October 2021 - Ccnso-council

[PROPOSAL] for our next council call on 18 November 12:00 UTC
by Alejandra Reynoso Nov. 11, 2021

Nov. 11, 2021

Dear All I hope you had the best ICANN72 experience possible :) A lot of work and effort were invested in the preparation and execution of the ICANN72 sessions which naturally left us all with the need to rest from ICANN related matters and recharge. Therefore, next week the ccNSO will keep its activities at a minimum and resume normal speed on Monday 8 November. Our next call is scheduled for Thursday 18 November at 12:00 UTC. In just 3 weeks. Considering two effective weeks of work before our call, my proposal is to change the format of our session from a formal council meeting to a council workshop, to discuss the following topics: 1. Next steps on the role of the ccNSO & DNS Abuse. 1. Attached is the presentation shown yesterday at our council call, with more details on the statements polled. 2. Keep in mind that we need volunteers for the drafting of the proposed plan of action to be presented to the ccTLD community for consultation. 3. So far there is Nick and myself. A couple more councillors would be appreciated. 4. Please use the mailing list to volunteer. 2. Next steps on Hybrid Meetings. 1. We have the report from our mini-workshop: https://docs.google.com/document/d/1rgDxd9uvL3P3kh2VepPe6HtwyuCsknhNT8A2KHf… 2. The input from the recent plenary on the topic: https://72.schedule.icann.org/meetings/chf3RhWa2oRBLvxQt 3. What do we want from MPC and OISC looking at hybrid meetings? Note that we are pending on requesting MPC to review the Meetings Guideline and suggest changes, taking into consideration virtual and hybrid meetings. Do you agree with the proposal? Comments and suggestions are welcome. Have a great weekend! :) Best regards, Alejandra -- [image: Photograph] *Alejandra Reynoso*Investigación & Desarrollo | Dominios .gt *P:* +502 23688565 *E:* alejandra.reynoso(a)cctld.gt 18 Ave. 11-95 Zona 15, V.H. III. (A-109) Guatemala, Guatemala www.gt

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The MPC seeks your feedback regarding the ccNSO Sessions at ICANN72. What went well? What can we do better?
by Joke Braeken Oct. 28, 2021

Oct. 28, 2021

Dear All, The ccNSO Meetings Programme Committee (MPC) seeks your input and feedback regarding the ICANN72 ccNSO Members Meeting. Which sessions were particularly interesting to you? What can we do better? Which topics would you like to see addressed at ICANN73? Your input is valuable in helping us shaping future ccNSO Members Meetings. As a reminder, the agenda for this meeting posted here: https://community.icann.org/x/hAEuCg How to provide your feedback? Via the online response form: https://www.surveymonkey.de/r/78ZWN9H The online survey will be open until 10 November 2021, 23:59 UTC. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

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NOTES | ICANN72 ccNSO Council Meeting 177
by Joke Braeken Oct. 28, 2021

Oct. 28, 2021

NOTES | ICANN72 ccNSO Council Meeting 177 Thursday, 28 October 2021 | 17.30 UTC 1. Welcome and roll call Welcome by Alejandra Background materials have been posted here: https://community.icann.org/display/ccNSOCWS/October+@ICANN72+28+October 2. Relevant Correspondence since meeting 176 3. Minutes & Action Items a. Minutes Meeting 176 Re-circulated today. b. Action items and To-do’s, if any Review Tech Day Charter. Stephen mentions Tech Day on monday was a success. Bart prepared a draft (short, 3 pages), which was not yet circulated to the WG or to the Chair. Hopefully to get it before council at the November meeting. MPC requested to update meeting guideline. See item 14. Was originally deferred to this meeting, due to the ICANN72 plenary All action items completed. 4. Intermeeting Decisions (since 16 September 2021) a. Appointment Guðrun Poulsen, vice-chair MPC b. Appointment Anil Kumar Jain (NIXI) as alternate ccNSO appointed liaison to the GNSO IDN EPDP c. Council decisions following Triage Committee recommendations: i.21-2021: Draft PTI and IANA FY23 Operating Plan and Budgets ii.20-2021: GNSO IDN EPDP seeks input on its charter Item 5-9 Written updates or taken from the meeting unless special developments Council needs to be aware off and Q&A Any additional comments, regarding the written updates> None See https://docs.google.com/document/d/1vVgFjkyXJFkFrLczdPOtxPV4C8Xqx_kpnCFNyLX… Alejandra mentioned she talked to Maarten Botterman. Roundtable by SO/AC chairs. Proposal from Göran. Regarding a 90 min standing session on legal matters and geopolitical matters. The ccNSO remit is not there to discuss this. No actual detail on how these sessions would be organised, who would participate. Pablo: comment regarding Göran’s proposal. Agrees it is not in ccNSO remit. Could be helpful how to work closer with governments. Individual from ccTLD to ccTLD. Alejandra: how do feel about this standing plenary? Green ticks in the zoom room. Giovanni: SOPC session about the prioritisation project. 4 elements: scope, frequency, participation and the techniques. ICANN will deploy a pilot early next year 5. Update ECA & CSC 6. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat 7. Update WGs taken (written updates or taken from the meeting) a. IGLC b. SOPC c. GRC d. OISC e. TLD-OPS f. Technical WG g. MPC h. Triage Committee 8. Update liaisons a. Update ALAC Liaison (written update) b. Update GNSO Liaison (written update) 9. Update ccPDPs a. ccPDP3 - Review Mechanism (Informational) b. Update IDN ccPDP4 (Informational) Item 10-17 for discussion during the meeting 10. Appointment Sean Copeland chair ccNSO Guideline Review Committee Move? Stephen Second? Pablo Abstain? Sean Not in favour? None Decision approved, and congratulations to Sean on his new role. Alejandra: how is the development of GRC 2.0 going? Sean: we are doing strategy-brainstorming. Knowledge transfer is critical to us. Enabling this in the GRC will be a positive for the community going forward Alejandra: will the charter need to be updated? Sean: yes. Also COI is next on our list of things to do. GRC expected to become the arbiter in terms of COI. 11. Update Council elections: next steps Q&A with the council candidates earlier this week. The main topic of discussion was seeking new people, mentoring. In line with the ccNSO review. No formal term limit. But perhaps 3 terms is the time to go? Any other observations? Pablo: diversity is important. Also gender diversity. Our council is gender diverse. Nick: The question about term length was an interesting discussion. Probably don’t do more than 2 terms of 3 years. Responsibility. But reflection on gender diversity and age diversity. We each represent a region. Take back to our regions and our ROs. Jordan: We need to think about what we can do within our organisations. Bring a diverse crowd along. Biyi: we need to be deliberate with the things we do. Advise to the OISC. 12. Progress expanded role Triage committee Jordan circulated a paper on the council mailing list. ccNSO prioritisation approach. Jordan explains the PACE methodology. Balancing short-term prioritisation. What work do we seek to prioritise? Secretariat evaluates incoming requests. Work plan in march. Charter will need to be reviewed too, will be ready by November meeting. Proposal by Triage Committee: The ccNSO Council agrees to change and update the Triage Committee so that it: ● Becomes the lead point in preparing Work Plans and a Strategic Plan for the ccNSO ● Uses the PACE methodology to assist in its prioritisation work The ccNSO Council agrees to consider a revised Charter for the Triage Committee at its next meeting, to formally incorporate these changes in role. Alejandra. Do you have thoughts on how things will be done? We have info on what already. Jordan: We need to define our terms. What is the impact measurement? February workshop on the strategic plan. Exact methodologies: to be developed after the council agreed to the approach. Tool: click-up. Nick: looked into the ToR. Review every 2 years. Refreshing all ToR for all committees is good housekeeping. Alejandra: secretariat to provide a list of the current charters and their review dates. 13. ccNSO Governance session: Observations Sean provides an update Notes of the governance session have been posted here: https://community.icann.org/x/hAEuCg Irina: observation regarding the low participation in the polls. Only about 40 people. The topic is very important, but does not attract enough attention. Alejandra: would be good to reach out to additional ccTLDs Roadmap governance session is being displayed. 14. ICANN Hybrid Meeting: what are the requirements from a Council perspective? Report from Pablo. Innovative suggestions. Plans by IGF regarding its next meeting in Poland . Fully virtual, but with opportunity to attend in person. Participation exclusively online. Marie-Noemie added some comments Alejandra: what needs to happen now? No comments or suggestions. Alejandra proposes to revisit this in November. Please think about how you propose we move forward. 15. ccNSO & DNS Abuse: Next steps Alejandra presents the DNS Abuse & ccNSO roadmap. As well as the statements, their ranking based on the zoom poll results and clustering Next step is to develop a plan. What does the ccNSO have to do in the area of DNS Abuse mitigation? How to organise efforts, if any? Anticipated timelines, implementation path Nick received positive feedback about the session, and about the tone of the session. Methodology: collect suggestions, and triage them. Not enough perception on what the ccNSO already does in terms of info sharing. Suggestion to set up a parallel group to TLD-OPS potentially. Info sharing, case studies, best practice sharing. Peter: excellent session. Practical consequences. Good idea to get external views brought into the discussion. But be careful. This might not be representative of what ccTLDs want. We created the impression that the ccTLD would want to have a Code of Conduct. That would be controversial at CENTR. Only about 25-30% of the participants were ccTLD representatives. The other 75-70% were GAC, gNSO and ALAC reps. This is not necessarily a reflection of what ccTLDs want the ccNSO to do. It might mismanage expectations within and outside the ccNSO. Nick: getting the buy in of ccTLDs is especially important and that's why we need to consult with our community in more detail. But part of this is to demonstrate to the non ccTLDs that we are not ignoring this important area of discussion (and leaving a vacuum in which others will fill!) Alejandra: this was a very broad consultation We need to follow up on this Nick: DNS Abuse best practices WG would be the place to discuss for instance a CoC 16. Next meetings 18 November 2021 – 12:00 UTC 17 December 2021 – 18:00 UTC 17. AOB 18. Thank you and Welcome Giovanni mentions he is leaving EURid. This will impact his Council role and role of chair of the SOPC. he will stay around until the end of the year. Alejandra reads thank you and welcome 19. Closure Bye all Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

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NOTES | Joint Meeting: ICANN Board and ccNSO Council
by Joke Braeken Oct. 28, 2021

Oct. 28, 2021

Hello all, Notes during today;s meeting with the board will be taken here: https://docs.google.com/document/d/1hjM4zS-eMKzl2U1EG5UroCZ03d3qSilx-oMQDqr… NOTES | Joint Meeting: ICANN Board and ccNSO Council ICANN27 | Thursday, 28 October 2021 | 16:00-17:00 UTC Best regards. Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

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Background material item 15 | ccNSO & DNS Abuse: Next steps
by Joke Braeken Oct. 28, 2021

Oct. 28, 2021

Dear Councillors. Please find enclosed the presentation which will be used during agenda item 15 on today’s ccNSO Council meeting. ccNSO & DNS Abuse: Next steps For discussion and next steps. The goal of the discussion is to define identify those suggestions made during the session ccNSO & DNS Abuse that Council considers most relevant and should be detailed/further developed as soon as possible (by December 2021). Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

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Today's ccNSO-Related Sessions at ICANN72 | Thursday, 28 October
by Kimberly Carlson Oct. 28, 2021

Oct. 28, 2021

Hi all, Welcome to the final day at ICANN72. Here are today’s ccNSO-related sessions: Thursday, 28 October 2021 * ccNSO Joint session with ICANN Board<https://72.schedule.icann.org/meetings/i7Q3qkKBPTe8NLqJt> | 1600-1700 UTC – Below are the topics that will be discussed. * ccNSO Council Meeting<https://72.schedule.icann.org/meetings/HexNbEZtBHSE7gApy> | 1730-1900 UTC The ccNSO Council will consider topics such as the appointment of the new chair of the GRC and an expanded role of the triage committee. They will also discuss and follow-up on the ccNSO Governance and DNS Abuse sessions from earlier in the week. Agenda attached. * TLD Ops Public Session<https://72.schedule.icann.org/meetings/pT3vXQYCra7zkiRac> | 1930-2100 UTC – Agenda: Public TLD-OPS Overview • Security Committee Establishment• Discussion on potential new topics for playbooks and workshops * ICANN Public Forum<https://72.schedule.icann.org/meetings/HaY4GGRwktZa586hg> | 2130-2300 UTC * ICANN Board Meeting<https://72.schedule.icann.org/meetings/rN76QDmai7xwmGPDk> (AGM) | 23:30 UTC Joint session: ICANN Board – ccNSO ccNSO Topics: 1. Introduce ccPDP on retirement to the Board, and ask Board to clarify next steps and timing of these steps and what is expected from the ccNSO, either the WG, the Council or membership? 2. Amendment Article 10 and Annex B to enable the inclusion of IDNccTLD Managers in the ccNSO. 3. Speech from Nigel Roberts: as you all know Nigel will step down from the Board at the end of the AGM. Board topic: "Please provide input/comments on how you think we could efficiently identify and work more closely with Governments globally, as well as educate, train and interact when it comes to geopolitical issues relating to ICANN’s mission."

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Paper for item 12 - Triage committee - ccNSO Council October 2021 (177)
by Jordan Carter Oct. 28, 2021

Oct. 28, 2021

Hello all Please find attached the paper for item 12 on the expanded role of the Triage committee. I think this got lost in the email earlier this week as I haven't seen it circulated by our staff yet - so I am sending myself. Speak with you all soon, Jordan -- *Jordan Carter (he/him)* Group Chief Executive *InternetNZ | Ipurangi Aotearoa* Helping New Zealanders harness the power of the Internet www.internetnz.nz *M* +64 21 442 649 *O* +64 4 555 0123 [image: InternetNZ]

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Agenda and draft resolution ccNSO Council meeting 177
by Bart Boswinkel Oct. 28, 2021

Oct. 28, 2021

Dear all, Please find included the agenda and draft resolution for meeting 177, Thursday 28 October, 17.30 – 19.00 UTC. Kind regards, Bart Agenda and Dr5aft Resolutions ccNSO Council Meeting 177 28 October 2021, 17.30 UTC 1. Welcome and roll call 1. Relevant Correspondence since meeting 176 No correspondence relevant to the agenda items. Correspondence page: https://ccnso.icann.org/en/about/statements.htm 1. Minutes & Action Items * Minutes Meeting 176, circulated 22 October 2021 * Action items and To-do’s, if any * Update Tech WG: Stephen will propose a new version of the charter, to be approved by WG in the next 3 weeks, then send it to GRC. Will not be completed by ICANN72, but aiming for November timeframe. (First draft completed, to be shared with WG) * Update Triage: deferred to Council meeting 177 (see item 12 agenda) * Action 176-01: ccNSO Council to request MPC to suggest updates to the meeting Guideline to reflect various meeting types (fully virtual, hybrid, fully in- person) and the impact of the kind of meeting in the meeting Guideline. (Deferred. See item 14 agenda) * Action 176-02: Chair to submit Board report on the Proposed Policy for the Retirement of ccTLDs to ICANN Board of Directors. Completed (Included in correspondence page) * Action 176-03: Chair to inform the GNSO Council and candidates of appointment of ccNSO appointed members CSC Effectiveness Review Team of their appointment. Completed * Action 176-04: Chair of ccNSO to ensure ICANN Board is informed on the appointment of the CSC Effectiveness Review Team and Terms of Reference. Completed (Included in correspondence page} 1. Intermeeting Decisions (since 16 September 2021) * Appointment Anil Kumar Jain (NIXI) as alternate ccNSO appointed liaison to the GNSO IDN EPDP * Council decisions following Triage Committee recommendations: * 21-2021: Draft PTI and IANA FY23 Operating Plan and Budgets * 20-2021: GNSO IDN EPDP seeks input on its charter Item 5-9 Written updates or taken from the meeting unless special developments about which Council needs to be informed 1. Update ECA & CSC 1. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat 1. Update WGs taken (written updates or taken from the meeting) * IGLC * SOPC * GRC * OISC * TLD-OPS * Technical WG * MPC 1. Update liaisons * Update ALAC Liaison (written update) * Update GNSO Liaison (written update) 1. Update ccPDPs * ccPDP3 - Review Mechanism (Informational, taken from the meeting or written update ) * Update IDN ccPDP4 (Informational, taken from the meeting or written update) Item 10-17 for discussion during the meeting 1. Appointment Sean Copeland chair ccNSO Guideline Review Committee For decision At the request of the GRC the Council appointed Sean Copeland as vice-chair in June 2021. It is the intention that he will take over from Katrina Sataki, once she steps down to go to the ICANN Board of Directors by the end of ICANN72. Draft Resolution Decision The ccNSO Council appoints Sean Copeland as chair of the ccNSO Guideline Review Committee, starting at the closing of ICANN72. The ccNSO Council want to thank Katrina Sataki wholeheartedly for being the chair of the GRC since its creation in December 2014. 1. Update Council elections: next steps For information 1. Progress expanded role Triage committee For information and discussion, to be introduced by Jordan Carter. 1. ccNSO Governance session For information and discussion, expected next steps 1. ICANN Hybrid Meeting: what are the requirements from a Council perspective? For discussion results workshop Council meeting 176 & Plenary ICANN72, possible next steps 1. ccNSO & DNS Abuse: Next steps For discussion and next steps. The goal of the discussion is to define identify those suggestions made during the session ccNSO & DNS Abuse that Council considers most relevant and should be detailed/further developed as soon as possible (by December 2021). 1. Next meetings * Meeting 178, November 2021 18 – 12:00 UTC * Meeting 179, December 16 – 18:00 UTC * Meeting 180, January 27 – 12.00 UTC (TBC’ed) * Meeting 181, February 17 – 18.00 UTC (TBC’ed) 1. AOB 1. Thank you and Welcome 1. Closure

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ccNSO Council Public session | 28 October from 1730-1900 UTC
by Kimberly Carlson Oct. 27, 2021

Oct. 27, 2021

Hello, The ccNSO Council Public session is scheduled for 28 October from 1730-1900 UTC. Agenda attached. Thursday, 28 October 2021 * ccNSO Council Meeting<https://72.schedule.icann.org/meetings/HexNbEZtBHSE7gApy> | 1730-1900 UTC Call details: Zoom Link: https://icann.zoom.us/j/92198931902?pwd=MHlDelRSWGtlWWpBVCtNdHZ6YzNzQT09 Zoom Session ID: 921 9893 1902 Zoom Session Passcode: Ac+wg@5gi9 Zoom International Dial-In Numbers: https://icann.zoom.us/u/aPemIUjjr Zoom Phone Passcode: 478 952 9010

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Joint: ccNSO and ICANN Board session is scheduled for 28 October from 16:00-17:00 UTC
by Kimberly Carlson Oct. 27, 2021

Oct. 27, 2021

Hello, The Joint: ccNSO and ICANN Board session is scheduled for 28 October from 16:00-17:00 UTC. Thursday, 28 October 2021 * ccNSO Joint session with ICANN Board<https://72.schedule.icann.org/meetings/i7Q3qkKBPTe8NLqJt> | 1600-1700 UTC Call details: Zoom Link: https://icann.zoom.us/j/94709095774?pwd=bTFzSTFTczBQNll0di9wTEYrc09MUT09 Zoom Session ID: 947 0909 5774 Zoom Session Passcode: bYEY@$+0bh Zoom International Dial-In Numbers: https://icann.zoom.us/u/agk5fbq8b Zoom Phone Passcode: 196 590 9935 ccNSO Topics: 1. Introduce ccPDP on retirement to the Board, and ask Board to clarify next steps and timing of these steps and what is expected from the ccNSO, either the WG, the Council or membership? 2. Amendment Article 10 and Annex B to enable the inclusion of IDNccTLD Managers in the ccNSO. 3. Speech from Nigel Roberts: as you all know Nigel will step down from the Board at the end of the AGM. Board topic: "Please provide input/comments on how you think we could efficiently identify and work more closely with Governments globally, as well as educate, train and interact when it comes to geopolitical issues relating to ICANN’s mission."

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