February 2020 - Ccnso-council

Call for Nominations: one (1) ccNSO Council Chair and two (2) Vice-Chairs
by Joke Braeken March 3, 2020

March 3, 2020

Dear Councillors, The term of the ccNSO Council Chair (Katrina Sataki) and Vice-Chairs (Alejandra Reynoso and Byron Holland) will expire at the end of ICANN67. Their current term started at the end of ICANN64 in Kobe, Japan. This email is to inform you about the procedure to elect the ccNSO Council Chair and Vice-Chairs. As there is no ccNSO Council face-to-face meeting at ICANN67, and to meet the requirement of appointing the Council leaders (see section 3.2 of the Guideline “ccNSO Council Roles and Responsibilities”: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibi…) the Council needs to make the required appointments during the timeframe of ICANN67 even if we do not meet face-to-face, and the term of the newly elected Chair, Vice-Chairs, and roles and responsibilities of the Councillors starts at the end of ICANN67, which is the first ICANN meeting of 2020. Council leaders have no term limits. To fill the positions of Council chair and the two Vice-Chairs (2 seats) the call for Nominations starts on Thursday, 27 February 2020 (00:01 UTC) and closes on Wednesday, 4 March 2020 (12 – noon – UTC). Below you will find all details related to the procedure for nominating and seconding candidates, and the next steps. How to nominate and second a candidate Timeline of the nomination and seconding procedure: START: Thursday, 27 February 2020 (00:01 UTC) END: Wednesday, 4 March 2020 (12 – noon – UTC) * Each ccNSO Council member can nominate one (1) person for a seat to be filled on the Council leadership team * Each ccNSO Council member can second one (1) person for a seat to be filled on the Council leadership team * Only individuals who are a member of the ccNSO Council as of the publication date of the call for nominations, i.e. on 26 February 2020, can nominate or second a candidate * Valid nominations must be seconded by another ccNSO Council member * Nominations and secondings should be sent by e-mail to the following e-mail address: ccnso-council(a)icann.org<mailto:ccnso-council@icann.org> * Templates for nominating and seconding nominations are provided below You are kindly invited to follow these instructions closely. Template for nominations: NOMINATION TO THE COUNCIL LEADERSHIP TEAM My full name: Name of the person I nominate: I nominate the aforementioned person for the following role: (specify either “Chair” or “Vice-Chair”) Template for seconding nominations: SECONDING A NOMINATION TO THE COUNCIL LEADERSHIP TEAM My full name: Name of the nominated person I second: I second the nomination of the aforementioned person for the following role: (specify either “Chair” or “Vice-Chair”) Consult here the archive for nominations and secondments: https://docs.google.com/spreadsheets/d/18qbx2GckX_r1_VQz3PhSKIGR2GZ3kcGoaMu… Requirements for suitably qualified candidates As per section 3.2. of the relevant Guideline: * each one of the three ccNSO Council leaders must represent a different ICANN Geographic Region * a valid candidate is a Councillor who has been nominated and has been seconded * After nomination and seconding, a candidate has to accept her/his nomination Accepting nominations The Election Manager will reach out to the nominee(s) to formally accept their nomination(s). The candidates can accept their nominations during the nomination period up and until Wednesday, 4 March 2020, 16:00 UTC. On Wednesday, 4 March 2020 (shortly after 16 UTC), the Election Manager shall provide a list with the name(s) of the candidate(s) who have accepted their nomination. A record of who has nominated and seconded the candidate(s) is publicly available. Consult here the archive for nominations and secondments: https://docs.google.com/spreadsheets/d/18qbx2GckX_r1_VQz3PhSKIGR2GZ3kcGoaMu… Elections Chair and Vice-Chairs Timeline of the voting procedure: START: Thursday, 5 March 2020 (00:01 UTC) END: Wednesday, 11 March 2020 (23:59 UTC) * If only one candidate stands as Chair, the Councillors will appoint the candidate by a public vote during the March 2020 ccNSO Council Meeting. * If there are as many valid candidates as there are open Vice-chair seats and each candidate is from a different ICANN Geographic Region, the Vice-chairs will be appointed by a public vote during the March 2020 ccNSO Council meeting. * If two or more candidates have accepted the nomination as Chair, the Councillors will elect the Chair by a secret vote, conducted via tally, an online voting tool. The candidate receiving most votes will be elected. In the event two or more candidates receive the most, but equal number of votes, there will be a run-off election between these candidates. * If there are more valid candidates than there are open Vice-chair seats, Vice-chairs are elected by secret vote, conducted via tally, an online voting tool. The candidates receiving most votes are elected. In the event two or more candidates receive the most, but equal number of votes, there will be a run-off election between these candidates. Further instructions will be provided by the Election Manager after 16 UTC on Wednesday, 4 March 2020. Timeline * Timeline of the public nomination and seconding procedure: START: Thursday, 27 February 2020 (00:01 UTC) END: Wednesday, 4 March 2020 (12 – noon – UTC) * Acceptance nominations: for the entire duration of the nomination period, until latest Wed, 4 March 2020, 16:00 UTC * Secret voting Distributions ballots via Tally: Wed, 4 March 2020, shortly after 16:00 UTC START: Thu, 5 March 2020 (00:01 UTC) END: Wednesday, 11 March 2020 (23:59 UTC) * Formal appointments March 2020 ccNSO Council meeting Background * Guideline: ccNSO Council Roles and Responsibilities, as published on https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibi… * E-mail sent by the ccNSO Council Chair to the ccNSO Council mailing list From: Katrina Sataki <katrina(a)nic.lv> Date: Wednesday, 26 February 2020 at 15:09 UTC To: ccnso-council <ccnso-council(a)icann.org> Subject: [ccnso-council] "Must do" for ICANN67 - the Council meeting Best regards, The Election Manager Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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"Must do" for ICANN67 - the Council meeting
by Katrina Sataki Feb. 28, 2020

Feb. 28, 2020

Dear Councillors, On our call on 24th February, we identified one session as "must do" for ICANN67 - the Council meeting. This meeting is required to elect the chair and vice-chairs, and to assign roles and responsibilities to Councillors for the upcoming year. The chair and vice-chair(s) are elected for a term of one year. The current term started at the end of ICANN64 in Kobe, Japan. In terms of the relevant Guideline (section 3.2 of the Guideline: ccNSO Council Roles and Responsibilities, see: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibil ities-council-26feb18-en.pdf ) "The ccNSO Council will be governed by one Chair and two Vice-chairs, known as the Council leaders. [..] The term of the Council leaders is one year." Note that the ICANN Bylaws do not specify the terms or time of election. According to Section 10.3 (j) of the Bylaws: ". The term of office of the ccNSO Council Chair and any Vice Chair(s) shall be as specified by the ccNSO Council at or before the time the selection is made." Effectively, it refers to the aforementioned Guideline. Its Section 3.1 says: "The ccNSO Chair, Vice-chairs and Councillors are responsible for identifying, allocating and agreeing on the workload among Councillors [..] This allocation takes place annually at the first face-to-face meeting of the Council in the calendar year". Clearly, we did not foresee that the first ICANN meeting of the year, or any for that matter, would be cancelled, i.e. we would not conduct an in person Council meeting. So, how to move forward? For all we know at the moment, our first face-to-face meeting might be in Kuala Lumpur in June or even in Hamburg in October this year. However, we did foresee that under circumstance that the Guideline "does not provide guidance and/or the impact is unreasonable to conduct the business of the ccNSO or the ccNSO Council" then "the Chair of the ccNSO will decide". (Section 4.2). In my view, we are now at the point when Section 4.2 needs to be applied (unfortunately). For the record: - The ICANN67 meeting in Cancun has been cancelled but will be held via remote participation only, - According to the Guideline: ccNSO Council Roles and Responsibilities (2018) the election of the ccNSO Chair and Vice-chairs and allocation of roles and responsibilities of the Councillors takes place at the first face-to-face meeting of the Council in the calendar year, - Previous allocation of roles and responsibilities, including the election of Chair and Vice-chair, was done at ccNSO Council face-to-face meetings, the last one in Kobe, March 2019, i.e. a year ago, - The procedure in the Guideline has unreasonable impact on the business of the ccNSO because the time for the next face-to-face meeting at the moment is unknown, based on Section 4.2 of the Guideline, the Chair decides: - the ccNSO Council needs to make the required appointments during the timeframe of ICANN67 even if we do not meet face-to-face, - the term of the newly elected Chair, Vice-Chairs, and roles and responsibilities of the Councillors starts at the end of ICANN67, which is the first ICANN meeting of 2020. Assuming that you agree with the reasoning and decision, we now need to agree on the date and the time of the meeting. Additionally, we need to agree on the procedure of the Chair and Vice-Chair(s) election as, again, this procedure was clearly developed for a face-to-face meetings (see Section 3.2.1 & 3.2.2 of the Guideline). Date and Time Taking into account time zones of all our Councillors and keeping in mind that we need quorum to take decisions, we usually have our calls at 12:00 UTC and 18:00 UTC. It is suggested to keep meetings scheduled during ICANN67 dates in the Cancun time zone. That would mean that the earliest time for our call is 14:00 UTC. This time does not work for any of the AP Councillors. We could opt for 18:00 UTC; however, this does not work for Young-Eum, Hiro, and Ajay and will very likely conflict with ICANN's public sessions. Alternatively, we have also explored the possibility to have the call at 12:00 UTC (this, unfortunately, understandably never works for Jordan as it is 1 -2 am his time). After some research and negotiations with ICANN staff, we booked a slot on Thursday, 12 March 2020 at noon UTC. Do you agree? Chair - Vice Chair(s) Election Procedure As you will recall, every chair and vice-chair(s) election requires that a candidate is nominated and seconded, and the candidate should be in the position to accept or decline the nomination. Furthermore, as we have seen in the past, sometimes we have two or more candidates for a position, in which case we are required to run a secret vote. It is obvious that we cannot do this during a call. This means that we have to go through nomination period and voting before the call. We, therefore, propose the following procedure: * Nomination & seconding period (public): - Start: Thu, 27 February 2020 (00:01 UTC) - Close: Wed, 04 March 2020 (12:00,i.e. noon UTC) * Acceptance of nominations: for the entire duration of the nomination period, until latest Wed, 4 March 2020, 16:00 UTC * Secret voting (in any case) period: - Ballots distributed: Wed, 4 March 2020, shortly after 16:00 UTC - Voting (secret): - Start: Thu, 5 March 2020 (00:01 UTC) - Close: Wednesday, 11 March 2020 (23:59 UTC) Please note that according to the Guideline, the chair and vice-chairs need to be from different Geographic Regions. This has proven to be a sound principle. For the time being, I believe we do not need to make specific arrangement for this situation. However, if necessary, after the nomination period is closed, we may need to include an intermediate ballot to ensure the regional diversity among vice-chairs. As to other roles and responsibilities, please have a look at the table again (attached) and think whether you wish to continue with the role (unless there are term limitations) or are looking for other ways to contribute. We will finalise the table during the call. Finally, as you may have noted, our call on Monday was open to all interested community members. Normally, our meetings during ICANN meetings are open as well. I suggest that we open this call too. Moving forward, I think we should allow public attendance to all Council meeting/calls. Does the suggested plan and way forward look reasonable to you? If you have any other suggestions, questions, comments, please let me know as soon as possible because according to the proposed plan, nominations start tomorrow. Thank you! Kind regards, ]{atrina

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Fwd: Seconding nomination for vice chair ccNSO Council
by Margarita Valdés Feb. 27, 2020

Feb. 27, 2020

Inicio del mensaje reenviado: > De: Margarita Valdes <Margarita.valdes(a)gmail.com> > Fecha: 27 de febrero de 2020, 17:12:53 CLST > Para: ccnso-council(a)icann.org > Asunto: Seconding nomination for vice chair ccNSO Council > > > Your full name: Margarita Valdes > Your e-mail address: mvaldes(a)nic.cl > Your ccTLD: .cl > Your geographic region: LAC > Full name of the nominee you would like to second: Pablo Rodriguez > > Margarita Valdés Cortés, MBM-UAI > Attorney - Legal & Business Manager > NIC Chile - University of Chile > www.nic.cl > +56229407734 >

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Seconding Katrina’s nomination
by Souleymane Oumtanaga Feb. 27, 2020

Feb. 27, 2020

My full name: Souleymane OUMTANAGA Name of the person I wish to second: Katrina Sataki (.lv) Role: Chair Best regards

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Nomination for Chair of the ccNSO Council
by Giovanni Seppia Feb. 27, 2020

Feb. 27, 2020

My full name: Giovanni Seppia (.eu) Name of the person I wish to nominate: Katrina Sataki (.lv) Role: Chair Kind Regards, Giovanni [cid:image002.jpg@01D5EDA7.1FA36160]<http://www.eurid.eu/>Giovanni Seppia / External Relations Manager EURid vzw Telecomlaan 9, 1831 Diegem, Belgium T: +32 2 401 27 50 | M: +39 335 8141733 www.eurid.eu<http://www.eurid.eu/> RPR Brussel - VAT BE 0864.240.405 [cid:image003.jpg@01D4F6BF.C28BB830]<https://twitter.com/EUregistry> [cid:image004.jpg@01D4F6BF.C28BB830] <https://www.linkedin.com/company/eurid/> [cid:image005.jpg@01D4F6BF.C28BB830] <https://www.facebook.com/EUregistry> Disclaimer: This email and any attachment hereto is intended solely for the person to which it is addressed and may contain confidential and/or privileged information. If you are not the intended recipient or if you have received this email in error, please delete it and immediately contact the sender by telephone or email, and destroy any copies of this information. You should not use or copy it, nor disclose its content to any other person or rely upon this information. Please note that any views presented in the email and any attachment hereto are solely those of the author and do not necessarily represent those of EURid. Any processing of personal data via email is done in accordance with our Privacy Policy. While all care has been taken to avoid any known viruses, the recipient is advised to check this email and any attachment for presence of viruses. http://www.eurid.eu/en/legal-disclaimer https://eurid.eu/en/other-infomation/privacy-policy

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Seconding Katrina’s nomination
by Pablo Rodriguez Feb. 27, 2020

Feb. 27, 2020

My full name: Pablo Rodriguez Name of the person I wish to second: Katrina Sataki (.lv) Role: Chair -- This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager. This message contains confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited.

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SECONDING A NOMINATION TO THE COUNCIL LEADERSHIP TEAM
by Stephen Deerhake ＠ ASNIC Feb. 27, 2020

Feb. 27, 2020

SECONDING A NOMINATION TO THE COUNCIL LEADERSHIP TEAM My full name: Stephen Deerhake Name of the nominated person I second: Alejandra Reynoso I second the nomination of the aforementioned person for the following role: Vice-Chair

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Nomination for Vice-Chair of the Council
by Stephen Deerhake ＠ ASNIC Feb. 27, 2020

Feb. 27, 2020

NOMINATION TO THE COUNCIL LEADERSHIP TEAM My full name: Stephen Deerhake Name of the person I nominate: Pablo Rodriguez (.pr) I nominate the aforementioned person for the following role: Vice-Chair

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Re: [ccnso-council] Nomination for Vice-Chair of the Council
by ajay＠xgenplus.com Feb. 27, 2020

Feb. 27, 2020

May I second the nomination of Pablo. Thanks Ajay On 27-Feb-2020 at 20:54:36 Stephen Deerhake @ ASNIC 'sdeerhake(a)nic.as' wrote: NOMINATION TO THECOUNCIL LEADERSHIP TEAM My full name: Stephen Deerhake Name of the person Inominate: Pablo Rodriguez (.pr) I nominate the aforementioned personfor the following role: Vice-Chair _______________________________________________ Ccnso-council mailing list Ccnso-council(a)icann.org https://mm.icann.org/mailman/listinfo/ccnso-council _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos) You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.

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FW: [ICANN Community Leaders] 27 February 2020
by Katrina Sataki Feb. 27, 2020

Feb. 27, 2020

From: SO-AC-SG-CLeaders [mailto:so-ac-sg-cleaders-bounces@icann.org] On Behalf Of ICANN Community Leadership Digest Sent: Thursday, February 27, 2020 5:01 PM To: so-ac-sg-cleaders(a)icann.org Subject: [ICANN Community Leaders] 27 February 2020 <http://r20.rs6.net/on.jsp?ca=daa41ff5-8d51-4aab-be11-c5de5816726c&a=1122025…> Thursday, 27 February 2020 ICANN Community Leadership Digest <https://files.constantcontact.com/304b3fd3501/31f30ab5-1445-45c3-aef7-c0ea4…> The ICANN org Policy Development Support function publishes this twice-weekly digest to help ICANN community leaders track requests and follow updates. This week marks the one-year anniversary of the ICANN Community Leadership Digest! After ICANN67, there will be a short survey to gather feedback and recommendations for continuous improvement. Thank you for reading. Table of Contents ICANN67 Planning * DUE TOMORROW: Areas of Interest from the ICANN Board for ICANN67 Constituency Day Information Sharing * REMINDER: EPDP Recommendation 17.2 Questionnaire * REMINDER: Nomination Period for ICANN Community Excellence Award 2020 Now Open Public Comment * CLOSES NEXT WEEK: Second Security, Stability, and Resiliency (SSR2) Review Team Draft Report * Initial Report of the Expedited Policy Development Process (EPDP) on the Temporary Specification for gTLD Registration Data Team – Phase 2 * Draft Proposal for NextGen@ICANN Program Improvements * Name Collision Analysis Project (NCAP) Study 1 * Middle East and Adjoining Countries (MEAC) Strategy 2021-2025 * Revised Community Travel Support Guidelines ICANN67 Planning DUE TOMORROW: Areas of Interest from the ICANN Board for ICANN67 Constituency Day From: Maarten Botterman, ICANN Board Chair ACTION ITEM As we continue working with you on the format of our engagement with your groups, we would like to experiment a new way of interacting by offering you to choose one or two area(s) of interest and having an open discussion with the Board on those, instead of asking you to come up with specific questions. We are also suggesting that the list of areas of interest be shared with the entire Community using this digest, in order to increase transparency and allow the groups to improve their own understanding of their peers’ point of views on different issues. As for time allocation, we propose to allocate the first part of our time together to be spent on your specific areas of interest, and to allow sufficient time to address the areas of interest indicated by the Board, if they have not been covered by that time. So you are aware, we are not changing the current total time allotted per group. In preparation for our meetings, the Board proposes the following areas of interest to have an open discussion with you: 1. Key priorities for action of ICANN constituencies in 2020 (e.g. prioritization of recommendations, streamlining of reviews, improve effectiveness of ICANN’s multistakeholder model, ...) 2. Specific developments coming up that ICANN constituencies feel need to be addressed when updating the ICANN Strategic Plan. We would be very grateful if you could send Board Operations, <mailto:board-ops-team@icann.org> board-ops-team(a)icann.org, your area(s) of interest, in order of priority, no later than Friday, 28 February 2020. We look forward to hearing your thoughts on our suggestions and on how to further improve our interaction. We thank you in advance for your time on this matter. Information Sharing REMINDER: EPDP Recommendation 17.2 Questionnaire From: Cyrus Namazi, Senior Vice President, Global Domains Division INFORMATION SHARING As part of ICANN org’s research for Recommendation 17.2 of the Expedited Policy Development Process on the Temporary Specification for gTLD Registration Data (EPDP) Phase 1 Final Report, the Global Domains Division (GDD) has prepared a short questionnaire to collect input on the risks, feasibility, and costs of differentiating between legal and natural persons in registration data directory services (RDDS). Members of ICANN community groups with a view on the subject are invited to fill out and share the questionnaire at <http://r20.rs6.net/tn.jsp?f=001FUQZaK5oI7lEyJO0xh7SP6KzjCLxdeXqLmvDj-CCODOC…> https://icannprds.typeform.com/to/ehG295 before Friday, 20 March 2020. Results will be integrated into the report on Recommendation 17.2 for the EPDP Team. <https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif> REMINDER: Nomination Period for ICANN Community Excellence Award 2020 Now Open From: David Olive, Senior Vice President, Policy Development Support INFORMATION SHARING The nomination period for the ICANN Community Excellence Award 2020 is now open. Formerly known as the Multistakeholder Ethos Award, the ICANN Community Excellence Award recognizes ICANN community members who substantively contribute to policymaking within the ICANN ecosystem and who are deeply invested in developing consensus-based solutions within ICANN’s multistakeholder model. Learn more about the <http://r20.rs6.net/tn.jsp?f=001FUQZaK5oI7lEyJO0xh7SP6KzjCLxdeXqLmvDj-CCODOC…> nomination process and submit your nominations <http://r20.rs6.net/tn.jsp?f=001FUQZaK5oI7lEyJO0xh7SP6KzjCLxdeXqLmvDj-CCODOC…> here. Public Comment CLOSES NEXT WEEK: <http://r20.rs6.net/tn.jsp?f=001FUQZaK5oI7lEyJO0xh7SP6KzjCLxdeXqLmvDj-CCODOC…> Second Security, Stability, and Resiliency (SSR2) Review Team Draft Report Close Date: Wednesday, 4 March 2020 <http://r20.rs6.net/tn.jsp?f=001FUQZaK5oI7lEyJO0xh7SP6KzjCLxdeXqLmvDj-CCODOC…> Initial Report of the Expedited Policy Development Process (EPDP) on the Temporary Specification for gTLD Registration Data Team – Phase 2 Close Date: Monday, 23 March 2020 <http://r20.rs6.net/tn.jsp?f=001FUQZaK5oI7lEyJO0xh7SP6KzjCLxdeXqLmvDj-CCODOC…> Draft Proposal for NextGen@ICANN Program Improvements Close Date: Tuesday, 31 March 2020 <http://r20.rs6.net/tn.jsp?f=001FUQZaK5oI7lEyJO0xh7SP6KzjCLxdeXqLmvDj-CCODOC…> Name Collision Analysis Project (NCAP) Study 1 Close Date: Tuesday, 31 March 2020 <http://r20.rs6.net/tn.jsp?f=001FUQZaK5oI7lEyJO0xh7SP6KzjCLxdeXqLmvDj-CCODOC…> Middle East and Adjoining Countries (MEAC) Strategy 2021-2025 Close Date: Friday, 3 April 2020 <http://r20.rs6.net/tn.jsp?f=001FUQZaK5oI7lEyJO0xh7SP6KzjCLxdeXqLmvDj-CCODOC…> Revised Community Travel Support Guidelines Close Date: Monday, 13 April 2020 Volume 2, Issue 17 | <http://r20.rs6.net/tn.jsp?f=001FUQZaK5oI7lEyJO0xh7SP6KzjCLxdeXqLmvDj-CCODOC…> Archive | Next Issue: Monday, 2 March 2020 ICANN | 12025 Waterfront Drive, Suite 300, Los Angeles, CA 90094-2536 <https://visitor.constantcontact.com/do?p=un&m=00115LrDzKl3LoTB9FWCDiE2A%3D&…> Unsubscribe so-ac-sg-cleaders(a)icann.org <https://visitor.constantcontact.com/do?p=oo&m=00115LrDzKl3LoTB9FWCDiE2A%3D&…> Update Profile | <http://www.constantcontact.com/legal/about-constant-contact> About Constant Contact Sent by <mailto:david.olive@icann.org> david.olive(a)icann.org in collaboration with <http://www.constantcontact.com/index.jsp?cc=nge&rmc=VF19_3GE> <http://www.constantcontact.com/index.jsp?cc=nge&rmc=VF19_3GE> Try email marketing for free today!

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