August 2008 - Ccnso-council

RE: Re: [ccnso-council] ccNSO Representative on NomComm
by Young Eum Lee Aug. 28, 2008

Aug. 28, 2008

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ccNSO Representative on NomComm
by Chris Disspain Aug. 28, 2008

Aug. 28, 2008

All, We have received 2 nominations for this role. One from Jonathan Shea (Hong Kong) and one from Margarita Valdés (Chile). We need to decide which one to appoint. Obviously we know both Jonathan and Margarita. For the last 2 years we have represented by Christopher To who is the Chair of the .hk ccTLD manager. Our previous nominee was Michael Silber from .za in the African region. Should we appoint someone from the same ccTLD and region as previously? Thoughts? Cheers, Chris Disspain CEO - auDA Australia's Domain Name Administrator ceo(a)auda.org.au www.auda.org.au Important Notice - This email may contain information which is confidential and/or subject to legal privilege, and is intended for the use of the named addressee only. If you are not the intended recipient, you must not use, disclose or copy any part of this email. If you have received this email by mistake, please notify the sender and delete this message immediately. Please consider the environment before printing this email.

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Re: [ccnso-council] ICANN Travel funding - IMPORTANT
by Oscar A. Robles-Garay Aug. 22, 2008

Aug. 22, 2008

Agree with Lesley's suggestoin Oscar At 07:03 AM 8/21/2008, lesley(a)nominet.org.uk wrote: >Hi Chris, > >owner-ccnso-council(a)icann.org wrote on 21/08/2008 08:38:51: > > One of the things we will need to do is to come up with a ccNSO > > policy for the utilisation of ICANN's travel funding. This is > > something that I think the Council should refer to the Procedures > > Working Group and request them to make some proposals for > > consideration at Cairo. > >Agreed, or earlier if possible so that Cairo could be the final approval. > > > Meanwhile, because the funding is available for Cairo and because it > > is acknowledged that we won't be able to come up with our policy > > prior to Cairo we will need to make some interim decisions. ><....> > >In view of the impossible timescales and the absence of a policy, I >suggest that we only fund those who would otherwise be unable to attend >due to severe financial hardship and carry over the funding to the next >meeting. > >Kind regards, >Lesley

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ccNSO nominee to NomCom
by Gabriella Schittek Aug. 22, 2008

Aug. 22, 2008

Dear all, The ccNSO needs to select a NomCom nominee by the 31st August. Until now Christopher To has represented the ccNSO, but his term ends in 2008. The NomCom is mainly responsible for the selection of all ICANN Directors, except the President and those selected by ICANN's Supporting Organisations. It also appoints three of the ccNSO councillors. It is, however, designed to function independently from the ICANN Board and the SOs. A NomCom member should be able to contribute to the NomCom's work by their knowledge and experience of the internet. The NomCom has a few face-to-face meetings per year, mostly in conjunction to ICANN meetings - travel and accommodation expenses are provided by ICANN. For more information, please visit http://nomcom.icann.org/ Please, could you send me your nomination by Wednesday, 27th August. Many thanks, Gabi

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FW: First set of responses to travel-related questions
by Chris Disspain Aug. 22, 2008

Aug. 22, 2008

All, Some more information on travel funding for you. Cheers, Chris Disspain CEO - auDA Australia's Domain Name Administrator ceo(a)auda.org.au www.auda.org.au Important Notice - This email may contain information which is confidential and/or subject to legal privilege, and is intended for the use of the named addressee only. If you are not the intended recipient, you must not use, disclose or copy any part of this email. If you have received this email by mistake, please notify the sender and delete this message immediately. Please consider the environment before printing this email. > -----Original Message----- > From: Doug Brent [mailto:doug.brent@icann.org] > Sent: Friday, 22 August 2008 00:28 > To: Chris Disspain > Cc: Gabriella Schittek > Subject: (With attachment) First set of responses to travel-related questions > > > Dear ccNSO Council, > > This note is intended to provide some more concrete information on travel > support for the ccNSO beginning with the Cairo meeting. > > For those who haven't followed the travel support discussion since February > and before, here is a bit of background: > > - the initial impetus here was to follow-up on the community's request to > fund additional travel to ICANN meetings; opinions ranged from support all > to provide no additional travel support > > - a key piece of feedback in the consultation was to allow for a good deal > of flexibility in the allocation of funds to each Supporting Organisation; > the intent was to not make the selection of funded travelers staff directed > or too top down within an SO, in part, because the SOs are different and are > in the best position to use travel funds in a way that advances their work; > this has created a good deal of discussion, and maybe a more prescriptive > approach would have been better. > > - to allow for the fact that there are always a number of special cases with > travel, the thought was to try and build up detailed implementation rules as > the questions come in through a posted "Frequently Asked Question" (FAQ) > list, as opposed to "baking in" an inflexible set of rules that don't work > for ICANN travelers located throughout the world. > > I have attached a document that addresses the first set of travel questions > that have come up during the last week. These will be turned more into a FAQ > form and posted, but I thought it was faster to get it to you this way now. > Basically, it tries to make things as simple as possible for this first year > in implementing the travel procedure. Also, the Cairo meeting is coming up > so fast - the attached information will help us meet the goal of providing > ccNSO participants with additional travel support. This includes > headcount-based funding instead of budget based. Also, it recognizes that > the Council may want to take more time than is available now to get to a > more sustainable approach to making its decisions as to who can be funded. > > As I've communicated separately to Chris, I'm personally committed to > facilitating a review of this travel approach at the end of the fiscal year. > I'll continue to monitor the travel-related threads, but suggest that you > email travel-support(a)icann.org to get any specific travel-related questions > answered. Of course, please email me directly as you see fit and I will > respond. > > If there is some staff support that can help at this time, so that this > doesn't become a distraction for the council, please let me know what kind > of help we can provide. > > Best regards, > Doug > > -- > Doug Brent > Chief Operating Officer > ICANN > Voice: +1 310.301.3871 > Mobile: +1 650.996.4447 > Fax: +1 310.823.8649 > > > > > > __________ Information from ESET NOD32 Antivirus, version of virus signature database 3373 (20080821) > __________ > > The message was checked by ESET NOD32 Antivirus. > > http://www.eset.com > __________ Information from ESET NOD32 Antivirus, version of virus signature database 3373 (20080821) __________ The message was checked by ESET NOD32 Antivirus. http://www.eset.com

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RE: Re: [ccnso-council] ICANN Travel funding - IMPORTANT
by Young Eum Lee Aug. 21, 2008

Aug. 21, 2008

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ICANN Travel funding - IMPORTANT
by Chris Disspain Aug. 21, 2008

Aug. 21, 2008

All, One of the things we will need to do is to come up with a ccNSO policy for the utilisation of ICANN's travel funding. This is something that I think the Council should refer to the Procedures Working Group and request them to make some proposals for consideration at Cairo. Meanwhile, because the funding is available for Cairo and because it is acknowledged that we won't be able to come up with our policy prior to Cairo we will need to make some interim decisions. The key points are: The names of the funded people for Cairo need to be in by 27th August! The ccNSO can support 9 travellers in total (plus the three NomCom appointees). Should the ccNSO not find 9 people to fund for the meeting the unused "seats" can be carried over within the fiscal year. NB: I think this number is incorrect since it seems to be based on the Council having 20 members when in fact we have 18. On that basis funding would be available for 8 not 9 (assuming that 7.5 would be rounded up rather than rounded down). It is up to the ccNSO to decide whether the travel funding is spent on supporting councillors or any other individuals that are considered as being useful to the work of the ccNSO (liaisons, observers, working group chairs, speakers etc.). ICANN takes care of the hotel booking. However, plane tickets will be booked through an ICANN designated travel agent - either coordinated by ICANN staff, or by the traveller himself. Note that there is probably some flexibility here fir Councillors who are required to have their travel booked by their own organisation (such as some universities) The funded person will be listed on a publicly available ICANN website The funded person is expected to write a meeting report afterwards. This will be posted on a publicly available website. I am not intending to take any funding for Cairo so we need to come up with 8 (or possibly 9) nominees within the next 7 days. I would strongly support one of the funding seats being given to Eberhard so that he can continue to organise Tech Day. May I suggest that those Councillors who would like to take advantage of the funding send a note to Gabi and me by no later than Monday 25th. If we receive more nominees than there are seats, we'll then have to figure out a process for deciding. Cheers, Chris Disspain CEO - auDA Australia's Domain Name Administrator ceo(a)auda.org.au www.auda.org.au Important Notice - This email may contain information which is confidential and/or subject to legal privilege, and is intended for the use of the named addressee only. If you are not the intended recipient, you must not use, disclose or copy any part of this email. If you have received this email by mistake, please notify the sender and delete this message immediately. Please consider the environment before printing this email.

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Minutes council call 12 August
by Gabriella Schittek Aug. 21, 2008

Aug. 21, 2008

Dear councillors, Attached are the draft minutes from last week's council call. Please, can I have your comments/corrections until next Thursday, 28th August. Thanks, Gabi

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ICANN SSAC Review Draft ToR posted
by Chris Disspain Aug. 20, 2008

Aug. 20, 2008

All, The terms of reference for the SSAC review have now been published for comment; <http://www.icann.org/en/announcements/announcement-3-13aug08-en.htm> http://www.icann.org/en/announcements/announcement-3-13aug08-en.htm <http://www.icann.org/en/public-comment/#ssac-review-tor> http://www.icann.org/en/public-comment/#ssac-review-tor Cheers, Chris Disspain CEO - auDA Australia's Domain Name Administrator <mailto:ceo@auda.org.au> ceo(a)auda.org.au <http://www.auda.org.au> www.auda.org.au Important Notice - This email may contain information which is confidential and/or subject to legal privilege, and is intended for the use of the named addressee only. If you are not the intended recipient, you must not use, disclose or copy any part of this email. If you have received this email by mistake, please notify the sender and delete this message immediately. Please consider the environment before printing this email.

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Read & comment today - ICANN travel support to ccNSO
by Gabriella Schittek Aug. 18, 2008

Aug. 18, 2008

Dear Councillors, Basing on community feedback, ICANN decided to start offering travel support for members of the supporting organisations. The intention is to help people participate in ICANN and the work of the supporting organisations. ICANN has therefore now drafted a "Travel Process" (a copy is attached) and seeks your input. The main points are as follows: - The travel funding includes an economy class ticket to the destination of the ICANN meeting (the Chair gets a business class ticket) + a per diem which is defined by the place the meeting takes place (on average it's US$2800/trip). - Although it's mainly intended to support the travel of councillors, the process is flexible, so that other active ccNSO participants can be chosen to receive the travel funding instead (for instance working group chairs or members). - In total 12 ccNSO councillors (or other ccNSO participants) are eligible to receive funding (this includes the three NomCom appointees). - The ccNSO is requested to create A) a selection/allocation process to determine who from the ccNSO should receive funding B) a process on how to publicly report the spending (for transparency and accountability reasons). - At least 60 days prior to each ICANN meeting, the ccNSO shall provide a list of which individuals of the SO will be supported. - The travel fund is only for travel expenses. All travel will be booked through ICANN's approved travel agency (see page 5 for further details on booking) - The travel support procedure will be reviewed at the end of FY09. I will attend a telephone conference on this issue on Tuesday 19th, where we will discuss "FAQs". Any input or questions from you would therefore be very valuable. Unfortunately, I must ask you for your input/questions by Monday evening, as that's when I need to convey all input received. Sorry about this short deadline! Gabi

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