July 2010 - council - lists.icann.org

FY11 Operating Plan and Budget Adopted by Board in Brussels is Now Posted
by Glen de Saint Géry 13 Jul '10

13 Jul '10

http://www.icann.org/en/announcements/announcement-4-09jul10-en.htm FY11 Operating Plan and Budget Adopted by Board in Brussels is Now Posted 9 July 2010 On 25 June 2010 in Brussels, the ICANN Board approved the FY11 Operating Plan and Budget [PDF, 2.51 MB], which describes the planned activities and required resources for this fiscal year. The activities are based on ICANN's strategic priorities, and include comments and feedback received from the community on both the Budget Framework [PDF, 767 KB] posted 17 February 2010 and the draft Operating Plan and Budget [PDF, 1.33 MB] posted 17 May 2010. Based upon community feedback received during the Brussels meeting, the Board has committed to make adjustments to the FY11 operating plan, if necessary. Staff will work with community members including Supporting Organizations and Advisory Committees to clarify details of the adopted operating plan and review recommendations for additional activities to ensure an equitable allocation of ICANN's work. If necessary, funds will be requested from contingency. The process of working more directly with the Supporting Organizations and Advisory Committees to ensure that activities and priorities are best aligned with the community's requirements will be further developed and expanded upon in the development of the FY12 Operating Plan and Budget. Discussions with SO and AC chairs regarding the FY12 plans is expected to commence by October 2010, earlier than ever before. More financial information, including the Board adopted FY11 Operating Plan and Budget can be found on the ICANN Financial Information page. Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Request from Kristina Rosette Re: Solicitation of Outside Advisors
by Margie Milam 13 Jul '10

13 Jul '10

Dear All, This is in response to Kristina Rosette's request at the Council's 23 June meeting regarding Staff's interpretation of Bylaws Section 10(b) of Annex A pertaining to the solicitation of outside advisors. After reviewing this internally, I learned that there is no established procedure to seek outside opinions under Section 10(b) and that this Section has not been invoked in the past by the GNSO Council. Section 10 (Council Deliberation) describes the process to be followed by the GNSO Council upon receipt of a PDP Final Report. Note that this section is largely out-of-date, since the GNSO Council's practice differs from that described in Section 10, and Annex A is being updated through the GNSO restructuring work currently underway. Section 10 states: "10a. Upon receipt of a Final Report, whether as the result of a task force or otherwise, the Council chair will (i) distribute the Final Report to all Council members; and (ii) call for a Council meeting within ten (10) calendar days thereafter. The Council may commence its deliberation on the issue prior to the formal meeting, including via in-person meetings, conference calls, e-mail discussions or any other means the Council may choose. The deliberation process shall culminate in a formal Council meeting either in person or via teleconference, wherein the Council will work towards achieving a Successful GNSO Vote to present to the Board. 10b. The Council may, if it so chooses, solicit the opinions of outside advisors at its final meeting. The opinions of these advisors, if relied upon by the Council, shall be (i) embodied in the Council's report to the Board, (ii) specifically identified as coming from an outside advisor; and (iii) be accompanied by a detailed statement of the advisor's (x) qualifications and relevant experience; and (y) potential conflicts of interest." Staff's view is that outside opinions are an important part of the PDP process to enable the development of fact-based, thoroughly researched policies. This view is consistent with the Board-approved BGC GNSO Improvements Report which noted that working groups should engage in fact finding, research, and should seek expert opinions where necessary when developing new policies. Given the Council's new strategic role as a manager and supervisor of the policy development process, Kristina's inquiry raises the question of whether these opinions should be sought by the working group during its deliberations, rather than by the Council after the Final Report (per Section 10(b)). In our view, it may be more efficient to seek the opinion during the working group deliberations in order for the opinions to be considered by the working group and reflected in the recommendations of the Working Group's Final Report. Seeking an outside opinion raises important issues for the Council and ICANN to consider. There may be budgetary implications in the event that an outside advisor is unwilling to provide its opinion at no charge. If it were necessary for ICANN to contract with the outside advisor to retain an outside advisor to give advice to ICANN's GNSO Council, ICANN would need to follow its normal contracting procedures (including e.g., conducting conflicts checks, issuing RFPs, and performing vendor due diligence). Any costs associated with the retaining the services of the outside advisor would need to be properly budgeted and allocated. These are just a few examples of the types of issues to be addressed when seeking outside opinions. We recommend that the issue of outside opinions be evaluated by one of the GNSO restructuring work teams so that standard procedures can be developed for future requests. However, if the GNSO desires to seek the opinions of outside advisers in the interim, we recommend that the Council adopt a resolution to that effect, and provide sufficient information of the scope/nature of the opinion sought so that we can evaluate how to best meet the GNSO's timeframe and needs. Best regards, Margie _________ Margie Milam Senior Policy Counselor ICANN __________

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FW: Nomination of Kathy Kleiman for AOC Whois Policy Review Team
by Glen de Saint Géry 13 Jul '10

13 Jul '10

-----Original Message----- Forwarded From: Ken Stubbs: Registries Stakeholder Group Members of the constituency... Its my pleasure to put forward Kathy Kleiman as a GNSO nominee for membership on the AOC Whois review team. I believe that she would make an excellent addition to this committee. As we are all aware, she has extensive experience in this specific area and has been involved in ICANN for over 10 years. Attached are : a.Her statement of interest & motivation b. Her Resume' c. Additional information Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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FW: Emailing: Kenneth Silva - Letter + GNSO requirements
by Glen de Saint Géry 13 Jul '10

13 Jul '10

Forwarded From: Alice Jansen Dear Glen, Find attached Kenneth Silva's application for a position on the Security, Stability and Resiliency of the DNS Review Team. Thank you, Kindest regards Alice The message is ready to be sent with the following file or link attachments: Kenneth Silva - Letter + GNSO requirements Note: To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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GNSO Home page navigation bar alphabetized
by Glen de Saint Géry 12 Jul '10

12 Jul '10

Dear Councillors, Please note that the left hand navigation bar on the GNSO Home page: http://gnso.icann.org/ has been alphabetized for your convenience. Please let me know if you have any questions. Thank you very much. Kind regards. Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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GNSO Council Resolution (23 June 2010): Question about publishing final value ratings
by Glen de Saint Géry 12 Jul '10

12 Jul '10

To: GNSO Councilors and Liaisons Subject: GNSO Work Prioritization Final Value Ratings At its 23 June 2010 meeting, the GNSO Council approved a resolution<http://gnso.icann.org/resolutions/> to adopt a set of Work Prioritization Value ratings for 14 Eligible Projects[1] that were reviewed and discussed during a special working session held in Brussels, Belgium at the June 2010 ICANN meeting. The Council's Value Ratings may be viewed at: http://gnso.icann.org/drafts/ (see Table Entry for GNSO Work Prioritization). Background/Explanation: At its 21 April 2010 meeting the Council approved the use of a new Operating Procedures Chapter 6 and ANNEX<http://gnso.icann.org/drafts/wpmg-section-6-and-annex-09apr10-en.pdf> for conducting its first Work Prioritization effort and a multi-step timetable culminating in a Council group rating session in Brussels, Belgium at the June 2010 ICANN meeting. The following table summarizes the four major steps of the timetable and the dates on which each activity was completed. Step Dates Activity Status Step 1 30 April - 20 May Staff recommend<http://gnso.icann.org/correspondence/cover-letter-work-prioritization-proje…> and Council approve<http://gnso.icann.org/resolutions/> a set of Eligible Projects<http://gnso.icann.org/drafts/work-prioritization-project-list-30apr10-en.pdf> for the 1st Work Prioritization effort Completed Step 2 21 May - 9 June (extended 2 days) Individual Councilor ratings completed and delivered to Staff for commonality analysis (18 days) Completed Step 3 19 June (Brussels) Group Session (2 hours) to determine Eligible Project Value ratings Completed Step 4 23 June (Brussels) Approve final ratings/priorities and direct that results be published on the GNSO Website Completed Document Links: * GNSO Council Resolution<http://gnso.icann.org/resolutions/> approving the 14 Project Value Ratings (see Item 20100623-1). * GNSO Council Value Ratings for 14 Eligible Projects<http://gnso.icann.org/drafts/> (see table entry for GNSO Work Prioritization) * Proposed Chapter 6 and ANNEX to GNSO Operating Procedures<http://gnso.icann.org/drafts/wpmg-section-6-and-annex-09apr10-en.pdf> Additional background information (including additional document links) is provided in the Recommended New GNSO Work Prioritization Process Public Comment Forum<http://www.icann.org/en/announcements/announcement-2-23apr10-en.htm> (23 April 2010 through 16 May 2010). Next Steps: In subsequent meetings, the GNSO Council will continue to discuss and analyze the Work Prioritization initiative including identifying specific procedural improvements as well as determining next steps in enabling the Council to perform its vital role as manager of the Policy Development process. Liz Gasster Sr. Policy Counselor ________________________________ [1] There were 15 Eligible Projects originally identified; however, during the 19 June 2010 Council session, the IDNF project was determined to have reached closure and was transferred immediately to "Ineligible" status.

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Your Input Requested on Post-Expiration Domain Name Recovery Initial Report
by Glen de Saint Géry 12 Jul '10

12 Jul '10

http://www.icann.org/en/announcements/announcement-2-12jul10-en.htm Your Input Requested on Post-Expiration Domain Name Recovery Initial Report Public comment period open until 1 August 2010 12 July 2010 The GNSO Post-Expiration Domain Name Recovery (PEDNR) Policy Development Process (PDP) Working Group published its Initial Report [PDF, 1.02 MB] on 31 May. The PEDNR WG was tasked to address questions in relation to what extent registrants should be able to renew their domain names after they expire. At issue is whether the current policies of registrars on the renewal, transfer and deletion of expired domain names are adequate. In the Initial Report, the WG has reviewed current registrar and ICANN practices regarding domain name expiration, renewal, and post-expiration recovery. Furthermore, in order to assess the views of the WG members and determine where there might be agreement or consensus on a possible approach forward, a survey was conducted amongst the WG membership, details of which are also included in the Initial Report. The WG is now looking for your input on the Initial Report to help inform its deliberations going forward. Comments can be submitted directly to the public comment forum (see http://www.icann.org/en/public-comment/public-comment-201008-en.htm#pednr-i…) and/or you can provide your input by responding to the following short survey (see http://www.zoomerang.com/Survey/WEB22AUYRGHCV4). As prescribed by the ICANN by-laws, the public comment forum will remain open for a period of 20 days until 1 August 2010. Deadline and how to submit comments Comments are welcome via e-mail to pednr-initial-report(a)icann.org and/or by responding to the survey (http://www.zoomerang.com/Survey/WEB22AUYRGHCV4) until 1 August 2010. Access to the public comment forum from which comments can be posted can be found at http://www.icann.org/en/public-comment/public-comment-201008-en.htm#pednr-i…. An archive of all comments received will be publicly posted at http://forum.icann.org/lists/pednr-initial-report/. Further information: * PEDNR PDP Initial Report – http://gnso.icann.org/issues/pednr/pednr-initial-report-31may10-en.pdf [PDF, 1.02 MB] * PEDNR PDP Initial Report – Executive Summary o English [PDF, 128 KB] o العربية [PDF, 149 KB] o 中文 [PDF, 270 KB] o Français [PDF, 220 KB] o Español [PDF, 191 KB] o Русский [PDF, 275 KB] * PEDNR WG workspace – https://st.icann.org/post-expiration-dn-recovery-wg/ Background At the ICANN Meeting in Cairo in November 2008, the At-Large Advisory Committee (ALAC), voted to request an Issues Report on the subject of registrants being able to recover domain names after their formal expiration date. The ALAC request was submitted to ICANN policy staff and the GNSO Council on 20 November 2008. The Issues Report on Post-Expiration Domain Name Recovery [PDF, 422 KB] was submitted to the GNSO Council on 5 December 2008. The GNSO Council initiated a PDP on 7 May 2009 and tasked a Working Group to answer the following charter questions: * Whether adequate opportunity exists for registrants to redeem their expired domain names; * Whether expiration-related provisions in typical registration agreements are clear and conspicuous enough; * Whether adequate notice exists to alert registrants of upcoming expirations; * Whether additional measures need to be implemented to indicate that once a domain name enters the Auto-Renew Grace Period, it has expired (e.g., hold status, a notice on the site with a link to information on how to renew, or other options to be determined); * Whether to allow the transfer of a domain name during the RGP . The Post-Expiration Domain Name Recovery (PEDNR) PDP Working Group started its deliberations in July 2009. Staff responsible: Marika Konings Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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GNSO Council motion to pursue study of Whois Misuse needs a seconder
by Glen de Saint Géry 12 Jul '10

12 Jul '10

Dear Councillors, A reminder that the GNSO Council motion to pursue study of Whois Misuse made by Mike Rodenbaugh needs a seconder. https://st.icann.org/gnso-council/index.cgi?15_july_motions Thank you very much. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Call for Expressions of Interest for 2010-2011 Nominating Committee Chair
by Glen de Saint Géry 12 Jul '10

12 Jul '10

http://www.icann.org/en/announcements/announcement-2-09jul10-en.htm Call for Expressions of Interest for 2010-2011 Nominating Committee Chair 9 July 2010 ICANN is immediately seeking expressions of interest for the 2010-2011 Nominating Committee (NomCom) Chair. Overview The NomCom Chair is responsible for organizing the NomCom in its activities to select certain ICANN Board members and individuals who will serve in key leadership positions within ICANN's supporting organizations (SO) and advisory committees (AC) in accordance with ICANN's Bylaws. The Chair is a non-voting member of the NomCom selected by ICANN's Board to serve until the conclusion of the next ICANN annual meeting. To properly serve as Chair, the selected individual must have: (i) adequate time available to undertake the role; (ii) excellent communication and negotiation skills to manage a committee of 22 - 23 members; (iii) a clear understanding of the duties and responsibilities of each position for which the NomCom is selecting candidates; (iv) experience on or with a Board of Directors; (v) strong organization and leadership skills; (vi) ability to remain unbiased; (vii) no conflicts of interest, and (viii) a thorough understanding of, and satisfy, all criteria set forth in ICANN Bylaws relating to the NomCom (see http://www.icann.org/general/bylaws.htm#VII). No person who is an employee of or is a paid consultant to ICANN (including the Ombudsman) shall simultaneously serve as a member of the NomCom, including the post of Chair. Duties and Responsibilities 1. Reviews the NomCom policies and procedures with the committee members and supporting staff and ensures that all activities of the NomCom are in compliance. 2. Plans, schedules and chairs NomCom meetings as required. 3. Appoints non-voting Associate Chair if so desired. 4. Reports to ICANN Board on status of the NomCom. 5. Prepares and publishes the NomCom report. 6. Coordinates due diligence on nominated candidates in cooperation with ICANN's General Counsel and any outside firm(s) retained to perform due diligence activities. 7. Conducts outreach with ICANN Constituencies, ACs and SOs (with Chairs of those groups), ICANN Board, and other bodies outside ICANN. 8. With other committee members, reviews and evaluates candidate Statements of Interest (SOIs) and references submitted during NomCom process; additionally schedules and manages both telephone and face-to-face interviews with selected candidates. 9. Ensures NomCom records are secure and then deleted at the end of the year, with the exception of Statements of Interest that candidates want ICANN to retain for the NomCom for future consideration. 10. Approves outreach/advertising methods for attracting candidates. 11. Ensures all potential nominees are notified of final results, and all candidates on the result of elections results in a timely and confidential manner. 12. Approves posting of NomCom announcements on ICANN website. For more specifics about the activities and time involvement of the NomCom Chair see this attached chart<http://www.icann.org/en/announcements/announcement-3-09jul10-en.htm>. Further, for more information about the NomCom see http://nomcom.icann.org/. Expenses All reasonable travel expenses and administrative costs incurred as a result of performing the duties as NomCom Chair in accordance with ICANN's policies will be reimbursed by ICANN upon the Chair's submission to ICANN of valid receipts and invoices. Expressions of Interest Expressions of Interest, which will be maintained as confidential, should be sent to NomComChair2010(a)icann.org<mailto:NomComChair2010@icann.org> no later than 26 July 2010. Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org

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Action Items arising from theGNSO Wrap-up session in Brussels
by Glen de Saint Géry 09 Jul '10

09 Jul '10

Dear Councillors The following action items arise from the GNSO Wrap-Up Session in Brussels on 24 June 2010. · Form a group to improve the running of the GNSO Open Council meetings Volunteers: Wendy Seltzer - leader, Tim Ruiz, Kristina Rosette Are there other volunteers? Please let either Wendy as leader of the group know or myself if you would like to join. · Form a group to work on the GNSO Council interaction with the Board Volunteers: Terry Davis, David Taylor, Jaime Wagner, Zahid Jamil, Stéphane van Gelder Are there other volunteers? Please let either Terry Davis as leader of the group or myself if you would like to join. The input on meeting organization and interaction with the Board would be appreciated as early as possible because if there are any changes to be made in the general ICANN schedule, we should flag these early in the process. Please send this to gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> and Stephane van Gelder. · Form a cross Supporting Organisation/Advisory Committee group to address the concern on morality and public order. Note, the group is not restricted to Councillors. This group has been formed . The mailing list address is: Soac-mapo(a)icann.org<mailto:Soac-mapo@icann.org> There are public archives at: http://forum.icann.org/lists/soac-mapo/ Please let me know if you have any questions. Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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