May 2016 - Ccnso-council - lists.icann.org

Draft Survey on ccNSO Council Accountability
by Bart Boswinkel June 2, 2016

June 2, 2016

Dear all, As you may recall the Council discussed the need for a survey on ccNSO Council accountability at tis meeting in April. As you may also recall drafting was in progress. Please find included draft for discussion etc. by Council. We have used the basic concepts from the CCWG Accountability around accountability (transparency, consultation, review and redress) as starting point to look into the different aspects. WE would appreciate your feed-back etc. by 7 June 2016, to be able to launch the survey in time for the Helsinki meeting. Thank you and kind regards, Bart -------------------------------------------------------------------------- Background & Introduction The ccNSO provides a platform to nurture consensus, technical cooperation and skill building among ccTLDs and facilitates the development of voluntary best practices for ccTLD managers. The policy development process (http://ccnso.icann.org/policy/development) is managed by the ccNSO Council<http://ccnso.icann.org/about/council.htm>, which consists of 18 Councillors (15 elected by ccNSO members, three appointed by the ICANN Nominating Committee). The Councillors are actively involved in determining the work and direction of the ccNSO: they lead and participate in various ccNSO-working groups; they engage the community in topical issues and they develop positions based on community feedback. The ccNSO Council meets regularly at ICANN’s international meetings, and at (monthly) scheduled telephone conferences. All the documents, minutes of the meetings, resolutions and discussions are published on the ccNSO website and on the ccNSO Council wiki space. In order to further improve the transparency and accountability of the ccNSO Council, in light of the upcoming discussions on the accountability of the ccNSO as part of the process to enhance ICANN’s Accountability, we invite you to answer the ccNSO Council Accountability survey by 22 June 2016. Your answers will be most appreciated. Results of the survey will be made available shortly after 22 June 2016 on the ccNSO website. GENERAL INFORMATION 1. Which region does your ccTLD belong to? Please select one. o Africa o Asia-Pacific o Europe o Latin-America & Caribbean o North America 2. What is your relationship to the ccNSO? o The ccTLD is a member o The ccTLD is not a ccNSO member 3. Your ccTLD is potentially a member of one or more Regional Organisations. Select all that apply. o AfTLD o APTLD o CENTR o LACTLD o None of the above TRANSPARENCY Definition: the ccNSO Council is answerable to its stakeholders by being open and visible to them. 4. How do you receive information about the activities of the ccNSO and ccNSO Council? Select all that apply. o Updates by individual Councillors (face-to-face and teleconferences) o Minutes of ccNSO Council meetings (face-to-face and teleconferences) o ccNSO Council Correspondence o Monthly activity updates o Councillors attendance sheets o Information regarding ccNSO Council Elections o Councillors attendance sheet o ccNSO Council wiki o none 5. Which channels do you use to receive information about the activities of the ccNSO Council? Please select all that apply. o Mailing list o ccNSO website o ccNSO Council wiki space o ICANN meetings o Updates provided to the regional organisations during their meetings (AfTLD, APTLD, CENTR, LACTLD) o Social media o Other, please specify: ......................................................................................................................................... o None 6. What would be your preferred method to learn about the activities and decisions of the ccNSO Council? ......................................................................................................................................................................................... ......................................................................................................................................................................................... 7. Overall, how well do you consider yourself to be informed about the ccNSO Council activities? 1 very well informed 2 Well informed 3 neutral 4 not well informed 5 not informed at all If not well informed or not informed at all, please suggest how the ccNSO Council could improve its information flow to you? ....................................................................................................................................................................................................... CONSULTATION Definition: the ccNSO Council continually takes input from and explains its positions to the stakeholders 8. Does - in your opinion - the ccNSO Council welcome input from the community and explain its decisions and activities? 1 Always 2 Most of the time 3 Sometimes 4 Hardly ever 5 Not at all 6 No Opinion If hardly ever or Not at all: How could this be improved? ....................................................................................................................................................................................... ....................................................................................................................................................................................... If no opinion, please specify: .......................................................................................................................................................................................... .......................................................................................................................................................................................... REVIEW Definition: the ccNSO Council's actions, policies and programmes are subject to outside monitoring and evaluation. 9. According to the Rules of the ccNSO (http://ccnso.icann.org/about/ccnso-rules-dec04-en.pdf) actions and decisions of the ccNSO Council become effective only 7 days after the decision is published on the ccNSO website. Do you review the decisions as soon as they are published? 1 Yes, always 2 Yes, sometimes 3 Hardly ever 4 Never REDRESS Definition: the ccNSO Council makes compensations for any harms of its actions and omissions, for example, by means of policy changes, institutional reforms, resignations, etc. 10. According to the Rules of the ccNSO (http://ccnso.icann.org/about/ccnso-rules-dec04-en.pdf) , if members disagree with a ccNSO Council decision, with a few listed exceptions, they may ask for a vote. Are you aware of this redress mechanism? 1 Yes 2 No 11. Is – in your view – a members vote sufficient mechanism to redress a ccNSO Council decision? 1 yes 2 no 3 No opinion If No opinion: Please specify ....................................................................................................................................................................................... ....................................................................................................................................................................................... 12. What other redress mechanisms would you suggest? Please specify ....................................................................................................................................................................................... ....................................................................................................................................................................................... FINAL REMARKS 13. Any other comments or suggestions? ....................................................................................................................................................................................... .......................................................................................................................................................................................

2 2

FW: ATTENTION! Information on CSC
by Katrina Sataki June 1, 2016

June 1, 2016

Dear Councillors, Any thoughts on the preferences re decision making for selecting the Customer Standing Committee? Any other comments/suggestions? Thank you! Kind regards, ]{atrina From: Katrina Sataki [mailto:katrina@nic.lv] Sent: Friday, May 27, 2016 2:44 PM To: 'ccnso-council(a)icann.org' <ccnso-council(a)icann.org> Subject: ATTENTION! Information on CSC Dear Colleagues, For your convenience and in order to foster further discussions we have prepared information (see attachment) on things we need to do and issues we need to agree on in order to have a functional Customer Standing Committee by 10 August. Please have a look at the document. Your ideas and input is crucial! Although there are still things that are not entirely clear, I believe we have a rather complete picture of the path forward. Please do not hesitate to ask if further clarification is needed! Have a nice weekend! Kindest regards, ]{atrina

5 5

Council Minutes - 12 May
by Kimberly Carlson May 31, 2016

May 31, 2016

Dear Councilors, Please find, attached, the 12 May 2016 minutes for your review. Kind regards, Kim Carlson

1 0

Fwd: [CWG-Stewardship] [CCWG-ACCT] TR: [bylaws-coord] For Review - Summary and Analysis of Public Comment and proposed revised ICANN Bylaws
by Chris Disspain May 27, 2016

May 27, 2016

Cheers, Chris > Begin forwarded message: > > From: Chris Disspain <chris(a)disspain.id.au> > Subject: Re: [CWG-Stewardship] [CCWG-ACCT] TR: [bylaws-coord] For Review - Summary and Analysis of Public Comment and proposed revised ICANN Bylaws > Date: 27 May 2016 at 23:36:04 AEST > To: Accountability Cross Community <accountability-cross-community(a)icann.org>, cwg-stewardship(a)icann.org > Cc: ICANN Board <icann-board(a)icann.org> > > All, > > The ICANN Board has today passed the resolution approving the new by-laws. > > Whilst the transition is not yet complete, congratulations to all who have worked so hard to bring the process to this point, especially ICANN staff, external legal teams and the members of and participants in the CWG-stewardship, the ICG and the CCWG-ACCT. > > This has been a long, arduous and at times emotional process. Through all of the debate, discussion, disagreement, compromise and journey to consensus there have been many ups and downs but I have never failed to be anything other than impressed and sometimes overwhelmed by the commitment of those who chose to be involved and who have gave their time and effort selflessly to this process. > > I am proud to be part of this community. We should all be. Congratulations to all! > > > Cheers, > > Chris > > >> On 27 May 2016, at 19:13 , Mathieu Weill <mathieu.weill(a)afnic.fr <mailto:mathieu.weill@afnic.fr>> wrote: >> >> Dear Colleagues, >> >> Some small edits were included in the Bylaws during the Bylaws coordination group that took place yesterday. >> >> During this call, our lawyers confirmed that all our comments have been adequately addressed. Conclusions were reached by consensus on all of the items for discussion flagged in the memo shared yesterday. As a consequence, we have confirmed to the Board that the Bylaws were consistent with the CCWG-Accountability proposal, and were ready for approval. >> >> We have also expressed our appreciation for the outstanding work from staff in turning all the comments around and providing clear documentation in the course of this finalization process. >> >> Best, >> Thomas, Leon & Mathieu >> PS: please see Bruce Tonkin’s latest email for an update on the Board’s next steps, including adoption of the Articles. >> >> De : bylaws-coord-bounces(a)icann.org <mailto:bylaws-coord-bounces@icann.org> [mailto:bylaws-coord-bounces@icann.org <mailto:bylaws-coord-bounces@icann.org>] De la part de Samantha Eisner >> Envoyé : jeudi 26 mai 2016 23:01 >> À : bylaws-coord(a)icann.org <mailto:bylaws-coord@icann.org>; icann-board(a)icann.org <mailto:icann-board@icann.org> >> Cc : Amy Stathos >> Objet : Re: [bylaws-coord] For Review - Summary and Analysis of Public Comment and proposed revised ICANN Bylaws >> >> Dear ICANN Board and Bylaws Coordination Group, >> >> Attached is a document showing the minor edits that were discussed on today’s call. Please note that there is also a small modification in Section 22.4 to add a requirement for a PTI Operating plan, that was discussed on the CWG’s Client Committee email list this morning. >> >> Best regards, >> >> Sam >> >> From: Samantha Eisner <samantha.eisner(a)icann.org <mailto:samantha.eisner@icann.org>> >> Date: Wednesday, May 25, 2016 at 6:50 PM >> To: "bylaws-coord(a)icann.org <mailto:bylaws-coord@icann.org>" <bylaws-coord(a)icann.org <mailto:bylaws-coord@icann.org>>, "icann-board(a)icann.org <mailto:icann-board@icann.org>" <icann-board(a)icann.org <mailto:icann-board@icann.org>> >> Cc: Holly Gregory <holly.gregory(a)sidley.com <mailto:holly.gregory@sidley.com>>, "Rosemary E. Fei" <rfei(a)adlercolvin.com <mailto:rfei@adlercolvin.com>>, Amy Stathos <amy.stathos(a)icann.org <mailto:amy.stathos@icann.org>> >> Subject: For Review - Summary and Analysis of Public Comment and proposed revised ICANN Bylaws >> >> Dear ICANN Board and Bylaws Coordination Group, >> >> Attached please find the following documents >> >> The Summary Report of Public Comments >> A Detailed Chart of ICANN’s Analysis of the Comments (in support of the Summary) >> A clean version of the proposed New Bylaws, revised to address the comments >> A redline of the Bylaws, showing the changes from the 20 April version posted for comment >> A short memo to the BCG noting a few items for consideration >> I am also including for your review a CLEAN and REDLINE version of the proposed Restated Articles of Incorporation, which has been agreed amongst ICANN and Sidley and Adler. >> >> The Report and proposed Bylaws will be posted on the ICANN Public Comment page shortly. >> >> Please let us know if you have further questions. We look forward to speaking with you tomorrow. >> >> Sam Eisner >> >> <Bylaws - Redline - May 26 to May 25.pdf><Pièce jointe sans titre 00022.txt>_______________________________________________ >> Accountability-Cross-Community mailing list >> Accountability-Cross-Community(a)icann.org <mailto:Accountability-Cross-Community@icann.org> >> https://mm.icann.org/mailman/listinfo/accountability-cross-community <https://mm.icann.org/mailman/listinfo/accountability-cross-community> > _______________________________________________ > CWG-Stewardship mailing list > CWG-Stewardship(a)icann.org > https://mm.icann.org/mailman/listinfo/cwg-stewardship

1 0

ATTENTION! Information on CSC
by Katrina Sataki May 27, 2016

May 27, 2016

Dear Colleagues, For your convenience and in order to foster further discussions we have prepared information (see attachment) on things we need to do and issues we need to agree on in order to have a functional Customer Standing Committee by 10 August. Please have a look at the document. Your ideas and input is crucial! Although there are still things that are not entirely clear, I believe we have a rather complete picture of the path forward. Please do not hesitate to ask if further clarification is needed! Have a nice weekend! Kindest regards, ]{atrina

1 0

18-2016 - Revisions to ICANN Expected Standards of Behaviors
by Joke Braeken May 25, 2016

May 25, 2016

Dear Councillors, Please find below the proposed Triage recommendation 18-2016. Kindly provide me with your input by the end of 27 May 2016, 23:59 UTC, in case you do not agree with the proposed recommendation. Thank you. Topic: 18-2016 - Revisions to ICANN Expected Standards of Behaviors Originator: ICANN legal Summary of request: This public comment proceeding seeks to obtain community input on proposed revisions to the ICANN Expected Standards of Behaviours. https://www.icann.org/public-comments/expected-standards-revisions-2016-05-… Date received: 18 May 2016 Last day for Comments/input/response, if any: 25 June 2016 Recommended action, if any: send to the following mailing lists: ccnso-council@, ccTLDcommunity@, ccnso-members. Post on social media. Expertise needed, if any: legal Date of submission to Triage Committee: 20 May 2016 Recommendation received by Triage Committee: 25 May 2016 Date of submission to Council: 25 May 2016 Deadline Council decision: 27 May 2016, 23:59 UTC Impact on ccNSO/ccTLDs: low Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

1 0

Triage 17-2016: ICANN FY15 Form 990 Announcement
by Joke Braeken May 20, 2016

May 20, 2016

Dear Councillors, Please find below the proposed Triage recommendation 17-2016. Kindly provide me with your input by the end of Tuesday 24 May 2016, 23:59 UTC, in case you do not agree with the proposed recommendation. Thank you. Topic: 17-2016 - ICANN FY15 Form 990 Announcement Originator: ICANN Summary of request: ICANN filed its Form 990 for the fiscal year ending 30 June 2015 with the Internal Revenue Service (IRS) on 11 May 2016 in compliance with the extended due date of 15 May 2016. The Form 990 is the United States tax return for organizations exempt from income taxes under section 501(c) of the Internal Revenue Code. The Community is invited to review ICANN's Form 990. https://www.icann.org/news/announcement-3-2016-05-13-en Date received: 17 May 2016 Last day for Comments/input/response, if any: not specified Recommended action, if any: the SOP-WG is aware of this. No further action needed Expertise needed, if any: financial Date of submission to Council: 20 May 2016 Deadline Council decision: 24 May 2016, 23:59 UTC Impact on ccNSO/ccTLDs: low Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

1 0

Triage recommendation 16-2016: assistance in establishing a historical record of Advice or Statements in regards to the policy development process and policy implementation related to the 2012 round of the New gTLD Program
by Joke Braeken May 20, 2016

May 20, 2016

Dear Councillors, Please find below the proposed Triage recommendation 16-2016. Kindly provide me with your input by the end of Tuesday 24 May 2016, 23:59 UTC, in case you do not agree with the proposed recommendation. Thank you. Topic: 16-2016 - assistance in establishing a historical record of Advice or Statements in regards to the policy development process and policy implementation related to the 2012 round of the New gTLD Program Originator: WG Co-Chairs of the New gTLD Subsequent Procedures PDP WG Summary of request: (PDP) to determine what, if any changes may need to be made to the existing Introduction of New Generic Top-Level Domains policy recommendations from 8 August 2007. Further information can be found in the attached document. Date received: 17 May 2016 Last day for Comments/input/response, if any: 17 June 2016 Recommended action, if any: send the attached document to the ccNSO Council mailing list Expertise needed, if any: legal, managerial Date of submission to Triage Committee: 18 May 2016 Date of submission to Council: 20 May 2016 Deadline Council decision: 24 May 2016, 23:59 UTC Impact on ccNSO/ccTLDs: middle Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

1 0

ICANN57 to be held from 3 to 9 November 2016 in Hyderabad, India.
by Joke Braeken May 18, 2016

May 18, 2016

Dear All, ICANN will be relocating ICANN57 from San Juan, Puerto Rico, to Hyderabad, India. Due to highly limited space availabilities, this relocation has necessitated changing the date of the meeting from 29 October – 4 November 2016, to 3 – 9 November 2016. Read more in the blog post by Akram Atallah, posted here: https://www.icann.org/news/blog/relocating-icann57 Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

1 0

Recording / Chat / Attendees: 12 May Council Call
by Kimberly Carlson May 12, 2016

May 12, 2016

Dear all, Here is the recording from today's Council Call: Mp3<http://audio.icann.org/ccnso/ccnso-council-12may16-en.mp3> The notes, recordings and documents for the 12 May Council Call will be available here: https://community.icann.org/x/hC2AAw Attendees: Abibu Ntahigiye Souleymane Oumtanaga Debbie Monahan Nigel Roberts (phone only) Katrina Sataki Peter Vergote Alejandra Reynoso Demi Getschko Becky Burr Byron Holland Stephen Deerhake Christelle Vaval Celia Lerman-Friedman Leonid Todorov Barrack Otieno Maureen Hilyard Ron Sherwood A copy of the chat notes may be found below. Kind regards, Kim Carlson Kimberly Carlson 2:Hello, welcome all Alejandra Reynoso (.gt):Hi Kim! Alejandra Reynoso (.gt):Good afternoon everyone Joke Braeken:hello everybody. Peter Vergote (.be):Good evening/morning/afternoon everyone Alejandra Reynoso (.gt):Hi Peter Katrina Sataki:Hello everyone! Debbie Monahan:yes, morning for me and thanks for changing the time of this one Alejandra Reynoso (.gt):Hi Katrina and Debbie :D Debbie Monahan:as it isn't 1am but 7am! Katrina Sataki:is 7am ok? :) Alejandra Reynoso (.gt):1pm for me :) Stephen Deerhake:Good morning Debbie! Stephen Deerhake:Hello all. Ron Sherwood:Good afternoon all Byron:Hello all Barrack Otieno AFTLD:Hello Byron, Hello colleagues Kimberly Carlson 2:@Peter, i muted your line on AC Christelle Vaval:Hello all! Stephen Deerhake:NIgel will be a few minutes late apparently. Leonid:Hi all! Peter Vergote (.be):ok, Kim, no prob Barrack Otieno AFTLD:Hi Leonid souleymane:hello all Kimberly Carlson 2:Nigel is on the phone only Byron:thank you Kimberly Carlson 2:Demi happy you could join demi getschko:Hi everybody!, Sorry in being late (and withou mic, but I'm following... Alejandra Reynoso (.gt):Hi Demi. Welcome. Barrack Otieno AFTLD:Given the time ccTLDs take to respond at times is there harm making the call immediately after this meeting? Kimberly Carlson 2:Welcome Abibu Barrack Otieno AFTLD:for the CSC? Abibu:Thanks. sory for being late. Barrack Otieno AFTLD:welcome AN Barrack Otieno AFTLD:Bart please note by question Barrack Otieno AFTLD:sorry my Peter Vergote (.be):Suggestion: provide sufficient time at ccNSO meeting Helsinki to feed this info to members Barrack Otieno AFTLD:yes Barrack Otieno AFTLD:understood Barrack Otieno AFTLD:thank you Stephen Deerhake:Looks good. souleymane:ok Stephen Deerhake:I'm leaning towards concurrent... Stephen Deerhake:Still thinking about it. Debbie Monahan:quality with speed Stephen Deerhake:LOL!!! Stephen Deerhake:Barely audible... Kimberly Carlson 2:doc is scrollable Barrack Otieno AFTLD:i have an update Barrack Otieno AFTLD:Africa Internet Summit coming up at the end of the month demi getschko:No from my side souleymane:no Kimberly Carlson 2:it's there Kimberly Carlson 2:https://community.icann.org/x/BiyAAw - wiki Barrack Otieno AFTLD:For more details on events at the Africa Internet Summit we have www.aftld.org/aroc2016<http://www.aftld.org/aroc2016> demi getschko:thank you! Byron:Thanks Katrina and colleagues Peter Vergote (.be):Well done; Katrina. Good night all Stephen Deerhake:Bye. Kimberly Carlson 2:thank you everyone, bye Abibu:thank u, bye Alejandra Reynoso (.gt):Thanks you! Have a great day! Christelle Vaval:bye! souleymane:bye Katrina Sataki:bye! Bart Boswinkel:Bye all Barrack Otieno AFTLD:thanks Katrina and all bye Joke Braeken:Bye all

1 0