October 2021 - council - lists.icann.org

GNSO Council Meeting
by ICANN Policy Calendar Oct. 28, 2021

Oct. 28, 2021

Topic: GNSO Council Meeting Date/Time: November 18, 2021 06:00 UTC Please click the link below to join the webinar (recommended): https://icann.zoom.us/j/92495986646?pwd=Tk5nQzNkUlBrUDBISkxkL2RUYzFXZz09 If joining Zoom via Zoom App the following will be required: Webinar ID: 924 9598 6646 Password: N#eDJc23% If you are joining via audio only: iPhone one-tap : US: +16699006833,,92495986646#,,,,,,0#,,3257747295# or +19294362866,,92495986646#,,,,,,0#,,3257747295# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 929 436 2866 or +1 253 215 8782 or +1 301 715 8592 or +1 312 626 6799 or +1 346 248 7799 or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free) Webinar ID: 924 9598 6646 Passcode: 3257747295 International numbers available: https://icann.zoom.us/u/ahyuWF23v

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Document and Motion deadline | Monday, 08 November 2021 at 23:59 UTC for GNSO Council Meeting 18 November 2021 at 06:00 UTC
by Terri Agnew Oct. 28, 2021

Oct. 28, 2021

Dear all, Reports, motions and documents for consideration are due no later than (NLT) 10 days in advance (i.e. Monday, 08 November 2021 at 23:59 UTC) of the GNSO Council Meeting on Wednesday,18 November 2021 at 06:00 UTC. Motions should be sent to the Council mailing list by a councilor and will then be posted on the Wiki at: https://community.icann.org/x/fQWlCg Thank you. Terri

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Recordings & Zoom chat | GNSO Council Meeting Part 1 and 2 |Wednesday, 27 October 2021
by Terri Agnew Oct. 28, 2021

Oct. 28, 2021

Dear all, Please find below the audio recording, zoom recording (audio, visual, rough transcript) and chat of the GNSO Council Meeting Part 1 and 2 held on Wednesday, 27 October 2021. Part 1: Audio only: https://audio.icann.org/meetings/sea72/sea72-OPEN-2021-10-27-T1930-zoom4-GN… Zoom Recording (includes chat and visual and rough transcript. To access the rough transcript, select the Audio Transcript tab): https://icann.zoom.us/rec/share/7nxZp0DsMub3BTOMR-a5a2i1atBwEOGPW-ebWwBdfRj… Part 2: Audio only: https://audio.icann.org/meetings/sea72/sea72-OPEN-2021-10-27-T2200-zoom4-GN… Zoom Recording (includes chat and visual and rough transcript. To access the rough transcript, select the Audio Transcript tab): https://icann.zoom.us/rec/share/CVtK7bFMhRoSf1MfTUkjpGgAn9khFCSCore203Z1H7H… The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: https://gnso.icann.org/en/group-activities/calendar#oct With kind regards, Terri

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GNSO Council Meetings Part 1 (12:30 PDT/ 19:30 UTC) and Part 2 (15:00 PDT / 22:00 UTC)
by Nathalie Peregrine Oct. 27, 2021

Oct. 27, 2021

Dear councilors. Please note there are two GNSO Council meetings taking part shortly. GNSO Council Public Meeting part 1 For 2020 – 2021 councilors Agenda<https://community.icann.org/display/gnsocouncilmeetings/Final+Proposed+Agen…> and Motions<https://community.icann.org/display/gnsocouncilmeetings/Motions+2021-10-27> GNSO Council Admin Meeting part 2 For 2021 – 2022 councilors Agenda<https://community.icann.org/display/gnsocouncilmeetings/Final+Proposed+Agen…> ⚠️ There will be a Council Zoom photo taken at the end of this session, please come prepared to turn on your cameras! ⚠️ REMINDERS FOR ALL Zoom access details are available via the ICANN72 schedule only! Please join the Zoom room early. You will join as attendees and staff support will promote you to panelists, you will need to accept a pop up text for this promotion to be effective. Given there will be votes in both sessions, please join the Zoom room early for soundchecks. Sound check text here: Hello, my name is ______________ and I will be speaking during the session today. I am testing my audio to confirm that the technical service providers can hear me clearly .” Thank you all! Kind regards, Nathalie

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Letter to ICANN Secretary re interim appointment of the GNSO representative to the Empowered Community Administration
by Nathalie Peregrine Oct. 27, 2021

Oct. 27, 2021

Dear all, Please find attached the letter informing John Jeffrey and the Empowered Community administration of the interim appointment of Philippe Fouquart as GNSO representative to the Empowered Community administration. The letter will be posted on the Correspondence page[gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_corr…> of the GNSO website. Kind regards, Nathalie Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

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GNSO Council resolutions 27 October 2021
by Terri Agnew Oct. 27, 2021

Oct. 27, 2021

Dear all, Please find below the resolutions from the GNSO Council meeting on Wednesday, 27 October 2021 which have been posted on the GNSO Council resolutions<https://gnso.icann.org/en/council/resolutions/2020-current> page. 20211027-1 Consent Agenda Appointment of the GNSO Council Liaison to the New Generic Top-Level Domain (gTLD) Subsequent Procedures Operational Design Phase (ODP) Submitted by Carlton Samuels Seconded by Flip Petillion (updated with the friendly amendment proposed by Tatiana Tropina and accepted by Carlton Samuels and Flip Petillion) Whereas, 1. On 18 February 2021, the GNSO Council approved<https://gnso.icann.org/en/council/resolutions/2020-current#20210218-3> the Affirmations, Recommendations, and Implementation Guidance (collectively referred to as "Outputs") contained in the New gTLD Subsequent Procedures Policy Development Process Working Group’s Final Report that were determined to have received either Full Consensus or Consensus designations. 2. In its resolution to approve the outputs, the GNSO Council requested that the ICANN Board initiate an Operational Design Phase on the Final Report as soon as possible. 3. On 31 August 2021, in anticipation of an Operational Design Phase being initiated, the GNSO Council launched an Expression of Interest<https://gnso.icann.org/en/announcements/announcement-31aug21-en.htm> process to solicit volunteers to serve in the role of GNSO Council Liaison to the ODP. 4. On 12 September 2021, the ICANN Board passed a resolution<https://www.icann.org/resources/board-material/resolutions-2021-09-12-en> directing ICANN’s President and CEO, or his designee(s), to conduct the Operational Design Phase (ODP). 5. The GNSO Council tasked the GNSO Standing Selection Committee (SSC) with reviewing applications for the ODP Liaison role and recommending one individual for the GNSO to appoint. 6. The SSC reviewed the three applications received, taking into account the criteria outlined in the EOI announcement. 7. The SSC submitted its full consensus recommendation to the GNSO Council on 14 October 2021, by way of submission of the relevant motion. 8. The GNSO Council considered the recommendations of the SSC. Resolved, 1. The GNSO Council appoints Jeff Neuman to serve as GNSO Council Liaison to the New gTLD Subsequent Procedures ODP. 2. The GNSO Council instructs the GNSO Secretariat to communicate resolved #1 to the ICANN org ODP team. 3. The GNSO Council instructs the GNSO Secretariat to inform the nominated candidate that he has been selected to fulfil the responsibilities defined in the EoI. 4. The GNSO Council requests the GNSO Secretariat to send a response to those applicants who were not nominated, thanking them for their interest and encouraging them to apply for future opportunities as they arise. Vote results<https://gnso.icann.org/sites/default/files/policy/2021/vote-result/gnso-cou…> Reappointment of GNSO Liaison to the Governmental Advisory Committee (GAC) Submitted by: Philippe Fouquart Seconded by: Pam Little Whereas: 1. As part of the discussions within ICANN between the GNSO and GAC on how to facilitate early engagement of the GAC in GNSO policy development activities, the option of appointing a GNSO liaison to the GAC was initially piloted in FY15 and F16, and subsequently confirmed by the GNSO Council as a permanent role at the start of FY17. 2. The GNSO Council appointed Jeffrey Neuman to the role of GNSO Liaison to the Governmental Advisory Committee on 21 October 2020, until the end of the ICANN AGM 2021. 3. The GNSO Council has an obligation to review the role annually and reconfirm the appointment unless the review indicates otherwise and/or the Liaison has indicated that he/she is no longer available to continue in this role, in which case a new selection process will take place. 4. On 23 September 2021, the GNSO Council approved the updated role description<https://gnso.icann.org/sites/default/files/file/field-file-attach/request-l…> for the GNSO liaison to the GAC. Subsequently, GNSO Council leadership has met with Jeffrey Neuman to discuss his experience and to confirm that he is willing to continue in this role in light of the updated role description<https://gnso.icann.org/sites/default/files/file/field-file-attach/request-l…>. 5. The GNSO Council has reviewed the annual report prepared by the GNSO Liaison to the GAC (see https://gnso.icann.org/sites/default/files/file/field-file-attach/gnso-liai…) Resolved: 1. The GNSO Council hereby reappoints Jeffrey Neuman to the role of GNSO Liaison to the Governmental Advisory Committee until the end of the ICANN AGM 20222. 2. The GNSO Council leadership team will inform the GAC leadership team accordingly, and will co-ordinate with Jeffrey Neuman as well as the GAC leadership team and GAC Secretariat on next steps and the continued successful implementation of this role. Vote results<https://gnso.icann.org/sites/default/files/policy/2021/vote-result/gnso-cou…> 20211027-2 Adoption of the Expedited Policy Development Process (EPDP) on the Temporary Specification Phase 2A Final Report and Recommendations Submitted by Pam Little Seconded by Tatiana Tropina WHEREAS 1. On 17 May 2018<https://www.icann.org/resources/board-material/resolutions-2018-05-17-en>, the ICANN Board adopted the Temporary Specification for gTLD Registration Data<https://www.icann.org/resources/pages/gtld-registration-data-specs-en/#temp…> (“Temporary Specification”) pursuant to the procedures in the Registry Agreement and Registrar Accreditation Agreement concerning the establishment of Temporary Policies; 2. Following the adoption of the Temporary Specification, and per the procedure for Temporary Policies as outlined in the Registry Agreement and Registrar Accreditation Agreement, a Consensus Policy development process as set forth in ICANN's Bylaws needs to be initiated immediately and completed within a one-year time period from the implementation effective date (25 May 2018) of the Temporary Specification; 3. The GNSO Council has had a number of discussions about next steps to clarify issues around scope, timing and expectations, including a meeting between the GNSO Stakeholder Group and Constituency Chairs on 21 May 2018<https://participate.icann.org/p1420hhvj8w/>, the Council meeting on 24 May 2018<https://participate.icann.org/p8ppge1fbnu/>, a meeting between the ICANN Board and the GNSO Council on 5 June 2018<https://participate.icann.org/p6ai9gt1qeg/> and an extraordinary GNSO Council meeting on 12 June 2018<https://participate.icann.org/p2gm9co4zpi/>; 4. Subsequently, the GNSO Council agreed to form a drafting team, consisting of Council leadership and interested Council members, to develop the EPDP Initiation Request and EPDP Team Charter. The drafting team submitted the proposed EPDP Initiation Request and EPDP Team Charter to the GNSO Council on 19 July 2018; 5. The GNSO Council approved the EPDP Initiation Request (https://gnso.icann.org/sites/default/files/file/field-file-attach/temp-spec…) and the EPDP Team Charter (https://gnso.icann.org/sites/default/files/file/field-file-attach/temp-spec…) on 19 July 2018; 6. The EPDP Team divided the work into two phases; Phase 1 completed with the adoption of the EPDP Phase 1 Final Report on 4 March 2019, at which point the GNSO Council indicated its non-objection, as required per the EPDP Team Charter, for the EPDP Team to commence work on a System for Standardized Access/Disclosure to Non-Public Registration Data (“SSAD”) as well as other topics identified in Phase 2 of the Charter and/or carried over from Phase 1 (priority 2 items); 7. The Phase 2 Final Report noted that “As a result of external dependencies and time constraints, this Final Report does not address all priority 2 items”. It furthermore noted that the EPDP Team would “consult with the GNSO Council on how to address the remaining priority 2 items”; 8. Following these consultations, the GNSO Council adopted on 21 October 2020 instructions<https://gnso.icann.org/sites/default/files/file/field-file-attach/epdp-2-pr…> for the EPDP Phase 2A to address the remaining priority 2 items, namely 1) differentiation between legal and natural person registration data, and 2) feasibility of unique contacts to have a uniform anonymized email address; 9. The EPDP Team commenced its deliberations on Phase 2A on 17 December 2020 (see https://community.icann.org/x/VojzC) 10. The EPDP has followed the prescribed EPDP steps as stated in the Bylaws, including the publication of an Initial Report for public comment (see https://www.icann.org/public-comments/epdp-phase-2a-initial-report-2021-06-…) on 3 June 2021, resulting in a Final Report delivered on 3 September 2021 with an updated version containing all minority statements submitted on 13 September 2021; 11. All recommendations received the consensus support of the EPDP Phase 2A Team but the Chair’s statement indicated that “it's important to note that some groups felt that the work did not go as far as needed, or did not include sufficient detail, while other groups felt that certain recommendations were not appropriate or necessary”; 12. The GNSO Council has reviewed and discussed the Final Report and its recommendations. RESOLVED 1. The GNSO Council approves the EPDP Phase 2A Final Report and recommends to the ICANN Board of Directors the adoption of the EPDP Phase 2A recommendations #1 – 4. 2. The GNSO Council requests ICANN org to convene an Implementation Review Team to work on the implementation of these recommendations. The Implementation Review Team will be tasked with assisting ICANN org in developing the implementation details for the EPDP recommendations, evaluating the proposed implementation of the recommendations as approved by the Board, and working with ICANN org to ensure that the resultant implementation conforms to the intent of the approved recommendations. The Implementation Review Team shall operate in accordance with the Implementation Review Team Principles and Guidance approved by the GNSO Council in June 2015. 3. The GNSO Council extends its sincere appreciation to the Chair, Keith Drazek, Vice Chair, Brian Beckham, EPDP Team members, alternates and support staff of the EPDP Team for their tireless efforts to deliver this Final Report. Vote results<https://gnso.icann.org/sites/default/files/policy/2021/vote-result/gnso-cou…> 20211027-3 Motion Withdrawn - Motion for the Approval of the Revised GNSO Councilor Job Description for the Nominating Committee Submitted by Pam Little Seconded by Tomslin Samme-Nlar Whereas, 1. Section 11.3 of the ICANN Bylaws prescribes the number of Council representatives selected from each GNSO Stakeholder Group and three representatives selected by the Nominating Committee. 2. The Contracted Parties House consists of three members from the Registries Stakeholder Group, three members from the Registrars Stakeholder Group, and one voting member appointed by the ICANN Nominating Committee for a total of seven voting members. 3. The Non Contracted Parties House consists of six members from the Commercial Stakeholder Group, six members from the Non-Commercial Stakeholder Group, and one voting member appointed by the ICANN Nominating Committee to that House for a total of thirteen voting members. 4. The Nominating Committee reviews applications and selects candidates, taking into account the criteria or guidance provided by the GNSO Council. 5. The GNSO Council is invited on an annual basis to review the job description and criteria contained in order to better assure that the Nominating Committee selects appointees that is consistent with the intent of the Bylaws in furthering the Council’s roles and responsibilities as the manager of the policy development process of the GNSO. 6. The GNSO Council has elected to make incremental changes to the job description each year when invited. 7. Considering that each GNSO Stakeholder Group and Constituency is represented on the GNSO Council, the role of the Nominating Committee Appointees on the GNSO Council, and the importance of diversity, the Council discussed the need to revise the job description to reflect a preference for appointees that are not currently affiliated with any Stakeholder Group or Constituency, recognizing that this may not always be feasible. Resolved, 1. The GNSO Council approves the revised GNSO Councilor job description<https://gnso.icann.org/sites/default/files/file/field-file-attach/nomcom-po…> for use by the 2022 Nominating Committee. 2. The GNSO Council requests that the GNSO Secretariat provide the updated job description to the ICANN Org staff supporting the Nominating Committee in a timely manner. Vote results<https://gnso.icann.org/sites/default/files/policy/2021/vote-result/gnso-cou…> (motion withdrawn) Thank you. Kind regards, Terri

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Voteing
by Juan Manuel Rojas Oct. 27, 2021

Oct. 27, 2021

My vote is yes Sent from Yahoo Mail on Android

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GNSO Council Absence Notification Form: Mark Datysgeld
by GNSO Council via ICANN Oct. 27, 2021

Oct. 27, 2021

Full Name of Officer: Mason Cole Officer Email Address: mcole(a)perkinscoie.com Date Prepared: 27 October 2021 GNSO Organization: Business Constituency Officer Position or Title: Chair Name of Absent Councilor: Mark Datysgeld Voting Remedy: Proxy Proxy Information Reason(s) for or condition(s) leading to the remedy: Mark Datysgeld is unavailable due to schedule conflict with another ICANN72 session. Specific subject(s)/measure(s)/motion(s)/action(s) of the Council for which the remedy is being exercised: All business before the Council. Date upon which the remedy will expire or terminate: 27 October 2021 I affirm that a voting position has been established on the matter(s) at issue pursuant to provisions contained in our Charter or Bylaws. Yes Our GNSO Councilor has been instructed on how to vote on the matter(s). Yes Full Name of GNSO Councilor Serving as Voting Proxy: Marie Pattullo By submitting my personal data, I agree that my personal data will be processed in accordance with the ICANN Privacy Policy [1], and agree to abide by the website Terms of Service [2]. I Agree [1] https://www.icann.org/privacy/policy [2] https://www.icann.org/privacy/tos

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Motion for the Adoption of the EPDP Phase 2A Final Report
by Pam Little Oct. 27, 2021

Oct. 27, 2021

Dear Councilors, Please find attached a motion for the adoption of the EPDP Phase 2A Final Report to be considered at the GNSO Council meeting on Wednesday, 27 October 2021 at 19:30 UTC. Respectfully submitted, Pam Little

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FW: [gnso-chairs] Message from Michael Palage, Registration Data Accuracy Scoping Team
by philippe.fouquart＠orange.com Oct. 27, 2021

Oct. 27, 2021

Dear Councilors, Please note the following, as this relate to our AOB item 7.4. In particular, please give some thought to the two questions that Michael is asking, on the possibility of having alternates and a vicechair. Thanks. Regards, Philippe Orange Restricted From: Gnso-chairs <gnso-chairs-bounces(a)icann.org> On Behalf Of Marika Konings via Gnso-chairs Sent: Tuesday, October 26, 2021 9:16 PM To: gnso-chairs(a)icann.org Subject: [gnso-chairs] Message from Michael Palage, Registration Data Accuracy Scoping Team Sending on behalf of Michael Palage, Chair of the Registration Data Accuracy Scoping Team Dear GNSO Council Leadership, I wanted to send this communication to the Council leadership to provide a brief update and to seek clarification on some administrative issues. During ICANN72, the Working Group will meet for the 4th time and will begin our substantive work regarding a work plan. We will endeavor to have an initial work plan to the Council by the end of next week. Berry Cobb has been very mindful of our need to provide this guidance to the Council as soon as possible as part of its important oversight role. The two administrative issues that I would like to seek clarification on are as follows: - The Working Group would like to utilize use of alternative members similar to the EPDP Phase 1, Phase 2, and Phase 2A Working Groups to allow distribution of work load and to prevent volunteer burn out. This has been discussed within the group and we see no prohibition against this in the charter. Therefore, unless there is any objection from the Council we will proceed with the use of alternatives consistent with past practices. - Similar to other Working Groups I would to utilize a Vice-Chair. This has been discussed within the group and we see no prohibition against this in the charter. Therefore, unless there is any objection from the Council we will proceed internally with the selection of a Vice-Chair. Prior to formal appointment of the Vice-Chair we will inform the Council to obtain their consent/non-objection. Should you have any questions or concerns please do not hesitate to contact me or our ICANN Org colleagues. Best regards, Michael _________________________________________________________________________________________________________________________ Ce message et ses pieces jointes peuvent contenir des informations confidentielles ou privilegiees et ne doivent donc pas etre diffuses, exploites ou copies sans autorisation. Si vous avez recu ce message par erreur, veuillez le signaler a l'expediteur et le detruire ainsi que les pieces jointes. Les messages electroniques etant susceptibles d'alteration, Orange decline toute responsabilite si ce message a ete altere, deforme ou falsifie. Merci. This message and its attachments may contain confidential or privileged information that may be protected by law; they should not be distributed, used or copied without authorisation. If you have received this email in error, please notify the sender and delete this message and its attachments. As emails may be altered, Orange is not liable for messages that have been modified, changed or falsified. Thank you.

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