February 2022 - Ccnso-council

Monday, 28 February 2022 | Two Public Comment Proceedings Closing This Week!
by ICANN Community Digest Feb. 28, 2022

Feb. 28, 2022

Monday, 28 February 2022 ICANN Community Digest The ICANN org Policy Development Support function publishes this twice-weekly digest to help ICANN community leaders track requests and follow updates. How Domain Name System Policy is Developed, and How You Can Get Involved Table of Contents ICANN73 Policy Outlook Report Registration Schedule Zoom Backgrounds Information Sharing DEADLINE THURSDAY: Apply Now for the ICANN75 Fellowship Program NEW: ICANN SubPro ODP Update: Highlighting the Project Governance Work Track REMINDER: Calling for NextGen@ICANN Applications for ICANN74 REMINDER: Apply Now for ICANN and PTI Leadership Positions REMINDER: ICANN Community Excellence Award Nomination Period Now Open Public Comment CLOSES WEDNESDAY: ICANN Bylaws Amendments: ccNSO-Proposed Changes to Article 10 and Annex B CLOSES THURSDAY: Proposal for Myanmar Script Root Zone Label Generation Rules Name Collision Analysis Project (NCAP) Study 2 Documents ICANN73 Policy Outlook Report Registration Schedule Zoom Backgrounds Information Sharing DEADLINE THURSDAY: Apply Now for the ICANN75 Fellowship Program ICANN opened the Fellowship Program application round for the ICANN75 Annual General Meeting. The meeting is scheduled for 17–22 September 2022. If ICANN75 is held virtually, the Fellowship Program will also be held virtually. The deadline to apply is Thursday, 3 March 2022 at 23:59 UTC. Successful candidates will be announced on Tuesday, 17 May 2022 on the ICANN website. Read more. NEW: ICANN SubPro ODP Update: Highlighting the Project Governance Work Track The Project Governance work track is designed to oversee and manage the project, including the Operational Design Phase itself. The activities in this work track form the umbrella under which all the work is conducted. Read more. REMINDER: Calling for NextGen@ICANN Applications for ICANN74 ICANN wants to hear from university students living and studying in Europe who are interested in the future of the Internet and in participating in the ICANN74 Policy Forum Meeting. ICANN74 is scheduled to be held in The Hague, Netherlands from 13 to 16 June 2022. If ICANN74 is held virtually, the NextGen@ICANN Program will also be held virtually. The NextGen application window will remain open until Friday, 11 March 2022. Successful candidates will be announced Friday, 25 March 2022 on the ICANN website. Read more. REMINDER: Apply Now for ICANN and PTI Leadership Positions The ICANN Nominating Committee invites interested individuals to submit applications for key leadership positions within ICANN Supporting Organizations and Advisory Committees, the ICANN Board, and the Public Technical Identifiers (PTI) Board of Directors. Selected individuals will have a unique opportunity to work with accomplished colleagues from around the globe to help shape the Internet's technical coordination and policy development. The deadline to submit applications is Friday, 11 March 2022 at 23:59 UTC. Read more. REMINDER: ICANN Community Excellence Award Nomination Period Now Open The nomination period for the ICANN Community Excellence Award is now open. The deadline for submissions is Monday, 21 March 2022 and the winner(s) will be announced at ICANN74. Learn more about the nomination process. Submit your nominations. Public Comment CLOSES WEDNESDAY: ICANN Bylaws Amendments: ccNSO-Proposed Changes to Article 10 and Annex B Open for Submissions Date: Thursday, 21 January 2022 Closed for Submissions Date: Wednesday, 02 March 2022 CLOSES THURSDAY: Proposal for Myanmar Script Root Zone Label Generation Rules Open for submissions Date: Thursday, 13 January 2022 Closed for Submissions Date: Thursday, 03 March 2022 Name Collision Analysis Project (NCAP) Study 2 Documents Open for Submissions Date: Thursday, 27 January 2022 Closed for Submissions Date: Friday, 18 March 2022 See upcoming proceedings. See other public consultations. Infographic: What is Public Comment? Step-by-Step Public Comment Submission Guidelines Zoom Replay: Public Comment Submission Training Zoom Replay: Public Comment User Experience Demonstration Volume 4, Issue 17 | Archive | Next Issue: Thursday, 03 March 2022 STAY INFORMED: Subscribe here ICANN | 12025 Waterfront Drive, Suite 300, Los Angeles, CA 90094-2536 Unsubscribe ccnso-council(a)icann.org Update Profile | Constant Contact Data Notice Sent by david.olive(a)icann.org powered by Try email marketing for free today!

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Join your ccTLD peers and be in the know. | ccTLD News Sessions on Wednesday, 2 March (13 UTC) & Thursday, 3 March (9 UTC)
by Joke Braeken Feb. 28, 2022

Feb. 28, 2022

Dear All, This is a warm invitation to participate in the next edition of the ccTLD News Sessions, held on Wednesday, 2 March (13 UTC) and Thursday, 3 March 2022 (9 UTC). ccTLD News is a global platform for both experienced and new people to meet, share experiences and discuss ccTLD-related aspects. The next edition of ccTLD News consists of two 90-minute sessions, themed “Meet the members” and “Capacity Building by ccTLDs” respectively. After each session, there will be an opportunity to further explore the topic areas in Zoom Breakout rooms, or have an informal conversation with your peers. To join any of the sessions, go to https://community.icann.org/x/EYP3Cg. Recordings will become available here as well. ccTLD News: Meet the members Wednesday, 2 March 2022 | 13:00-14:30 UTC Session Chair: Everton Rodrigues (.br) * A Hebrew IDN ccTLD for Israel, Yoram Hacohen (.il and .ישראל.) * Accountable WHOIS in the usTLD Namespace, Crystal Peterson (.us) * The journey to the launch of .bh, Sami Mohamed Ali (.bh and .البحرين) * Building a vibrant .za namespace, Molehe Wesi (.za) * ccTLD reform and results, Sophie Khidasheli (.ge) * The conversation continues: Join the speakers in a breakout room for an additional 15 minutes. ccTLD News: Capacity building by ccTLDs Thursday, 3 March 2022 | 09:00-10:30 UTC Session Chair: Biyi Oladipo (.ng) * Internet Governance for journalists, Lianna Galstyan (.am) * KISA's Internet Governance Capacity building program, Boyoung Kim (.kr) * The .it strategy to digitize italian SMEs, Gino Silvatici (.it) * Youth-oriented initiatives in .RU/.РФ, Andrey Aleinikov (.ru) * Training of the technical community in Brazil by NIC.br, Antonio Moreiras (.br) * The conversation continues: Join the speakers in a breakout room for an additional 15 minutes. Participate in ccTLD News To join any of the sessions, go to https://community.icann.org/x/EYP3Cg. Recordings will become available here as well. Participation links will become available 24 hours prior to the start of the session. The conversation continues After each session, there will be an opportunity to further explore the topic areas that each speaker will cover, or have an informal conversation with your peers in Zoom breakout rooms. You are warmly invited to continue the conversation and meet the presenters. We recommend using the Zoom desktop or mobile app (version 5.3.0. or higher) to be able to join or leave the breakout room of your preference. Here are the instructions<https://community.icann.org/download/attachments/183993105/instructions_bre…> on how to join or leave the breakout room of your preference. About ccTLD News ccTLD News Sessions have an excellent collection of case studies, statistics, new developments, trends and more. The ccTLD News Sessions have been a part of the ccNSO Members Meetings for several years and has provided a global platform for both experienced and new people to meet, share experiences and discuss ccTLD-related aspects. The sessions are organised by the ccNSO Meetings Programme Committee (MPC). The ccTLD News Sessions are open to all. Best regards, Joke Braeken joke.braeken(a)icann.org

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The February edition of the ccNSO Monthly Newsletter is out now.
by Joke Braeken Feb. 28, 2022

Feb. 28, 2022

Dear All, The February edition of the ccNSO Monthly Newsletter is out now. Highlights from this edition: * ICANN73 sessions at a glance * ICANN73 ccNSO links to bookmark now * Tech Day agenda published * Join ccTLD News on 2-3 March * ccNSO & DNS Abuse: Learn more about the proposed Roadmap and join the discussion * ccNSO Governance: ccNSO members will soon vote on new internal rules * ccNSO Council Highlights You will be able to find the ccNSO Newsletter archive, and instructions on how to subscribe here: https://community.icann.org/x/UgirBQ Best regards, Joke Braeken joke.braeken(a)icann.org

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ccNSO Council Chair and two Vice Chairs: the call for Nominations closes on Friday, 4 March 2022 (23:59 UTC)
by Joke Braeken Feb. 28, 2022

Feb. 28, 2022

Dear Councillors, With this email I want to remind you about the procedure to nominate and elect the next ccNSO Council Chair and Vice-Chairs, taking into account that ICANN73 will be a virtual meeting. The proposed procedure was adopted by Council at its 180th meeting on 24 February. This email informs you about the following: * How to nominate and second a candidate, and who can do so * Requirements for candidates * How candidates can accept their nomination * Next steps? * Timeline Important to note: To meet the requirement of appointing the Council leaders (see section 3.2 of the Guideline “ccNSO Council Roles and Responsibilities”: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibi…, the ccNSO Council needs to make the required appointments during the timeframe of ICANN73, regardless of the fact whether that meeting is held virtually or not. The term of the newly elected Chair, Vice-Chairs, and roles and responsibilities of the Councillors starts at the end of ICANN73, which is the first ICANN meeting of 2022. The term of the ccNSO Council Chair (Alejandra Reynoso) and Vice-Chairs (Jordan Carter and Pablo Rodriguez) will therefore end at the end of ICANN73. Both Alejandra, Jordan and Pablo are eligible for re-election. To fill the positions of Council chair and the two Vice-Chairs (2 seats) the call for Nominations starts on Monday, 28 February 2022 (00:01 UTC) and closes on Friday, 4 March 2022 (23:59 UTC). Depending on the number of candidates per vacancy, there will be either a vote during the ccNSO Council meeting at ICANN73 on 10 March 2022 or a confidential email vote. Below you will find all the details related to Nomination procedure and the proposed Election Procedure Nomination Procedure How to nominate and second a candidate Timeline of the nomination and seconding procedure: START: Monday, 28 February 2022 at 00:01 UTC END: Friday, 4 March 2022 at 23:59 UTC. * Each ccNSO Council member can nominate one (1) person for a seat to be filled on the Council leadership team * Each ccNSO Council member can second one (1) person for a seat to be filled on the Council leadership team * Only individuals who are a member of the ccNSO Council on Monday, 28 February 2022 can nominate or second a candidate. * Valid nominations must be seconded by another ccNSO Council member * Nominations and secondings should be sent by e-mail to the following e-mail address: ccnso-council(a)icann.org * Templates for nominating and seconding nominations are provided below You are kindly invited to follow these instructions closely. Template for nominations: NOMINATION TO THE COUNCIL LEADERSHIP TEAM My full name: Name of the person I nominate: I nominate the aforementioned person for the following role: (specify either “Chair” or “Vice-Chair”) Template for seconding nominations: SECONDING A NOMINATION TO THE COUNCIL LEADERSHIP TEAM My full name: Name of the nominated person I second: I second the nomination of the aforementioned person for the following role: (specify either “Chair” or “Vice-Chair”) Requirements for candidates As per section 3.2. of the relevant Guideline: * each one of the three ccNSO Council leaders MUST be from different ICANN Geographic Regions * a valid candidate is a Councillor who has been nominated and has been seconded * after nomination and seconding, the candidate has accepted the nomination Accepting nomination The candidates can accept their nominations during the nomination period up and until Monday, 7 March 2022, 23:59 UTC. Staff will reach out to the nominee(s) to check whether the nominee(s) accept their nomination(s). On Tuesday, 8 March 2022, staff shall provide a list with the name(s) of the candidate(s) who have accepted their nomination, together with a record of who has nominated and seconded the candidate(s) Elections Procedure Chair and Vice-Chairs One candidate per vacancy * If only one candidate stands as Chair, the Councillors will appoint the candidate by a public vote during the 10 March 2022 ccNSO Council Meeting. * If there are as many valid candidates as there are open Vice-chair seats and each candidate is from a different ICANN Geographic Region, the Vice-chairs will be appointed by a public vote during the 10 March 2022 ccNSO Council meeting. Two or more candidates per Chair position * If two or more candidates have accepted the nomination to become Chair, the Councillors will elect the Chair by a confidential email vote. Each and every Councillor, including the candidates, should send an email to the appointed staff person, and include the name of the preferred candidate. Once the email is received the appointed staff person shall send a reply including a ballot number, and acknowledgement of receipt. The candidate receiving the most votes will be elected. In the event two or more candidates receive the most, but equal number of votes, there will be a run-off election between these candidates. The appointed staff person will provide an overview of the votes cast and the order of preference. * If there are more valid candidates than there are open Vice-chair seats, Vice-chairs are elected by confidential vote, using the same method as listed above for the Chair vote. If two candidates for one position are from the same Region, there will first be an election between these two candidates. The timeline for selecting the Vice-chairs will be adjusted according to the number of candidates and geographic origin, and shared with the Councillors on Tuesday, 8 March. The results will be made public and the candidate receiving the most votes is elected. In the event two or more candidates receive the most, but equal number of votes, there will be a run-off election between these candidates. Staff will inform you which procedure will be followed as soon as the deadline to accept nominations has passed (on Tuesday, 8 March 2022). Timeline * Timeline of the public nomination and seconding procedure: START: Monday, 28 February 2022 00:01 UTC. END: Friday, 4 March 2022 23:59 UTC * Acceptance nominations: for the entire duration of the nomination period, until latest Monday, 7 March 2022, 23:59 UTC * Staff to inform Council about number of candidates per seat, and whether a confidential vote via email is needed Tuesday, 8 March 2022 * Confidential voting (if any) START: Wednesday, 9 March 2022, 00:01 UTC END: Thursday, 10 March 2022, 12.00 (noon) UTC * Formal appointments 10 March 2022 during the ccNSO Council meeting Background * Guideline: ccNSO Council Roles and Responsibilities, as published on https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibi… Best regards, Joke Braeken joke.braeken(a)icann.org

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Topics for ICANN 73 from the ICANN Board
by Alejandra Reynoso Feb. 25, 2022

Feb. 25, 2022

Dear Councilors As I mentioned yesterday in our call, here are the two proposed topics from the ICANN Board for ICANN 73: 1. What are your key priorities for ICANN work in 2022, how do these priorities help achieve ICANN’s common objectives as expressed in the FY 2021-2025 Strategic Plan, and how do you see Community, Board and org moving forward together on a way to achieve these? 2. If any, what suggestions would you have to enhance ICANN’s effectiveness and efficiency with regards to the process of implementation after adoption of a PDP or Review recommendations? Please think about them so we can discuss the possible responses on our prep call next Tuesday 1/March at 21 UTC. Best regards, Alejandra -- [image: Photograph] *Alejandra Reynoso*Investigación & Desarrollo | Dominios .gt *P:* +502 23688565 *E:* alejandra.reynoso(a)cctld.gt 18 Ave. 11-95 Zona 15, V.H. III. (A-109) Guatemala, Guatemala www.gt

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ICANN's Priority Framework Pilot
by Bart Boswinkel Feb. 25, 2022

Feb. 25, 2022

Dear all, Recently Alejandra Reynoso was informed that ICANN is seeking one member and one alternate to participate in a pilot project to test the set-up of the priority framework developed by ICANN planning (see attached ppt). Yesterday, at the Council meeting Chris Disspain was appointed as the ccNSO person and Irina Daniela as alternate. As you know both are also members of the SOPC. Kind regards, Bart

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We seek your feedback on the proposed Roadmap for the ccNSO and DNS Abuse
by Joke Braeken Feb. 25, 2022

Feb. 25, 2022

Dear All, A ccNSO ad hoc committee under auspices of the ccNSO Council seeks your feedback on the proposed Roadmap for the ccNSO and DNS Abuse. You are invited to review the enclosed materials, and to participate in the ccNSO Members Meeting DNS Abuse Session at ICANN73 to discuss the roadmap and next steps. Ahead of the session, your feedback in response to this email is welcomed. During the session, we will use an online polling tool, to collect feedback from the ccNSO Members and broader ccTLD community. You may expect a link to the poll on the ccNSO mailing lists, closer to the session. What is this about? The ccNSO has organized various sessions on Domain Name System abuse in recent ICANN Public Meetings. Country code top-level domain managers and others shared their experiences with respect to mitigating DNS abuse, focusing on what ccTLDs do nationally and regionally. During ICANN72, the conversation shifted to focus on exploring the potential role of the ccNSO itself. Both ccTLDs and other stakeholders suggested activities the ccNSO could undertake to complement existing work being done by the community. The current proposal builds on previous work during ICANN72 and a ccNSO workshop held in November 2021 when ccTLDs and the broader community suggested areas that the ccNSO should get involved in with respect to DNS abuse. An ad hoc committee under auspices of the ccNSO Council was formed to evaluate the suggestions, and to work on a proposed roadmap. ccNSO Council discussed the draft roadmap during its January meeting and tasked the ad hoc committee to seek ccTLD community feedback at and around ICANN73. Roadmap highlights The roadmap is aligned with the ccNSO role. The ad hoc committee proposes creating a ccNSO DNS Abuse Standing Committee (DASC). The Committee would consist of ccTLD representatives and liaisons to other relevant community parts. In its activities, the Committee focuses on the following core elements, aiming to create useful resources/information that ccTLD managers can make use of as they wish, on a voluntary basis: * Enhanced information and best practice sharing, to benefit ccTLDs * Showcase ccTLD efforts and reinforce the message about the nature of ccTLDs and the role of the ccNSO * Explore DNS Abuse related metrics and other potential elements of the ccNSO & DNS Abuse ecosystem and related approaches. The DASC’s draft Terms of Reference and the proposed Roadmap are enclosed, for your review and comments. What are the next steps? During ICANN73, the ad hoc committee under auspices of the ccNSO Council will present the roadmap, consult with attending ccTLDs, and discuss next steps. Depending on community feedback, the ccNSO Council will discuss the adoption of the roadmap during their meeting on Thursday, 10 March 2022. Implementation would kick off after ICANN73, with the launch of a call for volunteers, to create the ccNSO DNS Abuse Standing Committee (DASC). DNS Abuse is a hot topic for many SO/ACs, and it cuts across various sessions and initiatives. Here are some of the sessions at ICANN73 where DNS Abuse is being discussed: Monday, 7 March (13:00 UTC) | Tech Day, featuring a domain name abuse panel Tuesday, 8 March (13:00 UTC) | Joint meeting between ccNSO and GAC Tuesday, 8 March (14:30 UTC) | ccNSO Members Meeting: ccNSO & DNS Abuse Session Wednesday, 9 March (14:30 UTC) | Plenary Session on DNS Abuse Thursday, 10 March (14:30 UTC) | ccNSO Council Meeting How to provide your feedback? Join us on Tuesday, 8 March 2022 (14:30-16:00 UTC) for a session on ccNSO & DNS Abuse. During this session, the ad hoc committee will present the proposed roadmap and seek your input. To attend, please register<https://73.schedule.icann.org/> for ICANN73. Please note that participation links will be available 24 hours prior to session start times. Session materials and recordings will be available on the ICANN73 website as well. During the session, we will use an online polling tool, to collect feedback from the ccNSO Members and broader ccTLD community. You may expect a link to the poll on the ccNSO mailing lists, closer to the session. Between now and ICANN73, the ad hoc committee also welcomes your feedback on the ccNSO members mailing list. Please make sure to submit your input latest on Wednesday, 9 March 2022 (23:59 UTC), ahead of the ccNSO Council meeting on 10 March. Read more * Recording session ICANN72<https://72.schedule.icann.org/meetings/zQgMuxTwRuXcMezNn> * Recording November workshop<https://community.icann.org/display/ccnsowkspc/DNS+Abuse+Workshop+-+18+Nove…> * Draft Charter DNS Abuse Standing Committee (enclosed) * Proposed Roadmap (enclosed) On behalf of the ad hoc DNS Abuse Roadmap committee under auspices of the ccNSO Council, Jordan Carter David McAuley Alejandra Reynoso Pablo Rodriguez Tatiana Tropina Nick Wenban-Smith Best regards, Joke Braeken joke.braeken(a)icann.org

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NOTES | ccNSO Council Meeting 180 & Workshop | 24 February 2022, 21.00 UTC
by Joke Braeken Feb. 24, 2022

Feb. 24, 2022

NOTES | ccNSO Council Meeting 180 | 24 February 2022, 21.00 UTC 1. Welcome and roll call Documents for today’s call: https://community.icann.org/display/ccNSOCWS/24+February+2022+-+21%3A00+UTC We are quorate AOB? none 2. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm) 3. Minutes & Action Items a. Minutes Meeting 179: circulated and published: 18 February 2022 circulated and adopted b. Action items and To-do’s, if any (To be included) 4. Intermeeting Decisions (since meeting 179, January 2022) · Appointment David McAuley WS 2 Coordination Group · Appointment members IGLC & MPC Item 5-9 Updates and Q&A 5. Update ECA, CSC, and CSC Effectiveness Review(written updates) questions or comments? None 6. Update WGs taken (written updates) a. IGLC b. SOPC a. GRC b. OISC c. TLD-OPS d. Technical WG e. MPC f. Triage Committee charter updates: topic on agenda later today questions or comments? None 7. Updates ccPDPs (written updates) a. Update ccPDP3- Retirement b. Update ccPDP3 - Review Mechanism c. Update IDN ccPDP4 Alejandra: ccPDP3 and ccPDP4 will give an update at joint meeting between ccNSO and GAC Stephen: * Retirement, is now in the board’s hands. Board formed an ad hoc group. no timeline yet. * Regarding RM: section 8 iana function contract - mediation. binding/non-binding. Continued discussion post ICANN73. 8. Update liaisons (written updates) a. Update ALAC Liaison b. Update GNSO Liaison questions or comments? None 9. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat * Joint Strategic trend exercise Council and SOPC * Roundtable SO/AC Chairs (hybrid meetings and ad hoc group on prioritization) Alejandra: Roundtable. prioritisation framework. ICANN org intends to launch a call for volunteers. Council closely worked with SOPC on this. ICANN planning expects 5 sessions starting early March. The related slide deck was shared with you in the background material for this meeting The SOPC has been involved in developing the Framework. As part of their interaction the suggestion was that: 1. an updated version of the original framework would be included in the FY 23 planning documents as background material: It was not 2. During the SOPC meeting with ICANN planning in January the suggestion was made that further developments would be done post ICANN73 Last week I reached out to the SOPC leadership but they do not see an exclusive role for themselves. So I have 4 questions: 1. Any thoughts from your end on this ICANN request? 2. Should we remind ICANN of the original schedule? 3. Should we participate? Jordan: yes, we should participate. I am not volunteering. preferably someone from SOPC. Chris: reason for not participating? Alejandra: indeed good to participate. but the plan as announced previously was not followed. We knew this was going to happen, but we did not expect it right now. Stephen: yes, keep an eye on this red-green marks? no red marks. Council agrees to participate. 4. Who should participate: a Councillor or member of SOPC? If so we have been asked to nominate a person by the end of February Nick: SOPC Chair Chris: or ask SOPC Jordan: Given SOPC is our interface with ICANN planning it is the natural group Bart: The chair was approached but he did not see an immediate role for the SOPC Chris: asking SOPC to find a volunteer as the best way forward. Alejandra: The deadline is now. timeframe is very short (this week?) Bart: chair SOPC was approached and he was not immediately enthusiastic. did not see a role for SOPC in pilot phase. few councillors are also on the SOPC. 1 person, designated by SO/AC, and an alternate. time commitment: every week in March there will be a 60 to 90 min session, and some prep work. Chris: Try to fill the role ourselves? in the next 24 hours? i will be over-committed if i volunteer. But this is very important to the community work leading forward. Alejandra: they expect 5 sessions, starting in March. Bart: see background material. testing the framework for a limited set of work items. please review the material again. if there is a self-nomination for a volunteer by tomorrow, end of day, we meet the deadline. that allows all to check whether it is feasible to do so. Chris: i will volunteer, unless others step forward? Alejandra: Irina as alternate. thanks both for volunteering in short notice. Alejandra: at the Roundtable, there was also discussion on possibility to travel to ICANN74. do you think travel to ICANN74 is possible, and if so, under what circumstances? Tatiana: i will be there Alejandra: I do not see restrictions from my country regarding vaccinations or visas, yet. willing to go. many respond willingness to go in chat. but elements out of our control. potentially meeting for SO/AC chairs in LA at the end of April. Third topic: trends exercise between Council and SOPC. Any comments? Alejandra: good exercise. discussion on current trends and feedback to icann org. good interaction. Item 10 - 18 for discussion or decision during the meeting 10. Adoption temporary Chair and Vice-Chair election procedure guideline does not foresee arrangement if meeting virtually. ad hoc procedure from last year proposed to be used again. Before starting that procedure, Council is asked to adopt it today. Main milestones are: Chair selection: START of Nomination on Monday, 28 February 2022 at 00:01 UTC END: Friday, 4 March 2022 at 23:59 UTC. Acceptance of nominations 7 March Vice-chairs: same dates On 8 March the secretariat will provide the list of candidates. Depending on the number of candidates there will be either a call for selection and formal appointment during the Council call on 10 March OR if there 2 or more candidates for one position there will be an email vote starting on 9 March until 10 March and formal selection during the Council meeting Pablo: move Chris: second Questions/comments? None All in favour 11. Launch Roles and Responsibilities discussion For discussion at prep council meeting ICANN73, as well as during ICANN73 Council meeting. Various roles: chair and vice chairs. But also: Triage, OISC, liaison for GNSO, PDP oversight commitee, etc. Full list will be circulated. We will share a google doc. You can sign up either tomorrow or monday. If there are questions, we will address them during the next Council prep meeting. please keep an eye out. You will have the possibility to volunteer for a role Bart: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibi… | Overview Roles 2021-2022 Relevant ccNSO Guidline: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibi… 12. ccNSO & Universal Acceptance deferred from previous meeting. is an important topic. UASG requested the ccNSO Council to appoint a liaison UA experience from Irina, Ai-Chin, Jiankang? Irina: many resources needed from registry. there are 61 IDN ccTLDs. India runs 22 of them. So roughly 30-40 IDN ccTLD managers. they are directly impacted and interested in this effort. Is that enough for the whole ccNSO to be involved? UA in a broader sense: common issue for all ccTLDs. frontend and backend should support and accept IDN email addresses. long-term. limited group of ccTLD managers, and they are already involved. They probably need more support. UASG is looking for a contact person from ccNSO, to better communicate. Alejandra: agrees. current ASCII ccTLDs also manage IDNs. broader Ai-Chin: UA should be initiated by the local community. cccTKD manager has arole. active promoting role to team up with registrars, email service providers. ccnso can do 2 things: * promotion role. focus on sharing info, experience, knowledge and best practice * create a UA readiness index, to allow ccTLDs to measure their stage. Perhaps not for all ccTLDs, but a UA readiness index could be an idea Alejandra: we could do something similar as what we did for DNS Abuse. Started at ICANN72, to explore the role of the ccNSO. good idea? Ai-Chin: we can try. Irina: we can do 2 things. approach those ccTLD managers, or ask via the list. preliminary survey Alejandra: not just IDN ccTLD managers Jiankang: agrees with all what has been said. 2 actions for the ccNSO, since IDN is a hot topic for the ccNSO. in future, more IDN ccTLDs. UA is important. ai-chin shared some suggestions. very good idea. liaison. perhaps a person with UASG. if they have something to coordinate, we can help. Alejandra: thank you. should we aim to appoint a liaison now? or not? Ali: local languages in Africa. French and English are not the biggest languages. capacity building and user sensibilisation needed. Alejandra: call for volunteers? seek a liaison? wait? Ai-Chin: we can appoint later. does not matter if the liaison is a councillor or not. Needs to better coordinate with UASG. and good connection with ccNSO, in time. Alejandra: let’s launch a call for volunteers ok? no red marks We also need to inform the ccPDP4 WG about this. 13. Change the Rules of the ccNSO: Council acceptance and next steps a. Council acceptance of proposed Rules Any questions on the changes? Or the process to date? See letter by Sean Copeland and David McAuley Alejandra: one of the final steps of an extensive process. one of the topics we knew had to deal with. We took our time. and now reached a milestone. We showed we can tackle complex topics. Also an achievement in times when we do not meet in person. Great accomplishment. Move? Pablo Second? Irina Comments or questions? None b. Next Steps Under assumption the Council will support the updated Internal Rules, the following decisions are required: · Approval of timeline for members vote · Appointment of the voting process manager. approve (a) , object (o), abstain (no) AF region: Ali: a, Biyi: /, Souleymane: a AP region: Ai-Chin: a, Jiankang: a, Jordan: a EU region: Chris: a, Irina: a, Nick: a NA region: Pablo: a, Sean: /, Stephen: / NomCom: Javier: a, Marie-Noémi: a, Tatiana: a LAC region: Demi: a, Jenifer: a and Alejandra: a Bart: stephen and Sean are on the call. might have audio issues. Perhaps they wish to approve by green/red tick? Alejandra asks them again? no response. comes back later to this Irina: how many in favours to make it happen? Alejandra: majority. in new rules we ask for at least 14 councillors. Sean sent his apology, had to attend in a call. Nick: stephen is travelling, timezone challenges Alejandra: we accepted the new proposed rules. Now members need to adopt them too. Email vote, called by Council, Chair or members themselves. Proposal that Council does so. See timeline in background material. Appoint Joke as Voting Process Manager. Questions/comments? none Move? Irina Second: Javier Comments/questions? none All in favour Alejandra: are Sean/Stephen back? no 14. Review of WG Charters and Terms Of Reference a. Adoption Updated charter Guideline Review Committee Move: Jordan Second: Nick Comments or questions? none All in favour b. Introduction Terms of Reference Triage committee email vote to adopt by Thursday 3 March noon UTC. Jordan: better represent the planning and prioritisation of the committee. online decision, after this meeting, to adopt the proposed ToR Alejandra: questions/comments? please use mailing list. online decision next week c. Progress review of other Charters TLD-OPS: no need for review Tech WG: is working on draft IGLC: also online decisions MPC: after ICANN73 other groups will reply hopefully soon. 15. ccNSO and DNS Abuse: what should the ccNSO do? Next steps. see roadmap in your background docs. Based on discussions at ICANN72. proposed ToR for DASC. Nick: leading suggestion is that there ought to be a dedicated committee by ccNSO working on this. largely because show-casing ccNSO’sinterest. best practice sharing forum. not policy formation. demostrating that all SO?ACs, incl ccNSO are involved. Show-case best practices by ccTLDs. Ad hoc group drafted the proposed roadmap. there will be opportunities to provide community feedback. approach where there ar eno surprises. See what we did so far, and how we used the input, and converted it into a proposal. main elements: * Enhanced information and best practice sharing, to benefit ccTLDs * Showcase ccTLD efforts and reinforce the message about the nature of ccTLDs and the role of the ccNSO * Explore DNS Abuse related metrics and other potential elements of the ccNSO & DNS Abuse ecosystem and related approaches. Not part of TLD-OPS. but they use a mailing list, and the ad hoc discussed that model. rapid response mailing list. is that useful when it comes to DNS Abuse? Nick is not in favour. to be determined by the new committee. Ask if there are any comments, any concerns? Any feedback can be also shared in the mailing list. If not, the proposed Terms will be presented to the community and if they agree, on the march council agenda for adoption. FYI, this topic is part of the agenda of the meeting with the GAC, along with updates of ccPDPs. 16. ICANN73 Meetings a. ccNSO Council i.Prep meeting: Roles and responsibilities Councillors ii.Council meeting: Chair and Vice-Chair elections, Conclude Roles and Responsibilities, Adopt Roadmap ccNSO & DNS Abuse, adopt terms of Reference iii.Nomcom: 5 min at the start of the council meeting (anouncement search for new leaders) b. Bilateral meetings .No joint ccNSO – GNSO meeting i.ccNSO - GAC joint meeting (Tuesday 8 March 2022, Block 1) 1. PDP updates (ccPDP RM and IDN ccPDP) 2. DNS Abuse ii.Q&A session with ccNSO related Board members. Alejandra will circulate icann board questions with council mailing list. Irina to moderate from ccNSO side c. ccTLD relevant sessions i.ccNSO webinar for newcomers: 23 February 2022 (13:30 UTC) ii.ccTLD news sessions 1. ccTLD News #1 - ICANN73 ccTLD News | Wed, 2 March 2022 (13 UTC) topics: Meet the members 2. ccTLD News #2 – Thu, 3 March 2022 (09:00 UTC). Topic: Capacity building efforts by ccTLDs iii. Tech Day – Monday 7 March 2022 iv.ccNSO Members meetings 1. Governance session: 2. ccNSO & DNS Abuse Session v.Plenary & other cross-community session(s) 1. Plenary session 1: Evolving the DNS Abuse Conversation: Maliciously Registered versus Compromised Domains 2. Plenary session 2: Moving Forward with the Global Public Interest Framework 3. ICANN org: Overview legislative initiatives with potential impact on DNS 17. Next Council Meetings · Meeting 181, March 10 | 14:30 UTC – ICANN73 , includes tentatively decision on ccNSO & DNS Abuse Roadmap, Chair and Vice-Chair election and assigning roles and responsibilities to Councillors · Meeting 182, April 21 – 12:00 UTC · Meeting 183, May 19 – 18:00 UTC · Meeting 184, June 13-16 – ICANN74 TBD · Meeting 185 July 21 – 12:00 UTC · Meeting 186, August 18 – 21:00 UTC · Meeting 187, September 17-22 – ICANN75 TBD · Meeting 188, October 20 – 12:00 UTC · Meeting 189, November 17 - 18:00 UTC · Meeting 190, December 15 – 12:00 UTC 18. AOB 19. Closure Council Workshop: What does Important mean for ccTLDs ? Start time: 22.15 UTC All interested are invited to join the workshop. Alejandra gives floor to Jordan. talking about a strategy document. we need to have a clear view of what the high-level strategy is, to enable triage committee to do its work. 3 pillars. mapping closely to purpose. foundations to what we do. is not a detailed strategy. not controversial either. this is about being clear what our direction is. does it help us to achieve what we want? address a few questions, and do a stress-test. first cut. not the final chance to discuss this. quick impressions. 3 breakout rooms, plus 1 room for observers. 3 questions. 1. Are the areas identified the most important ones, over a 3-year period? 2. Is any area missing that has to be included - and if yes, then which existing area in the draft is least important? 3. Any other feedback? 4. How would you rate the work required on any of these topics for the ccNSO/ccTLD community? (of strategic importance, less important, not relevant, detrimental) a. DNS Abuse b. Universal Acceptance c. RDS-WHOIS review 1 reporter per room. all captured in jamboard. further discussion later. this is the first step. Timing: 20 min in breakout room. 4 min report back time. no time for plenary discussion today. Reporting back Nick (main room) * Q1. reference to whether this is beneficial for end-users of the ccTLD? (ALAC - end users). none of the goals promote the experience for the end user * Q2. we spent most time on the box in the middle. Are all 3 goals equally important? middle one is the main priority, against which objectives should be set. is policy creation that important? the few policies we create are important, but policy creation in general? * Q3. DNS Abuse example: policy creation is not important here * Q4. 100% agreed those were correct. especially against the middle goal. Jordan * Q1: yes. right areas * Q2. missing? third of the goals was discussed. there might be issues where there is no ccTLD interest, but still important to work on, to uphold the system. * Q3. word “modern” in second foundation. collaborative could be better * Q4. this framework of goals would allow that. DNS Abuse fits in 2nd goal. UA fits in 3rd. we did not prioritise them. * discussion on overal purpose of the ccNSO still fine? still ok. no need to reasses. Marie-Noemi * goals capture the strategic direction. yes * missing? change of formation is maybe not enough. is capacity building covered and where? relations with Regional Organisations and others such as ISOC could be covered to * Q3. dialogue between members, is that captured? it is important. innovation for new topics? should it be included? * Q4. (notes missing) Irina: * Q1. yes, these are most important areas. aligned with previous discussions * Q2. ccNSO voice is not heard loud enough. we need to promote the work by the ccNSO more. depends on context. * Q3. clear and concise one-pager. allows us to stay on track * Q4. DNS Abuse considered to be important, not sure about UA. Jordan: this was helpful. we are broadly right, improvements to be made. This can feed into work plan. Thank you all. Joke Braeken joke.braeken(a)icann.org

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Heads up: voting on the new ccNSO internal rules starts post ICANN73
by Joke Braeken Feb. 24, 2022

Feb. 24, 2022

Dear All, This is a heads up about the upcoming vote on the new ccNSO internal rules. Read the proposed new rules and some frequently asked questions and answers below and find them enclosed. To learn more, join the ICANN73 ccNSO Governance Session, when the ccNSO Guideline Review Committee (GRC) subgroup on rules will inform the ccNSO membership about the vote on the new ccNSO rules, which propose to replace the 2004 rules. Voting will begin after ICANN73. This announcement will be posted on the ccNSO website as well. What is this about? The new rules will have a direct impact on the governance structure of the ccNSO, specifically on the respective roles and responsibilities of the ccNSO Council and ccNSO members. The ccNSO has organized various sessions on the proposals to replace the 2004 ccNSO internal rules in recent ICANN Public Meetings, where the ccNSO Council and Members have been discussing the need to update the rules. A GRC subgroup held various consultations with the ccNSO membership to identify issues, find solutions and to update about progress. Based on the feedback, the Group finalised its draft. The ccNSO Council adopted the proposed new Rules (in accordance with section 10.3(k) of the ICANN Bylaws) at its meeting on 24 February. The proposed Rules are now ready to be put before the ccNSO membership for adoption. What are the next steps? During ICANN73, the GRC subgroup on rules will present the proposed new set of internal ccNSO rules, and will inform the ccNSO members about the upcoming vote. Join us on Tuesday, 8 March 2022 (16:30-18:00 UTC) for a session on the ccNSO Governance. To attend, please register<https://73.schedule.icann.org/> for ICANN73. Please note that participation links will be available 24 hours prior to session start times. Session materials and recordings will be available on the ICANN73 website as well. ccNSO Members are invited to cast their votes 23 March - 6 April. As per section 8 of the 2004 Rules, in order for the new rules to be adopted, a vote by at least 86 ccNSO members is required, of which at least 66% needs to be in favor. The ccNSO Secretariat will share voting instructions post ICANN73. Read more * 2004 internal ccNSO rules<https://ccnso.icann.org/sites/default/files/filefield_25723/ccnso-rules-dec…> * proposed new rules<https://community.icann.org/display/ccnsowkspc/Background+Material+%7C+Docu…> (and enclosed) * Frequently Asked Questions and Answers (see below and enclosed) On behalf of the ccNSO Guidelines Review Committee subgroup on rules, David McAuley, Chair GRC Subgroup ccNSO Rules Irina Danelia Stephen Deerhake Chris Disspain Atsushi Endo Ann-Cathrin Marcussen Alejandra Reynoso Sean Copeland (Observer) Katrina Sataki (Observer) Frequently Asked Questions FAQ#1 What is this vote about? To determine whether the ccNSO members support the adoption of the proposed new ccNSO internal rules. The 2004 rules clearly specify that in order for the new rules to be adopted, a vote by at least 86 ccNSO members is required, of which at least 66% needs to be in favour. FAQ#2 Who can vote? On 21 March 2022, the primary contacts of each ccNSO Member will receive a ballot. Questions? Contact joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> FAQ#3 When will the vote be held? Voting starts Wednesday, 23 March 2022 (00:01 UTC) and ends Wednesday, 6 April 2022 (23:59 UTC). If needed, a second round will be held 21 April - 5 May. FAQ#4 Why do the 2004 rules need to be replaced? The 2004 rules are no longer fit for purpose: they were adopted in 2004, and since then the ccNSO has evolved. The ccNSO went from 40+ to 172 members, and evolved from an organisation with limited scope and mandate to being one of the five Decisional Participants. Also, the ccNSO developed in the meanwhile several Operational Procedures (Guidelines), in addition to the Rules. FAQ #5 What is included in the new rules? The new rules will have a direct impact on the governance structure of the ccNSO, specifically on the respective roles and responsibilities of the ccNSO Council and ccNSO members. The new rules will contain the following sections: •(Section 0) Introduction to the Rules •(Section 1) ccNSO Decision making •(Section 2) Voting by ccNSO Membership •(Section 3) Review of the Rules •(Section 4) Change mechanisms Rules and Operational Procedures (Guidelines) •Glossary FAQ#6 What are the major changes between the 2004 rules and the new rules? * An introductory section clarifies the relation with Article 10 of the ICANN Bylaws and refers to the general principles, which constitute the foundation of the ccNSO. This introduction is not an integral part of the rules. * The decision-making processes of the ccNSO were clarified: Which decisions are explicitly reserved to be taken by the ccNSO membership and which by the ccNSO Council? Which Council decisions are subject to the members veto mechanism? What is the effective date of Council decisions? What is the decision-making process by the members? What is the quorum rule? Note that the quorum has changed from 50% of the members to 33% of the members that need to cast a vote. Please also note that the proposal includes that in case the quorum is not met during the initial members voting round, a second final vote will have to be conducted with the same quorum (33% of the members need to cast their vote). The quorum rule, however, will not apply to a decision being made on elections to the ICANN Board. * A basic review mechanism and frequency of the new Rules were specified * The mechanism to change the new ccNSO Rules and ccNSO Operating Procedures or Guidelines. * A glossary was added, with definitions of some of the terms used in the Rules. FAQ#7 Where can I read more about the vote? For the latest updates, go to the announcements page on the ccNSO website<https://ccnso.icann.org/en/news/announcements?year=2022>. Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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REVISED: February Council teleconference | 24 February at 21:00 UTC
by Kimberly Carlson Feb. 24, 2022

Feb. 24, 2022

**STARTING IN ONE HOUR*** REVISED: an additional 30 minutes has been added to the call to accommodate the prioritization workshop (2 hours). Dear all, The February Council teleconference (180) has been scheduled for 24 February at 21:00 UTC. The agenda will be circulated prior to the call. Call details: Join Zoom Meeting https://icann.zoom.us/j/93083191742?pwd=ZUppaWt2c1ppQlBJbnJpcGVsQ0ZwUT09 Meeting ID: 930 8319 1742 Passcode: ccNSO-0224 Wiki: https://community.icann.org/x/Bc4GCw (background material, attendance, recording, transcript will be posted as it becomes available)

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