September 2023 - council - lists.icann.org

Meeting Invitation | GNSO Council Meeting | Thursday, 21 September 2023 at 21:00 UTC
by Terri Agnew 14 Sep '23

14 Sep '23

Dear all, The GNSO Council meeting is scheduled on Thursday, 21 September 2023 at 21:00 UTC for 2 hours. Before joining the call: Please be sure you have read the Expected Standards of Behavior <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource…> Visit the Wiki Agenda page: https://community.icann.org/x/r4XxDg Check your time zone: https://tinyurl.com/3h2a9edd. Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call, gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> Please click the link below to join the webinar: https://icann.zoom.us/j/97891627902?pwd=RURCTitiNEVwd2UySEk1QkRESmlFZz09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/97891627902?pwd=RURCTiti…> Passcode: 5d$X0$^0L2 If joining Zoom via Zoom App the following will be required: Webinar ID: 978 9162 7902 Passcode: 9844091488 One tap mobile : US: +13126266799,,97891627902#,,,,*9844091488# or +13017158592,,97891627902#,,,,*9844091488# If you are joining via audio only: Dial(for higher quality, dial a number based on your current location): US: +1 312 626 6799 or +1 301 715 8592 or +1 929 436 2866 or +1 253 215 8782 or +1 346 248 7799 or +1 669 900 6833 or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free) or 833 548 0276 (Toll Free) or 833 548 0282 (Toll Free) International numbers available: https://icann.zoom.us/u/abaexQvkCI <https://urldefense.com/v3/__https:/icann.zoom.us/u/abaexQvkCI__;!!PtGJab4!4…> Observers are welcome to join, they will be in a read-only and listen-only mode. Please note that all documents<https://community.icann.org/x/rIXxDg> referenced in the agenda will be gathered on a Wiki page for convenient and easy access. Thank you. Kind Regards, Terri

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Motion to adopt the Charter for a RDRS Standing Committee
by Sebastien＠registry.godaddy 13 Sep '23

13 Sep '23

Dear Council Colleagues, I wanted to share the proposed Motion to adopt the Charter for a Registration Data Request Service (RDRS) Standing Committee to help inform the next steps on the SSAD policy recommendations ahead of the submission deadline to give everyone ample time to review it. Please note that the dates in items 10 and 11 of the Whereas remain to be filled to fit our next meeting (provided no objections). The link in reference in Item 1 of the Resolve is here: https://docs.google.com/document/d/1IFmCY1xEtWy7IoyM-uSYiRkzFkc0jLdM/edit?p… This charter has been reviewed by the Small Team to ensure it is fit for purpose. Kindly, Sebastien Ducos GoDaddy Registry | Senior Client Services Manager [signature_1937196166] +33612284445 France & Australia sebastien(a)registry.godaddy<mailto:sebastien@registry.godaddy>

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GNSO Council Portfolio Management Tool Suite - 21 September 2023 Meeting
by Steve Chan 12 Sep '23

12 Sep '23

Dear all, Please see links below to the latest version of the GNSO Council’s Portfolio Management Tool Suite for the meeting on 21 September 2023. NOTE: We’ve attached the Action Decision Radar & Project List here for your convenience, as the Confluence wiki is experiencing performance issues. The PMT tool is too big to be attached. Agenda: * https://community.icann.org/display/gnsocouncilmeetings/Final+Proposed+Agen… Links to the Program Suite: * Program/Project Management Framework (PPMF): https://community.icann.org/x/0YvzC * Portfolio Management Tool (PMT): https://community.icann.org/x/04vzC * **Action/Decision Radar (ADR): https://community.icann.org/x/14vzC * **Project List (PL): https://community.icann.org/x/1YvzC * **Action Items (AIs): https://community.icann.org/x/RgZlAg * Council Small Teams (CSTs): https://community.icann.org/display/gnsocouncilmeetings/2022-2023+GNSO+Coun… * ** denotes the required three work products for review by Councilors in preparation for monthly meetings Key Program Suite Structural Changes for this Period: * None for this period. Key Project Changes or Milestones for this Period: * CCOICI – Consideration of Statement of Interest report (task force: Assignment #6). * EPDP_P2 – Consideration on forming the RDRS Standing Committee * SubPro – Consideration on the clarifying statement on RVCs and PICs; Updated small team assignment form * Active Project Packages: * EPDP_IDN: https://community.icann.org/x/cYbOCg * GNSO_TPR: https://community.icann.org/x/MQDQCQ * SubPro_GGP: https://community.icann.org/x/EQOBDQ (no Sept. edition due to inactivity during Public Comment) Key Project Activities for October 2023: * EPDP_P1 – Registration Data policy publication notice. * EPDP_SubPro_CG – Council to consider near-term next steps for Closed Generics, if any. * Pilot Holistic Review – Updated Terms of Reference in public comment. * GNSO Liaison to GAC – Council to review Liaison’s annual report. * CCOICI – Council to begin reviewing efficacy of this standing committee. * GNSO Council Ops – Reset GNSO Council and elect new Chair and other matters. Please let staff know if you have any questions. Best, Steve Steven Chan  VP, Policy Development Support & GNSO Relations Internet Corporation for Assigned Names and Numbers (ICANN) 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536  Email: steve.chan(a)icann.org<mailto:steve.chan@icann.org> Skype: steve.chan55 Mobile: +1.310.339.4410 Find out more about the GNSO by visiting: https://learn.icann.org/<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…>

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Re: [council] Motion for the Approval of the GNSO Council’s Clarifying Statement Regarding Select Pending SubPro Recommendations
by Terri Agnew 11 Sep '23

11 Sep '23

Thank you for this Greg, we have added it to the motions wiki page for 21 September meeting<https://community.icann.org/x/sYXxDg>. This motion will need a “Seconded by”, please send to council mailing list and we will add your name. Kindest regards, Terri From: council <council-bounces(a)gnso.icann.org> on behalf of "DiBiase, Gregory via council" <COUNCIL(a)gnso.icann.org> Reply-To: "DiBiase, Gregory" <dibiase(a)amazon.com> Date: Monday, September 11, 2023 at 4:52 PM To: "COUNCIL(a)GNSO.ICANN.ORG" <COUNCIL(a)gnso.icann.org> Subject: [council] Motion for the Approval of the GNSO Council’s Clarifying Statement Regarding Select Pending SubPro Recommendations Hi All, Please see the attached draft motion for the Approval of the GNSO Council’s Clarifying Statement Regarding Select Pending SubPro Recommendations for consideration at our September meeting. Please note this is a placeholder motion given that the clarifying statement is still in progress. Thanks, Greg

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Motion for the Approval of the GNSO Council’s Clarifying Statement Regarding Select Pending SubPro Recommendations
by DiBiase, Gregory 11 Sep '23

11 Sep '23

Hi All, Please see the attached draft motion for the Approval of the GNSO Council’s Clarifying Statement Regarding Select Pending SubPro Recommendations for consideration at our September meeting. Please note this is a placeholder motion given that the clarifying statement is still in progress. Thanks, Greg

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Re: [council] [Ext] RE: Proposed Agenda | GNSO Council Meeting | Thursday, 21 September 2023 at 21:00 UTC
by Terri Agnew 11 Sep '23

11 Sep '23

Hi Susan, Thank you for this, we will get this added to the 21 September agenda (and below). As a reminder, Leadership uses this anticipated topics for upcoming council meetings planning doc<https://docs.google.com/document/d/1FSNlAHTjbWAzKcfltI7SWwzXda1NtKxfQ2k-t0o…> for meeting topics and councilors are encouraged to add topics to it at any time. All the best, Terri From: Susan Payne <susan.payne(a)comlaude.com> Date: Monday, September 11, 2023 at 1:47 PM To: Terri Agnew <terri.agnew(a)icann.org>, "council(a)gnso.icann.org" <council(a)gnso.icann.org> Cc: "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, "liaison6c(a)gnso.icann.org" <liaison6c(a)gnso.icann.org> Subject: [Ext] RE: Proposed Agenda | GNSO Council Meeting | Thursday, 21 September 2023 at 21:00 UTC Terri would it be possible to add “IGO next steps” as another AOB please. Attaching my email from last month as background. Thanks Susan Susan Payne Head of Legal Policy Com Laude T +44 (0) 20 7421 8250 Ext 255 [cid:image001.png@01D9E4BB.5FE87F30][comlaude.com]<https://urldefense.com/v3/__https:/comlaude.com/__;!!PtGJab4!-9Sdg_wAB89Btw…> Follow us on Linkedin [t-uk.xink.io]<https://urldefense.com/v3/__https:/t-uk.xink.io/Tracking/Index/pRkAAGVfAADw…> and YouTube [t-uk.xink.io]<https://urldefense.com/v3/__https:/t-uk.xink.io/Tracking/Index/bhkAAGVfAADw…> From: council <council-bounces(a)gnso.icann.org> On Behalf Of Terri Agnew via council Sent: Monday, September 11, 2023 2:45 PM To: council(a)gnso.icann.org; liaison6c(a)gnso.icann.org Cc: gnso-secs(a)icann.org Subject: [council] Proposed Agenda | GNSO Council Meeting | Thursday, 21 September 2023 at 21:00 UTC Dear all, Please find below the final proposed agenda for the GNSO Council Meeting taking place on Thursday, 21 September 2023 at 21:00 UTC for 2 hours. This has been posted on the agenda wiki page<https://community.icann.org/x/r4XxDg>. Thank you. Kind regards, Terri ************* Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/rIXxDg This agenda was established according to the GNSO Operating Procedures [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/file/…> v3.5, updated on 24 October 2019. For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. GNSO Council meeting on Thursday, 21 September 2023 at 21:00 UTC: https://tinyurl.com/3h2a9edd [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/3h2a9edd__;!!PtGJab4!-9Sdg_w…>. 14:00 Los Angeles; 17:00 Washington DC; 22:00 London; 23:00 Paris; 00:00 Moscow (Friday); 07:00 Melbourne (Friday) GNSO Council Meeting Remote Participation: https://icann.zoom.us/j/97891627902?pwd=RURCTitiNEVwd2UySEk1QkRESmlFZz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/97891627902?pwd=RURCTiti…> Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call. ___________________________________ Item 1: Administrative Matters (5 minutes) 1.1 - Roll Call 1.2 - Updates to Statements of Interest 1.3 - Review / Amend Agenda 1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures: Minutes [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> of the GNSO Council meeting on 20 July were posted on 06 August 2023. Minutes [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> of the GNSO Council meeting on 24 August 2023 were posted on 09 September 2023. Item 2: Opening Remarks / Review of Projects & Action List (0 minutes) 2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/en/council/project__;!!Pt…> and Action Item List. <https://community.icann.org/x/RgZlAg> Item 3: Consent Agenda (0 minutes) Item 4: COUNCIL VOTE - GNSO Council Committee for Overseeing and Implementing Continuous Improvement (CCOICI) Recommendations Report on Review of the Statement of Interest (SOI) Requirements (10 minutes) The GNSO Framework for Continuous Improvement Pilot was initiated in June 2021 to determine whether the framework, as outlined here [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/en/drafts/continuous-impr…>, could serve as an approach for dealing with the various projects that are focused on improvements to GNSO processes and procedures. The CCOICI tasked<https://community.icann.org/x/NAAiCw> the GNSO Statement of Interest (SOI) Task Force to address the following questions: 1. Is the original objective of the SOI, as stated in the BGC WG Report, still valid? If not, why not and what should the current objective be? 2. Based on the response to question 1), is the requested information to be provided as part of the SOI still fit for purpose? If not, why not, and what would need to be changed to make it fit for purpose? 3. Are there any further measures that should be considered from an enforcement / escalation perspective, in addition or instead of those already included in the requirements? The Council Committee for Overseeing and Implementing Continuous Improvement (CCOICI) submitted to the GNSO Council for consideration its Recommendations Report following its review of the Recommendations Report submitted to the CCOICI by the GNSO Statement of Interest Task Force based on their review of the GNSO Statement of Interest (SOI) Requirements as well as their review of the input received in response to the public comment forum. During the meeting in August 2023, Manju Chen presented an overview of the CCOICI Recommendations Report [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> on the SOI Requirements Here, the Council will vote on the CCOICI Recommendations Report [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> on the SOI Requirements. 4.1 – Presentation of motion<https://community.icann.org/x/sYXxDg> (Manju Chen, CCOICI Chair) 4.2 – Council discussion 4.3 – Council Vote (voting threshold: simple majority) Item 5: COUNCIL VOTE - Charter for Registration Data Request Service (RDRS) Standing Committee to help inform the next steps on the SSAD policy recommendations (10 minutes) On 13 September 2022, ICANN org published a WHOIS Disclosure System (System) Design Paper<https://www.icann.org/en/system/files/files/whois-disclosure-system-design-…> based on the "proof of concept" approach outlined by the Small Team. The GNSO Council informed the ICANN Board on 17 November 2022<https://www.icann.org/en/system/files/correspondence/ducos-to-sinha-17nov22…> that the Council unanimously accepted the Addendum to the Preliminary Report [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> (Addendum) prepared by the Small Team and supported the implementation of the System. On 27 February 2023, the ICANN Board directed<https://www.icann.org/en/board-activities-and-meetings/materials/approved-r…> ICANN org to “proceed to develop and launch the System as soon as possible”. The ICANN Board also “directed ICANN org to continue to engage with the Phase 2 Small Team throughout the development and operation of the System, and ensure periodic publication of the collected usage data, once operational". On 15 March 2023, GNSO Council instructed [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> the small team to continue working with ICANN org on the implementation of the System as well as “provide the Council with a recommendation on the approach and format through which, following implementation of the system, data should be reviewed and analyzed to help inform subsequent decisions on how to proceed with the SSAD recommendations”. On 8 September, the small team shared with the GNSO Council the proposed charter [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1IFmCY1xEtWy7…> for a Registration Data Request Service (RDRS) Standing Committee to help inform the next steps on the SSAD policy recommendations. Here, the Council will vote on the charter for the Registration Data Request Service (RDRS) Standing Committee 5.1 - Presentation of motion<https://community.icann.org/x/sYXxDg> (Sebastien Ducos, Chair of EPDP Phase 2 Small Team) 5.2 - Council Discussion 5.3 - Council Vote (voting threshold: simple majority) Item 6: COUNCIL VOTE - SubPro Clarifying Statement on Registry Voluntary Commitments (RVCs) and Public Interest Commitments (PICs) (20 minutes) During its informal session at ICANN76 and the subsequent Council meeting, the Council discussed and agreed [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> to task a small team of interested councilors to review the recommendations that the Board placed in a pending status and suggest to the full Council how the underlying concerns that caused the pending status can be best addressed (i.e., a limited triage exercise). Since ICANN76, the Council SubPro Small Team has met several times and has completed a comprehensive review of the issues chart, with Board member input on why the Board placed specific recommendations into a pending status. The Council discussed the main output of that triage effort, the proposed paths forward for each pending recommendation, during an Extraordinary Meeting on 4 May. During that meeting, the Council agreed to further task the small team with taking interim steps (e.g., provision of clarifying information, developing speaking points) in order to support the Council’s dialogue with the ICANN Board on 22 May<https://community.icann.org/pages/viewpage.action?pageId=240617931>. The Council debriefed after the dialogue with the ICANN Board and discussed next steps. During the ICANN77 Day 0 Session, the Council heard from the members of the Board regarding the Board’s views on potential “landing spots” on the pending recommendations. During its August meeting, the Council approved a clarifying statement for a number of pending recommendations, though it removed text in the Clarifying Statement relating to the enforceability of PICs and RVCs and holding this over to a future Clarifying Statement, pending further feedback from the ICANN Board. Additional feedback was delivered to the small team and subsequently considered. Here, the Council will vote on the clarifying statement relating to the enforceability of PICs and RVCs. 6.1 – Presentation of motion<https://community.icann.org/x/sYXxDg> (Paul McGrady, SubPro Small Team Chair) 6.2 – Council discussion 6.3 - Council Vote (voting threshold: simple majority) Item 7: COUNCIL DISCUSSION - SubPro Small Team Updated Assignment Form (20 minutes) During its informal session at ICANN76 and the subsequent Council meeting, the Council discussed and agreed [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> to task a small team of interested councilors to review the recommendations that the Board placed in a pending status and suggest to the full Council how the underlying concerns that caused the pending status can be best addressed (i.e., a limited triage exercise). Since ICANN76, the Council SubPro Small Team has met several times and has completed a comprehensive review of the issues chart, with Board member input on why the Board placed specific recommendations into a pending status. The Council discussed the main output of that triage effort, the proposed paths forward for each pending recommendation, during an Extraordinary Meeting on 4 May. During that meeting, the Council agreed to further task the small team with taking interim steps (e.g., provision of clarifying information, developing speaking points) in order to support the Council’s dialogue with the ICANN Board on 22 May<https://community.icann.org/pages/viewpage.action?pageId=240617931>. The Council debriefed after the dialogue with the ICANN Board and discussed next steps. During the ICANN77 Day 0 Session, the Council heard from the members of the Board regarding the Board’s views on potential “landing spots” on the pending recommendations. As the triage exercise is now complete, the Small Team’s assignment form has been updated to reflect the updated assignment regarding how the non-adopted recommendations should be handled, e.g., supplemental recommendation, Section 16, etc. Here, the Council will hear an update on the proposed updated assignment form. 7.1 - Introduction of Topic (Paul McGrady, Chair of SubPro Small Team) 7.2 - Council Discussion 7.3 - Next Steps Item 8: ICANN78 Planning (15 minutes) During ICANN78, the GNSO Council has the following meetings and events scheduled: Saturday, 21 October * 13:15-14:30 - Joint At-Large & GNSO meeting * 15:00-16:00 - GNSO Council small team - SubPro Pending Recommendations * 16:30-18:00 - GNSO celebration session (16:30-17:30 event & 17:30-18:00 cocktail) * Time TBD: GNSO Council dinner Sunday, 22 October * 09:00-10:00 - GNSO Working Session 1 of 2 * 10:30-12:00 - GNSO Working Session 2 of 2 * 13:15-14:30 - Joint ccNSO & GNSO meeting Monday, 23 October * 15:00-16:00 - Joint GAC GNSO meeting Tuesday, 24 October * 17:45-18:45 - GNSO Council Informal meeting [closed] Wednesday, 25 October * 09:00-10:00 - ICANN Board & GNSO Council * 13:00-15:00- GNSO Council Meeting * 15:15-15:45 – GNSO Council Admin Thursday, 26 October * 13:15-14:30 – GNSO Council Wrap-up Here, the Council will receive an overview of the current block schedule and plan for its in-person meetings. 8.1 - Introduction of Topic (Greg DiBiase, Council Vice Chair) 8.2 - Council Discussion 8.3 - Next Steps Item 9: Cross Community Working Group - Auction Proceeds Response (20 minutes) On 17 July 2023, Xavier Calvez sent a written update<https://mm.icann.org/pipermail/council/2023-August/027220.html> on the progress of ICANN org’s implementation of the Cross Community Working Group’s - Auction Proceeds (CCWG-AP) Final Report. The update noted the implementation work will result in the launch of the ICANN Grant Program at the end of the first quarter of 2024. The program will distribute the 2012 New gTLD Program [newgtlds.icann.org]<https://urldefense.com/v3/__https:/newgtlds.icann.org/en/about/program__;!!…> Auction Proceeds in line with the recommendations, as adopted by the ICANN Board<https://www.icann.org/en/board-activities-and-meetings/materials/approved-r…> in June 2022. As implementation progresses, ICANN org has considered organizing a meeting, with former members of the CCWG-AP, should any of the former members be interested and available to participate. This will help to ensure that implementation preserves the intent of the group’s recommendations. Here, the Council will discuss a response to this message. Specifically, the Council is asked to consider if it is comfortable with former CCWG-AP members engaging in a conversation with ICANN org or whether the discussion should be conducted differently . 9.1 - Introduction of Topic (John McElwaine, Council Vice Chair) 9.2 - Council Discussion 9.3 - Next Steps Item 10: ANY OTHER BUSINESS (20 minutes) 10.1 GNSO Prep Week Webinar - Tuesday - 10 October at 13:00 UTC 10.2 Planning for GNSO Council Strategic Planning Session 10.3 ccNSO [& GAC] Liaison updates 10.4 Review of CCOICI pilot 10.5 IGO next steps _______________________________ Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i)) See https://www.icann.org/resources/pages/governance/bylaws-en/#article11. Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4) See https://gnso.icann.org/sites/default/files/file/field-file-attach/op-proced… [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/file/…> References for Coordinated Universal Time of 21:00 UTC Local time between March and October in the NORTHERN hemisphere See https://www.timeanddate.com/time/change/ [timeanddate.com]<https://urldefense.com/v3/__https:/www.timeanddate.com/time/change/__;!!PtG…> for Dates for Daylight Saving Time and Clock Changes ---------------------------------------------------------------------------- California, USA (PDT) UTC-7 14:00 San José, Costa Rica (CDT) UTC-6 15:00 New York/Washington DC, USA (EDT) UTC-4 17:00 Buenos Aires, Argentina (ART) UTC-3 18:00 Kinshasa, Democratic Republic of Congo (WAT) UTC+1 22:00 Paris, France (CEST) UTC+2 23:00 Moscow, Russia (MSK) UTC+3 00:00 (Friday) Singapore (SGT) UTC+8 05:00 (Friday) Melbourne, Australia (AEST) UTC+10 07:00 ---------------------------------------------------------------------------- US and Canada: DST starts on Sunday 12 March 2023 (with exceptions) European countries: DST starts on Sunday 26 March 2023 (with exceptions) DST ends on Sunday 29 October 2023 for most European countries DST ends on Sunday 05 November 2023 for most of the US and Canada Some parts of Australia: DST ends on Sunday 02 April 2023 Some parts of Australia: DST starts on Sunday 01 October 2023 ---------------------------------------------------------------------- For other places see http://www.timeanddate.com [timeanddate.com]<https://urldefense.com/v3/__http:/www.timeanddate.com/__;!!PtGJab4!-9Sdg_wA…> and https://tinyurl.com/3h2a9edd [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/3h2a9edd__;!!PtGJab4!-9Sdg_w…>. ________________________________ The contents of this email and any attachments are confidential to the intended recipient. 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Proposed Agenda | GNSO Council Meeting | Thursday, 21 September 2023 at 21:00 UTC
by Terri Agnew 11 Sep '23

11 Sep '23

Dear all, Please find below the final proposed agenda for the GNSO Council Meeting taking place on Thursday, 21 September 2023 at 21:00 UTC for 2 hours. This has been posted on the agenda wiki page<https://community.icann.org/x/r4XxDg>. Thank you. Kind regards, Terri ************* Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/rIXxDg This agenda was established according to the GNSO Operating Procedures<https://gnso.icann.org/sites/default/files/file/field-file-attach/op-proced…> v3.5, updated on 24 October 2019. For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. GNSO Council meeting on Thursday, 21 September 2023 at 21:00 UTC: https://tinyurl.com/3h2a9edd. 14:00 Los Angeles; 17:00 Washington DC; 22:00 London; 23:00 Paris; 00:00 Moscow (Friday); 07:00 Melbourne (Friday) GNSO Council Meeting Remote Participation: https://icann.zoom.us/j/97891627902?pwd=RURCTitiNEVwd2UySEk1QkRESmlFZz09 Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call. ___________________________________ Item 1: Administrative Matters (5 minutes) 1.1 - Roll Call 1.2 - Updates to Statements of Interest 1.3 - Review / Amend Agenda 1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures: Minutes<https://gnso.icann.org/sites/default/files/policy/2023/minutes/minutes-gnso…> of the GNSO Council meeting on 20 July were posted on 06 August 2023. Minutes<https://gnso.icann.org/sites/default/files/policy/2023/minutes/minutes-gnso…> of the GNSO Council meeting on 24 August 2023 were posted on 09 September 2023. Item 2: Opening Remarks / Review of Projects & Action List (0 minutes) 2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List<https://gnso.icann.org/en/council/project> and Action Item List. <https://community.icann.org/x/RgZlAg> Item 3: Consent Agenda (0 minutes) Item 4: COUNCIL VOTE - GNSO Council Committee for Overseeing and Implementing Continuous Improvement (CCOICI) Recommendations Report on Review of the Statement of Interest (SOI) Requirements (10 minutes) The GNSO Framework for Continuous Improvement Pilot was initiated in June 2021 to determine whether the framework, as outlined here<https://gnso.icann.org/en/drafts/continuous-improvement-oversight-implement…>, could serve as an approach for dealing with the various projects that are focused on improvements to GNSO processes and procedures. The CCOICI tasked<https://community.icann.org/x/NAAiCw> the GNSO Statement of Interest (SOI) Task Force to address the following questions: 1. Is the original objective of the SOI, as stated in the BGC WG Report, still valid? If not, why not and what should the current objective be? 2. Based on the response to question 1), is the requested information to be provided as part of the SOI still fit for purpose? If not, why not, and what would need to be changed to make it fit for purpose? 3. Are there any further measures that should be considered from an enforcement / escalation perspective, in addition or instead of those already included in the requirements? The Council Committee for Overseeing and Implementing Continuous Improvement (CCOICI) submitted to the GNSO Council for consideration its Recommendations Report following its review of the Recommendations Report submitted to the CCOICI by the GNSO Statement of Interest Task Force based on their review of the GNSO Statement of Interest (SOI) Requirements as well as their review of the input received in response to the public comment forum. During the meeting in August 2023, Manju Chen presented an overview of the CCOICI Recommendations Report<https://gnso.icann.org/sites/default/files/policy/2023/correspondence/chen-…> on the SOI Requirements Here, the Council will vote on the CCOICI Recommendations Report<https://gnso.icann.org/sites/default/files/policy/2023/correspondence/chen-…> on the SOI Requirements. 4.1 – Presentation of motion<https://community.icann.org/x/sYXxDg> (Manju Chen, CCOICI Chair) 4.2 – Council discussion 4.3 – Council Vote (voting threshold: simple majority) Item 5: COUNCIL VOTE - Charter for Registration Data Request Service (RDRS) Standing Committee to help inform the next steps on the SSAD policy recommendations (10 minutes) On 13 September 2022, ICANN org published a WHOIS Disclosure System (System) Design Paper<https://www.icann.org/en/system/files/files/whois-disclosure-system-design-…> based on the "proof of concept" approach outlined by the Small Team. The GNSO Council informed the ICANN Board on 17 November 2022<https://www.icann.org/en/system/files/correspondence/ducos-to-sinha-17nov22…> that the Council unanimously accepted the Addendum to the Preliminary Report<https://gnso.icann.org/sites/default/files/policy/2022/correspondence/ducos…> (Addendum) prepared by the Small Team and supported the implementation of the System. On 27 February 2023, the ICANN Board directed<https://www.icann.org/en/board-activities-and-meetings/materials/approved-r…> ICANN org to “proceed to develop and launch the System as soon as possible”. The ICANN Board also “directed ICANN org to continue to engage with the Phase 2 Small Team throughout the development and operation of the System, and ensure periodic publication of the collected usage data, once operational". On 15 March 2023, GNSO Council instructed<https://gnso.icann.org/sites/default/files/policy/2023/minutes/minutes-gnso…> the small team to continue working with ICANN org on the implementation of the System as well as “provide the Council with a recommendation on the approach and format through which, following implementation of the system, data should be reviewed and analyzed to help inform subsequent decisions on how to proceed with the SSAD recommendations”. On 8 September, the small team shared with the GNSO Council the proposed charter<https://docs.google.com/document/d/1IFmCY1xEtWy7IoyM-uSYiRkzFkc0jLdM/edit?p…> for a Registration Data Request Service (RDRS) Standing Committee to help inform the next steps on the SSAD policy recommendations. Here, the Council will vote on the charter for the Registration Data Request Service (RDRS) Standing Committee 5.1 - Presentation of motion<https://community.icann.org/x/sYXxDg> (Sebastien Ducos, Chair of EPDP Phase 2 Small Team) 5.2 - Council Discussion 5.3 - Council Vote (voting threshold: simple majority) Item 6: COUNCIL VOTE - SubPro Clarifying Statement on Registry Voluntary Commitments (RVCs) and Public Interest Commitments (PICs) (20 minutes) During its informal session at ICANN76 and the subsequent Council meeting, the Council discussed and agreed<https://gnso.icann.org/sites/default/files/policy/2023/minutes/minutes-gnso…> to task a small team of interested councilors to review the recommendations that the Board placed in a pending status and suggest to the full Council how the underlying concerns that caused the pending status can be best addressed (i.e., a limited triage exercise). Since ICANN76, the Council SubPro Small Team has met several times and has completed a comprehensive review of the issues chart, with Board member input on why the Board placed specific recommendations into a pending status. The Council discussed the main output of that triage effort, the proposed paths forward for each pending recommendation, during an Extraordinary Meeting on 4 May. During that meeting, the Council agreed to further task the small team with taking interim steps (e.g., provision of clarifying information, developing speaking points) in order to support the Council’s dialogue with the ICANN Board on 22 May<https://community.icann.org/pages/viewpage.action?pageId=240617931>. The Council debriefed after the dialogue with the ICANN Board and discussed next steps. During the ICANN77 Day 0 Session, the Council heard from the members of the Board regarding the Board’s views on potential “landing spots” on the pending recommendations. During its August meeting, the Council approved a clarifying statement for a number of pending recommendations, though it removed text in the Clarifying Statement relating to the enforceability of PICs and RVCs and holding this over to a future Clarifying Statement, pending further feedback from the ICANN Board. Additional feedback was delivered to the small team and subsequently considered. Here, the Council will vote on the clarifying statement relating to the enforceability of PICs and RVCs. 6.1 – Presentation of motion<https://community.icann.org/x/sYXxDg> (Paul McGrady, SubPro Small Team Chair) 6.2 – Council discussion 6.3 - Council Vote (voting threshold: simple majority) Item 7: COUNCIL DISCUSSION - SubPro Small Team Updated Assignment Form (20 minutes) During its informal session at ICANN76 and the subsequent Council meeting, the Council discussed and agreed<https://gnso.icann.org/sites/default/files/policy/2023/minutes/minutes-gnso…> to task a small team of interested councilors to review the recommendations that the Board placed in a pending status and suggest to the full Council how the underlying concerns that caused the pending status can be best addressed (i.e., a limited triage exercise). Since ICANN76, the Council SubPro Small Team has met several times and has completed a comprehensive review of the issues chart, with Board member input on why the Board placed specific recommendations into a pending status. The Council discussed the main output of that triage effort, the proposed paths forward for each pending recommendation, during an Extraordinary Meeting on 4 May. During that meeting, the Council agreed to further task the small team with taking interim steps (e.g., provision of clarifying information, developing speaking points) in order to support the Council’s dialogue with the ICANN Board on 22 May<https://community.icann.org/pages/viewpage.action?pageId=240617931>. The Council debriefed after the dialogue with the ICANN Board and discussed next steps. During the ICANN77 Day 0 Session, the Council heard from the members of the Board regarding the Board’s views on potential “landing spots” on the pending recommendations. As the triage exercise is now complete, the Small Team’s assignment form has been updated to reflect the updated assignment regarding how the non-adopted recommendations should be handled, e.g., supplemental recommendation, Section 16, etc. Here, the Council will hear an update on the proposed updated assignment form. 7.1 - Introduction of Topic (Paul McGrady, Chair of SubPro Small Team) 7.2 - Council Discussion 7.3 - Next Steps Item 8: ICANN78 Planning (15 minutes) During ICANN78, the GNSO Council has the following meetings and events scheduled: Saturday, 21 October * 13:15-14:30 - Joint At-Large & GNSO meeting * 15:00-16:00 - GNSO Council small team - SubPro Pending Recommendations * 16:30-18:00 - GNSO celebration session (16:30-17:30 event & 17:30-18:00 cocktail) * Time TBD: GNSO Council dinner Sunday, 22 October * 09:00-10:00 - GNSO Working Session 1 of 2 * 10:30-12:00 - GNSO Working Session 2 of 2 * 13:15-14:30 - Joint ccNSO & GNSO meeting Monday, 23 October * 15:00-16:00 - Joint GAC GNSO meeting Tuesday, 24 October * 17:45-18:45 - GNSO Council Informal meeting [closed] Wednesday, 25 October * 09:00-10:00 - ICANN Board & GNSO Council * 13:00-15:00- GNSO Council Meeting * 15:15-15:45 – GNSO Council Admin Thursday, 26 October * 13:15-14:30 – GNSO Council Wrap-up Here, the Council will receive an overview of the current block schedule and plan for its in-person meetings. 8.1 - Introduction of Topic (Greg DiBiase, Council Vice Chair) 8.2 - Council Discussion 8.3 - Next Steps Item 9: Cross Community Working Group - Auction Proceeds Response (20 minutes) On 17 July 2023, Xavier Calvez sent a written update<https://mm.icann.org/pipermail/council/2023-August/027220.html> on the progress of ICANN org’s implementation of the Cross Community Working Group’s - Auction Proceeds (CCWG-AP) Final Report. The update noted the implementation work will result in the launch of the ICANN Grant Program at the end of the first quarter of 2024. The program will distribute the 2012 New gTLD Program<https://newgtlds.icann.org/en/about/program> Auction Proceeds in line with the recommendations, as adopted by the ICANN Board<https://www.icann.org/en/board-activities-and-meetings/materials/approved-r…> in June 2022. As implementation progresses, ICANN org has considered organizing a meeting, with former members of the CCWG-AP, should any of the former members be interested and available to participate. This will help to ensure that implementation preserves the intent of the group’s recommendations. Here, the Council will discuss a response to this message. Specifically, the Council is asked to consider if it is comfortable with former CCWG-AP members engaging in a conversation with ICANN org or whether the discussion should be conducted differently . 9.1 - Introduction of Topic (John McElwaine, Council Vice Chair) 9.2 - Council Discussion 9.3 - Next Steps Item 10: ANY OTHER BUSINESS (20 minutes) 10.1 GNSO Prep Week Webinar - Tuesday - 10 October at 13:00 UTC 10.2 Planning for GNSO Council Strategic Planning Session 10.3 ccNSO [& GAC] Liaison updates 10.4 Review of CCOICI pilot _______________________________ Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i)) See https://www.icann.org/resources/pages/governance/bylaws-en/#article11. Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4) See https://gnso.icann.org/sites/default/files/file/field-file-attach/op-proced… References for Coordinated Universal Time of 21:00 UTC Local time between March and October in the NORTHERN hemisphere See https://www.timeanddate.com/time/change/ for Dates for Daylight Saving Time and Clock Changes ---------------------------------------------------------------------------- California, USA (PDT) UTC-7 14:00 San José, Costa Rica (CDT) UTC-6 15:00 New York/Washington DC, USA (EDT) UTC-4 17:00 Buenos Aires, Argentina (ART) UTC-3 18:00 Kinshasa, Democratic Republic of Congo (WAT) UTC+1 22:00 Paris, France (CEST) UTC+2 23:00 Moscow, Russia (MSK) UTC+3 00:00 (Friday) Singapore (SGT) UTC+8 05:00 (Friday) Melbourne, Australia (AEST) UTC+10 07:00 ---------------------------------------------------------------------------- US and Canada: DST starts on Sunday 12 March 2023 (with exceptions) European countries: DST starts on Sunday 26 March 2023 (with exceptions) DST ends on Sunday 29 October 2023 for most European countries DST ends on Sunday 05 November 2023 for most of the US and Canada Some parts of Australia: DST ends on Sunday 02 April 2023 Some parts of Australia: DST starts on Sunday 01 October 2023 ---------------------------------------------------------------------- For other places see http://www.timeanddate.com<http://www.timeanddate.com/> and https://tinyurl.com/3h2a9edd.

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FW: [Ext] ICANN Board Launches Strategic Planning Process for the Next Five Years
by Julie Bisland 11 Sep '23

11 Sep '23

FYI: From: ICANN Community Digest <david.olive(a)icann.org> Reply-To: "policyinfo(a)icann.org" <policyinfo(a)icann.org> Date: Monday, September 11, 2023 at 10:02 AM To: Julie Bisland <julie.bisland(a)icann.org> Subject: [Ext] ICANN Board Launches Strategic Planning Process for the Next Five Years [https://r20.rs6.net/on.jsp?ca=a1793ac1-eec6-42cd-8ad3-82a2488bff1c&a=112202…] Monday, 11 September 2023 ICANN Community Digest [https://files.constantcontact.com/304b3fd3501/31f30ab5-1445-45c3-aef7-c0ea4…] The ICANN organization Policy Development Support function publishes this twice-weekly digest to help ICANN community groups track requests and follow updates. How Domain Name System Policy is Developed, and How You Can Get Involved [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0011rb6gRFl_jIJqBwt…> Do you have any ideas for improving the ICANN Community Digest? Write to us at policyinfo(a)icann.org!<mailto:policyinfo@icann.org> Table of Contents ICANN78 · WEDNESDAY: Translation Deadlines · FRIDAY: ICANN78 Community Childcare Grants Program Application Now Open · Registration for ICANN78 is Now Open Information Sharing · NEW: ICANN Board Launches Strategic Planning Process for the Next Five Years · NEW: Cross RALO ICANN 25th Anniversary Roundtable Action Items · 🔥 ACTION ITEM: Calling for NextGen@ICANN Applications for ICANN79 Public Comment · GNSO Guidance Process Applicant Support Guidance Recommendation Initial Report · ccNSO PDP4 Initial Report on the (de-)selection of IDN ccTLDs · ccNSO Proposed Policy for a Specific ccTLD Related Review Mechanism · Proposed Updates to Existing Rights Protection Mechanisms Documentation ICANN78 WEDNESDAY: 13 SEPTEMBER 2023 TRANSLATION DEADLINE: If your publication requires translation, please provide the final material(s) to Andrea Glandon<mailto:andrea.glandon@icann.org> by 13 SEPTEMBER. This ensures that there is enough time to translate the publication by the start of the meeting, with the possibility of potential changes. If your materials require design assistance (outlined above), please note that the final materials will have to be complete, including the edit/approval process, by this deadline to be translated FRIDAY: ICANN78 Community Childcare Grants Program Application Now Open The program facilitates in-person participation of community members with children who are 12 years old or younger at ICANN public meetings and eligible ICANN events. APPLICATION DEADLINE: 15 SEPTEMBER 2023 | Application form [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0011rb6gRFl_jIJqBwt…> Read more. [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0011rb6gRFl_jIJqBwt…> Registration for ICANN78 is Now Open Registration is now open for the ICANN78 Annual General Meeting, which will be held both virtually and in-person from 21-26 October 2023 in Hamburg, Germany. ICANN78 will mark the organization's 25th Annual General Meeting. Click here [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0011rb6gRFl_jIJqBwt…> to learn more about how to register. Information Sharing NEW: ICANN Board Launches Strategic Planning Process for the Next Five Years The Board Strategic Planning Committee (BSPC) leads the strategic planning process on behalf of the Board, and ICANN org works closely with the BSPC and the Board to support this work. The outcome of this process will be a new five-year strategic plan. Please join the informational webinar on 21 September 2023 at 16:00 UTC. The webinar will include an overview of the strategic planning approach, process, timeline, and how to participate. Register here. [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0011rb6gRFl_jIJqBwt…> Read more. [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0011rb6gRFl_jIJqBwt…> NEW: Cross RALO ICANN 25th Anniversary Roundtable At-Large invites you to attend this exciting virtual Cross RALO Roundtable with honoured guest speakers. Read more. [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0011rb6gRFl_jIJqBwt…> Action Items 🔥 ACTION ITEM: Calling for NextGen@ICANN Applications for ICANN79 ICANN wants to hear from university students living and studying in the North American region who are interested in the future of the Internet and in participating in the ICANN79 Community Forum Meeting. ICANN79 is scheduled to be held in San Juan, Puerto Rico from 2–7 March 2024. Read more. [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0011rb6gRFl_jIJqBwt…> Public Comment GNSO Guidance Process Applicant Support Guidance Recommendation Initial Report [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0011rb6gRFl_jIJqBwt…> Open for Submissions: 31 July 2023 Closed for Submissions: 11 September 2023 ccNSO PDP4 Initial Report on the (de-)selection of IDN ccTLDs [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0011rb6gRFl_jIJqBwt…> Open for Submissions: 16 August 2023 Closed for Submissions: 27 September 2023 ccNSO Proposed Policy for a Specific ccTLD Related Review Mechanism [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0011rb6gRFl_jIJqBwt…> Open for Submissions: 01 August 2023 Closed for Submissions: 28 September 2023 Proposed Updates to Existing Rights Protection Mechanisms Documentation [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0011rb6gRFl_jIJqBwt…> Open for Submissions: 24 August 2023 Closed for Submissions: 03 October 2023 See upcoming proceedings [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0011rb6gRFl_jIJqBwt…>. See other public consultations [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0011rb6gRFl_jIJqBwt…>. Volume 5, Issue 66 | Archive [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0011rb6gRFl_jIJqBwt…> | Next Issue: Thursday, 14 September 2023 STAY INFORMED: Subscribe here [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0011rb6gRFl_jIJqBwt…>

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Final Reminder | Document and Motion deadline | Monday, 11 September 2023 at 23:59 UTC for GNSO Council Meeting 21 September at 21:00 UTC
by Terri Agnew 11 Sep '23

11 Sep '23

Dear all, Reports, motions and documents for consideration are due no later than (NLT) 10 days in advance (i.e. Monday, 11 September 2023 at 23:59 UTC) of the GNSO Council Meeting on Thursday, 21 September at 21:00 UTC. Motions should be sent to the Council mailing list by a councilor and will then be posted on the Wiki at: https://community.icann.org/x/sYXxDg Thank you. Terri

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EPDP-IDNs Self-Assessment Survey Result
by Ariel Liang 08 Sep '23

08 Sep '23

Hello everyone, As you may recall, in March 2023, the GNSO Council approved a process and questionnaire for Working Groups to conduct periodic Self-Assessments during their lifecycle. These periodic surveys are intended to supplement Self-Assessments that already occur when a Working Group closes. The goal is to provide the GNSO Council with important information about how its Working Groups are functioning and whether there are any issues that may need to be addressed as the Working Group proceeds. After the EPDP-IDNs Team delivered its Phase 1 Initial Report for public comment, this Self-Assessment survey was conducted as an opportunity for the Team to reflect on how it is functioning and whether there are areas that may benefit from improvement. The survey was closed on 3 July 2023. Please find attached the report summarizing the aggregated responses to all the survey questions. This report was shared with the GNSO Council leadership and the EPDP-IDNs Team on 12 July and posted on the EPDP public wiki. For transparency and accountability purposes, this report is now shared with the full GNSO Council upon the leadership request. Please be so kind to review and share any questions or concerns you may have. Thank you, Ariel Ariel Xinyue Liang Policy Development Support Manager Internet Corporation for Assigned Names and Numbers (ICANN)

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