May 2010 - council - lists.icann.org

REMINDER: Deadline today, 12 MAY for Council Motions for 20 MAY meeting
by Glen de Saint Géry 12 May '10

12 May '10

Dear Councillors, Reminder, Today, Wednesday, 12 May is the deadline for motions before the Council at its meeting on Thursday 20 May at 15:00 UTC. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Motion on AOC review teams etc.
by KnobenW＠telekom.de 12 May '10

12 May '10

Dear council colleagues, I'd like to enter the following: Motion to approve the GNSO Council's expectations about size and composition of the Review Teams 'Security Stability and Resilience of the DNS' and 'Whois policy' and to approve the GNSO Council's response to the draft proposal on the call for volunteers representing SO/ACs for the Affirmation reviews 'Security Stability and Resilience of the DNS' and 'Whois policy' Whereas: * On 22 April 2010, the chair of the GAC was requesting comment from the GNSO regarding the size and composition of the Review Teams 'Security Stability and Resilience of the DNS' and 'Whois policy' * On 26 April 2010, ICANN Staff was requesting comment from the GNSO regarding the draft proposal on the call for volunteers representing SO/ACs for the Affirmation reviews 'Security Stability and Resilience of the DNS' and 'Whois policy' The GNSO council: * Asks that both Review Teams shall be staffed with 4 GNSO representatives * Asks the GNSO council chair to forward his comments made in response to the draft proposal on the call for volunteers representing SO/ACs for the Affirmation reviews 'Security Stability and Resilience of the DNS' and 'Whois policy' to the relevant ICANN body. Any friendly amendment is welcome. Regards Wolf-Ulrich

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motion for the Joint SO/AC Working Group on New gTLD Applicant Support
by Rafik Dammak 12 May '10

12 May '10

Hello Everyone, I am submitting the proposed motion for council consideration about the Joint SO/AC Working Group on New gTLD Applicant Support charter. Regards Rafik The proposed motion: Motion to adopt a Charter for the Joint SO/AC Working Group on New gTLD Applicant Support (JAS WG) Whereas, on 1 April 2010, the GNSO Council resolved to form a joint working group with other interested Supporting Organizations (SO’s) and Advisory Committee (AC’s) to fulfill an ICANN Board request ( http://www.icann.org/en/minutes/resolutions-12mar10-en.htm#20) to develop a sustainable approach to providing support to new gTLD applicants, keeping in mind the GNSO Implementation guideline to recover the cost of new gTLD applications and on-going services to new gTLDs; Whereas, the Joint SO/AC Working Group on New gTLD Applicant Support (JAS WG) has since been launched and has drafted a Charter ( https://st.icann.org/so-ac-new-gtld-wg/index.cgi?so_ac_new_gtld_applicant_s…) for the WG activities. NOW THEREFORE, BE IT: Resolved, that the GNSO Council hereby adopts the Charter ( https://st.icann.org/so-ac-new-gtld-wg/index.cgi?so_ac_new_gtld_applicant_s…) for the Joint SO/AC Working Group on New gTLD Applicant Support (JAS WG); Resolved further, that the GNSO Council Liaison for the Joint SO/AC Working Group on New gTLD Applicant Support (JAS WG), Rafik Dammak, shall inform the WG of this resolution within 48 hours of its adoption.

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Re: [council] SO/AC RAA Working Session in Brussels
by Rosette, Kristina 10 May '10

10 May '10

Thanks, Chuck ------Original Message------ From: Gomes, Chuck To: Rosette, Kristina To: council(a)gnso.icann.org Subject: Re: [council] SO/AC RAA Working Session in Brussels Sent: May 10, 2010 5:26 PM Kristina, You know more than me. The SOAC chairs had recommended Monday. Glen - Do you have any info on this? Chuck From: Rosette, Kristina <krosette(a)cov.com> To: Gomes, Chuck; council(a)gnso.icann.org <council(a)gnso.icann.org> Sent: Mon May 10 17:06:22 2010 Subject: RE: [council] SO/AC RAA Working Session in Brussels Chuck, We're just wrapping up an RAA-B DT call. Staff have indicated that the RAA workshop is tentatively scheduled for Wednesday afternoon. I had understood, perhaps incorrectly, that the RAA workshop would effectively become the joint AC/SO session, which has traditionally been held on Monday afternoon. Is my understanding incorrect? If not, do you know why the session has been moved to Wednesday? (Wednesday is undesirable because it means that the law enforcement and business community personnel who would otherwise attend the session will almost certainly have left the meeting by then.) Many thanks. K From: owner-council(a)gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Gomes, Chuck Sent: Monday, April 26, 2010 8:46 PM To: council(a)gnso.icann.org Subject: [council] SO/AC RAA Working Session in Brussels I learned today that the RAA WG has discussed the possibility of scheduling a joint workshop in Brussels and that there appears to be interest in other SO's and AC's to make this a joint SO/AC session, possibly on Monday afternoon. If anyone has any input on this, please provide this week if possible. Chuck

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SO/AC RAA Working Session in Brussels
by Gomes, Chuck 10 May '10

10 May '10

I learned today that the RAA WG has discussed the possibility of scheduling a joint workshop in Brussels and that there appears to be interest in other SO's and AC's to make this a joint SO/AC session, possibly on Monday afternoon. If anyone has any input on this, please provide this week if possible. Chuck

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Proposed motion - Prioritization Project List
by Olga Cavalli 10 May '10

10 May '10

Hi, I am submitting this motion for GNSO Council consideration, it relates with the prioritization process. Best regards Olga *GNSO COUNCIL RESOLUTION* WHEREAS, the GNSO Council, at its 21 April 2010 meeting, adopted a resolution and timeline <https://st.icann.org/gnso-council/index.cgi?21_april_motions>to conduct its first Work Prioritization effort according to a set of procedures (proposed Chapter 6 and ANNEX<http://gnso.icann.org/drafts/wpmg-section-6-and-annex-09apr10-en.pdf>) recommended by the Work Prioritization Model Drafting Team (WPM-DT); WHEREAS, the first step in the GNSO Work Prioritization timeline called for the ICANN Policy Staff to produce, on or before 30 April 2010, a recommendation of those GNSO projects that should be considered Eligible and Ineligible for the Work Prioritization effort; WHEREAS, the ICANN Policy Staff prepared and delivered to the GNSO Council a recommended Work Prioritization Project List<http://gnso.icann.org/drafts/work-prioritization-project-list-30apr10-en.pdf> (v1.0), including a Cover Letter<http://gnso.icann.org/correspondence/cover-letter-work-prioritization-proje…>, on 30 April 2010; NOW THEREFORE, BE IT: RESOLVED, that the GNSO Council accepts and approves the GNSO Work Prioritization Project List (v1.0) for use in all remaining steps of the Work Prioritization timeline that, upon completion, is intended to culminate in a set of approved GNSO project ratings and priorities at the ICANN meeting in Brussels.

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Prioritization Exercise
by Gomes, Chuck 08 May '10

08 May '10

As I think everyone knows, we are planning to do a project prioritization exercise in Brussels. In anticipation of that, I want to point out that the procedures proposed by the DT assumed, but did not explicitly state that all Councilors would participate in the exercise including non-voting members such as Andrei and our two liaisons. If anyone has any comments or questions in that regard, please communicate them. Chuck

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12 May deadline for Motions & Reports to be considered at 20 May Council meeting
by Glen de Saint Géry 07 May '10

07 May '10

Dear Councillors, Please note that any motions and reports to be considered at the Council meeting on 20 May 2010 are due no later than eight (8) days in advance of the Council meeting, thus on 12 May 2010. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Proposed GNSO Council Agenda 20 May 2010
by Glen de Saint Géry 06 May '10

06 May '10

Proposed GNSO Council Agenda 20 May 2010 https://st.icann.org/gnso-council/index.cgi?proposed_agenda_20_may_2010 http://gnso.icann.org/meetings/agenda-20may10-en.htm This agenda was established according to the GNSO Council Operating Procedures approved 28 October 2009 for the GNSO Council. http://gnso.icann.org/meetings/operating-procedures-revised-draft-clean-09o… For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Time 15:00 UTC See the following and http://www.timeanddate.com/ for other times: 08:00 PDT; 10:00 CDT; 11:00 EDT; 12:00 Buenos Aires; 12:00 Brazil; 16:00 Ireland; 17:00 CET; 19:00 Moscow; 20:00 Pakistan; 23:00 Hong Kong; 00:00 Tokyo, 01:00 Friday Melbourne Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. Please click on the link to join the GNSO Council Adobe Connect room*http://icann.na3.acrobat.com/gnsocouncil/* Please enter as a 'guest'. Item 1: Administrative matters (10 minutes) 1.1 Roll call of Council members 1.2 Update any statements of interest 1.3 Review/amend agenda 1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures: * 21 April 2010 meeting - Approved 5 May 2010 http://gnso.icann.org/meetings/minutes-council-21apr10-en.htm Item 2: Prioritization GNSO work (15 Minutes) 2.1 Refer to TIMELINE FOR FIRST WORK PRIORITIZATION EFFORT http://gnso.icann.org/correspondence/cover-letter-work-prioritization-proje… 2.2 Refer to Staff Recommended Projects List GNSO Work Prioritization Project List http://gnso.icann.org/drafts/work-prioritization-project-list-30apr10-en.pdf 2.3 Motion: https://st.icann.org/gnso-council/index.cgi?20_may_motions 2.4 Discussion 2.5 Vote (Note that absentee voting will not be allowed on this motion.) Item 3: GNSO AoC DT Endorsement Process (25 minutes) 3.1 Overview of AoC Endorsement Process (Bill Drake) 3.2 GNSO input requested from Janis Karklins: * Size and composition of the Review Teams 'Security Stability and Resilience of the DNS' and 'Whois policy' * Draft text of call for volunteers representing SO/ACs for the Affirmation reviews 'Security Stability and Resilience of the DNS' and 'Whois policy' * Recommendations from the GNSO AoC Review DT (Bill Drake) * Discussion 3.32 GNSO Endorsement Procedures * GNSO AoC Review DT Recommendations (Bill Drake) * Discussion * Motion? 3.43 Next steps? Item 4: IDNG DT Recommendation re. New gTLD Process (15 minutes) 4.1 Report (Edmon Chung) 4.2 Motion: https://st.icann.org/gnso-council/index.cgi?20_may_motions4.3 Discussion 4.4 Vote Item 5: Schedule and Agendas for GNSO Brussels Meetings (15 minutes) 5.1 Note that meeting schedule and agendas must be posted not later than 29 May. 5.2 Overview (Stephane Van Gelder & Glen de Saint Gery) 5.3 Discussion 5.4 Possible Joint SO/AC meeting re. RAA WG (Monday afternoon?) Item 6: AGP Policy questions (10 minutes)* 6.1 Discussion of questions raised by Craig Schwartz in the 21 April Council meeting * Should the Council consider modifying the AGP Limits Policy to no longer require semi-annual updates? * Should the Council consider modifying the AGP Limits Policy by defining the terms "extraordinary circumstances" or "reoccur regularly? For example: o Should instances of consumer fraud automatically be a legitimate use of AGP deletes? o If a registrar proactively takes down (i.e., deletes) domains that are known to propagate a fraudulent activity such as phishing, should the registrar bear the cost if the deletions cause the registrar to exceed the threshold defined in the Policy? 6.2 Next steps? Item 7: Whois Studies (15 minutes) * 7.1 Refer to: * Whois Studies Report: http://gnso.icann.org/issues/whois/whois-studies-report-for-gnso-23mar10-en… * ICANN's FY11 Draft Operating Plan and Budget: http://www.icann.org/en/public-comment/#op-budget-fy2011 "In accordance with ICANN's bylaws, a draft FY11 Operating Plan and Budget will be posted by 17 May 2010 for community feedback." (Note: Public comment period is open.) 7.2 Note the amount in the Draft Budget for Whois Studies: $ 400,000 7.3 Draft Terms of Reference for WHOIS Proxy/Privacy Services "abuse" study 76.3.1 Refer to: http://gnso.icann.org/drafts/whois-proxy-abuse-studies-28apr10-en.pdf 7.3.2 Brief overview (Liz Gasster) 7.3.3 Discussion 7.4 Discussion of how to proceed in selecting studies 7.5 Next steps? 76.6 Comments regarding the Draft Operating Plan & Budget from constituencies, SGs & individual GNSO participants are encouraged. Item 8: Other Business (5 minutes) 8.1 Note: It is planned to consider GNSO Improvements OSC recommendations from the CCT and the GCOT in our next meeting on 10 June. Item 9: Status updates (5 minutes) 9.1 Refer to WG/WT/DT status updates: http://gnso.icann.org/meetings/notes-council-20may10-en.htm 9.2 Questions/comments on written status updates sent in advance by leaders of Working Groups, Work Teams, staff projects, etc.? Status updates: Item 10: The updated GNSO Project Status List (5 minutes) 10.1 Refer to Pending Projects List: http://gnso.icann.org/meetings/pending-projects-list.pdf 10.1 Questions/comments? **Note: Agenda items 6 (Whois Studies) & 7 (AGP Policy questions) may need to be delayed in whole or in part if earlier items require more time than what is allotted. Items 2 (Prioritization of GNSO work), 3 (GNSO AoC DT Endorsement Process), 4 (IDNG DT Recommendation re. New gTLD Process) & 5 (Schedule and Agendas for GNSO Brussels Meetings) all require action in this meeting and as such could take more time than what is allocated.* Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: 1. Create an Issues Report: requires an affirmative vote of more than 25% vote of each House or majority of one House; 2. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A): requires an affirmative vote of more than 33% of each House or more than 66% of one House; 3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 75% of one House and a majority of the other House ("GNSO Supermajority"); 4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation; 5. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority; and 6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded with respect to any contracting party affected by such contract provision. Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4) Members that are absent from a meeting at the time of a vote on the following items may vote by absentee ballot: 1. Initiate a policy development process; 2. Forward a policy recommendation to the Board; 3. Recommend amendments to the ICANN Bylaws; 4. Fill a position open for election. The GNSO Secretariat will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, or web-based interface. Absentee ballots must be submitted within 72 hours following the start of the meeting in which a vote is initiated, except that, in exceptional circumstances announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 days. There must be a quorum for the meeting in which the vote is initiated. ________________________________________ Local time between March and October, Summer in the NORTHERN hemisphere ________________________________________ Reference (Coordinated Universal Time) 15:00UTC ________________________________________ California, USA (PST) UTC-8+1DST 08:00 Cedar Rapids, USA (CDT) UTC-6+1DST 10:00 New York/Washington DC, USA (EDT) UTC-5+1DST 11:00 Buenos Aires, Argentina UTC-3+0DST 12:00 Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 12:00 Dublin, Ireland (GMT) UTC+1DST 16:00 Darmstadt, Germany (CET) UTC+1+1DST 17:00 Paris, France (CET) UTC+1+1DST 17:00 Moscow, Russian Federation (MSK) UTC+3+1DST 19:00 Karachi, Pakistan UTC+5+0DST 20:00 Hong Kong, China UTC+8+0DST 23:00 Tokyo, Japan UTC+9+0DST 00:00 Melbourne/Sydney Australia (EDT) UTC+10+0DST 01:00 next day ________________________________________ The DST starts/ends on last Sunday of October 2010, 2:00 or 3:00 local time (with exceptions) Please let me know if you have any questions. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org

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Deadline for Brussels Documents/Reports - 31 MAY 2010
by Glen de Saint Géry 06 May '10

06 May '10

Dear All, Please take note that for the Brussels meeting the deadline for documents to be posted to meet the guidelines is 31 May 2010. All documents/reports should be ready by this date if they are to be considered at the Brussels meeting. Please inform your respective communities. Thank you very much. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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