06:56 To: Accountability Cross Community <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: ACCT-Staff <acct-staff(a)icann.org<mailto:acct-staff@icann.org>> Subject: [CCWG-ACCT] Timeline and next steps Dear all, As indicated on call #68, we have designed a detailed roadmap of key dates and milestones toward finalizing theThird Draft Proposal that we invite you to read and mark in your calendars. In order to meet our 30 November deadline, it will be important that we all comply with this calendar of deliverables to ensure feedback and edits are incorporated into the Third Proposal in a prompt and appropriate fashion: 20-Nov-15 Full Proposal content is delivered to CCWG by 23:59 UTC 21 - 23 Nov-15 CCWG Co-Chairs and Rapporteurs gather feedback from Working Party groups, legal counsel and Advisors 23-Nov-15 CCWG final comments on Full Proposal due by 23:59 UTC 24-25 Nov 15 Back and forth and finalizing content with Co-Chairs, Writing team holding the pen 25-Nov-15 Content due to translation / formatting by 23:59 UTC 30-Nov-15 Begin Phase 2 of Consideration by Chartering Organizations 30-Nov-15 Begin professional proofreading/final editing 12 -Dec-15 Translations ready 20-Dec-15 Delivery of final proofreading/editing 21-Dec-15 End of public comment and first close for Chartering Organizations to indicate support for recommendations 24-Dec-15 Staff summary of public comments and Chartering Organization support for recommendation We recognize that we are operating under tight deadlines to produce our Third Draft Proposal and as always, thank you for your cooperation and hard work. Best regards Mathieu, Thomas, León

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Re: [council] Updated list of candidates - CCT Review Team
by Marika Konings 19 Nov '15

19 Nov '15

Please find an updated list attached as two more candidates have confirmed they would like to be considered for GNSO endorsement. Best regards, Marika From: <owner-council(a)gnso.icann.org<mailto:owner-council@gnso.icann.org>> on behalf of Marika Konings <marika.konings(a)icann.org<mailto:marika.konings@icann.org>> Date: Wednesday 18 November 2015 15:01 To: Council <council(a)gnso.icann.org<mailto:council@gnso.icann.org>> Subject: [council] Updated list of candidates - CCT Review Team Dear All, Please find attached the updated list of candidates, which now totals 25, that have indicated that they are seeking endorsement from the GNSO. Note that as not everyone was specific in their application, staff is confirming with 7 more candidates who indicated affiliation with the GNSO whether or not they are looking for GNSO endorsement. However, in order to give you as much time as possible to review these 25 candidates, I am already sharing this list now. We hope to confirm before tomorrow's meeting whether or not any additional candidates have come forward looking for GNSO endorsement. Best regards, Marika

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Updated project list for your review
by Glen de Saint Géry 19 Nov '15

19 Nov '15

Dear Councillors, Attached please find the updated Projects List for your review for Item 2 on the agenda<http://gnso.icann.org/en/meetings/agenda-council-19nov15-en.htm> for the Council call today. The project list is also posted on page: http://gnso.icann.org/en/council/project on the GNSO website http://gnso.icann.org/en/ under the heading "Council Activities" Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org <mailto:gnso.secretariat@gnso.icann.org%20%20%20%20%20%20> http://gnso.icann.org

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