August 2020 - council - lists.icann.org

Final Proposed Agenda | GNSO Council Meeting | 20 August 2020 at 21:00 UTC.
by Nathalie Peregrine 11 Aug '20

11 Aug '20

Dear all, Please find below the final proposed agenda for the GNSO Council Meeting on 20 August 2020 at 21:00 UTC. Draft GNSO Council Agenda 20 August 2020 Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/OQZ1C This agenda was established according to the GNSO Operating Procedures<https://gnso.icann.org/sites/default/files/file/field-file-attach/op-proced…> v3.5, updated on 24 October 2019 For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. GNSO Council meeting held at 21:00 UTC Coordinated Universal Time: 21:00 UTC: https://tinyurl.com/yxmzdw5m 14:00 Los Angeles; 17:00 Washington DC; 22:00 London; (Friday) 02:00 Islamabad; (Friday) 06:00 Tokyo; (Friday) 07:00 Melbourne GNSO Council Meeting Webinar Room https://icann.zoom.us/j/97359163619?pwd=WDlldlFYSHRBakhrbVBTUE5YNFJudz09 Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call. ___________________________________ Item 1: Administrative Matters (10 mins) 1.1 - Roll Call 1.2 - Updates to Statements of Interest 1.3 - Review / Amend Agenda 1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures: Minutes<https://gnso.icann.org/sites/default/files/policy/2020/minutes/minutes-gnso…> of the GNSO Council meeting on 24 June 2020 were posted on 10 July 2020 Minutes of the GNSO Council meeting on 23 July 2020 were posted on 12 Aug 2020. Item 2: Opening Remarks / Review of Projects & Action List (15 minutes) 2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List <https://gnso.icann.org/en/council/project> and Action Item List. <https://community.icann.org/x/RgZlAg> Item 3: Consent Agenda (15 minutes) * 3.1 - Action Decision Radar<https://community.icann.org/download/attachments/40175174/action_decision_r…> decision - Confirm that Council supports initiation of the IDN Operational Track 1, as recommended by the IDN Scoping Team<https://gnso.icann.org/sites/default/files/file/field-file-attach/idn-scopi…>, that shall focus on the IDN Implementation Guidelines 4.0, which the Council anticipates will be worked on primarily between ICANN org and Contracted Parties, but should allow observers. * 3.2 - Action Decision Radar<https://community.icann.org/download/attachments/40175174/action_decision_r…> decision - Agree on next steps (i.e., for the EPDP-Phase 1 IRT to prepare draft revisions to the affected policies and publish for public comment) for terminology updates as described in the “EPDP Phase 1 Recommendation 27: Registration Data Policy Impacts report<https://gnso.icann.org/en/drafts/wave-1-draft-report-rdp-impacts-13jan20-en…>” and possible actions as described in the “Possible next steps EPDP P1 Wave 1 Rec 27<https://gnso.icann.org/en/drafts/next-steps-epdp-phase-1-wave-1-rec-27-10ma…>”. In the course of making updates to impacted consensus policies, the EPDP-Phase 1 IRT is instructed to promptly advise the GNSO Council if possible policy changes are required. * 3.3 - Approve request<https://mm.icann.org/pipermail/council/2020-August/023958.html> for extension of timeline for Issue Report on the Transfer Policy Item 4: COUNCIL DISCUSSION - Expedited PDP (EPDP) on the Temporary Specification Phase 2: Final Report (30 minutes) Phase 2 of the Expedited PDP (EPDP) on the Temporary Specification was initiated in March 2019, and is focused on developing policy on a System for Standardized Access/Disclosure (SSAD) to non-public gTLD registration data, as well as other topics identified in Phase 2 of the Charter. The EPDP Team published its Phase 2 Initial Report<https://www.icann.org/public-comments/epdp-phase-2-initial-2020-02-07-en> for public comment on 7 February 2020, focused on the SSAD. Subsequently, the EPDP Team also published its Addendum<https://www.icann.org/public-comments/epdp-phase-2-addendum-2020-03-26-en> for public comment on 26 March 2020, which was focused on priority 2 items. The Final Report <https://gnso.icann.org/sites/default/files/file/field-file-attach/epdp-phas…> was delivered to the Council on 31 July 2020, though a deadline of 24 August was established for the submission of late minority statements. Here, the Council will discuss the process and timeline for considering the EPDP-P2 Final Report. 4.1 – Introduction of topic (Rafik Dammak) 4.2 – Council discussion 4.3 – Next steps Item 5: COUNCIL DISCUSSION - Expedited PDP (EPDP) on the Temporary Specification Phase 2 Proposed Next Steps for Priority 2 Items (20 minutes) While the Phase 2 of the Expedited PDP (EPDP) on the Temporary Specification published its Phase 2 Initial Report<https://www.icann.org/public-comments/epdp-phase-2-initial-2020-02-07-en> for public comment on 7 February 2020, focused on the SSAD, it also published its Addendum<https://www.icann.org/public-comments/epdp-phase-2-addendum-2020-03-26-en> for public comment on 26 March 2020, which was focused on priority 2 items. Rafik Dammak submitted a framework document<https://gnso.icann.org/sites/default/files/file/field-file-attach/draft-epd…> to both identify the list of topics and suggest possible next steps for the Council to consider. A small team was convened to further develop the proposed approach for priority 2 items and present to the full Council for its consideration at a future date. The small team has worked on its proposal<https://urldefense.com/v3/__https:/docs.google.com/document/d/1FMSpEJHWdnNh…>, which was shared with the Council on 11 August 2020.. Here, the Council will discuss the small team proposal for priority 2 items. 5.1 – Introduction of topic (Rafik Dammak) 5.2 – Council discussion 5.3 – Next steps Item 6: COUNCIL DISCUSSION - Independent Review Process (IRP) Standing Panel (15 minutes) One of the features of the updated Independent Review Process (IRP) under the new Bylaws is the establishment of a standing panel from which panelists shall be selected to preside over each IRP dispute. ICANN, in consultation with the SO/ACs, must agree on a single proposed standing panel slate to submit to the ICANN Board for approval. ICANN Org sought and received feedback from the SO/ACs as to how they envision the panel being populated, and published a summary and next steps<https://community.icann.org/display/ESPFIRP/Relevant+Documents?preview=/950…>. There was strong support expressed for the SOs and ACs to establish a small representative group to help in getting the standing panel established. While it was suggested as an alternative that the IRP Implementation Oversight Team (IRP-IOT) might be able to serve as that small representative group, community leadership determined this was not the best path forward. The SO/AC Chairs are still discussing the best approach to appoint members to the group. Here, Keith Drazek will provide an update on the latest discussions and seek input from the Council on the best approach to establishing the selection panel. 6.1 - Introduction of topic (GNSO Chair, Keith Drazek) 6.2 - Council discussion 6.3 - Next steps Item 7: ANY OTHER BUSINESS (15 minutes) * 7.1 - ICANN69 Planning * 7.2 - GNSO Chair election process/timing * 7.3 - Update on the EPDP Phase 1 IRT, in respect of Recommendation 7 _______________________________ Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i)) See https://www.icann.org/resources/pages/governance/bylaws-en/#article11. Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4) See https://gnso.icann.org/sites/default/files/file/field-file-attach/op-proced… References for Coordinated Universal Time of 21:00 UTC Local time between October and March Winter in the NORTHERN hemisphere ---------------------------------------------------------------------------- California, USA (PDT) UTC-7 14:00 San José, Costa Rica (CST) UTC-6 15:00 New York/Washington DC, USA (EDT) UTC-4 17:00 Buenos Aires, Argentina (ART) UTC-3 18:00 Rio de Janeiro, Brazil (BRST) UTC-3 18:00 London, United Kingdom (GMT) UTC+1 22:00 Kinshasa, Democratic Republic of Congo (WAT) UTC+1 22:00 Paris, France (CEST) UTC+2 23:00 Islamabad, Pakistan (PKT) (+1 day) UTC+5 (Friday) 02:00 Singapore (SGT) (+1 day) UTC+8 (Friday) 05:00 Tokyo, Japan (JST) (+1 day) UTC+9 (Friday) 06:00 Melbourne, Australia (AEST) (+1 day) UTC+10 (Friday) 07:00 ---------------------------------------------------------------------------- DST starts/ends on Sunday 25 of October 2020, 2:00 or 3:00 local time (with exceptions) for EU countries and on Sunday 01 of November 2020 for the US. ---------------------------------------------------------------------- For other places see http://www.timeanddate.com<http://www.timeanddate.com/> and https://tinyurl.com/yxmzdw5m

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Proposal of next steps for the remaining EPDP priority 2 items
by Rafik Dammak 11 Aug '20

11 Aug '20

hi all, Please find here https://docs.google.com/document/d/1FMSpEJHWdnNhEtnY7O7mRIHunAyx6tRR/edit the proposal discussed by the small team on next steps for the remaining EPDP priority 2 items. The proposal includes recommendations to deal with the 3 items in 2 separate tracks. There are 2 questions not resolved by the small team and tabled for council input, which are regarding the timeline and the appointment of chair/liaison. There are already some proposals included in the comments. We will discuss the proposal in the next Council meeting. Best, Rafik

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Call for Volunteers: Small Team for WHOIS Conflicts Implementation Advisory Group
by Caitlin Tubergen 10 Aug '20

10 Aug '20

Dear Councilors: Following the Council’s extraordinary meeting dedicated to work prioritization and the Action Decision Radar (ADR), Policy Support Staff took an action item to send out a call for volunteers for a small team of Council members to review the Charter<https://gnso.icann.org/sites/default/files/file/field-file-attach/draft-ica…> for the WHOIS Conflicts Implementation Advisory Group. The Small Group will be tasked with reviewing the Charter and providing the Council with a recommendation for next steps. If you are interested in participating, please respond by Tuesday, 11 August. Policy Support Staff will assist in coordinating the volunteers and providing some initial ideas to assist with the small group’s brainstorming. Thank you! Kind regards, Caitlin -- Caitlin Tubergen Policy Senior Manager ICANN

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Re: [council] Call for Volunteers: Small Team for WHOIS Conflicts Implementation Advisory Group
by PAMELALITTLE 10 Aug '20

10 Aug '20

Hi Caitlin, I am happy to volunteer. Kind regards, Pam ------------------------------------------------------------------ Sender:Caitlin Tubergen <caitlin.tubergen(a)icann.org> Sent At:2020 Aug. 7 (Fri.) 06:50 Recipient:council@gnso.icann.org <council(a)gnso.icann.org> Subject:[council] Call for Volunteers: Small Team for WHOIS Conflicts Implementation Advisory Group Dear Councilors: Following the Council’s extraordinary meeting dedicated to work prioritization and the Action Decision Radar (ADR), Policy Support Staff took an action item to send out a call for volunteers for a small team of Council members to review the Charter for the WHOIS Conflicts Implementation Advisory Group. The Small Group will be tasked with reviewing the Charter and providing the Council with a recommendation for next steps. If you are interested in participating, please respond by Tuesday, 11 August. Policy Support Staff will assist in coordinating the volunteers and providing some initial ideas to assist with the small group’s brainstorming. Thank you! Kind regards, Caitlin -- Caitlin Tubergen Policy Senior Manager ICANN

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Request for extension on Preliminary Issues Report for Transfer Policy Review
by Caitlin Tubergen 10 Aug '20

10 Aug '20

Dear Councilors: This message is to let you know that Support Staff is requesting an extension to deliver the Preliminary Issues Report on the Transfer Policy. As you may be aware, Staff is to deliver the Preliminary Issues Report within 45 days of, et. al., a properly-supported motion from the GNSO Council. We are diligently working on the Preliminary Issues Report, but in order to allow additional time for comprehensive research on all issues identified and the necessary cross-functional review within ICANN org, we would like to request an extension to deliver the report by 10 October 2020. We will be striving to deliver the report in advance of this date. We have reached out to Pam, the originator of the motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+24+June+2020>, pursuant to Section 5 of the GNSO PDP Manual, which provides: “[i]n the event the Staff Manager determines that more time is necessary to create the Preliminary Issue Report, the Staff Manager may request an extension of time for completion of the Preliminary Issue Report, which request should be discussed with the Requestor.” Pam has noted her support for the extension request, but we are including the request on the consent agenda for formal acknowledgement, assuming there are no objections from the Council. Please let me know if you have any questions or concerns. Thank you. Best regards, Caitlin -- Caitlin Tubergen Policy Senior Manager – GNSO ICANN

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FW: [ICANN Community Leaders] 10 August 2020
by Julie Bisland 10 Aug '20

10 Aug '20

FYI: [http://r20.rs6.net/on.jsp?ca=1c1d2557-12d7-496c-9077-3c65e3852a90&a=1122025…] Monday, 10 August 2020 ICANN Community Leadership Digest [https://files.constantcontact.com/304b3fd3501/31f30ab5-1445-45c3-aef7-c0ea4…] The ICANN org Policy Development Support function publishes this twice-weekly digest to help ICANN community leaders track requests and follow updates. Table of Contents Information Sharing · REMINDER: Standing Panel for the ICANN Independent Review Process - Call for Expressions of Interest · REMINDER: Nomination Opens for Dr. Tarek Kamel Award for Capacity Building Public Comment · CLOSES TOMORROW: Label Generation Rules for the Root Zone Version 4 (RZ-LGR-4) Information Sharing REMINDER: Nomination Opens for Dr. Tarek Kamel Award for Capacity Building Announcement [r20.rs6.net]<https://urldefense.com/v3/__http:/r20.rs6.net/tn.jsp?f=001tK53-o9UYiPbHfwaS…> ICANN recently opened a one-month nomination period for the Dr. Tarek Kamel Award for Capacity Building. ICANN first introduced [r20.rs6.net]<https://urldefense.com/v3/__http:/r20.rs6.net/tn.jsp?f=001tK53-o9UYiPbHfwaS…> the Dr. Tarek Kamel Award for Capacity Building in January to recognize ICANN community members for significant efforts in developing capacity in areas related to ICANN's Mission. The award was established in honor of the late Dr. Tarek Kamel, an Internet pioneer known for his contributions to global Internet governance. At the time of his passing, Kamel was ICANN's Senior Advisor to the President and Senior Vice President for Government and Intergovernmental Organization Engagement. Submit your nominations here [r20.rs6.net]<https://urldefense.com/v3/__http:/r20.rs6.net/tn.jsp?f=001tK53-o9UYiPbHfwaS…> by Friday, 21 August 2020. REMINDER: Standing Panel for the ICANN Independent Review Process - Call for Expressions of Interest Announcement [r20.rs6.net]<https://urldefense.com/v3/__http:/r20.rs6.net/tn.jsp?f=001tK53-o9UYiPbHfwaS…> On 31 March 2020 [r20.rs6.net]<https://urldefense.com/v3/__http:/r20.rs6.net/tn.jsp?f=001tK53-o9UYiPbHfwaS…>, ICANN opened a call for Expressions of Interest for panelists to serve on the omnibus Standing Panel for the ICANN Independent Review Process (IRP). Candidates for the IRP omnibus Standing Panel should review the Expressions of Interest document [r20.rs6.net]<https://urldefense.com/v3/__http:/r20.rs6.net/tn.jsp?f=001tK53-o9UYiPbHfwaS…>before submission. The document includes the following information: · Panel Position Description · Required or Highly Preferred Skills · Required or Highly Preferred Experience · Time Commitment · Compensation and Selection Expressions of Interest should be submitted to irp-standingpanel-eoi2020(a)icann.org<mailto:IRP-Standingpanel-EOI2020@icann.org> by 23:59 UTC on Friday, 31 August 2020. Public Comment CLOSES TOMORROW: Label Generation Rules for the Root Zone Version 4 (RZ-LGR-4) [r20.rs6.net]<https://urldefense.com/v3/__http:/r20.rs6.net/tn.jsp?f=001tK53-o9UYiPbHfwaS…> Close Date: Tuesday, 11 August 2020 Volume 2, Issue 61 | Archive [r20.rs6.net]<https://urldefense.com/v3/__http:/r20.rs6.net/tn.jsp?f=001tK53-o9UYiPbHfwaS…> | Next Issue: Thursday, 13 August 2020

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DEADLINE TODAY | Document and Motion deadline Monday 10th of August 2020 at 23:59 UTC for GNSO Council Meeting 20 August 2020 at 21:00 UTC
by Nathalie Peregrine 10 Aug '20

10 Aug '20

Dear all, Reports, motions and documents for consideration are due no later than (NLT) 10 days in advance (i.e. Monday 10 August 2020 at 23:59 UTC) of the GNSO Council Meeting on Thursday 20 August 2020 at 21:00 UTC. Motions should be sent to the Council mailing list by a councilor and will then be posted on the Wiki at: https://community.icann.org/x/OwZ1C Thank you. Nathalie Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Skype: nathalie.peregrine.icann Find out more about the GNSO by visiting: https://learn.icann.org/ <https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO <https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…>

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** REMINDER of due date | Document and Motion deadline Monday 10th of August 2020 at 23:59 UTC for GNSO Council Meeting 20 August 2020 at 21:00 UTC
by Terri Agnew 07 Aug '20

07 Aug '20

Dear all, Reports, motions and documents for consideration are due no later than (NLT) 10 days in advance (i.e. Monday 10 August 2020 at 23:59 UTC) of the GNSO Council Meeting on Thursday 20 August 2020 at 21:00 UTC. Motions should be sent to the Council mailing list by a councilor and will then be posted on the Wiki at: https://community.icann.org/x/OwZ1C Thank you. Nathalie Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Skype: nathalie.peregrine.icann Find out more about the GNSO by visiting: https://learn.icann.org/ <https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO <https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…>

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Meeting Invitation: GNSO Council Webinar EPDP Phase 2 Final Report - Thursday 3 September 2020 at 21:00 UTC for 120 mins
by Nathalie Peregrine 06 Aug '20

06 Aug '20

Dear all, The GNSO Council EPDP Phase 2 Final Report webinar is scheduled on Thursday 3 September 2020 at 21:00 UTC for 120 mins. The aim of the webinar is to provide overview of the Final Report and recommendations in preparation for the GNSO Council monthly meeting on 24 September 2020 and Council consideration of the Final Report and recommendations. With this in mind, all councilors are strongly encouraged to attend this session. Observers are welcome to join, they will be in a read-only and listen-only mode. Before joining the call: Please be sure you have read the Expected Standards of Behavior [icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource…> Visit the Wiki agenda page: https://community.icann.org/x/XAKbC Check your timezone: https://tinyurl.com/y3be2dgl * Please click the link below to join the webinar: https://icann.zoom.us/j/95587891940?pwd=TXhucGZsTkN6cHRpVmU3bUJDcVBOZz09 Passcode: Vd!Gem25sQ * Or iPhone one-tap : US: +16699006833,,95587891940#,,,,,,0#,,3120397880# or +19294362866,,95587891940#,,,,,,0#,,3120397880# * Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 929 436 2866 or +1 253 215 8782 or +1 301 715 8592 or +1 312 626 6799 or +1 346 248 7799 or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free) Webinar ID: 955 8789 1940 Passcode: 3120397880 International numbers available: https://icann.zoom.us/u/anw8q0Ds5 Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call, gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> Webinar recordings will be published and circulated shortly after the end of the session. Thank you. Kind Regards, Nathalie

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Draft minutes of the Extraordinary GNSO Council meeting 23 July 2020
by Nathalie Peregrine 05 Aug '20

05 Aug '20

Dear Councilors, Attached, please find the draft minutes of the GNSO Council meeting held on Thursday 23 July 2020 for your review. If there are no comments, these minutes will be published on the website as approved, according to the GNSO Rules of Procedure <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_coun…> section 3.5 "If no objections are received within 10 days, the minutes will be deemed to have been approved for posting" on 15 August 2020. Thank you. Kind Regards, Nathalie

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