November 2018 - council - lists.icann.org

Update re Privacy and Proxy Services Accreditation Implementation
by Darcy Southwell Nov. 2, 2018

Nov. 2, 2018

Hi, all! Hope everyone made it home safe and sound and has recovered from any jetlag. Below is the latest re the Privacy and Proxy Services Accreditation Implementation. At a high level, I think the information highlighted in yellow addresses Council's questions to GDD staff in Barcelona about why the IRT has been slowed. However, if you have further questions, please let me know. As liaison, I'm happy to follow up for any specific detail you may find helpful. Thanks, Darcy From: Gdd-gnso-ppsai-impl <gdd-gnso-ppsai-impl-bounces(a)icann.org> On Behalf Of Amy Bivins Sent: Friday, November 2, 2018 7:16 AM To: gdd-gnso-ppsai-impl(a)icann.org Subject: [Gdd-gnso-ppsai-impl] PP IRT: Next Steps Dear Colleagues, Following up on our discussions at ICANN63, I want to provide some additional context around next steps for the Privacy/Proxy IRT. As noted during several discussions in Barcelona, ICANN org believes that there is currently a significant amount of uncertainty around interpreting the data processing requirements of GDPR related to this type of proposed accreditation agreement. Until we gain enough certainty to address this, we don't believe it's prudent to move forward at our prior pace. Areas of uncertainty include, but are not limited to: * The purposes of gTLD registration data, including contact data that is protected by a privacy or proxy service; * The lawful bases for processing of gTLD registration data, including: * Collection; * Retention; * Transfer of data to third parties, including data escrow agents and third-party requestors; * Allocation of controller/processor obligations w/r/t gTLD registration data; and * The expected solution for third-party access to non-public registration data (and whether this might be applied to PP customer data, which would impact implementation of the PP accreditation program). Many of these issues will be considered in the Expedited PDP on the Temporary Specification for gTLD Registration Data and continued ICANN org discussions with the European Data Protection Board. As a result, we believe we should continue to monitor this work as we proceed to finalize other, unrelated aspects of the proposed program requirements. IRT Action Items During meetings in Barcelona, many IRT members had questions about the IRT's status. If you have additional questions or comments about next steps, please send them to the list. In addition, if you have suggestions for items that you believe should be discussed now, please also send those to the list. I'll continue to update you via the list on work being done on this project by ICANN org. We plan to schedule meetings periodically (every 4-6 weeks) to ensure that you have the opportunity to raise questions or issues you would like to discuss with the group. During these meetings, we can also discuss progress made in other parallel efforts, and potential impacts that these efforts may have on proposed PP accreditation requirements. Regards, Amy Amy E. Bivins Registrar Services and Engagement Senior Manager Registrar Services and Industry Relations Internet Corporation for Assigned Names and Numbers (ICANN) Direct: +1 (202) 249-7551 Fax: +1 (202) 789-0104 Email: amy.bivins(a)icann.org <mailto:amy.bivins@icann.org> www.icann.org <http://www.icann.org>

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Draft minutes of the GNSO Council meeting part I and II Wednesday 24 October 2018
by Nathalie Peregrine Nov. 2, 2018

Nov. 2, 2018

Dear Councilors, Attached, please find the draft minutes of the GNSO Council meeting part I and II on Wednesday 24 October 2018 for your review. If there are no comments, these minutes will be published on the website as approved, according to the GNSO Rules of Procedure <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_coun…> section 3.5 "If no objections are received within 10 days, the minutes will be deemed to have been approved for posting" on 12 November 2018. Thank you very much. Kind regards, Nathalie Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

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Action Items: GNSO Council sessions ICANN63 - Barcelona October 2018
by Nathalie Peregrine Nov. 2, 2018

Nov. 2, 2018

Dear Councilors, Please find the action items, as stated during the meeting, below arising from the GNSO Council sessions held in October 2018 during ICANN63 in Barcelona. Please take note of the action items coming out of the Council sessions and the proposed timing for delivering on these actions. Please ensure your wiki logins are up to date as all Action Items have been assigned to councilors and/or staff and posted on the Action Item wiki page here<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…>. If you are logged into the wiki when you go to that page, your name will be highlighted alongside the action item assigned to you. Please refer to this page for the recent status updates on the Action items. ACTION ITEMS FROM THE GNSO COUNCIL MEETINGS AT ICANN63 (GNSO COUNCIL MEETING AND COUNCIL WRAP-UP) GNSO COUNCIL MEETING - 24 OCTOBER 2018 - PART 1 Item 2. Opening Remarks / Review of Projects & Action List Action Items: * IANA Function Review (IFR) Team - Council to consider how best to coordinate co-chair selection with ccNSO, which will be responsible for selecting the ccNSO co-chair. * Effects to GDD projects from GDPR - Council to reach out to GDD staff to request a written update on which projects involving / affecting the GNSO have been paused or otherwise impacted by GDPR compliance, as well as detailed rationale for actions taken. Item 3: Consent Agenda Voting Results: * Motion passed unanimously by voice vote. Action items: * GNSO Secretariat to inform the GAC leadership the the GNSO Council has re-appointed Julf Helsingius to the role of GNSO Liaison to the Governmental Advisory Committee until the end of the ICANN AGM 2019. * ICANN staff to provide the GNSO Council Recommendations Report to the Board regarding Adoption of the Final Recommendations from the Reconvened Policy Development Process Working Group on Red Cross National Society and International Movement Names. Item 4: COUNCIL VOTE – Confirmation of Standing Committee on ICANN’s Budget and Operations Charter Voting Results: * Motion passed unanimously by voice vote. Action items: * GNSO Secretariat to launch a fresh call for volunteers per the membership criteria outlined in the SCBO Charter as soon as possible. Item 5: COUNCIL VOTE – GNSO Policy Development Process 3.0 Voting Results: * Motion passed unanimously by voice vote. Action Items: * Council leadership to work with ICANN staff to work on the roll out of an Implementation Plan based on the GNSO PDP 3.0 Final Report and Recommendations, prior to the Strategic Planning Session at the latest. * Council leadership/staff to report on a quarterly basis on the status of implementation. Item 6: COUNCIL VOTE – Termination of the Next-Generation gTLD Registration Directory Service (RDS) to replace WHOIS Policy Development Process Voting Results: * Motion passed unanimously by voice vote. Action Items: * The GNSO Chair to share the Termination Summary as well as the Council decision to terminate the Next-Generation gTLD Registration Directory Service (RDS) to replace WHOIS Policy Development Process with the ICANN Board for its information. * GNSO Secretariat will inform the RDS PDP WG of the decision to terminate the PDP. Item 7: COUNCIL DISCUSSION – IGO-INGO Access to Curative Rights Protection Mechanisms Action Items: * Council leadership/staff to develop a summary document to capture concerns and issues with the PDP, as well as next step options available to the Council. Item 8: COUNCIL UPDATE – Temporary Specification for Registration Data Expedited Policy Development Process - Recurring Update Action Items: * Council leadership to consider scheduling an update call prior to the November Council meeting, depending on the status of the EPDP’s Initial Report. Item 9: ANY OTHER BUSINESS Action Items: * SSC to reach out to Ergys Ramaj to better understand the time commitment for the ICANN Fellowship Mentoring Program. GNSO COUNCIL MEETING - 24 OCTOBER 2018 - PART 2 Item 2. Election of the Chair Action Items: * GNSO Secretariat to inform the Board and the Community appropriately and post the election results on the GNSO website within 2 business days following each election and runoff ballot, whether successful or unsuccessful. [COMPLETE] Item 3: COUNCIL DISCUSSION - GNSO Empowered Community Roles and Responsibilities – GNSO Operating Procedures Templates and Guideline Development Action Items: * Noting that the previous drafting team is disbanded, ICANN staff to conduct a new call for volunteers, which could include Councilors and appointees from SG/Cs (and former members). * ICANN staff to send to the GNSO Council the link to Google Drive folder, which contains current working drafts. GNSO COUNCIL WRAP-UP - 25 OCTOBER 2018 1. GNSO Council Review of the GAC Communiqué - Volunteers for drafting team Action Items: * Volunteers (Julf Helsingius, Michele Neylon, Martin SIlva Valent, Tatiana Tropina, Rafik Dammak, and Pam Little) to prepare draft response for GNSO Council consideration and submission to the Board. * ICANN Staff to prepare GNSO Council review of the GAC Communiqué Template 2. Council liaisons - Status of Council liaisons Action Items: * ICANN staff to identify efforts that require new Council liaisons and circulate to the Council email list (target end of November to fill vacancies). 3. GNSO Representative to the Empowered Community Administration confirmation Action Items: * GNSO Secretariat to inform the Empowered Community administration of the interim appointment of the GNSO representative to the Empowered Community administration. * Council Leadership to meet to decide who is to be designated as GNSO Representative to the EC Admin. Following this determination, this decision is to be confirmed by the GNSO Council as part of the agenda. The decision on the designation of the permanent representative to the EC Admin is then communicated to the ICANN Secretary and EC Admin. (see https://gnso.icann.org/sites/default/files/file/field-file-attach/process-c…) 4. Public comment periods Action Items: * ICANN staff to add the topic of the ICANN reserve fund and its funding sources to the November GNSO Council meeting. * ICANN staff to provide Board motion language and related rationale. * Erika Mann to prepare initial thoughts on possible GNSO Council public comment response to the CCWG Auction Proceeds. 5. Strategic Planning Session Action Items: * Council members to make travel arrangements for Strategic Planning Session (notice should have been received from Constituency Travel - in case of questions, please contact gnso-secs(a)icann.org<mailto:gnso-secs@icann.org>) * Council leadership and ICANN staff to work on first draft of the agenda for Council review * Council leadership and ICANN staff to prepare a set of resources (e.g., opening remarks from Cherine, blog posts) to facilitate preparation for SPS and provide to Council for their review. 6. Membership of Standing Committee on ICANN’s Budget and Operations Action Items: * None - already captured above. 7. Schedule of GNSO Council meetings for 2019 Action Items: * ICANN staff to insert placeholder meetings in January and/or February to hold a special Council meeting for consideration of the EPDP draft Final Report. 8. ICANN64 Meeting planning Action Items: * None 9. PDP 3.0 Action Items: * None - already captured above. 10. ATRT3 Action Items: * Council members to be aware that selection of ATRT3 nominees is in process and may require Council confirmation shortly in line with the deadline that has been provided. Thank you, Kind regards, Nathalie -- Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

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Amendments to the Consensus Policy Implementation Framework (CPIF)
by Brian Aitchison Nov. 1, 2018

Nov. 1, 2018

Dear GNSO Council members, Following conversations among ICANN org and the GNSO Council—in particular the IPC and the RrSG who provided written input—please find attached a redlined version of the CPIF that addresses the suggestions for amendments we received. Also attached is the original letter sent from ICANN org to the GNSO Council detailing the mandate and focus of the CPIF amendment process. We were not able to integrate all suggestions received into this round of CPIF amendments. You’ll see in the comment boxes the suggestions received, along with a rationale for why we did or did not update the document based on those suggestions. Generally speaking, we did not add amendments that merited more in-depth discussion between ICANN org and the Council. For example, the process for recruiting IRTs is based on a “call for volunteers”, so we could not add the IPC’s suggestion that IRT’s must “fairly represent all constituencies” until further discussion with the Council about how IRTs should be constituted. We also tried to minimize any redundant language that may overly simplify the process of soliciting GNSO Council input on an implementation via an IRT. In accordance with Point H of the CPIF, which directs “ICANN staff [to] continually review the implementation framework and related materials to encapsulate additional best-practices or to adjust the steps as a result of lessons learned with previous Consensus Policy projects,” ICANN org will continue to work with the GNSO Council to refine the CPIF. Currently we are working on defining a standard process for proposing amendments to it, which we will share with the Council when ready. ICANN org will continue to welcome input on how and where the CPIF should be amended. Any such input received will be tracked and evaluated for a future round of amendments, which we plan to begin in the next calendar year. To provide input, please email me at brian.aitchison(a)icann.org<mailto:brian.aitchison@icann.org> (please cc the Council list). Our Policy Team colleagues also welcome your input; should you have any, please feel free to discuss it with them during one of your meetings or via email. We request that the GNSO Council review the attached redlined CPIF document. If no further input is received, we will post it to icann.org’s implementation page at https://www.icann.org/policy/implementation on 10 December 2018. On behalf of ICANN org, we thank the Council and its members for providing input on this important process. Sincerely, Brian -- Brian Aitchison, PhD Lead Researcher Global Domains Division, Operations and Policy Research Internet Corporation for Assigned Names and Numbers (ICANN) Los Angeles, CA p. 310 578 8688 m. 424 353 9041 e. brian.aitchison(a)icann.org<mailto:brian.aitchison@icann.org> Sk. brian.aitchison.icann CONFIDENTIALITY NOTICE: This email and any attachments are for the sole use of the intended recipient(s) and contain information that may be confidential and/or legally privileged. If you have received this email in error, please notify the sender by reply email and delete the message. Any disclosure, copying, distribution or use of this communication by someone other than the intended recipient is prohibited.

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