May 2009 - Ccnso-council - lists.icann.org

Travel Support Call
by Gabriella Schittek May 8, 2009

May 8, 2009

Dear all, I was asked to forward the message below from ICANN's Chief Financial Officer Kevin Wilson. He is planning to set up conference calls regarding the level of travel support to the ICANN community and would like to invite all interested parties to join the calls. Please, let me know if you are planning to attend the call. See below for more details. Kind regards, Gabi ------ Forwarded Message From: Kevin Wilson <kevin.wilson(a)icann.org> Date: Fri, 8 May 2009 06:54:29 -0700 We would like to discuss the status of travel support with interested members of the ICANN community. The purpose of the call is to summarize what we have heard from the community, the changes we are including in the FY10 Draft budget( in advance of its posting on 17 May), and the status of the updated travel policies/procedures/guidelines to be posted soon for further community feedback. We will also address the status of many of the less financially important, but historically time consuming for community and staff, issues. I think the community will be pleased with the progress we are making. My current thought is to have two calls next Thursday, say UTC 1500 and next "Friday" UTC 0300. That's Thursday morning and evening MDR time. Best Kevin Wilson

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Council Workshop Report
by Gabriella Schittek May 8, 2009

May 8, 2009

Dear Councillors, One of the action items from the last Council call was: Action 39-07: The ccNSO Secretariat and Chair to write a report on the ccNSO Council Workshop to-do list. Please find this report attached. Kind regards, Gabi

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Dial-in details ccNSO Council call 12 May 13.00 UTC
by Gabriella Schittek May 7, 2009

May 7, 2009

Dear all, Below are the dial-in details for the next Council call (Tuesday, 12th May 13.00 UTC). Please, let me know should you wish to be dialled-in by the operator by Monday, 11th May. So far I only have Paulos Nyirenda on my list. The agenda is available at ccnso.icann.org/calendar The call will be recorded and made available online. Kind regards, Gabi Participant passcode: 6816107 For security reasons, the passcode will be required to join the call. ____________________________________________________________________________ Dial in numbers: Country Toll Numbers Freephone/Toll Free Number ARGENTINA 0800-444-0893 AUSTRALIA ADELAIDE: 61-8-8121-4895 1-800-659-369 AUSTRALIA BRISBANE: 61-7-3102-0997 1-800-659-369 AUSTRALIA CANBERRA: 61-2-6100-1997 1-800-659-369 AUSTRALIA MELBOURNE: 61-3-9010-7766 1-800-659-369 AUSTRALIA PERTH: 61-8-9467-5276 1-800-659-369 AUSTRALIA SYDNEY: 61-2-8211-1354 1-800-659-369 AUSTRIA 43-1-92-81-112 0800-005-258 BELGIUM 32-2-400-9860 0800-3-8922 BRAZIL 0800-7610703 CHILE 1230-020-5927 CHINA* 86-400-810-4795 10800-712-1661 10800-120-1661 COLOMBIA 01800-9-156441 CZECH REPUBLIC 420-2-25-98-56-66 800-700-176 DENMARK 45-7014-0283 8088-8306 ESTONIA 800-011-1113 FINLAND Land Line: 106-33-202 0-800-1-17496 FINLAND Mobile: 09-106-33-202 0-800-1-17496 FRANCE LYON: 33-4-26-69-14-28 080-563-6117 FRANCE MARSEILLE: 33-4-86-06-02-28 080-563-6117 FRANCE PARIS: 33-1-76-74-25-67 080-563-6117 GERMANY 49-69-2222-4857 0800-304-0517 GREECE 30-80-1-100-0685 00800-12-8029 HONG KONG 852-3001-3817 800-933-559 HUNGARY 06-800-12773 INDIA 000-800-852-1134 INDONESIA 001-803-011-3983 IRELAND 353-1-247-5686 1800-992-642 ISRAEL 1-80-9212594 ITALY 39-02-3601-9646 800-986-382 JAPAN OSAKA: 81-6-7739-4791 0066-33-812354 JAPAN TOKYO: 81-3-5539-5181 0066-33-812354 LATVIA 8000-3195 LUXEMBOURG 352-27-000-1363 MALAYSIA 1-800-81-3073 MEXICO 001-866-944-6209 NETHERLANDS 31-20-718-8587 0800-023-4478 NEW ZEALAND 64-9-970-4654 0800-451-493 NORWAY 47-21-590-063 800-16586 PANAMA 011-001-800-5072352 PERU 0800-54079 PHILIPPINES 63-2-858-3773 POLAND 00-800-1213465 PORTUGAL 8008-14912 RUSSIA 8-10-8002-5584011 SINGAPORE 65-6883-9140 800-120-5204 SLOVAK REPUBLIC 421-2-322-422-24 SOUTH AFRICA 080-09-82126 SOUTH KOREA 82-2-6744-1013 00798-14800-7778 SPAIN 34-91-414-25-32 800-300-052 SWEDEN 46-8-566-19-363 0200-884-615 SWITZERLAND 41-44-580-6397 0800-120-031 TAIWAN 886-2-2795-7307 00801-137-857 THAILAND 001-800-1206-65711 UNITED KINGDOM BIRMINGHAM: 44-121-210-9068 0808-238-6028 UNITED KINGDOM GLASGOW: 44-141-202-3268 0808-238-6028 UNITED KINGDOM LEEDS: 44-113-301-2168 0808-238-6028 UNITED KINGDOM LONDON: 44-20-7108-6369 0808-238-6028 UNITED KINGDOM MANCHESTER: 44-161-601-1468 0808-238-6028 URUGUAY 000-413-598-3826 USA 1-517-466-3030 866-692-8755 VENEZUELA 0800-1-00-4794 *Access to your conference call will be either of the numbers listed, dependent on the participants' local telecom provider. Restrictions may exist when accessing freephone/toll free numbers using a mobile telephone.

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Council Call 12th May - 1 hour later!
by Gabriella Schittek May 6, 2009

May 6, 2009

Dear all, Unfortunately, the Council call on the 12th May will be held at 1pm UTC instead of 12.00 UTC, as originally planned. Chris and Bart are travelling during that time and wouldn't be able to make it otherwise. Sorry about the inconvenience caused. Gabi

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Council Meeting Agenda 12 May 2009
by Gabriella Schittek May 5, 2009

May 5, 2009

Dear Councillors, This is the draft agenda for the Council call on the 12th May 2009. Please, let me know if you have any additions as soon as possible. This agenda will also be posted at ccnso.icann.org/calendar Gabi Draft Agenda Council Call 12 May 2009 1. Confirmation of Approval of Minutes and Actions from Council Call 7th April 2009 2. IDN ccPDP WG 1 Candidates 3. DNSSEC Survey 4. Working Group Update 4.1 ccNSO/GAC Working Group 4.2 Tech Working Group 4.3 Strategic and Operational Planning Working Group 4.4 Geographic Regions Working Group 4.5 Delegation and Re-delegation Working Group 4.6 Meeting Programme Working Group; including: 4.6.1 Approval of Meeting Programme Working Group Charter 4.6.2 Update ccNSO Meetings Agenda 5. Thanks to Demi Getschko 6. ccNSO Dinner Sydney 7. AOB

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FW: [ccnso-members] Advise Requested regarding Constituency Day
by Chris Disspain May 4, 2009

May 4, 2009

All, Here is my proposed reply to Diane Schroeder. My apologies for the delay in getting this to you. It's fairly uncontroversial (I think) so unless anyone objects, I'll send it out to Diane tomorrow. Cheers Chris Disspain CEO - auDA au Domain Administration Ltd <mailto:ceo@auda.org.au> ceo(a)auda.org.au <http://www.auda.org.au/> www.auda.org.au 'Diane, I refer to your email and set out below the ccNSO Council's response to the 4 questions. 1. What is the goal of having the Board meet with a Supporting Organization, Constituency, or Advisory Committee during the ICANN meeting? In the case of the ccNSO, the Board usually meets with the ccNSO Council for breakfast on Wednesday morning. This serves 2 useful purposes; a) it is an opportunity for the 2 groups to get to know each other on an individual basis and b) when necessary it enables the Council to communicate specific messages to the Board as a whole and in person and enables Board members to ask questions (and vice versa). Whilst b) above may seem a more relevant goal for a joint meeting, the importance of a) should not be underestimated. Creating a 'relationship' between Board members and Council members is crucial to the operation of the ICANN model. 2. What is the best communication method between the Board and a Supporting Organization, Constituency or Advisory Committee during the ICANN meeting? The Council feels that the current communication methods work well given the logistical challenges of ICANN meetings. Currently the ccNSO and Board communicate by: a) face to face meeting between Board and Council as outlined above; b) attendance of certain Board members at the ccNSO members meeting (see below); and c) a session between ccNSO members and ICANN Chair and CEO. It is important that the ccNSO members have an opportunity to hear from the Chair and the CEO on issues that they consider to be relevant. Historically, this session has been at the beginning of the first day of the members' meeting and the input from the Chair and CEO often informs the discussions later in the meeting. 3. How much time is needed for effective communication with the Board? That depends entirely on the topics to be covered. Currently, the Board/Council breakfast is around 1 hour as is the ccNSO members/Chair and CEO session. Scheduling any more time may prove challenging. 4. Who of the Board should come to such meetings - the CEO & the Chair? A representative group of board members? All Board members? The meeting between Council and Board should be attended by as many Board members (and liaisons) as possible. Any Board member who wishes to attend any part of the ccNSO members meeting is welcome. It may be useful to have consistent Board representation throughout the 2 day members session to enable reporting to the Board as a whole. On the other hand it may be less resource intensive and just as effective to liaise with the ccNSO Chair prior to the meeting to identify those sessions that should be attended by Board representatives. The session between Chair/CEO and members should be attended by Chair and CEO together with those Board members who are available at the time and wish to be there.' From: owner-ccnso-members(a)icann.org [mailto:owner-ccnso-members@icann.org] On Behalf Of Gabriella Schittek Sent: Thursday, 5 March 2009 09:03 To: ccnso-members(a)icann.org Subject: [ccnso-members] Advise Requested regarding Constituency Day Dear all, The ICANN board would like to receive some input on the interaction with the board during ICANN meetings - see below. To the Supporting Organisations and Advisory Committees: The Board is interested in your views on the best ways for the Board and Supporting Organizations & Advisory Committees to interact at the ICANN international meetings. As the community grows and the issues become more complex, it has become a greater challenge to find a way to effectively and efficiently organise this interaction. In particular, the Board would like to come to a shared understanding of what Constituency Day should be, with a view to trying out different ways of interaction during the Constituency Day at next ICANN international meeting in Sydney.. At present the Constituency Day is organised as follows: the Board is divided up and a number of members are assigned to various constituencies for different amounts of time depending on the constituency. The idea behind this approach was to give the Board members an opportunity to listen to some of the constituency business, not just rely on the question and answer time with the Board. To prepare for the visit by the Board members, each constituency is asked to provide a list of topics that they would like to discuss with the Board. Some constituencies are better at providing this than others. Board Members are assigned to constituencies other than the one with which they are most familiar. In addition, the CEO and the Chair visit all constituencies. At the end of the day, after all the visits, the Board comes together and exchanges the views they have heard from the various groups. To assist in the discussion about the future of Constituency Day, the Board would like your thoughts on the following specific questions, by the end of April. 5. What is the goal of having the Board meet with a Supporting Organization, Constituency, or Advisory Committee during the ICANN meeting? 6. What is the best communication method between the Board and a Supporting Organization, Constituency or Advisory Committee during the ICANN meeting? 7. How much time is needed for effective communication with the Board? 8. Who of the Board should come to such meetings - the CEO & the Chair? A representative group of board members? All Board members? Thank you for your help in this process. Diane Schroeder Director of Board Support ICANN 4676 Admiralty Way, Ste. 330 Marina del Rey, CA 90292 +1-310-301-5827 (direct office) +1-310-823-9358 (main phone) +1-310-823-8649 (fax) +1-562-644-2524 (mobile) __________ Information from ESET NOD32 Antivirus, version of virus signature database 3981 (20090401) __________ The message was checked by ESET NOD32 Antivirus. http://www.eset.com

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Minutes
by Gabriella Schittek May 4, 2009

May 4, 2009

Dear Councillors, Attached are the minutes from the Council call on the 7th April. Please, can I have your comments/corrections by the 11th May 2009. Thanks, Gabi

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