July 2018 - council - lists.icann.org

Motion and Final Report on Curative Rights PDP
by Susan Kawaguchi July 17, 2018

July 17, 2018

Councilors, As the Liaison for the Curative Rights PDP I am pleased to submit to Council the final PDP working group report and the Motion for Council. Respectfully submitted, Susan Kawaguchi GNSO Councilor for the Business Constituency

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Final Proposed Agenda GNSO Council Meeting - 19 July 2018 at 12:00 UTC
by Nathalie Peregrine July 17, 2018

July 17, 2018

Dear all, Please below find the updated final proposed agenda for the GNSO Council Meeting on 19 July 2018 at 12:00 UTC. Final Proposed Agenda 19 July 2018 Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/DINHBQ This agenda was established according to the GNSO Operating Procedures<https://gnso.icann.org/en/council/op-procedures-30jan18-en.pdf> v3.3, updated on 30 January 2018 For convenience: · An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. · An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Coordinated Universal Time: 12:00 UTC: https://tinyurl.com/y77sb7h6 05:00 Los Angeles; 08:00 Washington; 13:00 London; 23:00 Islamabad; (Thursday 28 June) 03:00 Tokyo; 04:00 Hobart GNSO Council Meeting Audio Cast Listen in browser: http://stream.icann.org:8000/stream01 <https://urldefense.proofpoint.com/v2/url?u=http-3A__stream.icann.org-3A8000…> Listen in application such as iTunes: http://stream.icann.org:8000/stream01.m3u<https://urldefense.proofpoint.com/v2/url?u=http-3A__stream.icann.org-3A8000…> Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call. ___________________________________ Item 1. Administrative Matters (5 mins) 1.1 - Roll Call 1.2 - Updates to Statements of Interest 1.3 - Review / Amend Agenda 1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures: Minutes<https://gnso.icann.org/en/group-activities/calendar#jun> of the GNSO Council meeting on the 12 June 2018 were posted on the 27 June 2018 Minutes of the GNSO Council meeting on the 27 June 2018 were posted on the XXXXXXXX Item 2. Opening Remarks / Review of Projects & Action List (15 minutes) 2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List <https://gnso.icann.org/en/council/project> and Action Item List<https://community.icann.org/x/RgZlAg> Item 3. Consent Agenda (0 minutes) Item 4: COUNCIL VOTE – IGO-INGO Access to Curative Rights Protection Mechanisms (15 minutes) The IGO-INGO Access to Curative Rights Protection Mechanisms PDP WG had been working to resolve a final recommendation relating to IGO jurisdictional immunity and registrants’ rights to file court proceedings. The WG has sought to determine consensus on a set of options for this final recommendation, as well as for all other recommendations. The WG Chair has proposed his determination of consensus levels for all recommendations, which the WG has affirmed. On 27 June 2018, the GNSO Council passed a resolution<https://gnso.icann.org/en/council/resolutions#201806>, thanking the PDP WG for its efforts and requesting that it submit its Final Report in time for the 19 July 2018 Council meeting. After having agreed on consensus levels for its final recommendations, the WG has considered the text of its Final Report. On 9 July 2018, the PDP WG submitted its Final Report to the GNSO Council for its consideration, which contains five consensus recommendations and in which several Working Group members had indicated their intentions to file minority statements documenting their disagreement either with one or more of the final recommendations or other parts of the Final Report. There remain several inconsistencies between GAC advice and consensus recommendations from the IGO-INGO PDP WG, which have yet to be reconciled, including on the topic of appropriate protections for IGO acronyms (both preventative and curative). Here, with an intention to consider the topic of curative rights protections for IGOs in the broader context of appropriate overall scope of protection for all IGO identifiers, the GNSO Council will vote to accept the Final Report from the IGO-INGO Access to Curative Rights Mechanisms PDP Working Group and review it between now and its August 2018 meeting, with the goal of developing a possible path forward to also resolve the inconsistencies between GAC Advice and prior GNSO policy recommendations on the overall scope of IGO protections. 4.1 – Presentation of motion<https://community.icann.org/x/DYNHBQ> (Susan Kawaguchi, Council liaison to the WG) 4.2 – Council discussion 4.3 – Council vote (voting threshold: simple majority) Item 5: COUNCIL VOTE – Initiation of Expedited Policy Development Process on the ICANN Board Temporary Specification on gTLD Registration Data (45 minutes) On 11 May 2018, ICANN released the Temporary Specification<https://www.icann.org/resources/pages/approved-with-specs-2013-09-17-en#con…> on gTLD Registration Data, which served as the main agenda topic for the subsequent Board Workshop in Vancouver. This proposed Temporary Specification provides an interim solution until the community completes a policy development process on the temporary specification which is expected to complete within a one year period. On 14 May 2018, ICANN released a revised Temporary Specification<https://www.icann.org/en/system/files/files/proposed-gtld-registration-data…> and scheduled a webinar on 15 May 2018 to discuss the topic. The Board passed a resolution<https://www.icann.org/resources/board-material/resolutions-2018-05-13-en>, noting their intent to adopt the Temporary Specification on or around 17 May 2018. On 17 May 2017, the ICANN Board approved<https://www.icann.org/resources/board-material/resolutions-2018-05-17-en> the proposed Temporary Specification for gTLD Registration Data<https://www.icann.org/resources/pages/gtld-registration-data-specs-en>, which establishes temporary requirements for how ICANN and its Contracted Parties will comply with both ICANN contractual requirements and the European Union’s General Data Protection Regulation (GDPR). On 21 May 2018, the Council and SG/C chairs met to discuss possible next steps for the ICANN Board adoption of the Temporary Specification. On its 24 May 2018 meeting, the Council discussed possible next steps following ICANN Board adoption of the Temporary Specification. On 5 June 2018, the Council met with the ICANN Board to discuss a set of questions <https://gnso.icann.org/en/correspondence/olive-to-forrest-12jun18-en.pdf> the Council and ICANN Board developed, as well as overall next steps. Subsequently, Council leadership and staff developed a Mindmap<https://gnso.icann.org/sites/default/files/file/field-file-attach/temporary…> to help understand the elements around a potential Expedited Policy Development Process (EPDP), such as timing, team composition, and planning for ICANN62. On 12 June 2018, the Council held an Extraordinary Council Meeting to discuss next steps on addressing the Temporary Specification. There, the Council agreed in principle that an EPDP was the right way to address the issue and that next steps should be taken, specifically drafting of the charter and initiation. In the period leading up to and at ICANN62, the Council has worked together to draft the charter for the EPDP. The Council also continued the drafting process after ICANN62. Here, the Council will vote to initiate an EPDP on the Temporary Specification, as well as to adopt the EPDP’s charter. 5.1 – Presentation of motion<https://community.icann.org/x/-ycFBQ> (Council Leadership) 5.2 – Council discussion 5.3 – Council vote (voting threshold: Supermajority) Taking this action is within the GNSO’s remit as outlined in ICANN’s Bylaws as the GNSO ‘shall be responsible for developing and recommending to the Board substantive policies relating to generic top-level domains and other responsibilities of the GNSO as set forth in these Bylaws’ (Art.11.1). Furthermore, this action complies with the requirements set out in Annex A-1 GNSO Expedited Policy Development Process of the ICANN Bylaws as well as the EPDP Manual. Item 6: COUNCIL DISCUSSION – Short- and Long-Term Options to Adjust the Timeline for Specific Reviews and Organizational Reviews (15 Minutes) On 14 May 2018, ICANN published short-term options to adjust the timeline for the Specific Reviews as required by the ICANN Bylaws. These proposed options seek to alleviate the workload on the community and ICANN resources. The review for consideration for short-term adjustments is the third Accountability and Transparency Review (ATRT3). Also on 14 May 2018, ICANN published the long-term options, “provide more reasonable scheduling across ICANN reviews (Specific and Organizational), with the goal of meeting ICANN's accountability and transparency obligations in a more practical and sustainable manner.” Here, the Council will discuss the proposed responses for the purposes of developing a comments submission on or before the 31 July 2018 close dates for both public comment proceedings. 6.1 – Update (Donna Austin, Council Vice-Chair) 6.2 – Council discussion 6.3 – Next steps Item 7: COUNCIL DISCUSSION – Consideration of CCWG-Accountability WS2 Final Report (15 minutes) The Cross Community Working Group on Accountability, Work Stream 2 (CCWG-Accountability WS2), focused on addressing accountability topics that may be resolved after the IANA Stewardship Transition. In March of 2018, the CCWG-Accountability WS2 completed its Final Report<https://www.icann.org/en/system/files/files/ccwg-acct-ws2-final-27mar18-en.…>, for which it sought public comment<https://www.icann.org/public-comments/ccwg-acct-ws2-final-2018-03-30-en>. Comment received did not result in any substantive changes to the Final Report. On 24 June 2018, at ICANN62, the CCWG-Accountability WS2 held its final meeting, thus concluding its work. The CCWG-Accountability WS2 anticipates that all of the chartering organizations must consider the recommendations and approve them prior to ICANN Board consideration and possible adoption. Here, the Council will receive an update, expected to provide expectations on next steps, as well as guidance on what the Council will need to consider prior to conducting a vote. 7.1 – Update (Thomas Rickert, CCWG-Accountability WS2 Co-Chair, and GNSO representatives) 7.2 – Council discussion 7.3 – Next steps Item 8: COUNCIL DISCUSSION – GNSO Policy Development Process 3.0 (15 minutes) In January 2018, the GNSO Council held an inaugural three-day Strategic Planning Session. On Day 3 of this meeting, the GNSO Council reviewed the workload for the year ahead and identified potential milestones, noting that the current average timeline for delivery of an Initial Report has increased at least 2-4 times compared to previous PDPs. In addition to noting the increased duration of the PDP lifecycle, the Council began to identify challenges being encountered in PDPs, informed by a staff discussion paper<https://drive.google.com/open?id=1WbL79RXpkisfAnKOtxpuy_sf466_3XIT> on optimizing increased engagement and participation while ensuring efficient and effective policy development. The effort to increase the effectiveness and efficiency of the GNSO PDP process is called GNSO PDP 3.0. On 11 May 2018, a summary paper<https://gnso.icann.org/en/drafts/pdp-discussion-paper-11may18-en.pdf> was shared with the Council, summarizing input received to date, as well as some proposed incremental improvements. The Council members and their respective Stakeholder Groups and Constituencies were invited to provide input by 15 August 2018, after which it was anticipated that an implementation plan could be developed for Council consideration. Here, the Council will discuss anticipated next steps once all input has been received. 8.1 – Update (Council Leadership) 8.2 – Council discussion 8.3 – Next steps Item 9: COUNCIL DISCUSSION - Instruct the Standing Selection Committee to reconfirm the GNSO appointments on the Third Accountability and Transparency Review Team (ATRT3) (10 minutes) On 31 January 2017, ICANN launched a call for volunteers seeking individuals interested in serving as a volunteer Review Team member on the ATRT3. Under the new Bylaws, each SO/AC participating in the Specific Review may nominate up to 7 members to the Review Team, for consideration by the SO/AC leadership. Any SO/AC nominating up to 3 individuals are entitled to have those nominees selected as members to the review team, so long as the nominees meet the applicable criteria for service on the team. The GNSO Council tasked the GNSO Standing Selection Committee (SSC) to carry out the review and selection of GNSO endorsed candidates for the ATRT3 for Council consideration. The SSC submitted<http://mm.icann.org/pipermail/council/2017-September/020381.html> its full consensus recommendations to the GNSO Council on 13 September 2017, which confirmed the ranking of the 1-7 candidates as well as the expectation that, at a minimum, the 1-3 candidates would be considered primary candidates with a guaranteed seat for the ATRT3. Stéphane Van Gelder, one of those 3 candidates guaranteed a seat for the ATRT3, tragically passed away, leaving an opening for the three guaranteed seats. Here, the Council will instruct the SSC to not only ensure that the vacant seat is filled, but to also confirm the continued interest of the other candidates to serve on the ATRT3, given the time that has elapsed since the initial selection process. 9.1 – Update (Council Leadership) 9.2 – Council discussion 9.3 – Next steps Item 10: ANY OTHER BUSINESS (5 minutes) 10.1 – ICANN63 planning. 10.2 - Update on proposed updates to the Consensus Policy Implementation Framework and Post-Implementation Consensus Policy Review Framework ________________________________ Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i)) See https://www.icann.org/resources/pages/governance/bylaws-en/#article11. Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4) See https://gnso.icann.org/sites/default/files/file/field-file-attach/op-proced… References for Coordinated Universal Time of 12:00 UTC Local time between March and October Summer in the NORTHERN hemisphere ---------------------------------------------------------------------------- California, USA (PDT) UTC-7 05:00 San José, Costa Rica (CST) UTC-6 06:00 New York/Washington DC, USA (EDT) UTC-4 08:00 Buenos Aires, Argentina (ART) UTC-3 09:00 Rio de Janeiro, Brazil (BRST) UTC-3 09:00 London, United Kingdom (GMT) UTC+1 13:00 Kinshasa, Democratic Republic of Congo (WAT) UTC+1 13:00 Paris, France (CEST) UTC+2 14:00 Islamabad, Pakistan (PKT) UTC+5 15:00 Singapore (SGT) UTC+8 20:00 Tokyo, Japan (JST) UTC+9 21:00 Sydney/Hobart, Australia (AEDT) UTC+10 22:00 ---------------------------------------------------------------------------- DST starts/ends on Sunday 28 of October 2018, 2:00 or 3:00 local time (with exceptions) for EU countries and on Sunday 4 of November 2018 for the US. ----------------------- Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

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Status Update: Privacy and Proxy Services Accreditation Implementation Review Team
by Darcy Southwell July 17, 2018

July 17, 2018

Dear Councilors, I wanted to provide you with an update regarding the Privacy and Proxy Services Accreditation Implementation Review Team. Accreditation Agreement IRT members have been working with Staff for some time on the draft accreditation agreement and have gotten to a place where most of the language is supported by a general consensus. However, there is one key issue that remains unresolved – the PSWG insists the contract require Privacy/Proxy providers to respond to “high priority” requests within 24 hours. In Puerto Rico, a small group of registrars met with key PSWG representatives to try to reach a resolution on this issue, and then the entire IRT working group met again to continue attempts to reach a resolution. The discussion has continued on the email list, but remains unresolved. It is the PSWG’s position that disclosure of customer information for “high priority” requests must be done within 24 hours because lives are in danger. They were clear in their statements during the small group meeting in Puerto Rico that these “high priority” requests should ideally be responded to immediately upon receipt but at least within one hour. The PSWG feels they have compromised extensively by agreeing to 24 hours. Registrar members of the IRT are concerned with the contractual language for a few reasons: (1) it creates a presumption of immediate disclosure (assuming the provider doesn’t have to perform any investigation/verification relating to the request, (2) a potential demand to bypass or ignore due process, and 3) creates an unworkable expectation of privacy/proxy providers around the globe, many of whom who do not operate with 24x7 staffing for this type of issue. Some registrar members have also expressed concern that establishing this 24-hour disclosure requirement is stepping beyond the policy recommendations of the PDP and effectively creating new policy. Accreditation Pricing In Puerto Rico, Staff presented its accreditation pricing model, based on simple cost recovery for ICANN. IRT member asked a number of questions about the detail behind the pricing model, and await that detail from Staff. Based on various meetings in Puerto Rico, some IRT members expressed concern that the pricing model simply mirrors the registrar accreditation model and was not based on any sort of actual cost-recovery plan. And as mentioned on the Council list last month and during our Council meetings in Puerto Rico, there is also concern that some affected departments within ICANN org are not aware of the impact this program may have on its needs for personnel or other support. Data Escrow Specification Significant revisions were needed by Staff to adjust the current registrar data escrow specification to fit into this accreditation program. Staff is expected to deliver that draft to the IRT this week. Last week’s meeting was canceled due to the AdobeConnect issues. This week’s meeting was canceled to allow staff time to get the data escrow specification draft done and circulated to the members. Next meeting should be Tuesday, April 10. Staff has indicated the proposed documents will be ready for publication for public comment in late April or Early May. I understand this issue will be listed for discussion on our April 26, 2018, Council meeting agenda. Thanks, Darcy ---------------- Darcy Southwell | Compliance Officer M: +1 503-453-7305 │ Skype: darcy.enyeart

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For your review: GNSO project list
by Nathalie Peregrine July 16, 2018

July 16, 2018

Dear Councilors, Attached please find the updated Project List in both red-line and clean version for your review before the Council meeting. If there are no comments, the list will be posted on the website on page: http://gnso.icann.org/en/council/project<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_en_counc…> and be directly viewed at :http://gnso.icann.org/meetings/projects-list.pdf<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_meetings…> Thanks so much, Kind regards, Nathalie

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REMINDER: DEADLINE FOR EPDP CHAIR EOI SUBMISSION IS TOMORROW, 13 July 2018 at 14:00 UTC / Announcement for Expressions of Interest for EPDP Team Chair position has been posted
by Terri Agnew July 12, 2018

July 12, 2018

Dear All, Please note that the announcement to call for expressions of interest for the EPDP Team Chair position has now been posted (see https://www.icann.org/news/announcement-2018-07-02-en [icann.org] <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_news_ann…> ). You are encouraged to share this announcement with your respective groups and anyone else who may be interested. Best regards, Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org <mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses [learn.icann.org] <https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages [gnso.icann.org] <https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…> .

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New gTLD Subsequent Procedures PDP WG newsletter - July 2018
by Emily Barabas July 12, 2018

July 12, 2018

Dear all, On behalf of the leadership team of the New gTLD Subsequent Procedures PDP Working Group, I am writing to share the latest edition of the Working Group newsletter: http://go.icann.org/SubPro [go.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__go.icann.org_SubPro&d=D…>. Please feel free to share this newsletter with individuals and groups who may be interested in the Working Group’s activities. An archive of previous editions of the newsletter is available on the WG wiki [community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_pa…> and on the GNSO website [gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_news…>. Kind regards, Emily Emily Barabas | Senior Policy Specialist ICANN | Internet Corporation for Assigned Names and Numbers Email: emily.barabas(a)icann.org | Phone: +31 (0)6 84507976

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Public Comment Period Open: Initial Report on the New gTLD Subsequent Procedures Policy Development Process (Overarching Issues & Work Tracks 1-4)
by Steve Chan July 10, 2018

July 10, 2018

Dear Councilors, With apologies for the late delivery and acknowledgement that many of you are likely already aware, please note that the Initial Report on the New gTLD Subsequent Procedures Policy Development Process (Overarching Issues & Work Tracks 1-4) was published for public comment on 3 July 2018, with a period close date of 5 September 2018 (https://www.icann.org/public-comments/gtld-subsequent-procedures-initial-20…) This report is the culmination of a tremendous amount of community volunteer hours and the WG looks forward to reviewing and considering all input received. If you have any questions, please let us know. Best, Emily, Julie, and Steve Steven Chan  Policy Director, GNSO Support ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536  steve.chan(a)icann.org mobile: +1.310.339.4410 office tel: +1.310.301.5800 office fax: +1.310.823.8649 Find out more about the GNSO by taking our interactive courses and visiting the GNSO Newcomer pages. Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO Follow the GNSO on Facebook: https://www.facebook.com/icanngnso/ http://gnso.icann.org/en/

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Fwd: [SOAC-Leaders-ICANNMeeting-Planning] ICANN62
by Heather Forrest July 9, 2018

July 9, 2018

Dear Council colleagues, Please find below a graphical summary of statistics from ICANN62. Best wishes, Heather ---------- Forwarded message ---------- From: David Olive <david.olive(a)icann.org> Date: Sat, Jun 30, 2018 at 6:01 AM Subject: [SOAC-Leaders-ICANNMeeting-Planning] ICANN62 To: "so-ac-sg-cleaders(a)icann.org" <so-ac-sg-cleaders(a)icann.org>, SOAC-Leaders-ICANNMeeting-Planning < soac-leaders-icannmeeting-planning(a)icann.org> [image: image1.png] Sent from my iPhone David A. Olive Senior Vice President Policy Development Support Internet Corporation for Assigned Names and Numbers (ICANN) _______________________________________________ SOAC-Leaders-ICANNMeeting-Planning mailing list SOAC-Leaders-ICANNMeeting-Planning(a)icann.org https://mm.icann.org/mailman/listinfo/soac-leaders-icannmeeting-planning

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Deadline today: Document and Motion deadline Monday, 9 July 2018 at 23:59 UTC for the GNSO Council Meeting 19 July 2018 at 12:00 UTC
by Nathalie Peregrine July 9, 2018

July 9, 2018

Dear all, Reports, motions and documents for consideration are due no later than (NLT) 10 days in advance (i.e. Monday 9 July 2018 at 23:59 UTC) of the GNSO Council Meeting on Thursday 19 July 2018 at 12:00 UTC. Motions should be sent to the Council mailing list by a councilor and will then be posted on the Wiki at: https://community.icann.org/x/DYNHBQ [community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…> Thank you very much. With kind regards, Nathalie

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Correction: Draft minutes of the GNSO Council meeting Wednesday 27 June 2018
by Nathalie Peregrine July 6, 2018

July 6, 2018

** this was not an extraordinary Council meeting, thank you Pam for pointing out the mistake! ** Dear Councilors, Attached, please find the draft minutes of the GNSO Council meeting on Wednesday 27 June 2018 for your review. If there are no comments, these minutes will be published on the website as approved, according to the GNSO Rules of Procedure [gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_coun…> section 3.5 "If no objections are received within 10 days, the minutes will be deemed to have been approved for posting" on 16 July 2018. Thank you very much. Kind regards, Nathalie Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

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