June 2016 - Ccnso-council - lists.icann.org

GNSO activity update - June 2016
by Patrick Myles June 15, 2016

June 15, 2016

Hi councillors. Please find attached the June 2016 activity update on the GNSO. For quick reference, it's also copied below. Regards Patrick Myles CENTR -------- CCWG - Accountability Members - Work Stream 2 Given the CCWG-Accountability is transitioning from Work Stream 1 to Work Stream 2, GNSO leadership has asked each Stakeholder Group to re-confirm its member selection for this CCWG. If members do not plan to continue they are to determine who will assume the role starting from ICANN Helsinki. James Bladel has already stated he will not continue and that the Registry SG will need to find a replacement. The GNSO has requested SG's to confirm their existing member or their replacement by 20 June 2016. GNSO Liaison to the CSC - Selection Committee GNSO council received expressions of interests to serve on the Selection Committee from: David Cake, Rubens, Kuhl, and Susan Kawaguchi. GNSO will need to formally approve both the Liaison and the entire slate of CSC members. GNSO Policy Development Process (PDP) Improvements The GNSO Council in 2013 started gathering ideas to improve and streamline the existing Policy Development Process. Ideas were translated into 10 PDP Improvements<http://gnso.icann.org/en/drafts/pdp-improvements-table-16jan14-en.pdf> many of which were closely aligned with ATRT2 recommendations. A final status update has been issued including proposed next steps on how to transform improvements into permanent features of the PDP. Improvements are grouped as follows: include charter in issue report, intensity of WG meetings, increase pool of WG volunteers, require WG rep from each SG/G with possible liaison, improved online tools, PDP WG rapporteur, professional moderation from experts, organize workshops/discussions at outset, improved data/metrics and flexibility with public comment duration. GAC Liaison update The GNSO recently closed the nomination period for candidates interested in the role of GNSO Liaison to the GAC with an 'underwhelming response' * from the GNSO community (potentially linked to timing of the announcement as perhaps better when other elections/positions). They have since postponed with nominations accepted until 1 October 2016. A new liaison is envisaged by 9 November 2016. *none of the applicants had any previous experience with the GNSO Council or with PDP working groups (chair or participant). GNSO Obligations in the Revised ICANN Bylaws Following revised ICANN Bylaws and the IANA Transition, staff conducted a detailed review and analysis of the revised ICANN Bylaws with respect to GNSO obligations. The analysis could provide guidance on where new GNSO operating procedures may be necessary, where it appears that existing procedures may apply, and where no action is necessary. The following areas are covered in the analysis: Obligations of the GSNO as a Decisional Participant of the Empowered Community, Engagement in the new Customer Standing Committee and New procedures or existing procedures concerning voting thresholds. Policy implementation update: IRTP-C and IRTP-D ICANN staff announced effective date of 1 December 2016 for IRTP-C<http://gnso.icann.org/en/issues/irtp-c-final-report-09oct12-en.pdf> and IRTP-D<http://gnso.icann.org/en/issues/transfers/irtp-d-final-25sep14-en.pdf>. The updated TDRP<https://www.icann.org/news/announcement-2016-06-01-en> (transfer dispute resolution policy) will also be effective on 1 December 2016. Other - ICANN56 scheduling: Overlap on Wednesday between the ccNSO cross community session on geographic names and the RPM PDP WG not likely to be resolved. - RySG Propose Amendment to New gTLD Registry Agreement: After 18 months of discussions, the revisions proposed by the RySG that ICANN agreed to have been made available to the community for comment. More information<https://www.icann.org/news/blog/amending-the-new-gtld-registry-agreement> - Graham Schreiber was removed from membership to the RPM (rights protection mechanism) review WG<https://community.icann.org/display/RARPMRIAGPWG/Review+of+all+Rights+Prote…>.

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REMINDER: ccNSO Council in Helsinki
by Kimberly Carlson June 14, 2016

June 14, 2016

Dear all, Just a reminder of these face-to-face meeting in Helsinki. Please let me know by 22 June, if you plan on attending remotely. Main schedule: https://meetings.icann.org/en/icann56-sched Thank you, Kim From: Kimberly Carlson Sent: Wednesday, June 01, 2016 8:50 AM To: 'ccnso-council(a)icann.org' <ccnso-council(a)icann.org> Subject: ccNSO Council in Helsinki Dear all, The ccNSO Council will meet in Helsinki as follows: Monday, 27 June ccNSO Council Prep - Veranda 3 *11:15 - 12:00 EET local time Room: Veranda 3 (*please note: because of the block scheduling, this meeting is listed with a 10:45 start time, the meeting will not start until 11:15). Thursday, 30 June ccNSO Council Meeting - Veranda 2 11:15 - 12:00 EET local time The schedule is subject to change, so please continue to check the main meeting schedule Please let me know if you wish to participate in these meeting remotely. Kind regards, Kim Carlson

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Updated draft agenda and background material
by Bart Boswinkel June 14, 2016

June 14, 2016

Dear all, Please find included a slightly amended cagenda. As you may have noted it included two administrative decision ( appointment CCWG CTN member, and approval .ba membership applications) these items have been moved up on the agenda. You will alsobe provided background material for items: - 7 CSC adoption(will follow shortly) - item 8, PDP decision making (included) - item 13.2 ALAC update (included) - item 14 Monthly Workplan (included) Kind regards, Bart Draft Agenda ccNSO Council Meeting 16 June 2016 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm 2) Minutes and Actions Minutes 12 May 2016 meeting were circulated. 3) Overview inter-meeting Council decisions · Survey ccNSO Council Transparency and accountability · Informational letter community on selection ccNSO appointed members CSC 4) Approval membership application .ba For decision: Approval membership application. 5) Appointment new member CCWG use of country and territory names as TLDs For decision: formal appointment new member CCWG CTN Timo Võhmar, .ee, has applied for membership of the CCWG CTN. 6) IANA Stewardship transition and CCWG –Accountability 6.1 Progress implementation For information Included latest presentation on implementation progress to SO/AC by ICANN staff 6.2. Progress ccNSO Guideline Selection ccNSO appointed member RZERC 7) CSC membership Selection 7.1 For decision: Adoption Guideline selection ccNSO appointed members 7.2 For discussion: selection committee or full Council decisions. Suggested to defer to Helsinki meeting 8) PDP Review Mechanism and Retirement Framework For Discussion: To launch PDP(s) at its meeting in Helsinki the following decisions need to be made in Helsinki: - Request for issue report - Appointment Issue Manager - Tentative timeline for Issue report In addition, Council may decide to appoint a committee to oversee (and assist) the appointed Issue Manager. 9) Meeting B Update/Programme WG update For information (Alejandra Reynoso) 10) Format preparatory face-to face Council meetings For discussion: During the ICANN meeting Council meets to prepare for the week/meeting. This prep meeting focuses on: - Possible decisions at the formal Council meeting - Identifying topics, preparation and assigning role of spoke persons for joint meetings ( ALAC –ccNSO Council, Board ccNSO, GAC-ccNSO and joint GNSO-ccNSO Council meetings) - Identifying possible ccTLD relevant sessions on the overall meeting schedule and assigning rapporteurs. To date the role of rapporteur has not really been defined and effective. For discussion: should we continue with assigning rapporteurs if councilors ( or others) do not report back? How to improve the reporting? 11) Council Updates 11.1 Chair Update 11.2 Vice-Chair Update 11.3 Councilors Update 11.4 Regional Organizations Update 11.5 Staff Update 12) WG updates 12.1 CCWG Updates · Use of country and territory names (Annebeth Lange, Paul Szyndler, written update) · CWG on CCWG Principles (Becky Burr) · CCWG Internet Governance (Young Eum Lee) 12.2 EPSRP WG Other updates, if any 13) Liaison Updates Written updates 13.1 GNSO Liaison (Patrick Myles). 13.2 ALAC Liaison (Ron Sherwood). 14) Monthly Work Plan For information 15) Next meetings · Prep meeting 27 June, 11.15-12.00 local time · F-2 F meting Helsinki: Thursday 30 June, 10.45-12.00 UTC · 28 July (tentative), conference call · 1 September 2016 16) AOB 17) Closure

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Report on Public Comments on Draft FY17 Operating Plan and Budget and Five-Year Operating Plan Update Now Available
by Joke Braeken June 13, 2016

June 13, 2016

Dear All, Report on Public Comments on Draft FY17 Operating Plan and Budget and Five-Year Operating Plan Update Now Available ICANN has published its report on public comments<https://www.icann.org/en/system/files/files/report-comments-op-budget-fy17-…> [PDF, 1.83 MB] for the draft plans for FY17, including an update to its Five-Year Operating Plan. The development process has included a 57-day public comment period<https://www.icann.org/public-comments/op-budget-fy17-five-year-2016-03-05-en>, 35 days of response drafting, and several public calls held to review the comments received in-depth. ICANN has published a detailed report to respond to over 150 separate comments from 12 community groups and people. This is an increase of over 80% on the number of comments received for the draft FY16 plans. The publication date for the report was changed from 31 May 2016 to 6 June 2016 so that ICANN was able to develop full responses to the comments provided. The report has been structured thematically and is accompanied by a sortable spreadsheet, to help readers find the comments and responses they are most interested in. The budget is scheduled for adoption when the ICANN Board meets during ICANN56<https://meetings.icann.org/en/helsinki56> in Helsinki. A cross-community session on the operational side of ICANN’s OPS plan and budget is scheduled at ICANN56 in Helsinki, on Tuesday June 28, 2016, between 17:00 - 18:30 PM. http://sched.co/7NWP Room: Veranda 2<https://icann562016.sched.org/venue/Veranda+2> Adobe Connect https://icann.adobeconnect.com/hel56-veranda2 English Audio http://stream.icann.org:8000/hel56-veranda2 English Audio (Low Bitrate) http://stream.icann.org:8000/hel56-veranda2-en-lo.m3u Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Fwd: Re: Fwd: Fwd: [ccnso-council] Draft Agenda 16 June 2016 - 23:59 UTC.
by Vera Braz June 10, 2016

June 10, 2016

Dear Mr Bart, Sorry but Mr Demi will be unable to attend this time! Fortunately, he will be present (face-to-face) during ICANN 56, Helsinki ;-) Best regards, NIC.br | Vera Braz Secretária Executiva / Executive Secretary +55 11 5509-3517 www.nic.br <http://nic.br> -------- Forwarded Message -------- Subject: [ccnso-council] Draft Agenda 16 June 2016 Date: Thu, 9 Jun 2016 19:54:34 +0000 From: Bart Boswinkel <bart.boswinkel(a)icann.org <mailto:bart.boswinkel@icann.org>> To: ccnso-council(a)icann.org <mailto:ccnso-council@icann.org> <ccnso-council(a)icann.org <mailto:ccnso-council@icann.org>> Dear all, Please find included the draft agenda 16 June 2016, Kind regards, Bart *Draft Agenda ccNSO Council Meeting* /16 June 2016/ ** *1) Welcome and Apologies* Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm *2) Minutes and Actions* Minutes 12 May 2016 meeting were circulated. *3) Overview inter-meeting Council decisions* ·Survey ccNSO Council Transparency and accountability ·Informational letter community on selection ccNSO appointed members CSC *4) IANA Stewardship transition and CCWG –Accountability * 4.1 Progress implementation For information Included latest presentation on implementation progress to SO/AC by ICANN staff 4.2. Progress ccNSO Guideline Selection ccNSO appointed member RZERC *5) CSC membership Selection* 5.1 For decision: Adoption Guideline selection ccNSO appointed members 5.2 For discussion: selection committee or full Council decisions ** *6) PDP Review Mechanism and Retirement Framework * For Discussion: To launch PDP(s) at its meeting in Helsinki the following decisions need to be made in Helsinki: -Request for issue report -Appointment Issue Manager -Tentative timeline for Issue report In addition, Council may decide to appoint a committee to oversee (and assist) the appointed Issue Manager. Background paper *7) Meeting B Update/Programme WG update * For information (Alejandra Reynoso) ** *8) Appointment new member CCWG use of country and territory names as TLDs* For decision: formal appointment new member CCWG CTN ** ** *9) Approval membership application .ba* For decision: Approval membership application. ** *10) Format preparatory face-to face Council meetings* For discussion: During the ICANN meeting Council meets to prepare for the week/meeting. This prep meeting focuses on: -Possible decisions at the formal Council meeting -Identifying topics, preparation and assigning role of spoke persons for joint meetings ( ALAC –ccNSO Council, Board ccNSO, GAC-ccNSO and joint GNSO-ccNSO Council meetings) -Identifying possible ccTLD relevant sessions on the overall meeting schedule and assigning rapporteurs. To date the role of rapporteur has not really been defined and effective. For discussion: should we continue with assigning rapporteurs if councilors ( or others) do not report back? How to improve the reporting? *11) Council Updates * 11.1 Chair Update 11.2 Vice-Chair Update 11.3 Councilors Update 11.4 Regional Organizations Update 11.5 Staff Update ** *12) WG updates* 12.1 CCWG Updates ·Use of country and territory names (Annebeth Lange, Paul Szyndler, written update) ·CWG on CCWG Principles (Becky Burr) ·CCWG Internet Governance (Young Eum Lee) 12.2 EPSRP WG Other updates, if any *13) Liaison Updates * Written updates 13.1 GNSO Liaison (Patrick Myles). 13.2 ALAC Liaison (Ron Sherwood). *14) Monthly Work Plan* For information ** *15) Next meetings* ** *16) AOB* ** *17) Closure *

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Survey on improving the transparency and accountability of the ccNSO Council: Your input is needed!
by Bart Boswinkel June 10, 2016

June 10, 2016

Dear all, In order to improve its transparency and accountability, also in light of the upcoming broader discussions on the accountability of the ccNSO, the ccNSO Council is seeking your input and feed-back. You are kindly requested to submit your responses to the ccNSO Council Accountability Survey by 24 June 2016, 23:59 UTC. We will report back to you shortly after 24 June 2016. How to provide your feedback? Via the online response form: https://s.zoomerang.com/r/ccNSO_Council_Accountability The survey will be open until 24 June 2016, 23:59 UTC. Should you have questions, contact joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Background The ccNSO provides a platform to nurture consensus, technical cooperation and skill building among ccTLDs and facilitates the development of voluntary best practices for ccTLD managers. The policy development process (http://ccnso.icann.org/policy/development) is managed by the ccNSO Council<http://ccnso.icann.org/about/council.htm>, which consists of 18 Councillors (15 elected by ccNSO members, three appointed by the ICANN Nominating Committee). The Councillors are actively involved in determining the work and direction of the ccNSO: they lead and participate in various ccNSO-working groups; they engage the community in topical issues and they develop positions based on community feedback. The ccNSO Council meets regularly at ICANN’s international meetings, and at (monthly) scheduled telephone conferences. All the documents, minutes of the meetings, resolutions and discussions are published on the ccNSO website and on the ccNSO Council wiki space. Your input is most appreciated. Thank you! On behalf of the chair of the ccNSO, Bart Boswinkel

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19-2016: Call for Expressions of Interest for 2017 Nominating Committee Chair and Chair-Elect
by Joke Braeken June 10, 2016

June 10, 2016

Dear Councillors, Please find below the proposed Triage recommendation 19-2016. My sincere apologies for the delay in sending this over. Seen the fact that the deadline for the expression of interest is today, June 10th, I suggest to not send any email to the mailing lists included in the triage recommendation included below. A post on the ccNSO social media channels has been made (Twitter & Facebook). Kindly provide me with your input by the end of Tuesday 14 June 2016, 23:59 UTC, in case you do not agree with the proposed recommendation. Thank you. Topic: 19-2016: Call for Expressions of Interest for 2017 Nominating Committee Chair and Chair-Elect Originator: NomCom Summary of request: ICANN is seeking expressions of interest for leadership roles in the Nominating Committee (NomCom) - that of the 2017 NomCom Chair and Chair-Elect. https://www.icann.org/news/announcement-2016-05-24-en Date received: 25 May 2016 Last day for Comments/input/response, if any: 10 June Recommended action, if any: send e-mail to cctldworld@, ccnso-council@, ccnso-members@ cctldcommunity@ and share via social media Expertise needed, if any: communication and negotiation skills, organisational, managerial Recommendation received by Triage Committee: 27 May 2016 Date submission to Council: 10 June 2016 Deadline Council decision: Tuesday 14 June 2016, 23:59 UTC Impact on ccNSO/ccTLDs: low Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Triage Recommendation 22-2016 - Request for Appointment of Candidates to Participate on the Customer Standing Committee (CSC)
by Joke Braeken June 10, 2016

June 10, 2016

Dear Councillors, Please find below the proposed Triage recommendation 22-2016. Kindly provide me with your input by the end of Tuesday 14 June 2016, 23:59 UTC, in case you do not agree with the proposed recommendation. Thank you. Topic: 22-2016 - Request for Appointment of Candidates to Participate on the Customer Standing Committee (CSC) Originator: ICANN Summary of request: ICANN sent a letter<https://www.icann.org/iana_imp_docs/51-csc-request-for-appointment-v-v1> [PDF, 217 KB] to the ICANN Supporting Organizations, Advisory Committees, and the Registry Stakeholder Group to request that these organizations initiate their internal processes to appoint candidates to serve as members and liaisons on the Customer Standing Committee (CSC). The CSC will provide operational oversight of the performance of the IANA naming function, a role currently performed by NTIA. In its oversight role, the CSC will monitor the performance of the IANA naming function against agreed service level targets. Additional information regarding the CSC and the request for appointment are available here<https://www.icann.org/stewardship-implementation/customer-standing-committe…>. Those interested in participating on the CSC are encouraged to express their interest through one of the appointing organisations. specified above. https://www.icann.org/news/announcement-2-2016-06-02-en Date received: 3 June 2016 Last day for Comments/input/response, if any: On 2 June 2016 the ccNSO Council received the request to appoint members to the Customer Standing Committee by 22 July 2016. Since April 2016 the ccNSO is working on a new guideline with respect to the selection and appointment of the ccTLD members on the CSC and related aspects. It is expected that the ccNSO Council will adopt the guideline at its meeting on 16 June. During the ccNSO meeting in Helsinki more detailed information on the entire process will be presented to the community and the formal call for expressions of interest will be issued on or around 30 June. This will, unfortunately, provide a very limited application window (two weeks) to meet the deadline of 22 July 2016. Recommended action, if any: no action needed at the moment. Katrina Sataki, chair to the ccNSO, circulated in the meanwhile on the ccNSO Council list a draft of the message to be circulated soon to the community, which will adequately inform the ccTLD community, and cover everything from a ccNSO perspective. The message is expected to be sent out on Monday June 6. (done) Expertise needed, if any: technical, DNS, IANA, operational, managerial Date of submission to Triage Committee: 3 June 2016 Deadline Triage Committee input: Tuesday 7 June 2016, 23:59 UTC Recommendation received by Triage Committee: 06 Juni 2016 Date submission to Council: 10 June 2016 Deadline Council decision: Tuesday 14 June 2016, 23:59 UTC Impact on ccNSO/ccTLDs: high Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Draft Agenda 16 June 2016
by Bart Boswinkel June 9, 2016

June 9, 2016

Dear all, Please find included the draft agenda 16 June 2016, Kind regards, Bart Draft Agenda ccNSO Council Meeting 16 June 2016 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm 2) Minutes and Actions Minutes 12 May 2016 meeting were circulated. 3) Overview inter-meeting Council decisions · Survey ccNSO Council Transparency and accountability · Informational letter community on selection ccNSO appointed members CSC 4) IANA Stewardship transition and CCWG –Accountability 4.1 Progress implementation For information Included latest presentation on implementation progress to SO/AC by ICANN staff 4.2. Progress ccNSO Guideline Selection ccNSO appointed member RZERC 5) CSC membership Selection 5.1 For decision: Adoption Guideline selection ccNSO appointed members 5.2 For discussion: selection committee or full Council decisions 6) PDP Review Mechanism and Retirement Framework For Discussion: To launch PDP(s) at its meeting in Helsinki the following decisions need to be made in Helsinki: - Request for issue report - Appointment Issue Manager - Tentative timeline for Issue report In addition, Council may decide to appoint a committee to oversee (and assist) the appointed Issue Manager. Background paper 7) Meeting B Update/Programme WG update For information (Alejandra Reynoso) 8) Appointment new member CCWG use of country and territory names as TLDs For decision: formal appointment new member CCWG CTN 9) Approval membership application .ba For decision: Approval membership application. 10) Format preparatory face-to face Council meetings For discussion: During the ICANN meeting Council meets to prepare for the week/meeting. This prep meeting focuses on: - Possible decisions at the formal Council meeting - Identifying topics, preparation and assigning role of spoke persons for joint meetings ( ALAC –ccNSO Council, Board ccNSO, GAC-ccNSO and joint GNSO-ccNSO Council meetings) - Identifying possible ccTLD relevant sessions on the overall meeting schedule and assigning rapporteurs. To date the role of rapporteur has not really been defined and effective. For discussion: should we continue with assigning rapporteurs if councilors ( or others) do not report back? How to improve the reporting? 11) Council Updates 11.1 Chair Update 11.2 Vice-Chair Update 11.3 Councilors Update 11.4 Regional Organizations Update 11.5 Staff Update 12) WG updates 12.1 CCWG Updates · Use of country and territory names (Annebeth Lange, Paul Szyndler, written update) · CWG on CCWG Principles (Becky Burr) · CCWG Internet Governance (Young Eum Lee) 12.2 EPSRP WG Other updates, if any 13) Liaison Updates Written updates 13.1 GNSO Liaison (Patrick Myles). 13.2 ALAC Liaison (Ron Sherwood). 14) Monthly Work Plan For information 15) Next meetings 16) AOB 17) Closure

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ATTENTION: the CSC guideline!
by Katrina Sataki June 8, 2016

June 8, 2016

Dear Colleagues, Here's the Guideline: ccNSO Actions Respecting the Customer Standing Committee for your consideration! Please read it carefully, see if it addresses all of your concerns and prepare to discuss and hopefully adopt it during our call next week. Stephen, who is an active member of the Guidelines Review Committee (GRC), will walk you through the document. Thanks a lot to all GRC members and the Secretariat for the hard work! Kind regards, ]{atrina

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