May 2018 - council - lists.icann.org

Pre-ICANN62 GNSO Policy Webinar
by ICANN Policy Calendar May 17, 2018

May 17, 2018

Meeting: Pre-ICANN62 GNSO Policy Webinar Date/Time: Monday, 18 June 2018 at 21:00 UTC for 90 minutes Please note: Joining information will be sent closer to the date.

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Reminder - Re: Call for volunteers - drafting team to develop proposed Council input on the Initial Report on the review of the Customer Standing Committee (CSC) Charter
by Marika Konings May 17, 2018

May 17, 2018

Just in case this got lost over the weekend ☺ From: council <council-bounces(a)gnso.icann.org> on behalf of Marika Konings <marika.konings(a)icann.org> Date: Friday, May 11, 2018 at 10:06 To: "council(a)gnso.icann.org" <council(a)gnso.icann.org> Subject: [council] Call for volunteers - drafting team to develop proposed Council input on the Initial Report on the review of the Customer Standing Committee (CSC) Charter Dear All, As discussed during the last Council meetings, volunteers are requested to develop a draft comment for Council consideration concerning the Initial Report on Review of the Customer Standing Committee (CSC) Charter. As a reminder, The CSC Charter review team (RT) seek comment and input on its findings and proposed amendment of the CSC Charter, as included in the RT's Initial Report. According to the ICANN Bylaws (Section 17.3 (c)) and reflected in the CSC Charter, the ccNSO and RySG are required to review the CSC Charter one year after the first meeting of the CSC to consider whether the Charter is adequate and provides a sound basis for the CSC to perform their responsibilities as envisioned in the development of the IANA Transition Proposal. Taking into account comments received, the Review Team will then prepare a Final Report for consideration and adoption by the ccNSO and GNSO Councils. The Amended Charter will become effective following the adoption of the Final report. The deadline for comments is 1 June. For further information, please see https://www.icann.org/public-comments/csc-charter-rt-initial-2018-04-11-en [icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_public-2…>. Rafik has kindly volunteered to take the lead on this effort from the Council leadership team. If you are interested to volunteer, please let us know. Best regards, Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses [learn.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages [gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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FOR REVIEW: Proposed Next Steps re: GNSO Council's New Roles and Responsibilities Outlined in the Post-Transition Bylaws
by Julie Hedlund May 16, 2018

May 16, 2018

Dear All, Following the adoption by the GNSO Council of the revised GNSO Operating Procedures, as well as the proposed modifications to the ICANN Bylaws adopted by the ICANN Board of Directors on 13 May, staff has outlined in the attached table the additional proposed steps to be taken to ensure preparedness as well as facilitate the ability for the GNSO Council to act in relation to the new roles and responsibilities outlined in the post-transition Bylaws. The GNSO Council is requested to review the proposed next steps and to provide feedback whether it is supportive of these proposed next steps or whether modifications should be considered. Best regards, Julie Julie Hedlund, Policy Director

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Final Proposed Agenda GNSO Council Meeting - 24 May 2018 at 04:00 UTC
by Nathalie Peregrine May 16, 2018

May 16, 2018

Dear all, Please below find the final proposed agenda for the GNSO Council Meeting on 24 May 2018 at 04:00 UTC. Additional links will be provided when they become available. Final proposed agenda 24 May 2018 Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/sxQFBQ This agenda was established according to the GNSO Operating Procedures<https://gnso.icann.org/en/council/op-procedures-30jan18-en.pdf> v3.3, updated on 30 January 2018 For convenience: · An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. · An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Coordinated Universal Time: 04:00 UTC: https://tinyurl.com/y7r9wfy8 (Wednesday 23 May) 21:00 Los Angeles; (Thursday 24 May) 00:00 Washington; 05:00 London; 09:00 Islamabad; 13:00 Tokyo; 14:00 Hobart GNSO Council Meeting Audio Cast To join the event, click on the link: http://stream.icann.org:8000/stream01 Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call. ___________________________________ Item 1. Administrative Matters (5 mins) 1.1 - Roll Call 1.2 - Updates to Statements of Interest 1.3 - Review / Amend Agenda 1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures: Minutes<https://gnso.icann.org/en/meetings/minutes-council-14mar18-en.pdf> of the GNSO Council meeting on the 14 March 2018 were posted on 5th April 2018 Minutes<https://gnso.icann.org/sites/default/files/file/field-file-attach/minutes-c…> of the GNSO Council meeting on the 26 April 2018 were posted on 14th May 2018 Item 2. Opening Remarks / Review of Projects & Action List (10 minutes) 2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List <https://gnso.icann.org/en/council/project> and Action Item List<https://community.icann.org/x/RgZlAg> Item 3. Consent Agenda (5 minutes) Approval of the appointment of Brian Beckham as an additional co-chair for the Review of All Rights Protection Mechanisms in All gTLDs Policy Development Process Working Group, to join current co-chairs Phil Corwin and Kathy Kleiman, along with Council liaison Paul McGrady. Item 4: COUNCIL VOTE – Adoption of Revised Charter for the GNSO Standing Selection Committee (10 minutes) On 15 March 2017, the GNSO Council adopted<https://gnso.icann.org/en/council/resolutions#201703> the Charter for the GNSO Standing Selection Committee (SSC) on an interim basis. After at least two selection processes, the SSC was expected to consider whether the interim charter provides sufficient guidance, flexibility, and is otherwise fit for purpose, or whether modifications are needed. In the meantime, the SSC has successfully completed selections for the following: GNSO Representative on the Empowered Community Administration; replacement candidate for the Second Security and Stability Review Team (SSR2-RT) in 2017; candidates for the Third Review of ICANN Accountability and Transparency (ATRT3); GNSO Liaison to the GAC, and; replacement candidate for the Second Security and Stability Review Team (SSR2-RT) in 2018. Following the completion of these selection processes, the SSC has reviewed its interim Charter and is proposing revisions for the Council’s consideration. Here, the Council will consider whether the proposed revisions are appropriate and whether to adopt the proposed charter, as well as reconfirm Susan Kawaguchi as Chair and Maxim Alzoba as Vice-Chair. 4.1 – Presentation of motion <https://community.icann.org/x/9oLpB> (Rafik Dammak) 4.2 – Council discussion 4.3 – Council vote (voting threshold: simple majority) Item 5: UPDATE – IGO-INGO Access to Curative Rights Protection Mechanisms (10 minutes) The IGO-INGO Access to Curative Rights Protection Mechanisms PDP WG had been working to resolve a final recommendation relating to IGO jurisdictional immunity and registrants’ rights to file court proceedings. During the course of trying to determine consensus on a set of options for this final recommendation, several WG members challenged the proposed method for determining initial consensus and appealed via section 3.7 of the GNSO Working Group Guidelines<https://gnso.icann.org/sites/default/files/file/field-file-attach/annex-1-g…>. Following discussions with the members utilizing the appeal process and the GNSO chair and the Council liaison to the WG, the Council liaison to the WG solicited input from the WG members on the set of options under consideration. On 19 April 2018, the Council liaison to the WG led a WG call and provided an update on the input received from WG members, as well as discussed next steps. On 10 May 2018, the WG met to discuss next steps, which include working on the draft Final Report<https://gnso.icann.org/en/drafts/igo-ingo-crp-access-09may18-en.pdf> and opening up the formal consensus call. Here, the Council liaison to the WG will update the Council on the status of the WG. 5.1 – Update (Susan Kawaguchi, Council liaison to the WG) 5.2 – Council discussion 5.3 – Next steps Item 6: UPDATE – Review of the Customer Standing Committee (CSC) Charter (10 minutes) The Customer Standing Committee (CSC) Charter review team (RT) is seeking comment and input on its findings and proposed amendments to the CSC Charter, as included in the RT's Initial Report. According to the ICANN Bylaws (Section 17.3 (c)) and reflected in the CSC Charter, the ccNSO and RySG are required to review the CSC Charter one year after the first meeting of the CSC to consider whether the Charter is adequate and provides a sound basis for the CSC to perform their responsibilities as envisioned in the development of the IANA Transition Proposal. Taking into account comments received, the Review Team will then prepare a Final Report for consideration and adoption by the ccNSO and GNSO Councils. The Amended Charter will become effective following the adoption of the Final report. On 11 May 2018, Council member volunteers were sought to develop a draft comment for Council consideration for public comment<https://www.icann.org/public-comments/csc-charter-rt-initial-2018-04-11-en> on the Initial Report on Review of the CSC Charter. The deadline for comments is 1 June. Here, the Council will receive an update on the progress of draft comment. 6.1 – Update (Rafik Dammak) 6.2 – Council discussion 6.3 – Next steps Item 7: COUNCIL DISCUSSION – Short-Term and Long-Term Options to Adjust the Timeline for Specific Reviews (10 Minutes) On 14 May 2018, ICANN published short-term<https://www.icann.org/public-comments/specific-reviews-short-term-timeline-…> and long-term options<https://www.icann.org/public-comments/reviews-long-term-timeline-2018-05-14…> to adjust the timeline for the Specific Reviews as required by the ICANN Bylaws. These proposed options seek to alleviate the workload on the community and ICANN resources. The two reviews for consideration for short-term options are the third Accountability and Transparency Review (ATRT3) and the second Registration Directory Service Review (RDS-WHOIS2). For the long-term options the options put forward offer various ways to address the mandates from the Bylaws that have resulted in multiple simultaneous reviews. The options also address the inability to modify the mandated review cycles in order to address unforeseen developments. Here, the Council will discuss whether it will seek to respond to the public comment<https://www.icann.org/public-comments/specific-reviews-short-term-timeline-…> opportunity and if so, next steps for doing so by the 6 July (short term options) and 20 July 2018 (long term options) close date respectively. 7.1 – Update (Council Leadership) 7.2 – Council discussion 7.3 – Next steps Item 8: COUNCIL DISCUSSION – Next steps following adoption of ICANN Board Temporary Specification (50 minutes) On 11 May 2018, ICANN released the Temporary Specification<https://www.icann.org/resources/pages/approved-with-specs-2013-09-17-en#con…> on gTLD Registration Data, which served as the main agenda topic for the subsequent Board Workshop in Vancouver. This proposed Temporary Specification provides an interim solution until the community completes a policy development process on the temporary specification which is expected to complete within a one year period. On 14 May 2018, ICANN released a revised Temporary Specification<https://www.icann.org/en/system/files/files/proposed-gtld-registration-data…> and scheduled a webinar on 15 May 2018 to discuss the topic. The Board passed a resolution<https://www.icann.org/resources/board-material/resolutions-2018-05-13-en>, noting their intent to adopt the Temporary Specification on or around 17 May 2018. On 21 May, the Council and SG/C chairs met to discuss possible next steps in preparation for a possible adoption of a temporary specification by the ICANN Board in relation to the interim model for GDPR Compliance. Here, the Council will discuss and plan for its next steps to begin work on the policy development process related to the Temporary Specification. 8.1 – Update (Council Leadership) 8.2 – Council discussion 8.3 – Next steps Item 9: ANY OTHER BUSINESS (10 minutes) 9.1 – Update on scheduling for ICANN62<https://gnso.icann.org/en/drafts/icann62-draft-gnso-schedule-26apr18-en.pdf> 9.2 – Update on the ICANN FY19 ICANN Operating Plan and Budget ________________________________ Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i)) See https://www.icann.org/resources/pages/governance/bylaws-en/#article11. Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4) See https://gnso.icann.org/sites/default/files/file/field-file-attach/op-proced… References for Coordinated Universal Time of 04:00 UTC Local time between March and October Summer in the NORTHERN hemisphere ---------------------------------------------------------------------------- California, USA (PDT) UTC-7 (-1 day) 21:00 San José, Costa Rica (CST) UTC-6 (-1 day) 22:00 New York/Washington DC, USA (EDT) UTC-4 00:00 Buenos Aires, Argentina (ART) UTC-3 01:00 Rio de Janeiro, Brazil (BRST) UTC-3 01:00 London, United Kingdom (GMT) UTC+1 05:00 Kinshasa, Democratic Republic of Congo (WAT) UTC+1 05:00 Paris, France (CEST) UTC+2 06:00 Islamabad, Pakistan (PKT) UTC+5 09:00 Singapore (SGT) UTC+8 12:00 Tokyo, Japan (JST) UTC+9 13:00 Sydney/Hobart, Australia (AEDT) UTC+10 14:00 ---------------------------------------------------------------------------- DST starts/ends on Sunday 28 of October 2018, 2:00 or 3:00 local time (with exceptions) for EU countries and on Sunday 4 of November 2018 for the US. ---------------------------------------------------------------------- For other places see http://www.timeanddate.com<http://www.timeanddate.com/> and https://tinyurl.com/y7r9wfy8

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Letter from RPM PDP co-chairs on GDPR & domain name dispute resolution
by Mary Wong May 16, 2018

May 16, 2018

Dear Councilors, Please find attached, for your review and discussion, a letter from the co-chairs of the Review of All Rights Protection Mechanisms (RPMs) Policy Development Process Working Group relating to the impact of the General Data Protection Regulation (GDPR) on the provision of domain name dispute resolution services under the Uniform Domain Name Dispute Resolution Policy (UDRP) and the Uniform Rapid Suspension procedure (URS). The letter references and includes an attachment containing relevant provisions of the UDRP and URS Procedures and Rules that may, and in some cases do, involve the use of Whois and personal data in proceedings brought under these processes. The attachment can also be viewed as a Google Sheet via this link: https://docs.google.com/spreadsheets/d/1npMYgAvm9uILCfymewqae_ib6uuqDM_cpBc… Please let us know if you have any questions or follow up for the Working Group or its co-chairs. Thanks and cheers Mary, Julie & Ariel

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European Commission Communication on the Digital Single Market
by Ayden Férdeline May 16, 2018

May 16, 2018

Sharing this European Commission statement on the Digital Single Market, dated 15 May 2018, for information purposes: "To ensure a fair level playing field as intended by the EU legislator, the Commission will start immediately after 25 May 2018 infringement procedures where Member States fail to fulfil their obligations under the General Data Protection Regulation." https://ec.europa.eu/digital-single-market/en/news/completing-trusted-digit… —Ayden

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resending Final Reminder: see note / Pre-ICANN62 GNSO-focused Policy Forum Update Webinar
by Julie Bisland May 15, 2018

May 15, 2018

Dear all, Please complete the Pre-ICANN62 GNSO-focused Policy Forum Update Webinar doodle if you have not already done so. This poll will close at 23:59 UTC today. Please note currently the preferred time is Monday, 18 June at 12:00 UTC (0500 PDT, 0800 EDT, 1400 CEST, 1700 PKT, 2100 JST, 2200 AEST) Doodle: https://doodle.com/poll/cnyump43sacr5b9f [doodle.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__doodle.com_poll_cnyump…> Thank you. Kind regards, Julie Julie Bisland Secretariat Operations Coordinator for the GNSO Internet Corporation for Assigned Names and Numbers (ICANN) Email: julie.bisland(a)icann.org<mailto:julie.bisland@icann.org> Skype ID: 79613b691cb8a6c1 Find out more about the GNSO by visiting the GNSO Newcomer pages [gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_sites_g…>

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Final Reminder / Pre-ICANN62 GNSO-focused Policy Forum Update Webinar
by Julie Bisland May 15, 2018

May 15, 2018

Dear all, Please complete the Pre-ICANN62 GNSO-focused Policy Forum Update Webinar doodle if you have not already done so. This poll will close at 23:59 UTC today. Doodle: https://doodle.com/poll/cnyump43sacr5b9f [doodle.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__doodle.com_poll_cnyump…> Thank you. Kind regards, Julie Julie Bisland Secretariat Operations Coordinator for the GNSO Internet Corporation for Assigned Names and Numbers (ICANN) Email: julie.bisland(a)icann.org<mailto:julie.bisland@icann.org> Skype ID: 79613b691cb8a6c1 Find out more about the GNSO by visiting the GNSO Newcomer pages [gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_sites_g…>

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Deadline today: Document and Motion deadline Monday 14 May 2018 at 23:59 UTC for the GNSO Council Meeting 24 May 2018 at 04:00 UTC
by Nathalie Peregrine May 15, 2018

May 15, 2018

Dear all, Reports, motions and documents for consideration are due no later than (NLT) 10 days in advance (i.e. Monday 14 May 2018 at 23:59 UTC) of the GNSO Council Meeting on Thursday 24 May 2018 at 04:00 UTC. Motions should be sent to the Council mailing list by a councilor and will then be posted on the Wiki at: https://community.icann.org/x/txQFBQ [community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…> Thank you very much. With kind regards, Nathalie Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

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Fwd: RDS message for circulation
by Heather Forrest May 15, 2018

May 15, 2018

Dear Council colleagues, SG/C Chairs, On behalf of Council leadership, I would like to invite you to an informational webinar to discuss possible next steps in preparation for a possible adoption of a temporary policy / specification by the ICANN Board in relation to the interim model for GDPR Compliance. This webinar will be scheduled on Monday 21 May at 21.00 UTC. The adoption of a temporary policy by the ICANN Board contemplates a Policy Development Process (PDP) which would need to be completed within the one-year timeline following adoption of the temporary policy. To ensure readiness of the GNSO Council in its role as manager of the PDP, Council leadership has documented possible next steps and related questions for your consideration (see attached document). These questions are purely focused on the process aspect of a possible expedited policy development process, as the substance will be dealt with at a subsequent stage. We are aware that there may be disagreement with regards to the approach ICANN Org and/or the ICANN Board are taking, but this is not the subject of our conversation, or the Council’s responsibility at this stage. What the Council will be responsible for is creating the optimal circumstances to allow this (E)PDP to succeed. As you can see from the draft timeline, time is of the essence. As such, it is of key importance that we work collaboratively and diligently, taking responsibility for and ownership of this important task. We hope we can all count on your support and commitment. Rafik, Donna and I hope that as a result of this meeting Council members will be prepared to confirm a direction and next steps at our May GNSO Council meeting, which is scheduled for later that week. Call details will be circulated by the GNSO Secretariat shortly. Best wishes, Heather Forrest GNSO Chair

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