November 2011 - Ccnso-council

Volunteers sought for test panel on New Public Comment Forum
by Gabriella Schittek Nov. 9, 2011

Nov. 9, 2011

Dear all, ICANN is looking for community volunteers to help improving ICANN’s public comments forum. The volunteers are expected to test and provide feedback on a new prototype of such a forum. The testing period starts 21 November, ends 20 December 2011. If you are interested, please let me know by 18 November 2011. Please, also see email below for further details. Kind regards, Gabi From: Filiz Yilmaz <filiz.yilmaz(a)icann.org> Subject: [soac-discussion] Public Comments Forum Wiki Community testing Dear Community Leaders, I have communicated before and during Dakar that we are looking into forming a volunteer group to provide feedback on a prototype Public Comments Forum Wiki solution that is an outgrowth of ATRT Recommendations 16 and 17 and our most recent Public Comment solicitation (entitled “Phase II of Public Comments Process Enhancements”), which closed on 15 October 2011. For further information, please see http://www.icann.org/en/public-comment/public-comment-enhancements-ii-31aug… <http://www.icann.org/en/public-comment/public-comment-enhancements-ii-31aug…> , which includes links to a Report and Analysis of the public comments received. We are counting on that the members of the Focus Group we have formed back in July will again support us in this new effort. Some community members approached me in Dakar too, volunteering to the take part in the activity. But this email is intended to provide you additional details to help you in identifying other individuals to participate in this activity. Thanks again in advance for your support in this. Purpose: To help ICANN Staff assess the usability and viability of a Public Comments Forum developed on ICANN's Confluence Wiki platform. Scope: This solution was designed to be a replacement of the Public Comment page structures on ICANN.org except that, for technical reasons, Forum Archives whose open dates are prior to any final cutover will remain on ICANN.org and will not be converted to the Wiki environment. The Wiki does, however, link directly to the ICANN.org Archives so that users are only one click from finding the information they seek. Volunteers: To perform a robust and thorough test, we would prefer at least two dozen volunteers and are therefore requesting 2-3 representatives from each ICANN SO, AC or SG. Methodology: To simulate a real Public Comments Forum, our plan is that the group will test features, functions, and interact/collaborate entirely within the Confluence Wiki environment. Details, including links and login information, will be sent to the testers separately. Duration: We anticipate that the testing period will last one month from 21 November 2011 through 20 December 2011 at which point the Wiki site will be closed for Staff evaluation. Content: ICANN Staff will provide to the volunteers a set of specific features and functions to be tested and along with a series of questions to help guide the discussions. Outcomes: The resultant Wiki collaboration and discussion threads will be used by Staff to inform its planning and final disposition of the Wiki platform for Public Comments. Staff will coordinate with the Public Participation Committee (PPC) of the Board and will communicate the decisions and rationale upon completion of all evaluations. I hope you find the above information helpful in identifying and selecting candidates to help with this feedback process. We hope to hear back from you with your volunteer names and their contact details on or before 18 November 2011 in order to start the activity as planned. Kind regards, Filiz Yilmaz Sr Dir Participation and Engagement ICANN ------ End of Forwarded Message

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Sneak Preview of ccTLD Wiki Workspace
by Kristina Nordstrom Nov. 9, 2011

Nov. 9, 2011

Dear all, We are now beginning our launch of the ccTLD Community Wiki space. The space will be used by ccTLD community members as a closed space to share relevant information on a platform that doesn't take up unnecessary space in your inboxes and your computers. Before the space is closed, you will all be given a chance to look at the interface and features in order to get an idea of what it is about. Therefore, the space will be completely open until 15 December. During this time, no sensitive information will be added to the space, instead you will all have a chance to try its features, such as uploading documents and adding comments. On 15 December the space will close in order to be used only by ccTLD community members and ccNSO secretariat staff. People who fit the membership criteria will around that time be invited to apply for space membership in order to receive login information. More information about the next steps will follow. Link to ccTLD Wiki Workspace: https://community.icann.org/display/ccTLD/ccTLD+Community+Workspace Feel free to play around! Kind regards, Kristina

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FW: ccNSO-Board Session in Dakar
by Lesley Cowley Nov. 9, 2011

Nov. 9, 2011

Hi, I understand that in the post Dakar call yesterday there was a comment about the ccNSO-Board session and a request for feedback to the ICANN Board. This has already been provided to the Chair and a copy of the email I sent is below for your information. Kind regards, Lesley Lesley Cowley, OBE CEO Nominet Minerva House Edmund Halley Road Oxford Science Park Oxford, OX4 4DQ UK Tel: +44-(0)-1865-332211 http://www.nominet.org.uk/ From: Lesley Cowley <lesley(a)nominet.org.uk<mailto:lesley@nominet.org.uk>> Date: Fri, 4 Nov 2011 17:47:41 +0000 To: Steve Crocker <steve.crocker(a)icann.org<mailto:steve.crocker@icann.org>> Subject: ccNSO-Board Session in Dakar Hi Steve, Thank you for the joint session in Dakar, which I felt went well. You may be interested to know that the ccNSO runs a survey of our meetings and the ccNSO-Board session ratings improved significantly compared with the previous meetings. In free text comments, people said they liked "the interactive & informative session" that "the new format was very good", "the openness of the Board made discussion possible" and that they "felt the Board was interested and wanted dialogue". Let's plan to build upon that good feedback in Costa Rica. Kind regards, Lesley Lesley Cowley, OBE CEO Nominet Minerva House Edmund Halley Road Oxford Science Park Oxford, OX4 4DQ UK Tel: +44-(0)-1865-332211 http://www.nominet.org.uk/

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Preparation Material Council Call 15 November 2011
by Gabriella Schittek Nov. 9, 2011

Nov. 9, 2011

Draft Agenda available at http://www.ccnso.icann.org/workinggroups/agenda-council-15nov11-en.pdf 1. Confirmation of Approval of Minutes and Actions ccNSO Council Meeting 26 October 2011 See attachment 1 2. Updates Chair Vice-chairs Councillors 3. Work Plan Update See attachment 2 and 3 (August and November Work plan) 4. Dakar Meeting Evaluation 4.1 Review of Survey Results – See http://www.ccnso.icann.org/meetings/senegal/evaluation.htm 4.2 Appointment of New co-Chair Programme WG 4.3 Strengthening Relation Tech Day and Programme WG 5. Improving Awareness of and Availability of Information on ccTLD Managers Activities in Local Initiatives (for example IGF) and Development For discussion: Should the ccNSO website be used a platform for individual ccTLDs to inform the broader community on their local activities? If so, how can ccTLDs be engaged to do so? 6. ccNSO Membership Approval of Membership Application .MN (Mongolia) - See application + IANA clearance copied in below. 7. Overview of Conflict of Interest Policies ccTLDs Overview as provided to ICANN Board - Compilation of replies will be provided closer to the meeting Publish on the ccNSO website? 8. Working Group and Other Updates No written updates provided. 8.1 Finance Working Group 8.2 SOP Working Group 8.3 Framework of Interpretation Working Group 8.4 IDN PDP Working Group 1 8.5 IDN PDP Working Group 2 8.6 Incident Repository Implementation Working Group Renaming of the WG into Contact Repository Implementation WG 8.7 Joint ccNSO/GNSO IDN Working Group (JIG) 8.8 Joint Security & Stability Working Group (DSSA) 8.9 Study Group on Use of Names for Countries and Territories 8.10 Progress ccNSO statement on Geographic Regions draft report Not included in this overview are: • Response to NomCom request for input. To date the NomCom has not sent a request to that effect. • GAC-ccNSO liaison WG. Until further notice the WG is dormant. 9. Liaison updates 9.1 ALAC liaison See attachment 4 9.2 GNSO liaison Report not provided 10. AOB === .MN APPLICATION + IANA CLEARANCE ------ Forwarded Message From: Kim Davies <kim.davies(a)icann.org> Date: Wed, 2 Nov 2011 08:55:01 -0700 To: Gabriella Schittek <gabriella.schittek(a)icann.org> Subject: Re: ccNSO Application for Membership (.mn) There are no outstanding change requests for .MN cheers, kim > > ------ Forwarded Message > From: Gabriella Schittek <gabriella.schittek(a)icann.org> > Date: Fri, 28 Oct 2011 00:50:20 -0700 > To: Kim Davies <kim.davies(a)icann.org> > Subject: FW: ccNSO Application for Membership (.mn) > > Kim > > Does IANA have any outstanding issues with .mn? > > Thanks! > > Gabi > > > ------ Forwarded Message > From: "applications(a)icann.org" <applications(a)icann.org> > Date: Thu, 27 Oct 2011 19:12:17 -0700 > To: "ccnso-applications(a)icann.org" <ccnso-applications(a)icann.org> > Subject: ccNSO Application for Membership (.mn) > > Application for Membership > Country Code Names Supporting Organization (ccNSO) > > Confirmation E-mail: enkhbold(a)datacom.mn > cctld: .mn > > To: ccNSO Membership > c/o ICANN Secretary > Date: 27/10/2011 > Regarding: ccNSO Membership > ------------ > > With this letter, I, ENKHBOLD Gombo declare that Datacom Co.,Ltd is the > ccTLD manager (as defined in the ICANN bylaws, (Article IX Section (4)(1)) > for the .mn and wishes to apply for membership of the ccNSO and that I am > duly authorized to make and sign this application for membership on behalf > of Datacom Co.,Ltd. > > Datacom Co.,Ltd hereby recognizes the role of the ccNSO within the ICANN > structure, and agrees, for the duration of its membership in the ccNSO to: > > (a) adhere to the rules of the ccNSO, including membership rules; and > (b) adhere to ICANN Bylaws as they apply to ccTLDs (Article IX and > Annexes B and C of the ICANN bylaws. > > Datacom Co.,Ltd understands that: > > (i) membership in the ccNSO is independent of any individual > relationship a ccTLD manager has with ICANN or the ccTLD manager's receipt > of IANA services. (Article IX Section (4)(3)); and > > (ii) currently there are no fees payable for ccNSO membership. However, > under the ICANN bylaws (Article IX Section (7) (3)), the ccNSO could in the > future, subject to members approval, establish membership fees. > > Signed by ENKHBOLD Gombo for and on behalf of Datacom Co.,Ltd: > > Name of ccTLD Manager: Datacom Co.,Ltd > Name of Representative: ENKHBOLD Gombo > Name of Primary Contact: ENKHBOLD Gombo > Primary Contact Address: > DATACOM Co., Ltd > San Business Centre Building, SBD VIII khoroo, Amar's street, Ulaanbaatar, > 14200, MONGOLIA > > Tel: +976-11-318048 > E-Mail: enkhbold(a)datacom.mn, hostmaster(a)datacom.mn > Primary Contact Telephone Number: +976-11-318048 > Primary Contact E-Mail: enkhbold(a)datacom.mn > > *DEFINITION: > > 1) A ccTLD Manager is the person or organisation referred to in the IANA > database entry for a ccTLD under the current heading "Sponsoring > Organisation". > > 2) Where the Sponsoring Organisation is listed in the IANA database as > an individual person then that person is the Representative. Where the > Sponsoring Organisation is listed in the IANA database as an organisation > then the Representative is the individual person who is completing the > application form for the organisation and is authorised to do so by the > organisation. > > 3) The Primary Contact is the main contact for the member and should be > either the Administrative Contact or Technical Contact listed in the IANA > database for the ccTLD.

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Draft Council Agenda 15 November 2011
by Gabriella Schittek Nov. 8, 2011

Nov. 8, 2011

Dear Councillors, Please, find the draft agenda for the Council call on 15 November 2011 attached and below. If you wish to add any additional items, please, let me know as soon as possible! Kind regards, Gabi Draft Agenda ccNSO Telephone Conference 15 November 2011 1. Confirmation of Approval of Minutes and Actions ccNSO Council Meeting 26 October 2011 2. Updates Chair Vice-chairs Councillors 3. Work Plan Update 4. Dakar Meeting Evaluation 4.1 Review of Survey Results 4.2 Appointment of New co-Chair Programme WG 4.3 Strengthening Relation Tech Day and Programme WG 5. Improving Awareness of and Availability of Information on ccTLD Managers Activities in Local Initiatives (for example IGF) and Development For discussion: Should the ccNSO website be used a platform for individual ccTLDs to inform the broader community on their local activities? If so, how can ccTLDs be engaged to do so? 6. ccNSO Membership Approval of Membership Application .MN (Mongolia) . 7. Overview of Conflict of Interest Policies ccTLDs Overview as provided to ICANN Board, Publish on the ccNSO website? 8. Working Group and Other Updates 8.1 Finance Working Group 8.2 SOP Working Group 8.3 Framework of Interpretation Working Group 8.4 IDN PDP Working Group 1 8.5 IDN PDP Working Group 2 8.6 Incident Repository Implementation Working Group Renaming of the WG into Contact Repository Implementation WG 8.7 Joint ccNSO/GNSO IDN Working Group (JIG) 8.8 Joint Security & Stability Working Group (DSSA) 8.9 Study Group on Use of Names for Countries and Territories 8.10 Progress ccNSO statement on Geographic Regions draft report Not included in this overview are: * Response to NomCom request for input. To date the NomCom has not sent a request to that effect. * GAC-ccNSO liaison WG. Until further notice the WG is dormant. 9. Liaison updates 9.1 ALAC liaison 9.2 GNSO liaison 10. AOB

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CEO Selection Criteria
by Bart Boswinkel Nov. 8, 2011

Nov. 8, 2011

Dear all, As you may recall from the Council meeting in Dakar, Roelof raised whether the ccNSO should provide input into the CEO Search process, in particular on the criteria. The council agreed to try to porived timely input based on the current list of characteristics of the ICANN Board ( included). As you may also have noted closing date to provide additional input by email is 15 November. Given the limited timeframe, you are requested to indicate: * Do additional characteristics need to be added, and if so, please indicate which one, and why * Are some characteristics superfluous, and if so, why? * The proposed set of characteristics is fine. To be most helpful you are requested to send an email to the council list by 11 November. The secretariat will then collate all input so it can be submitted. Further information: http://www.icann.org/en/announcements/announcement-28oct11-en.htm. Thank you and kind regards, Bart

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Attendees Informal Council Call 8 November 2011
by Gabriella Schittek Nov. 8, 2011

Nov. 8, 2011

Dear all, Here are the attendees from today’s Informal Council call: Councillors: Keith Davidson Byron Holland Young-Eum Lee Roelof Meijer Paulos Nyirenda Patricio Poblete Dotty Sparks de Blanc Hong Xue ICANN Board Members: Chris Disspain Mike Silber Liaisons & Observers: Cheryl Langdon Orr Han Chuan Lee Peter Van Roste Jian Zhang Staff: Bart Boswinkel Kristina Nordström Gabriella Schittek Apologies: Lesley Cowley Hiro Hotta Ron Sherwood

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CcTLD's Conflict of Interest Policies
by Bart Boswinkel Nov. 8, 2011

Nov. 8, 2011

Dear all, One of the topics that was discussed in Dakar during the ICANN Board – ccTLD community meeting was the evolution ICANN’s conflict of Interest policy for ICANN Board of Directors members and ICANN senior staff. The ccTLD’s present were requested to share their conflict of interest policies with the Board. For background information see the transcript of the meeting: http://dakar42.icann.org/meetings/dakar2011/transcript-ccnso-board-25oct11-…. If you have any policies in place, could you be so kind to send them or a link to your policy to Gabi or me, no later than 10 November? We will consolidate them and sent them to the Board. Thank you and kind regards, Bart

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Report on Board Compensation
by Gabriella Schittek Nov. 7, 2011

Nov. 7, 2011

Dear all, ICANN has now published the Independent Valuation Expert's Report on ICANN Board Compensations http://www.icann.org/en/announcements/announcement-3-04nov11-en.htm (ATRT Recommendation 5). The report can’t be modified, however, ICANN would still welcome your thoughts on the Report and on the topic of Board compensation. You can therefore send your feedback to boardcomp(a)icann.org until 4 December 2011. Kind regards, Gabi

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Council Minutes Dakar
by Kristina Nordstrom Nov. 7, 2011

Nov. 7, 2011

Dear all, Please find attached the Council Minutes from the Dakar meeting on 26 October. If you have any comments or amendments please let me know before 14 November. Kind regards, Kristina

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