May 2016 - Ccnso-council - lists.icann.org

notes from today’s council call - 12 May @19:00 UTC
by Joke Braeken May 12, 2016

May 12, 2016

Dear all, Please find the notes from today’s council call below. Council call - 12 May @19:00 UTC Wiki: https://community.icann.org/x/BiyAAw Apologies: Hiro Hotta, Margarita Valdes, Ching Chiao, Peter Van Roste NOTES: 1) Welcome and Apologies 1 more person needed to be quorate. Analysis of the previous Council call. Changes: - avoid writing +1 in the chat window. Use the check boxes in AdobeConnect (Agree - not agree) - each agenda item will be discussed. - meeting will last for 1 hour. - Bart will keep an eye on the chat window. Attendance list available on website + wiki 2) Minutes and Actions Minutes circulated on 02/05. No objections or suggestions. Action items: * Council accountability survey to be completed by end of next week. * WG chairs need to be inforemed that all meetings are open to observers All other action items completed. 3) Overview inter-meeting Council decisions * workplan adopted, and updated regularly. More details will be added over time * resolution on transparancy adopted. 4) IANA Stewardship transition and CCWG –Accountability SO/AC chairs received a briefing from ICANN staff. 90-day NTIA review process. Timeline bylaw drafting. 21 may: comment period closes. 27 may the new version of the bylaws need to be submitted to NTIA. Becky gives an update. Nothing changes regarding the ccNSO provisions of the bylaws. Questions on some of the language regarding the PDP wthin ICANN. Mostly related to generic. ccNSO specific sections are not changing. Consensus that the lawyers did a good job. Some issues they did not get quite right. CCWG will submit small comment for changes to be made. Critical issue: Board needs to adopt bylaws, changes, prior to June 15, when Larry Strickling will issue his report. Everything is on track for that timing. Question to Becky from Byron. Insights on political climate in Washington on this issue? Suggestion that there might be other congressional hearings. That is not a very friendly territory. Nothing formally scheduled yet, to Becky's knowledge. One senator, senator Cruz is back on his senator job, he is back from campaigning. Nothing that will derail us. If DoC certifies that the criteria are met, it can go forward. 4.1 Progress implementation RSERC: committee where we need to appoint 1 member. There is no charter yet, currently being drafted. CSC: much more clarity. ICANN needs to submit implementation report to NTIA. By that date, the CSC needs to be in place, adopted by ccNSO council and gNSO council. The members, ccNSO and RySG, need to be submitted by 21 july. Slate then sent to councils for consideration. Call for volunteers: latest moment to launch is Helsinki meeting. By that time the internal guideline for the selection process needs to be in place and adopted by council. The GRC is aiming to finalise the guideline by the council call in June. Information to be distributed with council, community, will be prepared. Plan for ICANN to send out EoI on 16 may: next week. Webinar shortly afterwards. Councils, both ccNSO and gNSO, needs to adopt the full slate. How? 1 option is to have a council call on 28 July. BUT: needs to be quorate. Second option would be to delegate set of councillors to liaise with RySG, to work on the full slate. Primary concern: select technically knowledgeable people. Diversity is secondary to that, from our perspective. The second option will ensure more diversity. No answer needed yet, to be discussed later, on how to select the full slate. Question from Barrack. Time needed to respond is sometimes considerable. Can we send out the call immediately after this meeting? Katrina: not all info available yet. Internal procedures are not ready either (CSC guideline). Reassurance that info will be distributed in a timely manner, before Helsinki, and during Helsinki. 4.2 Change statement of Purpose ccNSO IANA Transition and Accountability Coordination Committee (ISTACC). purpose statement of this group needs to be changed. [Resolution read out loud] No objections, no abstentions. Resolution has passed. 5) PDP Review Mechanism and Retirement Framework Secretariat prepared overview of the different PDP first focus: decisions on delegation, revocation and transfer of ccTLDs have the highest priority. Second focus: retirement, review mechanims. Council wiki: PDP framework document, with questions and assumptions, and set of timelines.. Assumed we will launch the PDP in Helsinki. Question from Byron. PDPs at the same time, or consecutively? Any preferred options? Both options have pros and cons. Peter Vergote said that the issues we will deal with are not leading to easy conversations. Advantage: to address thing in a sequential manner. To determine which obstacles we have. Risk pointed out by Katrina: the longer it takes, the more volunteers risk to drop off. Secretariat will outline a timeline, to see which decisions need to be taken. by Helsinki. 6) Meeting B Update/Programme WG update general ICANN56 block schedule: More time foreseen or cross-community-sessions (CC-Sessions) Not all ccTLDs will be interested in the CC-sessions elected in the general schedule. Therefor, some cross-community sessions will be hosted under auspices of the ccNSO. Topics proposed by ccNSO. Alejandra confirmed that draft agenda is online. Changes might be needed: early start on Tuesday, at 08:30. Sessions currently being developped. Legal session: 3 volunteers. Main topics: implementation of the CWG stewardship proposal, and implementation CWG-WS1 and progress to date on WS2. CC-session on Tuesday: ccNSO and GAC. Discussed: ccTLD survey, and PDP. Potential other CC-session: operational side, and geographic names forum. Wednesday: SO/AC accountability, or rather skip this as CC-session under auspices of the ccNSO, since it is covered in the general schedule already. ccNSO Council on Thursday. 7) Council Updates * Debate on anti-harassment policy of ICANN, how to introduce this, and how to ensure it is being followed. Announcement of public forum in Marrakech. * Byron has nothing to report in his capacity as vice-chair, Demi neither. * Barrack: Africa Internet Summit coming up at the end of the month * update from Kim Carlson on council wiki. Reminder to check out the wiki. current info and status of action items. 8 people viewed the wiki space. * update from Joke Braeken. social media strategy 8) WG updates GRC update. Referred to earlier in this meeting. Working on CSC selection guideline. Intention to have it ready before the council call in June. CWG-UCTN. written update provided CWG on CCWG principles. will meet in Helsinki. work focussed on bylaw drafting. CCWG internet governance. hopefully update later. EPSRP & SOP WG 9) Liaison Updates sent to the council. 10) Monthly Work Plan prepared following this meeting. 11) Next meetings - 16 june - thu 30 june (Helsinki) - 28 july. depending on CSC member selection progress 12) AOB * For more details on events at the Africa Internet Summit www.aftld.org/aroc2016 <http://www.aftld.org/aroc2016> * ccNSO Member Days Meeting satisfaction survey: paper and online. to get more feedback. 13) Closure Thank you. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Council Call, Thursday 12 May @19:00 UTC
by Kimberly Carlson May 12, 2016

May 12, 2016

Dear Councilors, This is a reminder of tomorrow's Council call, 12 May at 19:00 UTC. Relevant documents have been distributed through the email list and can also be found on the Council Wiki workspace https://community.icann.org/x/BiyAAw. Dial in details can be found below: Dial in numbers: http://www.adigo.com/icann/ Conference ID: 5258 Adobe Room with audio: http://icann.adobeconnect.com/ccnsocouncil/ If you require a dial out or are unable to attend, please let me know. Thank you and kind regards, Kim Carlson

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Updates WG: SOPWG, EPSRP, Use of Country and territory names (CTN)
by Bart Boswinkel May 12, 2016

May 12, 2016

Dear all, Please find included written (staff) updates with respect to: SOPWG The SOPWG has submitted its input onICANN's FY 2017 Ops Plan and Budget on 25 April 2016 (see: http://ccnso.icann.org/about/ccnso-sop-wg-comments-26apr16-en.pdf and for full overview of all comments submitted: http://forum.icann.org/lists/comments-op-budget-fy17-five-year-05mar16/) On behalf of the SOPWG Giovanni Sepia, participated in call on 9 May 2016 organised by the ICANN staff to improve the understanding of the comments submitted both for members of the ICANN Board Finance Committee and staff, to allow them to better respond to the comments made. The recording of the calls, including the call with Giovanni are available at: https://community.icann.org/display/projfinadhocws/Calls+with+Community+on+… Following the dialogue in Marrakesh between the SOPWG and ICANN's CFO ( Xavier Calvez) focus of comments was on the operational side of the FY 17 plan. Giovanni invited ICANN senior staff responsible for the Meetings, HR and Global hub infrastructure to the meeting to start the dialogue with the SOPWG on the operational side of the plan. Further, it will be discussed to broaden this discussion to a cross-community session in Helsinki. EPSRP WG The WG EPSRP is currently updating its draft review of guidelines to provide guidance for the Extended Process Similarity Review panel. This WG was created at the request of the ICANN Board and includes also participants from the GAC. Core issue is how to deal with strings that are only confusingly similar with UPPER CASE two-letter codes. Once completed, the draft guidelines will be published for public consultation. CCWG Use of names of Country and territories as TLDs (CTN) The CTN has send out a survey to seek broader input on how to deal with 3-letter codes from a policy perspective. The survey is now closed. The response to date are not conclusive. They diverge in particular the responses received from the ccTLD community. Given the divergence the CCWG CTN intends to organise a forum, not limited to Country and Territory names ( although that remains to be the focus) but also broader, with the respect to use of geography names. Goal is to understand whether a harmonised framework is feasible ( which is one of the goals of the CCWG according to its charter). Kind regards, Bart

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Draft Agenda and resolutions
by Bart Boswinkel May 12, 2016

May 12, 2016

Dear all, Please find included draft agenda ( same as send previously) and in section 4.2 the resolution on adoption of the updated charter for the ISTACC ( the charter was send earlier) Kind regards, Bart Draft Agenda ccNSO Council Meeting 12 May 2016 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm 2) Minutes and Actions Minutes 14 April 2016 meeting were circulated Monday 2 May 2016 - One action item pending: Survey Council accountability. Secretariat has started to be completed by the end of next week. All other action items done. Early next week WG chairs will be informed about decision Council f-2- f meeting: Observers may attend, without interfering in the meeting. 3) Overview inter-meeting Council decisions · Adoption Annual Work Plan: Work plan was adopted Council decision · Adoption resolution Transparency f-2-f WG and Council meetings 4) IANA Stewardship transition and CCWG -Accountability 4.1 Progress implementation For information Included latest presentation on implementation progress to SO/AC by ICANN staff Document: TPFM_03MAY16 4.2 Change statement of Purpose ccNSO IANA Transition and Accountability Coordination Committee (ISTACC). For adoption Draft Decision Background In August 2014 the ccNSO Council adopted the charter for a coordination committee on IANA Stewardship Transition and Accountability (ISTACC). The purpose of this group is to coordinate the ccNSO and broader ccTLD efforts to participate in the IANA Stewardship Transition Process and Enhancing ICANN's Accountability Process and coordinate the efforts of the ccNSO with other efforts. After adoption of the Final Supplemental Proposal of the CCWG Accountability in March 2016, the ISTACC, in particular its original purpose were not deemed relevant anymore by the group, however coordination of the efforts with respect to the implementation of the CWG - Stewardship and CCWG Accountability are considered relevant. Draft Resolution The ccNSO Council adopts the revised statement of purpose of the ccNSO IANA Stewardship Transition and Accountability coordination committee. The ccNSO Council appoints its vice-chair Byron Holland as chair of the committee. The secretariat is requested to inform all current members of the ISTACC on the changed mandate and invite and adjust membership according to the adopted purpose statement. 5) PDP Review Mechanism and Retirement Framework For Discussion Documents: - Item 6.1 Framework for PDP - 2 PDPs - 1 PDP Sequential WG - 1 PDP Parallel WG 6) Meeting B Update/Programme WG update For information Document: ICANN56_Block schedule Programme WG update: Alejandra Reynoso 7) Council Updates Katrina: Introduce the sessions 7.1 Chair Update 7.2 Vice-Chair Update 7.3 Councilors Update 7.4 Regional Organizations Update 7.5 Staff Update · Council Wiki update (Kim) · Social Media Strategy (Joke) 8) WG updates 8.1 GRC (Guideline review committee) update 8.2 CCWG Updates · Use of country and territory names (written update) · CWG on CCWG Principles (Becky Burr) · CCWG Internet Governance (Young Eum Lee) 8.4 EPSRP WG (written update) 8.5 SOPWG (written update) Other updates, if any 9) Liaison Updates 9.1 GNSO Liaison (Patrick Myles, send to Council). 9.2 ALAC Liaison (Ron Sherwood, send to Council). 10) Monthly Work Plan Will be prepared following this meeting. 11) Next meetings · 16 June 2016, 11.00 UTC · Face-to face meeting June 2016, time to be agreed, taking into account new meeting format. Suggested time: Thursday 30 June 2016, 10.45-12.00 (local time) · 28 July 2018, tentatively, and depending on progress CSC member selection. 12) AOB 13) Closure

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update from ICANN Constituency Travel
by Joke Braeken May 10, 2016

May 10, 2016

Dear all, The news alert below is only relevant to those who use either ccNSO Travel Funding, or ICANN fellowship travel funding. Read more here: https://www.icann.org/news/announcement-2016-05-06-en ________________________________ Important Update from Constituency Travel 6 May 2016 ICANN Travel Provider Change Is Complete On 31 March 2016, ICANN transitioned its travel support vendor from BCD Travel to FCM Travel Solutions. The move to FCM enables the Travel Team to continue to provide first-class customer service. What's New? We have adopted a model that better serves our global community. FCM provides regional agents to give you email or phone support in your local time zone with more language options. You will have new travel tools, including an online travel portal with features such as: * Contact information for FCM regional agents * 24/7 access to the travel request link * Management of traveler profile information (e.g., frequent flyer information) * Language preference selection for the site (for most languages) What's Not New There are no changes to ICANN travel policy guidelines. Training Webinars The Travel Team will host two training webinars for community members. The training will include how to use the new travel portal. We will also give you important FCM contact information. The webinars are scheduled for 17 May at 12:00 UTC and 18 May at 20:00 UTC (details to be determined). Closer to the date, we'll provide connection information to the SO-AC support teams to share with community members. You can also find information at:https://community.icann.org/display/trvlconstit/Constituency+Travel+Home. Contact Us Please direct any questions to: constituency-travel(a)icann.org<mailto:constituency-travel@icann.org>. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Item 4.2 Change statement of Purpose ccNSO ISTACC
by Bart Boswinkel May 10, 2016

May 10, 2016

Dear all, Please find included the proposed statement of purpose for the ccNSO IANA Transition and Accountability Coordination Committee (ISTACC). Thesis time 4.2 on the agenda for Thursday's Council call. A redline is not included ( to much redline), however included is a link to the current charter : http://ccnso.icann.org/workinggroups/draft-charter-istacc-21aug14-en.pdf The major changes are: * Background section * Purpose and scope of activities. With adoption of the CWG-Stewarsghip and CCWG -Accountability Proposals, the focus is moved to the implementation of these proposals. * Membership: this is adjusted to reflect that the ISTACC will eb implementation focused. Kind regards, Bart

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ALAC update ( item 9.2 draft agenda)
by Bart Boswinkel May 10, 2016

May 10, 2016

Dear all, Please find included Ron's ALAC update, The written ALAC update is item 9.2 on the agenda. Kind regards, Bart

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Action Items 14 April Council Call
by Kimberly Carlson May 9, 2016

May 9, 2016

Dear all, Here are the Action Items from the 14 April Council Call: Action 117-01: Chair/Vice Chairs, along with Secretariat, to prepare a Councilor accountability survey to be shared and finalized at the next meeting on 12 May. IN PROGRESS Action 117-02: Secretariat to provide detailed overview, including alternatives of one and two PDPs, taking into account the outcome of the Marrakech meeting. The overview will be available by the 12 May Council meeting. COMPLETED Action 117-03: Secretariat to circulate Nigel Roberts' paragraph as a formal Resolution to the Council list for approval. COMPLETED Action 117-04: The secretariat ( Bart) to circulate explanatory note on GANTT chart to Council list. COMPLETED Action 117-05: Secretariat to initiate Council email vote on Work Plan. COMPLETED Thank you and kind regards, Kim Carlson

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REMINDER: Next ccNSO Council Call 12 May @19:00 UTC
by Kimberly Carlson May 9, 2016

May 9, 2016

Dear all, The next Council call will be Thursday, 12 May at 19:00 UTC. Please find the dial in details below: Dial in numbers: http://www.adigo.com/icann/ Conference ID: 5258 Adobe Room: https://icann.adobeconnect.com/ccnsocouncil/ Two-way audio will be available through the Adobe Room. Please let me know if you require a dial out. If you are unable to attend, please let Bart and I know as soon as possible. Kind regards, Kim Carlson

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GNSO activity update - May 2016
by Patrick Myles May 9, 2016

May 9, 2016

Hi councillors. Please find attached the latest activity update from the GNSO. For convenience it's also copied below. Regards Patrick -------- Planning for Helsinki A Planning Committee has been established to develop the schedule for GNSO meetings in Helsinki. Given Meeting B is intended to help progress policy development, most of the GNSO is devoted to several key areas of work in policy: * Next Generation gTLD Registration Directory Service * New gTLDs Subsequent Procedures * Review of all Rights Protection Mechanisms in New gTLDs * IGO-INGO Access to Curative Rights Protection Mechanisms The Committee is in the process of trying to decide what topics should be Cross-Community discussions. GNSO/SSAC relationship The GNSO and SSAC leadership have met to discuss strengthening the relationship between the two organisations which may include a potential exchange of liaisons (not big support for this currently) and improvements to the regular SSAC update at GNSO council meetings. There is also desire to reinforce availability of SSAC as a resource into the GNSO policy development process. GNSO liaison to the GAC role The GNSO Council has confirmed at a recent meeting that the GNSO Liaison to the GAC is to become a permanent role at the start of FY17 (1 July 2016) and has adopted a 'Request for Candidates' which is to be distributed to GNSO stakeholder groups and constituencies. See more: http://gnso.icann.org/en/drafts/request-liaison-gac-30mar16-en.pdf Public Comment on ICANN's FY17 Proposed Budget Councillors are expected to review the update and summary of comments<http://gnso.icann.org/en/drafts/draft-comments-plan-budget-13apr16-en.pdf> by a small group (Keith Drazek, Edward Morris and Carlos Raul Gutierrez). A comment should be submitted before deadline of 30 April 2016. Schedule/Timing of AoC Reviews The GNSO has raised the topic of scheduled Reviews (as required under the Affirmation of Commitments). They are conscious that concern that two of these reviews (ATRT3 and WHOIS2) could collide with existing CCWGs and PDPs (specifically, RDS and implementation of Work Stream 1 of CCWG-ACCT). There has been limited community input to this topic, however the GNSO are ready to discuss it at the upcoming ICANN56 meeting in Helsinki. Conduct at ICANN meetings The GNSO has sent a letter<http://gnso.icann.org/en/correspondence/bladel-to-atallah-25apr16-en.pdf> to ICANN leadership regarding 'conduct at ICANN meetings' referencing the recent blog<https://www.icann.org/news/blog/conduct-at-icann-meetings> on the topic which takes a position on harassment issues which came up earlier in the year. They asked questions relating to the mechanisms of reporting, if the current 'expected standards of behaviour' policy would be enhanced, enforcement of the policy and also on whether there would be comparison (on the policy) to other comparable organisations Other - GNSO to discuss implementation of IANA stewardship plan at council meeting (12 May 2016) - GNSO to discuss status of CCWG on Internet Governance at council meeting (12 May 2016) Regards [cid:image003.png@01D1A9FC.B1DD0600] Patrick Myles Data Analyst CENTR - Belliardstraat 20, 1040 Brussels, Belgium tel +32 2 627 55 50 - mob +61 405 60 67 15 www.centr.org<http://www.centr.org/> - Twitter<https://twitter.com/CENTRnews> - Facebook<https://www.facebook.com/centrnews> - LinkedIn<https://www.linkedin.com/company/centr> - Skype: pat_centr

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