February 2018 - council - lists.icann.org

Revised GNSO Liaison to WGs role description
by Marika Konings 20 Feb '18

20 Feb '18

Dear All, Following the discussions during the Council Strategic Planning Session in Los Angeles, please find attached an updated version of the GNSO Liaison to WGs role description for your review and consideration. The proposed changes in redline format aim to address the comments and suggestions made during the meeting. Please share any further comments and/or edits you may have with the mailing list. Best regards, Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

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Re: [council] [So-ac-sg-cleaders] REMINDER - ICANN61 San Juan, Puerto Rico – Constituencies Sessions
by Heather Forrest 20 Feb '18

20 Feb '18

Dear Vinciane, With sincere apologies for the delay, please find below discussion topics suggested by the GNSO Council. - SSR2 - the Board has stated on various recent occasions that it has 'learned lessons' from its handling of the SSR2-RT pause. What specific lessons have been learned and how will these affect future Board action? - Goals - The Board has asked the various community groups to identify their most relevant longer-term goals. What are the Board's longer-term goals, in view of budgetary and market trends? - The road ahead - The GNSO Council devoted time in January to strategic planning for the year ahead. Taking into account a continuously high volume of work and the FY19 budgetary pressures, we see the need for and benefit of prioritisation. Considering the many activities currently underway in ICANN, which do the Board consider to be top priority? What milestones or achievements is the Board hoping to reach by the end of 2018? in the next 5 years? How does this align with the policy development work currently underway in the GNSO? Best wishes, Heather Forrest GNSO Council Chair On Mon, Feb 12, 2018 at 1:52 AM, Vinciane Koenigsfeld < vinciane.koenigsfeld(a)icann.org> wrote: > Gentle Reminder – Deadline to submit your questions is tomorrow, Monday 12 > February. > > > > *From: *Vinciane Koenigsfeld <vinciane.koenigsfeld(a)icann.org> > *Date: *Tuesday 9 January 2018 at 11:09 > *To: *"so-ac-sg-cleaders(a)icann.org" <so-ac-sg-cleaders(a)icann.org> > *Cc: *icann-board <icann-board(a)icann.org>, Board-Ops-Team < > board-ops-team(a)icann.org>, David Olive <david.olive(a)icann.org> > *Subject: *ICANN61 San Juan, Puerto Rico – Constituencies Sessions > > > > *Sent on behalf of Cherine Chalaby, Chair, ICANN Board of Directors* > > > > > > Dear Constituency and Stakeholder Groups Chairs, > > > > *Questions to the Board - Please reply no later than Monday 12 February > 2018* > > > > On behalf of the Board, I would like to wish each and every one of you, a > HAPPY NEW YEAR! > > > > The Board is truly looking forward to working with you in 2018. While > the year has just started, we are already preparing for ICANN 61 which will > take place between 10-15 March 2018. > > > > Building on the improvements made to our face-to-face meetings over the > past couple of years, we continue working on our collaboration, openness > and transparency and I am therefore sending you herewith, well ahead of > time, two questions that the Board would like to submit to your attention > for the upcoming face-to-face meetings in Puerto Rico. > > > > - *What are your key goals in 2018? * The Board is interested in this > question to make sure that its own priorities are aligned with the > community’s priorities. > - *What are your most relevant longer-term goals?* The Board is > interested in this question because discussions about longer-term goals and > strategic planning will commence soon between the community, the Board and > ICANN org. > > > > In the meantime, we would be very grateful if you could send to Board > Operations (board-ops-team(a)icann.org) the questions you would like the > Board to address during our face-to-face meetings. Given the finite > > time available for these meetings, we would appreciate it very much if you > could list your questions in order of priority. We would also > appreciate getting your questions no later than *Monday 12 February, 2018 > or sooner*. > > > > We thank you in advance for your time on this matter and we look forward > to welcoming you in San Juan! > > > > Best regards, > > > > Cherine Chalaby > > Chair, ICANN Board of Directors > > > > > > > _______________________________________________ > So-ac-sg-cleaders mailing list > So-ac-sg-cleaders(a)icann.org > https://mm.icann.org/mailman/listinfo/so-ac-sg-cleaders > >

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Questions for GDD?
by Heather Forrest 20 Feb '18

20 Feb '18

Dear Council colleagues, GDD staff have offered to join our March Council meeting at ICANN61 - we're likely to have a full agenda so have gone back to ask if they have any *specific *updates for Council that need face-to-face time. Likewise, do we have any questions for GDD that we want to pursue face-to-face in the Council meeting? If not, we'll utilise this agenda time for more urgent matters. Best wishes, Heather

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FW: [Communication] Contracted Parties Briefing
by Marika Konings 19 Feb '18

19 Feb '18

For your information. [cid:image001.png@01D3A707.6B7EFB50] 15 February 2018 Greetings, The ICANN Global Domains Division (GDD) Services & Engagement team has provided highlights of our recent and more notable community-impacting activities and projects below. We hope this information provides you with additional insight and transparency into our ongoing activities and look forward to your feedback. New & Noteworthy ICANN61: The full schedule of ICANN61 sessions will be available 19 February 2018. If you are coming to Puerto Rico and want to schedule an in-person meeting with your GDD engagement manager and other relevant members of the ICANN organization, please send your request to globalsupport(a)icann.org<mailto:globalsupport@icann.org%20> by Friday, 2 March 2018 with the following information: * Your name and title * Company affiliation(s) * Names, email addresses and phone numbers of other attendees * A brief description of the topic(s) you would like to address * Requested ICANN org attendees (if applicable) * Your date and time preferences (10-15 March between 9:00 – 17:30 local time) We will do our best to accommodate all requests and ensure that the relevant ICANN org members join the meeting. If you are not attending ICANN61, your GDD engagement manager remains available to answer questions and assist with your inquiries. Data Protection/Privacy Activities The European Union General Data Protection Regulation (GDPR) was adopted by the European Union (EU) on 14 April 2016 and takes effect on 25 May 2018 uniformly across the EU countries. The ICANN org is engaged with contracted parties, data protection authorities (DPAs) and other stakeholders to understand the potential impacts of the GDPR. We are working to identify a single interim model to ensure compliance with both the GDPR and ICANN’s contractual requirements related to registration directory services while preserving and maintaining access to WHOIS data to the greatest extent possible. This work to address the contractual compliance implications because of the new law does not replace existing policy development work, including that of the Policy Development Process on the Next Generation gTLD Registration Directory Services to Replace WHOIS. More information is available here<https://www.icann.org/dataprotectionprivacy>. Contractual Compliance Reports The 2017 Contractual Compliance Quarter Four Report and 2017 Contractual Compliance Annual Reports<https://www.icann.org/resources/pages/compliance-reports-2017> have been published along with the ICANN Contractual Compliance Performance Reports<https://features.icann.org/compliance>. The Compliance team will be attending ICANN61 and available to answer questions and provide updates for contracted parties. To schedule one-on-one sessions with the team, please send an email to compliance(a)icann.org<mailto:compliance@icann.org>. GDD Industry Summit 14-17 May 2018 and Registration Operations Workshop 18 May 2018 Join the GDD team, ICANN-accredited registrars and gTLD registries for a three-day summit in Vancouver, Canada. Information on registration, hotel discounts, topic proposals, and sponsorship information is located on the GDD Industry Summit<https://www.icann.org/gddsummit> page. To suggest a topic for the agenda, please contact globalsupport(a)icann.org<mailto:globalsupport@icann.org> by 23 February 2018. The Registration Operations Workshop (ROW) is scheduled to take place on 18 May 2018 at the same venue. Learn more and register for this additional event here<http://regiops.net/>. Contracted Parties Satisfaction Survey GDD will partner again this year with MITA Group to conduct the second annual Contracted Parties Satisfaction Survey. Your feedback is critical to ensuring our activities are aligned with the needs of our contracted parties. Look for additional details on the survey in the coming months. You can see the results of the 2017 survey here<https://www.icann.org/en/system/files/files/contracted-parties-satisfaction…>. Universal Acceptance (UA) The Universal Acceptance Steering Group<https://uasg.tech/> (UASG) is progressing with its efforts to help software developers and website owners understand how to update their systems to keep pace with an evolving domain name system. During the UASG ICANN61 public session, the group will focus on UA-readiness in the Internet infrastructure industry. Internationalized Domain Names (IDN) The IDN Implementation Guidelines<https://www.icann.org/resources/pages/implementation-guidelines-2012-02-25-…> apply to the top-level domains (TLDs) offering the IDNs at the second level. The Guidelines are currently being updated by a community-based working group<https://community.icann.org/display/IDN/IDN+Implementation+Guidelines>. The draft version<https://www.icann.org/en/system/files/files/draft-final-idn-guidelines-18oc…> of the Guidelines was released for the second public comment<https://www.icann.org/public-comments/idn-guidelines-2017-10-19-en>. After the IDN Guidelines are updated and approved by the ICANN Board, these Guidelines will become contractually binding for the relevant gTLD registries and registrars. Following the Root Zone Label Generation Rules (RZ-LGR) Procedure<https://www.icann.org/en/resources/idn/variant-tlds/lgr-procedure-20mar13-e…>, which was endorsed<https://www.icann.org/resources/board-material/resolutions-2013-04-11-en#2.a> by the ICANN Board in April 2013, the ICANN community has been developing the RZ-LGR. To date Arabic, Armenian, Cyrillic, Ethiopic, Georgian, Khmer, Korean, Lao and Thai script panels have completed<https://www.icann.org/resources/pages/lgr-proposals-2015-12-01-en> their RZ-LGR proposals. Many of the remaining script communities<https://www.icann.org/resources/pages/generation-panel-2015-06-21-en> are now in the process of finalizing their work. With the availability of the RZ-LGR<https://www.icann.org/resources/pages/root-zone-lgr-2015-06-21-en>, ICANN org has recently invited<https://www.icann.org/news/announcement-2018-02-08-en> nominations for technical IDN experts to form a study group to recommend how to apply the RZ-LGR to IDN TLDs in a harmonized way. Policy Implementation Updates Protection of IGO and INGO Identifiers for All gTLDs On 16 January 2018, ICANN published the Implementation of the Consensus Policy for Protection of Certain Specific IGO and INGO Identifiers for all gTLDs<https://www.icann.org/resources/pages/igo-ingo-protection-policy-2018-01-16…>. Contracted parties have until 1 August 2018 to complete implementation of the new requirements for specific names of intergovernmental organizations (IGOs), the International Olympic Committee (IOC), and the Red Cross/Red Crescent Movement (RCRC). For international nongovernmental organizations (INGOs), the implementation period will be 12 months from the release of the INGO Claims Systems Specification, which is currently under development by ICANN. The announcement can be found here<https://www.icann.org/news/announcement-2018-01-16-en>. Privacy and Proxy Accreditation Program The Privacy and Proxy Service Provider Accreditation Program Implementation Review Team (IRT)<https://www.icann.org/resources/pages/ppsai-2016-08-18-en> is reviewing the draft Accreditation Agreement and related program materials to prepare for public comment. Upon close of the public comment period, the IRT will review the community input and take the necessary steps to complete and publish the program requirements. The ICANN61 agenda will include an IRT session. An announcement of the final program requirements is targeted for the second half of 2018. Registrars Naming Services portal for Registrars The GDD team will provide an overview of the portal roadmap and a demonstration of the initial registrar version of the Naming Services portal during ICANN61. Every ICANN-accredited registrar is planned to receive access to the portal following the conference. Registrar Content Library The new Registrar Content Library<https://www.icann.org/registrar-library> makes it easier for registrars to locate relevant information on www.icann.org<http://www.icann.org> and supports the Information Transparency Initiative (ITI)<https://www.icann.org/news/blog/creating-content-governance-and-rebuilding-…>, which the ICANN Board approved in late 2017. Bookmark the new page at https://www.icann.org/registrar-library. Registrar Application Process Revision The ICANN org no longer requires a hard copy for new registrar accreditation applications. Soft-copy application materials may be submitted via email to accredit(a)icann.org<mailto:accredit@icann.org>. Across Field Address Validation (AFAV) The ICANN org received and published nine completed responses to its Request for Information regarding commercial services that focus on global address validation. The GDD staff and the Registrar Working Group are currently reviewing the submissions and working on formal criteria for service acceptance. For more details, visit the Wiki page<https://community.icann.org/display/AFAV/Overview>. If you are interested in joining the Registrar Working Group, please contact jennifer.gore(a)icann.org<mailto:jennifer.gore@icann.org>. Registrar Data Escrow Agents Automated Reporting The ICANN org anticipates that registrar data escrow agents will have the option to test automated reporting starting in Q2 of 2018. The ICANN org previously presented information on this topic<https://schedule.icann.org/event/CbGk/icann-gdd-registrars-data-escrow-agen…> during ICANN60 and shared the functionality with gtld-tech(a)icann.org<mailto:gtld-tech@icann.org> group. If you have any questions, please email globalsupport(a)icann.org<mailto:globalsupport@icann.org>. gTLD Registries Registry Agreement Amendment Templates As a part of the ICANN org’s commitment to improving the Registry Service Evaluation Policy (RSEP) process, we have published<https://www.icann.org/resources/pages/registry-agreement-amendment-template…> Registry Agreement Amendment templates to provide registry operators with visibility into standard contractual language and predictability for commonly requested registry services. Public Comment on the Draft Procedure for Community gTLD Change Requests The ICANN org is seeking comments<https://www.icann.org/public-comments/community-gtld-change-procedure-2018-…> on a draft procedure for ICANN to consider changes to Specification 12 of Community gTLD Registry Agreements. The draft procedure is the result of collaboration between the Community gTLD Change Request Process Working Group (a subset of the gTLD Registries Stakeholder Group), the gTLD Registries Stakeholder Group, and the ICANN org. Following guidance<https://gnso.icann.org/en/meetings/minutes-council-1-01nov17-en.pdf> provided on this topic by the GNSO Council, the ICANN org and the Working Group will consider comments received and submit the summary and analysis of comments to the Council to ensure it does not raise policy issues before moving toward implementation of a procedure. Best Regards, Cyrus Namazi Vice President, Domain Name Services & Industry Engagement Global Domains Division

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Re: [council] Fwd: Document deadline today - Draft motion - SSC selection of SSR2-RT candidate
by philippe.fouquart＠orange.com 16 Feb '18

16 Feb '18

Hello Susan, Thanks for this. Hopefully my question would become obsolete by tomorrow, but I understand we can expect the proposal of the SSC for a name to be known by the beginning of next week for this motion, am I correct? I realise I might be picky – my apologies for this, it is a candid question, I don’t necessarily expect a problem with the name that’s going to fill in the space left blank given the candidates - but we have a motion up for a vote in less than a week with a pending variable that’s quite essential to that motion. I just want to make sure we have time to consult within our constituency on the candidate as well as the procedure. Thanks. Best regards, Philippe From: council [mailto:council-bounces@gnso.icann.org] On Behalf Of Susan Kawaguchi Sent: Monday, February 12, 2018 10:15 PM To: GNSO Council List Subject: [council] Fwd: Document deadline today - Draft motion - SSC selection of SSR2-RT candidate Hello, On behalf of the Standing Selection Committee I am submitting this draft motion to select a candidate for the SSR-2 review team for James Gannon's replacement due to his resignation. We have not made a decision on a candidate yet but will continue our review and deliberation this week. We will update the motion as soon as we have a decision. Respectfully submitted, Susan Kawaguchi Chair Standing Selection Committee _________________________________________________________________________________________________________________________ Ce message et ses pieces jointes peuvent contenir des informations confidentielles ou privilegiees et ne doivent donc pas etre diffuses, exploites ou copies sans autorisation. Si vous avez recu ce message par erreur, veuillez le signaler a l'expediteur et le detruire ainsi que les pieces jointes. Les messages electroniques etant susceptibles d'alteration, Orange decline toute responsabilite si ce message a ete altere, deforme ou falsifie. Merci. This message and its attachments may contain confidential or privileged information that may be protected by law; they should not be distributed, used or copied without authorisation. If you have received this email in error, please notify the sender and delete this message and its attachments. As emails may be altered, Orange is not liable for messages that have been modified, changed or falsified. Thank you.

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Reminder - topics for meeting with ICANN Board at ICANN61
by Marika Konings 16 Feb '18

16 Feb '18

Reminder – the GNSO Council leadership team is expected to submit to the ICANN Board proposed topics for the joint meeting at ICANN61. If you have any proposed topics, please share these with the list as soon as possible. Topics are expected to be submitted by 12 February at the latest. The Board has suggested the following two topics for its meeting with the GNSO Council: * What are your key goals in 2018? The Board is interested in this question to make sure that its own priorities are aligned with the community’s priorities. * What are your most relevant longer-term goals? The Board is interested in this question because discussions about longer-term goals and strategic planning will commence soon between the community, the Board and ICANN org. Best regards, Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

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Fwd: [soac-chairs] MSSI Support for SSR2-RT
by Heather Forrest 16 Feb '18

16 Feb '18

Dear councillors, Following up on my update a few hours ago about the status of SO/AC Chair communications re SSR2-RT, please find below the request to MSSI for more staff support for the RT. Best wishes, Heather Forrest ---------- Forwarded message ---------- From: Alan Greenberg <alan.greenberg(a)mcgill.ca> Date: Fri, Feb 16, 2018 at 2:48 PM Subject: [soac-chairs] MSSI Support for SSR2-RT To: Theresa Swinehart <theresa.swinehart(a)icann.org> Cc: Board SSR2 Caucus <board-caucus-ssr2(a)icann.org>, SOAC Chairs < soac-chairs(a)icann.org>, Khaled Koubaa <Khaled.koubaa(a)board.icann.org> Dear Theresa, This letter is being sent on behalf of the SO/AC Chairs. Based on discussions with the SSR2 Review Team (RT) at ICANN60, a confidential survey conducted by the SO/AC Chairs of RT members, and one-on-one discussions between RT members and their respective SO/AC leaders, our understanding is that there are two areas where the RT believes that they could benefit from enhanced MSSI support. 1. *Better records of RT meetings, both face-to-face and teleconferences*. Currently MSSI support provides a record of decisions made by the RT and Action Items (for both RT members and MSSI staff). In addition to these current efforts, the Review Team requests that high-level notes of discussions be captured during the meetings, similar to the notes that are taken by staff for many CCWG meeting discussions as well as for GNSO PDPs, and comparable to the records of Board discussions that often form a part of Board minutes. The SO/AC Chairs consider that this request is reasonable. 2. *Improved response to RT requests*. RT members have expressed a concern that ICANN (via MSSI staff) has been slow in providing answers to questions and further information. Clearly this is a subjective issue, both in regard to how quickly responses should be provided and to what extent requests are reasonable and able to be addressed within the expected response time. Nevertheless, as it has been identified as a concern of RT members and is potentially hindering the RT’s effectiveness, we believe that this should be addressed. The SO/AC Chairs suggest the following: a) For all requests for information (which are already logged as MSSI Action Items), MSSI to the extent practical should estimate expected response time and track response time. b) When a response cannot meet expectations, the RT should be notified with an amended expectation and explanation for the extended time needed. c) If the RT or RT leadership believes that the response or response time in any given instance is unsatisfactory, this should be raised with MSSI staff. d) If the question cannot be responded to or requires clarification, or if ICANN org for some other reasons does not feel the request is appropriate, MSSI must flag this as a “critical issue” to be addressed. Such “critical issues” may also be raised by RT leadership, RT members, MSSI or other ICANN staff in the event of a disagreement on resources or information availability. To the extent possible, a rationale should be clearly expressed to enable the RT to understand the situation. e) Any such “critical issue” should be explicitly noted as an Action Item. A small group consisting of the Board Liaison to the RT, one member of MSSI staff and one from the RT leadership (or one that the RT leadership appoints) will work to either ensure that adequate resources are made available or RT expectations are reset at a more appropriate level or whatever other action is appropriate to allow the issue be resolved. Immediately when a “critical issue” is raised, the OEC and SO/AC Chairs should be notified, and both OEC and SO/AC Chairs should, if at least one of the three persons in the subgroup so requests, help by having a representative participate in the discussions. f) the process above should be considered for inclusion in the Operating Standards. We would appreciate your thoughts on these proposals. Sent on behalf of: Alan Greenberg, Chair, ALAC Paul Wilson, Chair, ASO Katrina Sataki, Chair, ccNSO Manal Ismail, Chair, GAC Heather Forrest, Chair, GNSO Tripti Sinha, Co-Chair, RSSAC Brad Verd, Co-Chair, RSSAC Rod Rasmussen, Chair, SSAC _______________________________________________ soac-chairs mailing list soac-chairs(a)icann.org https://mm.icann.org/mailman/listinfo/soac-chairs

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Please review: Updated Project list
by Nathalie Peregrine 16 Feb '18

16 Feb '18

Dear Councilors, Attached please find the updated Project List in both red-line and clean version for your review before the Council meeting. If there are no comments, the list will be posted on the website on page: http://gnso.icann.org/en/council/project<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_en_counc…> and be directly viewed at :http://gnso.icann.org/meetings/projects-list.pdf<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_meetings…> Thanks so much, Kind regards, Nathalie

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Proposal for new vehicle to replace the CCWG-IG
by Rafik Dammak 16 Feb '18

16 Feb '18

Hi all, I am sending to council consideration (it is on the agenda for our next council call) the proposed new vehicle to replace the CCWG-IG. You can find attached the clean and track change version of revised charter to reflect the changes for the proposed new vehicle called Cross-Community Engagement Group) and moving away from CCWG. The group also tried to articulate more the expectations in term of deliverables and reporting. Best Regards, Rafik

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Fwd: [soac-chairs] SOAC Chairs Statement on status of SSR2 Review 2018-02-12
by Heather Forrest 15 Feb '18

15 Feb '18

Dear Council colleagues, Following up on our SSR2-related discussions in Los Angeles, please find below the final product (much delayed, but at last sent) communication from SO/AC Chairs to the members of SSR2-RT. The SO/AC Chairs have been working on a suite of 4 documents. This communication to SSR2-RT is one. The other 3, and their status, is as follows: - Letter to MSSI to request additional staff support to SSR2-RT based on RT members' requests (This was supposed to go out on 14 Feb - I am checking status now) - Letter to Board OEC/SSR2 Caucus Group to request support for external facilitator: sent 15 Feb 2018 (I will forward to the list shortly) - Appointment process for new RT members (in progress) Of these efforts, the only one that raises concerns in my mind is the appointment process for new RT members; this is still in early stages of discussion so I'll continue to follow up. Best wishes, Heather ---------- Forwarded message ---------- From: Rod Rasmussen <rod(a)rodrasmussen.com> Date: Tue, Feb 13, 2018 at 4:09 AM Subject: [soac-chairs] SOAC Chairs Statement on status of SSR2 Review 2018-02-12 To: SSR2 <ssr2-review(a)icann.org> Cc: Larisa Gurnick <larisa.gurnick(a)icann.org>, SOAC Chairs < soac-chairs(a)icann.org>, ICANN Board <icann-board(a)icann.org>, Theresa Swinehart <theresa.swinehart(a)icann.org> All, Please see the attached for a statement from the SO/AC Chairs on the status of the SSR2 Review. Please redistribute as you feel appropriate. Thank you for your time and consideration of this statement. On behalf of the SO/AC Chairs, Rod Rasmussen SSAC Chair _______________________________________________ soac-chairs mailing list soac-chairs(a)icann.org https://mm.icann.org/mailman/listinfo/soac-chairs

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