August 2011 - Ccnso-council

Council email list subscribers
by Gabriella Schittek Nov. 4, 2011

Nov. 4, 2011

Dear Councillors, Below is an updated list of everyone who is currently subscribed to the Council email list. Kind regards, Gabi Councillors Victor Abboud Becky Burr Lesley Cowley Keith Davidson Fernando Espana Sokol Haxhiu Byron Holland Hiro Hotta Juhani Juselius Young-Eum Lee Roelof Meijer Vika Mpisane Paulos Nyirenda Souleymane Oumtanaga Patricio Poblete Dotty Sparks de Blanc Rolando Toledo Jian Zhang ICANN Board Members Chris Disspain Mike Silber Liaisons Olga Cavalli, GNSO Liaison to the ccNSO Cheryl Langdon-Orr, At-Large liaison to the ccNSO Han Chuan Lee, ccNSO Liaison to the GNSO Ron Sherwood, ccNSO Liaison to the At-Large Assistants Jacqueline Campbell (assistant to Lesley Cowley) Lynn Gravel (assistant to Byron Holland) Nelly Konesha (assistant to Vika Mpisane) Regional Organisations Carolina Aguerre, LACTLD Eric Akumiah, AFTLD Peter Van Roste, CENTR Jian Zhang, APTLD ICANN Staff Bart Boswinkel Kristina Nordström David Olive Gabriella Schittek

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Lunch sponsors sought ccNSO meeting Cartagena
by Gabriella Schittek Sept. 30, 2011

Sept. 30, 2011

Dear all, We are looking for lunch sponsors for the ccNSO members meeting on the 7 and 8 December in Cartagena. If your registry would be interested in sponsoring one of the two ccNSO meeting day lunches, please, let me know! Kind regards, Gabi

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ccNSO Application for Membership (.om)
by Roelof Meijer Aug. 31, 2011

Aug. 31, 2011

Dear fellow councilors, We have received an application for membership of the ccNSO from .om, the Oman ccTLD, from Mohammed Al-Raisi representing the Telecommunications Regulatory authority of Oman. See the application attached and IANA's "all clear" below. If you have any objections to .om's membership, could you please let me know before Saturday 10 September? Best regards Roelof Meijer SIDN | Utrechtseweg 310 | 6812 AR | Postbus 5022 | 6802 EA | ARNHEM T +31 (0)26 352 55 00 | M +31 (0)611 39 57 75| F +31 (0)26 352 55 05 roelof.meijer(a)sidn.nl | www.sidn.nl -----Original Message----- From: Kim Davies [mailto:kim.davies@icann.org] Sent: maandag 15 augustus 2011 20:13 To: Gabriella Schittek Cc: Roelof Meijer Subject: Re: ccNSO Application for Membership (.om) To the TRA, see http://www.iana.org/reports/2011/om-report-20110718.html kim On Aug 15, 2011, at 10:12 AM, Gabriella Schittek wrote: > Hi Kim, > > Was .om delegated away from the Telecommunications Regulartory Authority > (which is listed in the IANA database today?) > > Thanks, > > Gabi > > > > On 8/15/11 6:06 PM, "Kim Davies" <kim.davies(a)icann.org> wrote: > >> Hi Gabi, >> >> There are no outstanding requests. The domain was recently redelegated, we >> expect to have the delegation report published in the IANA website shortly. >> >> kim >> >> On Aug 13, 2011, at 10:38 AM, Gabriella Schittek wrote: >> >>> Kim, >>> >>> Does IANA have any outstanding issues with .om? >>> >>> Thanks! >>> >>> Gabi >>> >>> ------ Forwarded Message >>> From: "applications(a)icann.org" <applications(a)icann.org> >>> Date: Sat, 13 Aug 2011 00:21:45 -0700 >>> To: "ccnso-applications(a)icann.org" <ccnso-applications(a)icann.org> >>> Subject: ccNSO Application for Membership (.om) >>> >>> Application for Membership >>> Country Code Names Supporting Organization (ccNSO) >>> >>> Confirmation E-mail: dnsmanager(a)tra.gov.om >>> cctld: .om >>> >>> To: ccNSO Membership >>> c/o ICANN Secretary >>> Date: 10/8/2011 >>> Regarding: ccNSO Membership >>> ------------ >>> >>> With this letter, I, Mohammed Al-Raisi declare that Telecommunications >>> Reculatory authority is the ccTLD manager (as defined in the ICANN bylaws, >>> (Article IX Section (4)(1)) for the .om and wishes to apply for membership >>> of the ccNSO and that I am duly authorized to make and sign this application >>> for membership on behalf of Telecommunications Reculatory authority. >>> >>> Telecommunications Reculatory authority hereby recognizes the role of the >>> ccNSO within the ICANN >>> structure, and agrees, for the duration of its membership in the ccNSO to: >>> >>> (a) adhere to the rules of the ccNSO, including membership rules; and >>> (b) adhere to ICANN Bylaws as they apply to ccTLDs (Article IX and >>> Annexes B and C of the ICANN bylaws. >>> >>> Telecommunications Reculatory authority understands that: >>> >>> (i) membership in the ccNSO is independent of any individual >>> relationship a ccTLD manager has with ICANN or the ccTLD manager's receipt >>> of IANA services. (Article IX Section (4)(3)); and >>> >>> (ii) currently there are no fees payable for ccNSO membership. However, >>> under the ICANN bylaws (Article IX Section (7) (3)), the ccNSO could in the >>> future, subject to members approval, establish membership fees. >>> >>> Signed by Mohammed Al-Raisi for and on behalf of Telecommunications >>> Reculatory authority: >>> >>> Name of ccTLD Manager: Telecommunications Reculatory authority >>> Name of Representative: Mohammed Al-Raisi >>> Name of Primary Contact: Mohammed K. Al-Raisi >>> Primary Contact Address: >>> TRA Head Office, >>> Oman Oil Building, 2nd floor, >>> Qurum, >>> POBox 579, Postal Code 112, Oman. >>> Primary Contact Telephone Number: (+968)24574383 >>> Primary Contact E-Mail: dnsmanager(a)tra.gov.om >>> >>> *DEFINITION: >>> >>> 1) A ccTLD Manager is the person or organisation referred to in the IANA >>> database entry for a ccTLD under the current heading "Sponsoring >>> Organisation". >>> >>> 2) Where the Sponsoring Organisation is listed in the IANA database as >>> an individual person then that person is the Representative. Where the >>> Sponsoring Organisation is listed in the IANA database as an organisation >>> then the Representative is the individual person who is completing the >>> application form for the organisation and is authorised to do so by the >>> organisation. >>> >>> 3) The Primary Contact is the main contact for the member and should be >>> either the Administrative Contact or Technical Contact listed in the IANA >>> database for the ccTLD. >>> >>> >>> ------ End of Forwarded Message >>> >> >

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FW: ccNSO Application for Membership (.ph)
by Roelof Meijer Aug. 30, 2011

Aug. 30, 2011

Dear fellow councilors, We have received an application for membership of the ccNSO from .ph, the Philippines'ccTLD, in from Jose Emmanuel Disini representing the PH Domain Foundation. See the application attached and IANA's "all clear" below. If you have any objections to .ph's membership, could you please let me know before Saturday 10 September? Cheers, Roelof Meijer SIDN | Utrechtseweg 310 | 6812 AR | P.O.Box 5022 | 6802 EA | ARNHEM | The Netherlands T +31 26 352 55 00 | M +31 6 11 39 57 75| F +31 26 352 55 05 roelof.meijer(a)sidn.nl | www.sidn.nl -----Original Message----- From: Kim Davies [mailto:kim.davies@icann.org] Sent: woensdag 17 augustus 2011 18:40 To: Gabriella Schittek Cc: Roelof Meijer Subject: Re: ccNSO Application for Membership (.ph) Hi Gabi, No outstanding IANA requests for .PH. kim On Aug 17, 2011, at 5:47 AM, Gabriella Schittek wrote: > Kim, > > Does IANA have any outstanding issues with .ph? > > Thanks, > > Gabi > > ------ Forwarded Message > From: "applications(a)icann.org" <applications(a)icann.org> > Date: Tue, 16 Aug 2011 01:19:43 -0700 > To: "ccnso-applications(a)icann.org" <ccnso-applications(a)icann.org> > Subject: ccNSO Application for Membership (.ph) > > Application for Membership > Country Code Names Supporting Organization (ccNSO) > > Confirmation E-mail: admin(a)dot.ph > cctld: .ph > > To: ccNSO Membership > c/o ICANN Secretary > Date: 16/8/2011 > Regarding: ccNSO Membership > ------------ > > With this letter, I, Jose Emmanuel Disini declare that PH Domain Foundation > is the ccTLD manager (as defined in the ICANN bylaws, (Article IX Section > (4)(1)) for the .ph and wishes to apply for membership of the ccNSO and that > I am duly authorized to make and sign this application for membership on > behalf of PH Domain Foundation. > > PH Domain Foundation hereby recognizes the role of the ccNSO within the > ICANN > structure, and agrees, for the duration of its membership in the ccNSO to: > > (a) adhere to the rules of the ccNSO, including membership rules; and > (b) adhere to ICANN Bylaws as they apply to ccTLDs (Article IX and > Annexes B and C of the ICANN bylaws. > > PH Domain Foundation understands that: > > (i) membership in the ccNSO is independent of any individual > relationship a ccTLD manager has with ICANN or the ccTLD manager's receipt > of IANA services. (Article IX Section (4)(3)); and > > (ii) currently there are no fees payable for ccNSO membership. However, > under the ICANN bylaws (Article IX Section (7) (3)), the ccNSO could in the > future, subject to members approval, establish membership fees. > > Signed by Jose Emmanuel Disini for and on behalf of PH Domain Foundation: > > Name of ccTLD Manager: PH Domain Foundation > Name of Representative: Jose Emmanuel Disini > Name of Primary Contact: DotPH Administrative Contact > Primary Contact Address: > 27/F Jollibee Plaza, Emerald Avenue, Ortigas Center, Pasig City, Metro > Manila, Philippines 1600 > Primary Contact Telephone Number: +63 (2) 631 2909 > Primary Contact E-Mail: admin(a)dot.ph > > *DEFINITION: > > 1) A ccTLD Manager is the person or organisation referred to in the IANA > database entry for a ccTLD under the current heading "Sponsoring > Organisation". > > 2) Where the Sponsoring Organisation is listed in the IANA database as > an individual person then that person is the Representative. Where the > Sponsoring Organisation is listed in the IANA database as an organisation > then the Representative is the individual person who is completing the > application form for the organisation and is authorised to do so by the > organisation. > > 3) The Primary Contact is the main contact for the member and should be > either the Administrative Contact or Technical Contact listed in the IANA > database for the ccTLD. > > > ------ End of Forwarded Message >

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Approval of timeline ICANN Board Elections
by Gabriella Schittek Aug. 30, 2011

Aug. 30, 2011

Dear Councillors, As discussed during last week’s Council call, the Council found it desirable to have a Q&A session for ICANN Board nominees during the Dakar meeting, regardless of the number(s) of candidates. I have therefore made a tiny amendment to the previously suggested timeline – the times are actually exactly the same, I have only added a line saying: 26 October: If only one nominee: Approval of nominee by ccNSO Council. (The “approval” itself is of course subject to whether he/she “passes” the Q&A session – if not, a new call for nominations must be made). This means that if we only have one candidate, the approval needs to be made by the Council at the Council meeting in Dakar (which will be held after the Q&A session). If there are more than two nominees, the timeline continues just as in the first version. ====== Suggested Timeline: 15 September: Call for nominations & secondments 6 October: Closure of nomination period 13 October: Acceptance of nomination by candidates; announcement of list of nominees; if two or more: announcement that election needed 25 October: Mission statement of candidate(s); public Q&A at ccNSO meeting 26 October: If only one nominee: Approval of nominee by ccNSO Council. If elections needed: 10 November: Call for votes, send out ballots 24 November: Closure of voting 1 December (latest): Inform about results (according to the guidelines, but is normally done earlier) ====== Unless you object, this timeline will be approved by next Monday, 5th September. (This means that you don’t have to write anything if you approve – only if you object!) Kind regards, Gabi

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Focus Group Summary Report
by Sokol Haxhiu Aug. 29, 2011

Aug. 29, 2011

Dear all, Following my short explanation during the last council call on the work of the Public Comment Focus Group, please find attached for your information the report compiled with the inputs of the focus group. The work of this focus group has been completed last week. The attached report will be referenced in a Public Comment solicitation planned for release on 31 August 2011 in which ICANN will be asking for wider community comment on the topics of Stratification, Prioritization, Comment/Reply Cycles, and Technical Forum alternatives (e.g., static vs. dynamic discussions). Thank you, Sokol Sokol Haxhiu Tirana, Albania Mobile: +355 69 2067543 Skype: shaxhiu

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Minutes Council call 23 August
by Kristina Nordstrom Aug. 29, 2011

Aug. 29, 2011

Dear all, Please find attached the minutes from last week's Council call on 23 August, and let me know as soon as possible if you would like to make any amendments. Kind regards, Kristina

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Collective visa to Dakar
by Gabriella Schittek Aug. 29, 2011

Aug. 29, 2011

Dear Councillors, During the last Council call, it was mentioned that someone had heard that there is a collective way to get a visa to Dakar through ICANN. I asked ICANN¹s travel team about this please, see their reply below. Should you be interested in using their Washington contact, please email constituency-travel(a)icann.org Kind regards, Gabi ------ Forwarded Message From: Joseph DeJesus <joseph.dejesus(a)icann.org> Date: Sun, 28 Aug 2011 20:19:57 -0700 To: Gabriella Schittek <gabriella.schittek(a)icann.org> Cc: Joseph DeJesus <joseph.dejesus(a)icann.org> Subject: Re: Collective visa? Hi Gabriella, In regards to the Dakar visa, we do have a contact at the Washington DC office who can process the visa for us. We typically would like to do this on a batch processing. However, our local host is also doing online visas (should be available soon). Best regards, Joseph de Jesus Constituency Travel Coordinator Karen Lettner, Steve Antonoff, and Joseph de Jesus Constituency Travel Team ICANN 4676 Admiralty Way, Suite 330 Marina del Rey, CA 90292 e-mail: constituency-travel(a)icann.org One World. One Internet.

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ICANN Webinar on ATRT Work
by Gabriella Schittek Aug. 26, 2011

Aug. 26, 2011

Dear all, You are invited to join a webinar on the work of the Accountability and Transparency Review Team (ATRT) on Wednesday, 31 August 14.00 – 15.30 UTC An update will be given on how ICANN's Board, Governmental Advisory Committee, Nominating Committee, volunteer community and Staff are addressing the numerous recommendations developed by the ATRT Team. For more details, see http://www.icann.org/en/announcements/announcement-2-17aug11-en.htm (dial in details will also be published here shortly). Kind regards, Gabi

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Preparation Material Council Call 23 August 12.00 UTC
by Gabriella Schittek Aug. 25, 2011

Aug. 25, 2011

Updated Agenda – See Attachment 1. The updated agenda will also be published at ccnso.icann.org/calendar 1. Confirmation of Approval of Minutes and Actions council meeting 22 June 2011 See attachment 2 2. High-level de-Briefing on ccNSO Related Activities - Chair - Vice-chairs - Councillors 3. Work Plan Update See attachment 3, 4, 5 4. Approval of Timelines and Appointment of Election Manager (Gabriella Schittek) for: a. Council Election Process. Following councillors need to step down: Vika Mpisane (AF region) Young-Eum Lee (AP region) Juhani Juselius (EU region) Patricio Poblete (LAC region) Byron Holland (North American region) All are eligible for re-election Suggested Timeline: 23 August: Appointment of Election manager; approve timeline 26 August: Call for Nomination ccNSO Council; 16 September: Closure of nomination period 23 September: Acceptance of nomination by candidates; announcement of list of nominees; if two ore more: announcement that election needed If elections needed: 30 September: Publication list of electorate; Campaign period starts 7 October: Campaign period ends; ballots issued to members of voting electorate 21 October: Voting closes 28 October: Results announced (again, this is according to the guidelines, but I announce the results earlier). If ties: 4 November: Run of election in Region 11 November: Voting closes 14 November: Results announced b. Board Member Selection Process. Mike Silber’s term as Board member is up at the June 2012 meeting. He is eligible for re-election. Suggested Timeline: 23 August: Appointment of Election manager; approve timeline 15 September: Call for nominations & secondments 6 October: Closure of nomination period 13 October: Acceptance of nomination by candidates; announcement of list of nominees; if two or more: announcement that election needed If elections needed: 25 October: Mission statement of candidates; public Q&A at ccNSO meeting 10 November: Call for votes, send out ballots 24 November: Closure of voting 1 December (latest): Inform about results (this is according to the guidelines, but I normally inform about the results straight after the closure and submit an election report. 5. Metrics GNSO Working Group Participation of ccNSO in process to develop consumer metrics. See attachment 6 6. JIG Working Group Motion on Charter Extension. The JIG WG has created a Work plan. The GNSO has extended the mandate of the JIG until 2012 accordingly. Decision needed: extension of charter of the JIG WG. Extension mandate JIG WG Background The Joint ccNSO/GNSO IDN Working Group (JIG) was created by adoption of the charter by the ccNSO (http://ccnso.icann.org/workinggroups/jiwg-charter.pdf) and the GNSO (http://gnso.icann.org/resolutions/#200907) Both the IDN ccTLD Fast Track Implementation Plan and the new gTLD process have been approved by the Board of Directors, bringing into effect condition in the charter of the WG that upon adoption of either the IDN ccTLD overall policy or the new gTLD process by the ICANN Board of Directors, the WG will be closed, unless both the ccNSO and GNSO Council extend the duration of the JIG WG. Upon its creation the JIG identified 3 issues of common interest: 1. Single Character IDN TLDs; 2. IDN Variant TLDs; and, 3. Universal Acceptance of IDN TLDs. The JIG has delivered a first report on Item 1 “Implementation of Single Character IDN TLD” to the ccNSO council and the GNSO council on date, which was adopted by both the GNSO Council and the ccNSO Council and delivered to the ICANN Board on May 11, 2011. At the request of the ICANN Board ICANN staff is looking into possible implementation issues and has sought clarification from the JIG and SSAC. At its meeting in Singapore the ccNSO extended the mandate of the JIG until 23 August, requesting a high-level work plan and schedule. The JIG WG proposed the following target timeline for completion of the remaining items of common interest: • 2011 Jul/Aug: Stocktaking & Development Initial Report for #3 (Public comments Sep 2011) • 2011 Sep/Oct: Completion of Initial Report for #2 (Public comments Nov 2011) • 2011 Nov/Dec: Completion of Draft Final Report for #2 (Public comments Feb/Mar 2012) • 2012 Jan/Feb: Completion of Draft Final Report for #3 (Public comments Feb/Mar 2012) • 2012 Mar: Finalization of Final Report for #2 • 2012 Apr: Finalization of Final Report for #3 • 2012 May-Oct: Implementation Follow up At its meeting on 21 July the GNSO extended the JIG charter through 2012 to complete its work. Proposed resolution: The JIG Working Group is extended through 2012 to complete work items Two (2. IDN Variant TLDs) and Three (3. Universal Acceptance of IDN TLDs ) as topics of mutual interest under the original charter. 7. Response to Rod Beckstrom letter on Security Issues and Use of Satellite Phones This is an action item from the previous Council meeting. Draft response included in the materials. See attachment 7 8. Working- and Other Group Updates 8.1 Finance Working Group (Chair: Byron Holland) 8.2 SOP Working Group (Chair: Roelof Meijer) 8.3 Framework of Interpretation Working Group (Chair: Keith Davidson) 8.4 IDN PDP Working Group 1 (Update: Bart Boswinkel) 8.5 IDN PDP Working Group 2 (Chair: Hiro Hotta) 8.6 Incident Repository Implementation Working Group (Update: Bart Boswinkel) 8.7 Joint ccNSO/GNSO IDN Working Group (JIG) (co-Chair: Jian Zhang, APTLD) 8.8 Joint Security & Stability Working Group (DSSA) (Update: Bart Boswinkel) 8.9 Study Group on Use of Names for Countries and Territories (Update: Bart Boswinkel) 8.10 GAC-ccNSO Liaison (Chair: Keith Davidson) 8.11 PPC Focus Group update (Sokol) See (some) written Working Group Updates – attachment 8 9. Dakar Preparations ccNSO Council The proposal is to have a preparatory Council meeting Monday 24 October, 11-12 am local time. 10. Results from the Call with ccNSO Appointed Board Members. a. Informal calls with ccNSO appointed Board members pre- and post ICANN meetings. - Continue update calls with ccNSO appointed Board members? - If to be continued, format of the meeting (no minutes, no recording, no action items, only councillors and Board members, agenda) and schedule b. Interaction with ICANN Board during the ICANN meeting, including possible changes Friday morning Board meeting. 11. Discussion on Extension of ICANN Board Conflict of Interest Rules. Immediate cause: Peter Dengate Thrush within two months after stepping down from the Board accepted and was appointed executive chairman of Mind & Machines, a company actively involved in the new gTLD process. 12. Liaison Updates 12.1 At-Large Liaison See attachment 9, 10, 11, 12, 13, 14 12.2 GNSO Liaison No written update provided. 13. AOB

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