November 2021 - council - lists.icann.org

Draft Motion - GNSO Council Review of the GAC Communique
by desiree-me Nov. 17, 2021

Nov. 17, 2021

Dear Councilors, Following the GNSO Council small work group call today, please find attached the copy of the Draft Motion for the GNSO Council Review of the GAC Communiqué, to be considered at the GNSO Council meeting on Thursday, 18 November 2021 at 6:00 UTC. Kind regards Desiree --

3 3

FW: SSAD ODP update
by philippe.fouquart＠orange.com Nov. 17, 2021

Nov. 17, 2021

Dear Councilors, Please note the following update from Janis on the SSAD ODP as well as the reminder of the webinar which will take place tomorrow Thursday. It's a late addition but we will try to review this during the AOB agenda, to agree on a timeline for council to provide any feedback we may have on these assumptions. Thanks. Philippe From: Janis Karklins <karklinsj(a)gmail.com> Sent: Wednesday, November 17, 2021 5:15 PM To: FOUQUART Philippe INNOV/NET <philippe.fouquart(a)orange.com> Cc: Caitlin Tubergen <caitlin.tubergen(a)icann.org>; Yuko Green <yuko.green(a)icann.org> Subject: SSAD ODP update The SSAD ODP team reminded me of the upcoming webinar, which will take place on Thursday, 18 November 2021 at 16:00 UTC. The webinar will focus on the business process and system designs of the SSAD with the aim of soliciting feedback from the community. For those interested in joining the webinar, please be sure to register in advance by following this registration link<https://icann.zoom.us/webinar/register/WN_wJWalmmZSW2oRRJ_xkZ1yQ>. Additionally, if you missed the previous update on the SSAD ODP from ICANN72, which focused on contractual compliance and identity verification, you can read the blog recapping the webinar here<https://www.icann.org/en/blogs/details/ssad-odp-update-contractual-complian…>. The SSAD ODP project team identified two additional questions and assumptions they wished to discuss with me regarding Recommendation 1 and Recommendation 9. The assumptions and my responses are annexed to this message for your information. As a reminder, the SSAD ODP project team plans, pending no objection from the GNSO Council, to proceed with its work on the basis of these assumptions and my responses thereto. Finally, having heard no objections or concerns to the questions and assumptions from my 26 October 2021 message<https://mm.icann.org/pipermail/council/2021-October/025119.html> to the Council, the ODP team will proceed with its work on the basis of these assumptions. I plan to meet with the SSAD ODP project team again in December and will provide another update at that time. Please let me know if you have any questions. Best regards JK Question 1: Recommendation 9.4 states: Per the legal guidance obtained (see Advice on use cases re automation in the context of disclosure of non-public registrant data<https://community.icann.org/download/attachments/111388744/ICANN_Automation…> - April 2020), the EPDP Team recommends that the following types of disclosure requests, for which legal permissibility has been indicated under GDPR for full automation (in-take as well as processing of disclosure decision) MUST be automated from the time of the launch of the SSAD: Recommendation 9.4.4 states: No personal data on registration record that has been previously disclosed by the Contracted Party. ICANN org understands this mandatory automated use case 4 to apply only when a contracted party has notified the central gateway operator that this use case applies for a specific domain name, as the central gateway operator would not know which domain names' registration data contain no persona data, or if the CPs have previously disclosed the data on the ground of use case 4. Can you please confirm this is the intent of the Policy Recommendation? In principle your assumption is correct. Subpoints of Rec 9.4 list all cases where automation of response is possible from the first day of operation of SSAD. GDPR does not regulate access/disclosure of registration data that does not contain personal information. Question 2: As you can see in our briefing from ICANN72 presentation concerning identity verification, ICANN org understands the EPDP recommendations to contemplate two different types of accredited SSAD users who may be associated with a legal person: (a) individuals who are affiliated with an org (e.g. an employee), and (b) individuals who represent an org (such as an outside counsel, brand management firm, etc). For each of these types of individuals, we are expecting that the accreditation authority will first verify the individual's identity, and then the individual's association with the legal person. The individual's association with the legal person would be a "declaration" tied to the individual's accreditation, which takes into account that one individual could be associated with more than one legal entity who has individuals using the SSAD. This is the "signed assertion" concept referenced in the EPDP Team's Final Report. One issue we will need to resolve during implementation is how to manage multiple individuals' associations with the same legal entity. Can you let us know if the approaches we've identified are aligned with the community expectations in this regard, if not, can you share any additional thinking regarding the community expectations? The first approach we identified was that each individual's association with a legal entity will need to be individually verified (so that even if one person has demonstrated an association with an entity, the second, third, fourth, etc individuals will also need to do the same). Alternatively, a second, alternative, approach would be that once one person is accredited and associated with a legal entity in the SSAD, additional individuals claiming association with the legal entity could be added (or verified) by the initial individual to gain accreditation and be associated with the entity. However, this approach may raise operational challenges, particularly in large, global entities that may have many individuals seeking SSAD accreditation. This also may not work in cases where the first individual accredited and associated with an organization is an organizational representative, since a representative may not be able to verify individuals within the org, or other individuals who represent the org. Intention of the SSAD Team was provide a simple and efficient accreditation mechanism. It contains two elements : identity element, affiliation/ representation element. In practice, for use of SSAD each organization/company can define its own modus operandi. It can decide to be represented by one individual, or by several. Equally, an individual may interact with SSAD on behalf of one or several organizations/companies. In all cases affiliation or representation should be confirmed by a documental proof during the accreditation process. Orange Restricted _________________________________________________________________________________________________________________________ Ce message et ses pieces jointes peuvent contenir des informations confidentielles ou privilegiees et ne doivent donc pas etre diffuses, exploites ou copies sans autorisation. Si vous avez recu ce message par erreur, veuillez le signaler a l'expediteur et le detruire ainsi que les pieces jointes. Les messages electroniques etant susceptibles d'alteration, Orange decline toute responsabilite si ce message a ete altere, deforme ou falsifie. Merci. This message and its attachments may contain confidential or privileged information that may be protected by law; they should not be distributed, used or copied without authorisation. If you have received this email in error, please notify the sender and delete this message and its attachments. As emails may be altered, Orange is not liable for messages that have been modified, changed or falsified. Thank you.

1 0

**REMINDER** Meeting Invitation | GNSO Council Meeting | Thursday, 18 November 2021 at 06:00 UTC
by Julie Bisland Nov. 17, 2021

Nov. 17, 2021

Dear all, The GNSO Council meeting is scheduled on Thursday, 18 November 2021 at 06:00 UTC for 2 hours. Before joining the call: Please be sure you have read the Expected Standards of Behavior <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource…> Visit the Wiki Agenda page: https://community.icann.org/x/ewWlCg Check your time zone: https://tinyurl.com/2h7u6wjz [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/2h7u6wjz__;!!PtGJab4!vUnEZYd…> Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call, gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> Please click the link below to join the webinar (recommended): https://icann.zoom.us/j/92495986646?pwd=Tk5nQzNkUlBrUDBISkxkL2RUYzFXZz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/92495986646?pwd=Tk5nQzNk…> If joining Zoom via Zoom App the following will be required: Webinar ID: 924 9598 6646 Password: N#eDJc23% If you are joining via audio only: iPhone one-tap : US: +16699006833,,92495986646#,,,,,,0#,,3257747295# or +19294362866,,92495986646#,,,,,,0#,,3257747295# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 929 436 2866 or +1 253 215 8782 or +1 301 715 8592 or +1 312 626 6799 or +1 346 248 7799 or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free) Webinar ID: 924 9598 6646 Passcode: 3257747295 International numbers available: https://icann.zoom.us/u/ahyuWF23v [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/ahyuWF23v__;!!PtGJab4!vU…> Observers are welcome to join, they will be in a read-only and listen-only mode. Please note that all documents<https://community.icann.org/x/eQWlCg> referenced in the agenda will be gathered on a Wiki page for convenient and easy access. Thank you. Kind Regards, Terri

1 0

Reminder: Upcoming SPS calls and GNSO Council meeting prep
by Nathalie Peregrine Nov. 17, 2021

Nov. 17, 2021

Dear all, A few reminders of calls and prep for the Council meeting this week: * There are two SPS Breakout sessions scheduled 17 November 2021. All councilors have signed up via Doodle to one of either slot: 14:00 or 22:00 UTC. Please check you have the invitation in your calendar. If you are unsure which one you have chosen to attend, please ask gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> * The GNSO Council meeting is very soon afterwards, on the 18 November 2021 at 06:00 UTC. Please ensure you have this correct entry in your calendars. * The GNSO Council agenda<https://community.icann.org/display/gnsocouncilmeetings/Final+Proposed+Agen…> has been updated with the GNSO Review of the GAC Communique added to the Consent Agenda (the placeholder motion was submitted ahead of the Document and Motion deadline) * There are no seconders on the three motions<https://community.icann.org/display/gnsocouncilmeetings/Motions+2021-11-18> submitted ahead of the Document and Motion deadline. Please check the motions page<https://community.icann.org/display/gnsocouncilmeetings/Motions+2021-11-18> and let Council know via the Council mailing list if you would like to second one or several. * All documents mentioned on the Council agenda are listed on the Document wiki page<https://community.icann.org/display/gnsocouncilmeetings/Documents+2021-11-18> for easy referral. * If there are any topics you would like to see appear on future Council agendas, please do not hesitate to add them to the Council Topics Google doc. [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1FSNlAHTjbWAz…> * If you fear you may run into connectivity issues or may not make it on the call, given there are Council votes on the agenda, please have an officer of your SG/C fill in the Council Absence Notification form<https://www.icann.org/forms/gnso_notification>. Thank you! Kind regards, Nathalie

1 0

Re: [council] Supporting Document for November Council Meeting Agenda Item 4: Revised GNSO Councilor Job Description for the Nominating Committee
by Steve Chan Nov. 16, 2021

Nov. 16, 2021

Dear Councilors, Perhaps it goes without saying, but if you have any questions or concerns about the small team draft, it will be helpful to share those thoughts in advance of the Council meeting. Best, Steve From: council <council-bounces(a)gnso.icann.org> on behalf of Steve Chan via council <council(a)gnso.icann.org> Reply-To: Steve Chan <steve.chan(a)icann.org> Date: Monday, November 15, 2021 at 5:01 PM To: "council(a)gnso.icann.org" <council(a)gnso.icann.org> Subject: [council] Supporting Document for November Council Meeting Agenda Item 4: Revised GNSO Councilor Job Description for the Nominating Committee Dear Councilors, On behalf of the small team (Flip Petillion, Mark Datysgeld, Maxim Alzoba, Olga Cavalli, and Tomslin Samme-Nlar) that worked on the revised NomCom job description, please find their proposed final draft attached in both redline and clean. This version attempts to take into account the initial edits proposed initially by the previous Council leadership team, discussion both on list and during the previous Council call, as well as subsequent email dialogue amongst the small team. Best, Steve Steven Chan  Senior Director, GNSO Support Internet Corporation for Assigned Names and Numbers (ICANN) 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536  Email: steve.chan(a)icann.org<mailto:steve.chan@icann.org> Skype: steve.chan55 Mobile: +1.310.339.4410 Find out more about the GNSO by visiting: https://learn.icann.org/<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…>

1 0

FW: SubPro ODP Liaison Update to GNSO Council
by philippe.fouquart＠orange.com Nov. 16, 2021

Nov. 16, 2021

Dear Councillors, Please see Jeff's report as Councils liaison to the SubPro ODP. We can have this as an AOB for our Council call Regards, Philippe -------- Message d'origine -------- De : Jeff Neuman <jeff(a)jjnsolutions.com> Date : 16/11/2021 15:21 (GMT+01:00) À : FOUQUART Philippe INNOV/NET <philippe.fouquart(a)orange.com>, Sebastien(a)registry.godaddy, Tomslin Samme-Nlar <mesumbeslin(a)gmail.com> Cc : Steve Chan <steve.chan(a)icann.org>, subpro-odp(a)icann.org Objet : SubPro ODP Liaison Update to GNSO Council Dear GNSO Council Leadership, Please find below, my first update as the ODP Liaison to the Subsequent Procedures Operational Design Phase (SubPro ODP). Although I understand that I have posting privileges to the Council in my other capacity, I ask that you all forward these updates to the GNSO Council on my behalf. Summary: ICANN Org is still in preparation mode for the SubPro ODP, but we are looking to set up a kickoff call the week of November 29th. An ODP Mailing list has been set up at subpro-odp(a)icann.org<mailto:subpro-odp@icann.org> which is available for anyone to contact the SubPro team and is linked from https://www.icann.org/subpro-odp. More Details: * October 27, 2021: I was notified by the GNSO Council of my appointment as the SubPro ODP Liaison. * November 3, 2021: * I reached out to Karen Lentz, Vice President of Policy Research and Stakeholder Engagements with ICANN Org seeking ICANN Org’s thoughts on setting up a kickoff meeting and asking about ICANN Org’s expectations, frequency of meetings, a mailing list, etc. I also let them know about the discussion that occurred at our wrap up session about the Council’s desire for more transparency in the ODP process above and beyond that currently occurring in the SSAD ODP. * Karen responded the same day letting me know that they were still doing some project organization work which also covered the topics about which I was inquiring. Their working assumption is that we would meet at least once a month (or every 4 weeks), but that this could increase (or decrease) depending on need. Karen said they would be reaching out soon to det up the kick off meeting. * November 8, 2021: * I informed Karen that the document deadline for the Council meeting was approaching and that I thought it would be a good idea in the future to (a) let the Council know by each Council meeting’s document deadline whether there would be a need to add an agenda item for Council meetings, and (b) provide any questions/documents intended to be discussed at the Council meeting by the document deadline. * Karen responded that that made sense for the future, but that ICANN did not believe there were any items to include for the Council meeting on November 18th. * November 15, 2021: Karen reached out to me letting me know that they may have one or more liaison questions coming up soon and that they would work to the December Council meeting due dates. In the meantime, they said they would be sending around a Doodle poll shortly to schedule an introductory meeting the week of November 29th. Please let me know if you have any questions or comments and/or whether you want more or less detail for future updates. In addition, if there are any items that you want me to convey to ICANN Org regarding the ODP, I would be happy to do so. Sincerely, Jeff Neuman SubPro ODP Liaison [cid:image001.png@01D7DAC6.85B4AFF0] Jeffrey J. Neuman Founder & CEO JJN Solutions, LLC p: +1.202.549.5079 E: jeff(a)jjnsolutions.com<mailto:jeff@jjnsolutions.com> http://jjnsolutions.com _________________________________________________________________________________________________________________________ Ce message et ses pieces jointes peuvent contenir des informations confidentielles ou privilegiees et ne doivent donc pas etre diffuses, exploites ou copies sans autorisation. Si vous avez recu ce message par erreur, veuillez le signaler a l'expediteur et le detruire ainsi que les pieces jointes. Les messages electroniques etant susceptibles d'alteration, Orange decline toute responsabilite si ce message a ete altere, deforme ou falsifie. Merci. This message and its attachments may contain confidential or privileged information that may be protected by law; they should not be distributed, used or copied without authorisation. If you have received this email in error, please notify the sender and delete this message and its attachments. As emails may be altered, Orange is not liable for messages that have been modified, changed or falsified. Thank you.

1 0

Additional guidance on the GNSO Council Liaison to the Operational Design Phase
by Caitlin Tubergen Nov. 16, 2021

Nov. 16, 2021

Sent on behalf of GNSO Council Leadership: Dear Councilors, During Part 2 of the GNSO Council Meeting at ICANN72, there was some discussion regarding the role of the GNSO Council Liaison to the Operational Design Phase (“ODP”). In particular, Jeff inquired about his role as the newly-appointed liaison to the SubPro ODP and asked for guidance on the Council’s expectations with respect to this role. Together with GNSO Policy Support Staff, Council Leadership has prepared detailed guidance on the expectations of the Council Liaison to the ODP role. Please find the guidance attached. We hope this proves helpful. Please feel free to provide questions or concerns to the list. Best regards, Caitlin -- Caitlin Tubergen Policy Director – GNSO ICANN

2 1

Upcoming SPS calls and GNSO Council meeting prep
by Nathalie Peregrine Nov. 16, 2021

Nov. 16, 2021

Dear all, A few reminders of calls and prep for the Council meeting this week: * There are two SPS Breakout sessions scheduled 17 November 2021. All councilors have signed up via Doodle to one of either slot: 14:00 or 22:00 UTC. Please check you have the invitation in your calendar. If you are unsure which one you have chosen to attend, please ask gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> * The GNSO Council meeting is very soon afterwards, on the 18 November 2021 at 06:00 UTC. Please ensure you have this correct entry in your calendars. * The GNSO Council agenda<https://community.icann.org/display/gnsocouncilmeetings/Final+Proposed+Agen…> has been updated with the GNSO Review of the GAC Communique added to the Consent Agenda (the placeholder motion was submitted ahead of the Document and Motion deadline) * There are no seconders on the three motions<https://community.icann.org/display/gnsocouncilmeetings/Motions+2021-11-18> submitted ahead of the Document and Motion deadline. Please check the motions page<https://community.icann.org/display/gnsocouncilmeetings/Motions+2021-11-18> and let Council know via the Council mailing list if you would like to second one or several. * All documents mentioned on the Council agenda are listed on the Document wiki page<https://community.icann.org/display/gnsocouncilmeetings/Documents+2021-11-18> for easy referral. * If there are any topics you would like to see appear on future Council agendas, please do not hesitate to add them to the Council Topics Google doc.<https://docs.google.com/document/d/1FSNlAHTjbWAzKcfltI7SWwzXda1NtKxfQ2k-t0o…> * If you fear you may run into connectivity issues or may not make it on the call, given there are Council votes on the agenda, please have an officer of your SG/C fill in the Council Absence Notification form<https://www.icann.org/forms/gnso_notification>. Thank you! Kind regards, Nathalie

1 0

Council Input: Topics for future Council meeting agendas
by Nathalie Peregrine Nov. 16, 2021

Nov. 16, 2021

Dear all, As some of you may be aware, a google document is available for councilors to provide input ahead of time on topics they would like to see discussed during GNSO Council meetings. The document is in table format with 2021 meetings at the top, and 2022 meetings in the table beneath. Councilors are invited to add topics and comment on selected agenda items. A reminder however that the agenda for the Council monthly meeting is finalized ahead of the Document and Motion deadline (10 days prior to the Council meeting). Please all bookmark the following page and let gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> know if you encounter any access issues: https://docs.google.com/document/d/1FSNlAHTjbWAzKcfltI7SWwzXda1NtKxfQ2k-t0o… Thank you, Kind regards, Nathalie

1 0

Meeting Invitation | GNSO Council Meeting | Thursday, 18 November 2021 at 06:00 UTC
by Terri Agnew Nov. 15, 2021

Nov. 15, 2021

**Reminder, new start time, changed from 19:00 UTC to 06:00 UTC (same day), please make sure to adjust your calendars Dear all, The GNSO Council meeting is scheduled on Thursday, 18 November 2021 at 06:00 UTC for 2 hours. Before joining the call: Please be sure you have read the Expected Standards of Behavior <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource…> Visit the Wiki Agenda page: https://community.icann.org/x/ewWlCg Check your time zone: https://tinyurl.com/2h7u6wjz Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call, gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> Please click the link below to join the webinar (recommended): https://icann.zoom.us/j/92495986646?pwd=Tk5nQzNkUlBrUDBISkxkL2RUYzFXZz09 If joining Zoom via Zoom App the following will be required: Webinar ID: 924 9598 6646 Password: N#eDJc23% If you are joining via audio only: iPhone one-tap : US: +16699006833,,92495986646#,,,,,,0#,,3257747295# or +19294362866,,92495986646#,,,,,,0#,,3257747295# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 929 436 2866 or +1 253 215 8782 or +1 301 715 8592 or +1 312 626 6799 or +1 346 248 7799 or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free) Webinar ID: 924 9598 6646 Passcode: 3257747295 International numbers available: https://icann.zoom.us/u/ahyuWF23v Observers are welcome to join, they will be in a read-only and listen-only mode. Please note that all documents<https://community.icann.org/x/eQWlCg> referenced in the agenda will be gathered on a Wiki page for convenient and easy access. Thank you. Kind Regards, Terri

2 1