September 2023 - council - lists.icann.org

SubPro Small Team updated assignment form
by DiBiase, Gregory Sept. 7, 2023

Sept. 7, 2023

Dear All, Please find here<https://docs.google.com/document/d/1yDgWIwKZqKk0WY0q7CS2pf7aD4VupCWV/edit> the proposed updated SubPro small team assignment form that has been put forward by the small team following the feedback received from Council during its last meeting. We'll have an opportunity to further review this during our upcoming meeting, should there be any questions or concerns. I would like to request at this stage whether there any objection for the small team continuing its work between now and the next Council meeting on the assumption that the Council will be supportive of the updated assignment so it can keep the momentum going. FWIW, the next SubPro small team meeting is scheduled for coming Monday 11 September. Thanks, Greg

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FW: Updated GDS Liaison Guidelines
by Marika Konings Sept. 7, 2023

Sept. 7, 2023

Dear All, Please see the message below from our GDS colleagues in relation to the updated GDS Liaison Guidelines. Best regards, Marika ================== Dear Council Members, Based on feedback provided by Council members at ICANN76, ICANN org has updated the “Guidelines for ICANN org Global Domains & Strategy Liaisons to the Policy Development Process<https://gnso.icann.org/sites/default/files/file/field-file-attach/guideline…>”. Please find attached the updated version (dated 6 September 2023) as well as a redlined version. The updated version includes additions to the “Role of the GDS Liaison” related to the coordination between the GDS and Board Liaisons as well as the identification of dependencies with other ongoing PDPs or community work. ICANN org welcomes your feedback on these updates and will plan to provide an overview during the Policy Implementation update at the GNSO Council working session at ICANN78. Thank you, Jared Erwin

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FYI | FW: [Ext] NEW: Chair’s Blog: September Board Workshop Preview
by Terri Agnew Sept. 7, 2023

Sept. 7, 2023

FYI [https://r20.rs6.net/on.jsp?ca=cc259fdd-bb55-483f-ac89-8c4981384246&a=112202…] Thursday, 07 September 2023 ICANN Community Digest [https://files.constantcontact.com/304b3fd3501/31f30ab5-1445-45c3-aef7-c0ea4…] The ICANN organization Policy Development Support function publishes this twice-weekly digest to help ICANN community groups track requests and follow updates. How Domain Name System Policy is Developed, and How You Can Get Involved [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001nj5fAlD16BbdePUO…> Do you have any ideas for improving the ICANN Community Digest? Write to us at policyinfo(a)icann.org!<mailto:policyinfo@icann.org> Table of Contents ICANN78 · NEXT WEEK: Translation Deadlines · NEXT WEEK: ICANN78 Community Childcare Grants Program Application Now Open · Registration for ICANN78 is Now Open Information Sharing · NEW: ICANN Executive Team Announcement · NEW: Chair’s Blog: September Board Workshop Preview Action Items · NEW 🔥 ACTION I: Calling for NextGen@ICANN Applications for ICANN79 Public Comment · GNSO Guidance Process Applicant Support Guidance Recommendation Initial Report · ccNSO PDP4 Initial Report on the (de-)selection of IDN ccTLDs · ccNSO Proposed Policy for a Specific ccTLD Related Review Mechanism · Proposed Updates to Existing Rights Protection Mechanisms Documentation ICANN78 NEXT WEEK: 13 SEPTEMBER 2023 TRANSLATION DEADLINE: If your publication requires translation, please provide the final material(s) to Andrea Glandon<mailto:andrea.glandon@icann.org> by 13 SEPTEMBER. This ensures that there is enough time to translate the publication by the start of the meeting, with the possibility of potential changes. If your materials require design assistance (outlined above), please note that the final materials will have to be complete, including the edit/approval process, by this deadline to be translated NEXT WEEK: ICANN78 Community Childcare Grants Program Application Now Open The program facilitates in-person participation of community members with children who are 12 years old or younger at ICANN public meetings and eligible ICANN events. APPLICATION DEADLINE: 15 SEPTEMBER 2023 | Application form [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001nj5fAlD16BbdePUO…> Read more. [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001nj5fAlD16BbdePUO…> Registration for ICANN78 is Now Open Registration is now open for the ICANN78 Annual General Meeting, which will be held both virtually and in-person from 21-26 October 2023 in Hamburg, Germany. ICANN78 will mark the organization's 25th Annual General Meeting. Click here [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001nj5fAlD16BbdePUO…> to learn more about how to register. Information Sharing NEW: ICANN Executive Team Announcement Gina Villavicencio, Senior Vice President of Global Human Resources, has resigned. Her last day was Tuesday, 5 September. Read more. [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001nj5fAlD16BbdePUO…> NEW: Chair’s Blog: September Board Workshop Preview The Board Workshop takes place 8–10 September in Istanbul, Republic of Türkiye. While there, the Board will have the opportunity to meet with ICANN organization (org) staff at the Istanbul Regional Office, which recently celebrated its 10th anniversary. Read more. [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001nj5fAlD16BbdePUO…> Action Items NEW 🔥 ACTION ITEM: Calling for NextGen@ICANN Applications for ICANN79 ICANN wants to hear from university students living and studying in the North American region who are interested in the future of the Internet and in participating in the ICANN79 Community Forum Meeting. ICANN79 is scheduled to be held in San Juan, Puerto Rico from 2–7 March 2024. Read more. [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001nj5fAlD16BbdePUO…> Public Comment GNSO Guidance Process Applicant Support Guidance Recommendation Initial Report [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001nj5fAlD16BbdePUO…> Open for Submissions: 31 July 2023 Closed for Submissions: 11 September 2023 ccNSO PDP4 Initial Report on the (de-)selection of IDN ccTLDs [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001nj5fAlD16BbdePUO…> Open for Submissions: 16 August 2023 Closed for Submissions: 27 September 2023 ccNSO Proposed Policy for a Specific ccTLD Related Review Mechanism [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001nj5fAlD16BbdePUO…> Open for Submissions: 01 August 2023 Closed for Submissions: 28 September 2023 Proposed Updates to Existing Rights Protection Mechanisms Documentation [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001nj5fAlD16BbdePUO…> Open for Submissions: 24 August 2023 Closed for Submissions: 03 October 2023 See upcoming proceedings [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001nj5fAlD16BbdePUO…>. See other public consultations [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001nj5fAlD16BbdePUO…>. Volume 5, Issue 65 | Archive [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001nj5fAlD16BbdePUO…> | Next Issue: Monday, 11 September 2023 STAY INFORMED: Subscribe here [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=001nj5fAlD16BbdePUO…>

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UPDATED PLACEHOLDER | ICANN78 Prep-week | GNSO Policy Webinar
by ICANN Policy Calendar Sept. 6, 2023

Sept. 6, 2023

Meeting: ICANN78 GNSO Prep Week Webinar Date/Time: Tuesday, 10 October 2023 at 13:00 UTC for 1 hour **Presenters: Make sure all have registered for ICANN78– link below. Participation Links Zoom participation links will be published 24 hours before the session starts. For more information on how to participate, visit: https://meetings.icann.org/en/icann78 Prep Week schedule will be scheduled on 25 September 2023.

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Reminder: Input welcome on GNSO Council agenda for 2023 meetings
by Terri Agnew Sept. 6, 2023

Sept. 6, 2023

Dear councilors, A reminder to all that a Google doc<https://urldefense.com/v3/__https:/docs.google.com/document/d/1FSNlAHTjbWAz…> is open for all to add their suggestions and comments to the upcoming GNSO Council meeting agendas. This does not have to be in the form of a full agenda item proposal, simple comments and questions are equally welcome! You are welcome to add to the document<https://urldefense.com/v3/__https:/docs.google.com/document/d/1FSNlAHTjbWAz…> via the comments feature. Thank you! Kind regards, Terri

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REMINDER | Document and Motion deadline | Monday, 11 September 2023 at 23:59 UTC for GNSO Council Meeting 21 September at 21:00 UTC
by Terri Agnew Sept. 6, 2023

Sept. 6, 2023

Dear all, Reports, motions and documents for consideration are due no later than (NLT) 10 days in advance (i.e. Monday, 11 September 2023 at 23:59 UTC) of the GNSO Council Meeting on Thursday, 21 September at 21:00 UTC. Motions should be sent to the Council mailing list by a councilor and will then be posted on the Wiki at: https://community.icann.org/x/sYXxDg Thank you. Terri

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Re: [council] [Ext] Re: Draft minutes of the Minutes of the GNSO Council Meeting 24 August 2023
by Devan Reed Sept. 5, 2023

Sept. 5, 2023

Hi Kurt, Thank you so much for your review. The minutes will be updated! Kind regards, Devan From: "kurt kjpritz.com" <kurt(a)kjpritz.com> Date: Friday, September 1, 2023 at 8:31 PM To: Devan Reed <devan.reed(a)icann.org> Cc: "council(a)gnso.icann.org" <council(a)gnso.icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org> Subject: [Ext] Re: [council] Draft minutes of the Minutes of the GNSO Council Meeting 24 August 2023 Thank you Devan: I think (unless others have a different recollection) my intervention in the closed generics discussion: Kurt Pritz, RySG, commented that this niche issue has taken up hundreds of hours of community time rather than on discussions about Web 3.0, UN discussions on internet governance, or internet fragmentation. Kurt Pritz, RySG, also commented that the SubPro Final Report was unsure of the status quo regarding Closed Generics, and noted that contradicting the Final Report is inappropraite (sic). Could be, Kurt Pritz, RySG, commented that this niche issue has taken up hundreds of hours of community time rather than on discussions about Web 3.0, UN discussions on internet governance, or internet fragmentation. Kurt Pritz, RySG, also commented that the proposed letter, as written, inappropriately changed the SubPro Final Report recommendations, which left the issue on whether to delegate Closed Generics to the Board. Kurt cited the ICANN staff letter to the Facilitated Discussion team that indicated if the Facilitated discussion did not result in a framework, the issue needed to be decided by the Board. If others have a different or clearer recollection, I welcome comments. Regards, Kurt On 31 Aug 2023, at 5:06 am, Devan Reed via council <council(a)gnso.icann.org<mailto:council@gnso.icann.org>> wrote: Dear Councilors, Attached, please find the draft minutes of the GNSO Council Meeting held on 24 August 2023. If there are no comments, these minutes will be published on the website as approved, according to the GNSO Rules of Procedure <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_coun…> section 3.5 "If no objections are received within 10 days, the minutes will be deemed to have been approved for posting" on 09 September 2023 Thank you. Kind Regards, Devan <24 August 2023 Minutes of the GNSO Council Meeting .docx>_______________________________________________ council mailing list council(a)gnso.icann.org<mailto:council@gnso.icann.org> https://mm.icann.org/mailman/listinfo/council _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos) You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.

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FW: [gnso-chairs] FW: Update on the Grant Program Implementation
by Marika Konings Sept. 5, 2023

Sept. 5, 2023

Dear All, Per the action item from the last Council meeting, please review the information below and consider the ask: “please let us know if you are comfortable in having them [former CCWG-AP members] engage in this conversation or whether it should be held differently”. You are encouraged to share your feedback on the mailing list so that Council leadership can provide a response to Xavier. Best regards, Marika From: Gnso-chairs <gnso-chairs-bounces(a)icann.org> on behalf of "gnso-chairs(a)icann.org" <gnso-chairs(a)icann.org> Reply to: "Sebastien(a)registry.godaddy" <Sebastien(a)registry.godaddy> Date: Friday, 18 August 2023 at 11:04 To: "COUNCIL(a)GNSO.ICANN.ORG" <council(a)gnso.icann.org>, "gnso-chairs(a)icann.org" <gnso-chairs(a)icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org> Subject: [gnso-chairs] FW: Update on the Grant Program Implementation Dear Council Colleagues, Please find below an email I received from Xavier Calvez with updates on the Grant Program Implementation. This will be discussed as our last AOB next week. Given our usual time squeeze at the end of our meetings, please make sure you come ready with questions – possibly sending them in advance to ensure we can source answers. Kindly, Sebastien Ducos GoDaddy Registry | Senior Client Services Manager [signature_1974744916] +33612284445 France & Australia sebastien(a)registry.godaddy<mailto:sebastien@registry.godaddy> From: Xavier Calvez <xavier.calvez(a)icann.org> Date: Saturday, 12 August 2023 at 01:22 To: XXX Cc: Tripti Sinha <tripti.sinha(a)board.icann.org>, Maarten Botterman <maarten.botterman(a)board.icann.org>, Sally Costerton <sally.costerton(a)icann.org>, David Olive <david.olive(a)icann.org>, Giovanni Seppia <giovanni.seppia(a)icann.org> Subject: Update on the Grant Program Implementation Dear SO/AC Chairs, I am contacting you in your capacity as Chairs of the Chartering Organizations of the Cross-Community Working Group on Auction Proceeds (CCWG-AP). After the CCWG-AP concluded its work in 2020, each Chartering Organization approved the report before it was provided to the ICANN Board for consideration. As you may have seen in blog posts and community sessions, the ICANN Board adopted the CCWG-AP recommendations, and ICANN org is working toward implementation. Attached you will find an update that I sent to the former members of the CCWG-AP (as appointed by your organizations). Last month, the ICANN Board Chair also sent an email to the former members of the CCWG-AP to inform them of the Board’s intention to direct ICANN org to change the implementation path of the CCWG-AP’s Recommendation 7, which was focused on limiting the use of ICANN’s accountability mechanisms to challenge individual application decisions made by the independent assessment panel. As part of its recommendation, the CCWG-AP included that this limitation should be achieved through changing the ICANN Bylaws on the Reconsideration Request and Independent Review Processes to specify this carve out. Instead of touching ICANN’s core accountability mechanisms in the Bylaws, the ICANN Board intends to now direct ICANN org to achieve this recommendation through the applicant terms and conditions that grant applicants will agree to when submitting their grant application. More information can be found in the attached email. Because the Board is looking to direct ICANN org to implement the CCWG-AP’s recommendation to limit access to ICANN’s accountability mechanisms in a different manner than the CCWG-AP contemplated, the Board agreed it was important to give advance notice to those who formed that recommendation. At the same time, acknowledging that the chartering organizations approved the CCWG-AP Final Report and its recommendations, we are also providing this information directly to the Chartering Organizations. In addition, we will make sure that an email exchange with one of the former CCWG-AP members in response to the Chair’s email is moved to a publicly archived mailing list so that there is a transparent record of these communications. A copy of that exchange is also provided for your reference. The Board recognizes the significance of its forthcoming action - both in terms of maintaining the community working group’s recommendation to limit access to ICANN’s accountability mechanisms and in identifying a new, limited path forward to doing so that does not involve changes to these most fundamental of ICANN Bylaws. When taken, the Board’s resolution will be accompanied by a detailed rationale acknowledging the uniqueness of this situation along with the Board’s acknowledgement that contracts should only be considered as tools for limiting the use of ICANN’s accountability mechanism when the community has recommended that access to accountability mechanisms be limited in specific circumstances. The ICANN org team looks forward to providing further public updates on the progress of the ICANN Grant Program across various communication avenues. The creation of the former CCWG-AP members list is one of them, as is this email to you. Recognizing that the former members of the CCWG-AP now act in their individual capacity, please let us know if you are comfortable in having them engage in this conversation or whether it should be held differently. Please let me know any question you may have. Kind regards, Xavier In copy: Tripti Sinha, ICANN Board chair Maarten Botterman, ICANN Board member, chair of the Board Caucus on the Grant Program Sally Costerton, ICANN President and CEO David Olive, SVP Policy Development and Support Giovanni Seppia, VP Implementation Operations Xavier Calvez ICANN SVP Planning and CFO 12025 Waterfront Drive, Suite 300 Los Angeles, California 90094 USA Office phone: +1 310 301 5800 Cell phone: +1 805 312 0052 Skype: Xavier.calvez.icann

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FW: [CORRESPONDENCE] Tripti Sinha to Sebastien Ducos - RE: GNSO Council’s 2022-23 Strategic Planning Session
by Sebastien＠registry.godaddy Sept. 5, 2023

Sept. 5, 2023

Dear Council Colleagues, Please find attached a correspondence from the Board in response to our February report on our last SPS. Kindly, Sebastien Ducos GoDaddy Registry | Senior Client Services Manager [signature_111413363] +33612284445 France & Australia sebastien(a)registry.godaddy<mailto:sebastien@registry.godaddy> From: Gnso-chairs <gnso-chairs-bounces(a)icann.org> on behalf of Wendy Profit via Gnso-chairs <gnso-chairs(a)icann.org> Date: Sunday, 3 September 2023 at 4:41 pm To: gnso-chairs(a)icann.org <gnso-chairs(a)icann.org>, gnso-secs(a)icann.org <gnso-secs(a)icann.org> Cc: Secretary <secretary(a)icann.org>, Tripti Sinha <tripti.sinha(a)board.icann.org>, Correspondence <Correspondence(a)icann.org>, Board Ops Team <board-ops-team(a)icann.org> Subject: [gnso-chairs] [CORRESPONDENCE] Tripti Sinha to Sebastien Ducos - RE: GNSO Council’s 2022-23 Strategic Planning Session Caution: This email is from an external sender. Please do not click links or open attachments unless you recognize the sender and know the content is safe. Forward suspicious emails to isitbad@. Dear Sebastien Ducos, Please find the attached letter from Tripti Sinha regarding the GNSO Council’s 2022-2023 Strategic Planning Session. Thank you and best regards, Wendy Profit Board Operations Senior Manager ICANN

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Proposed draft ALAC-GAC-GNSO Chairs' letter to the Board
by John McElwaine Sept. 3, 2023

Sept. 3, 2023

Dear Councilors, Based upon discussions on the list and at the Council Meeting on Thursday, August 25, GNSO Council Leadership and staff have prepared the attached letter edited in a way that we believe to be in line with the Council's discussions. Please provide any revisions, questions or comments in a reply to the list, keeping in mind this remains a joint GNSO/GAC/ALAC statement. Once the Council has a draft, we will send this to the ALAC and GAC chairs. Please provide your comments by Tuesday, September 5 at 22:00 UTC. Kind regards, John Confidentiality Notice This message is intended exclusively for the individual or entity to which it is addressed. This communication may contain information that is proprietary, privileged, confidential or otherwise legally exempt from disclosure. If you are not the named addressee, you are not authorized to read, print, retain, copy or disseminate this message or any part of it. If you have received this message in error, please notify the sender immediately either by phone (800-237-2000) or reply to this e-mail and delete all copies of this message.

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