November 2018 - Ccnso-council

ATTENTION: Decision wrt CCEG on Internet Governance
by Katrina Sataki Nov. 6, 2018

Nov. 6, 2018

Dear Councillors, Your attention is needed! As you remember, we agreed to discuss the decision on our participation in the CCEG on Internet Governance online. Please find the proposed decision below. Subject: Resolution on the request for support Charter CCEG Deadline for suggestions/objections: 11 November 2018 Please note: if you agree with the proposed wording, please feel free not to respond to this email. Resolution on the request for support Charter CCEG Draft Resolution Background The ccNSO Council notes and welcomes the request of the cross-community working group on Internet Governance to seek support for a change of its Charter and becoming a Cross-Community Engagement Group. The ccNSO Council notes and appreciates the outreach, engagement, and consultation efforts of the CCWG IG members, including, but not limited to the response by the CCWG IG on ccNSO Council questions (dated 15 August). Further, the Council takes into account the discussions with the ICANN Board of Directors and - in the course of time - with other Supporting Organisations and Advisory Committees on the topics related to Internet Governance in general and the role of the CCWG/CCEG IG in particular. The ccNSO Council also notes that a significant number of the ccTLDs present in Barcelona are directly participating in global events related to Internet Governance and even more ccTLDs present indicated they were directly involved in local and regional events. The Council also notes that those ccTLDs involved in Internet Governance would welcome lightweight coordination in terms of information on events, attendance, etc. In this context, the ccNSO Council recognises that the vehicle proposed by the CCWG IG will not meet the need for coordination required by ccTLDs. The Council also has observed that the CCWG IG/CCEG has shared and/or provided irregular updates on upcoming events, which was claimed to be due to lack of staff support. Finally, the ccNSO Council notes that despite various calls for volunteers the level of participation from the ccTLD community in the CCWG IG/CCEG has significantly decreased over time, both in terms of active participation and subscription to the email list of the group. Decision The ccNSO Council decides not to support the CCEG Charter and to rescind from the CCWG IG / CCEG. Taking into account the high level of support by the ccTLD managers present in Barcelona for continued lightweight coordination and the recognised need to liaise with different groups under the ICANN umbrella and other groups deemed relevant to coordinate the sharing of basic information on Internet Governance events considered relevant by the ccTLD Community, the ccNSO Council requests its Chair to propose the Terms of Reference for a lightweight coordination/liaison committee. The committee should include at least two Council members and one member of the broader community. The effectiveness of the committee will be reviewed one year after it has been established. The ccNSO Council requests the Secretariat to publish this resolution as soon as possible after adoption. In accordance to the rules of the ccNSO (http://ccnso.icann.org/about/ccnso-rules-dec04-en.pdf) the decisions in this resolution will become effective seven days after publication of these decisions by the Council. For the interim, the Chair of the ccNSO is requested to inform the co-chairs of the CCWG IG and the other chartering organizations of this decision of the ccNSO Council under the assumption that this decision will become effective and subsequently, after seven (7) days, whether the decision has become effective. The ccNSO Council wholeheartedly thanks all members and participants of the CCWG IG and CCEG. Kind regards, ]{atrina

6 6

Annual Publication of Financial Information
by Joke Braeken Nov. 6, 2018

Nov. 6, 2018

Dear All, ICANN announced the publication of several documents containing financial information in accordance with bylaw requirements. The financial information published relates to ICANN, inclusive of its affiliate Public Technical Identifiers (PTI), and to PTI as a separate entity. Read more: https://www.icann.org/news/announcement-2018-11-05-en<https://www.icann.org/news/announcement-2018-11-05-en%5d> Audited Financial Statements: ICANN published its FY18 Consolidated Financial Statements, accompanied by the "unqualified" audit report from BDO LLP, the independent auditors, which means that the audit was clean and no material issue was found. View the ICANN FY18 Audited Financial Statements [icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_en_syste…> [PDF, 508 KB] PTI published its FY18 Financial Statements, accompanied by the "unqualified" audit report from BDO LLP, the independent auditors. View the PTI FY18 Audited Financial Statements [icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_en_syste…> [PDF, 225 KB] In accordance with the Section 22.3 of ICANN's Bylaws, and Section 9.8 of PTI's Bylaws, these financial statements must be posted within 120 days after the close of the fiscal year, or by 31 October 2018. ICANN also posted the FY18 Annual Report of Expense Reimbursement and Other Payments to ICANN Directors [icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_en_syste…> [PDF, 545 KB] for the period 1 July 2017 through 30 June 2018. This is part of its accountability and transparency commitments, and in accordance with the ICANN Bylaws. This report includes a description of any payments made by ICANN to and on behalf of Directors, including compensation, reimbursements of expenses, payments made to third-party vendors such as hotels, restaurants, and travel agencies. In support of a continued commitment to accountability and transparency, these and other financial documents are posted to the ICANN Current Year (FY18) Financial Information [icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource…> page and the Financial Information for Public Technical Identifiers (PTI) [pti.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__pti.icann.org_financia…>page. ICANN invites the community to review this information and submit questions and comments to: controller(a)icann.org<mailto:controller@icann.org>. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

1 0

we seek your feedback! ICANN63 (survey deadline is 7 November)
by Joke Braeken Nov. 5, 2018

Nov. 5, 2018

Dear all, This is a reminder that the ccNSO Meetings Programme Working Group and the ccNSO Secretariat are seeking your input and feedback regarding the ccNSO Members Meeting in Barcelona (ICANN63). Which sessions were particularly interesting to you? What can we do better? Your input is particularly valuable in helping us shaping future ccNSO Members Meetings. How to provide your feedback? Via the online response form: https://www.surveymonkey.de/r/ICANN63_ccNSO<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.surveymonkey.de_r_…> The online survey will be open until Wednesday, 7 November 2018, 23:59 UTC. Thank you. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO [twitter.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ccNSO&d=Dw…> Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ [facebook.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.facebook.com_ccnso…> http://ccnso.icann.org [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__ccnso.icann.org&d=DwMGa…>

1 0

Call for Volunteers: ccNSO Guidelines Review Committee (GRC)
by Joke Braeken Nov. 5, 2018

Nov. 5, 2018

Dear all, The ccNSO seeks additional volunteers for the ccNSO Guidelines Review Committee. The purpose of the ccNSO Guidelines Review Committee (GRC) is to review the current ccNSO guidelines and to ascertain whether they reflect current practices and working methods, identify potential gaps, and based on this analysis propose changes to the current guidelines to the Council. If you are interested in joining the GRC, kindly send an e-mail to joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>, including a short paragraph on your background and your affiliation with a ccTLD Manager. Closing date of this call for volunteers is Friday, 16 November 2018, 23:59 UTC. Workload & working method Every member needs to be able to invest a few hours per month towards the work of the group. The group meets once every 2 weeks through telephone conferences (1 hour), and potentially in face-to-face meetings during the ICANN meetings. However, most work is done online. Who can join? Membership of the ccNSO GRC is open to all ccTLD managers, whether members or non-members of the ccNSO. How to join and next steps If you are interested in joining the GRC, kindly send an e-mail to joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>, including a short paragraph on your background and your affiliation with a ccTLD Manager. Closing date of this call for volunteers is Friday, 16 November 2018, 23:59 UTC. Once we have received your intent to join the GRC, the ccNSO Secretariat will send you a Public Data Consent Form. (consult the template here: https://ccnso.icann.org/about/personal-data-publication-consent-16feb18-en.…) Via this form, you consent to ICANN processing data in order to add you as a member of the ccNSO Review Working Party and its mailing list(s). The form explains the information ICANN will process to administer your participation in the GRC and how the information will be used this purpose. It also describes the rights you have regarding your information. The ccNSO Council will appoint the additional members to the GRC as soon as possible. Scope of activities The Committee will undertake the following activities: * Develop and maintain an overall schedule for review of guidelines in order to assist the Council and membership of the ccNSO to engage and provide timely input into the processes; * Develop a set of general principles for ccNSO guidelines; * Provide regular updates to the Council and community on the progress and anticipated developments via written updates, designated sessions at ccNSO meetings and other means, such as - but not limited to – webinars; * Propose the changes on a guideline by guideline basis to the ccNSO Council at regular intervals and in accordance with the adopted work plan; * After completion of the review of the Guidelines, review the Rules of the ccNSO; * Prepare and submit the Final Report to the Council. The Final Report should include at a minimum: * an overview of the considerations and principles taken into account by the GRC to conduct its analysis and proposed changes, * an overview of the guidelines reviewed, * recommendations, if any, to change the Rules of the ccNSO. The review and analysis of the following guidelines are excluded from the work of the GRC: * ccNSO Guideline for Voluntary Contribution of ccTLDs to ICANN (http://ccnso.icann.org/workinggroups/council-decision-cctld-contributions-2…<https://ccnso.icann.org/workinggroups/council-decision-cctld-contributions-…>) * ccNSO Accountability Framework Guidelines (http://ccnso.icann.org/announcements/announcement-06jan06.htm<https://ccnso.icann.org/announcements/announcement-06jan06.htm>) Background and links * GRC charter: https://ccnso.icann.org/sites/default/files/filefield_46887/charter-grc-12m… * WG members: https://ccnso.icann.org/en/workinggroups/grc.htm * Wiki: https://community.icann.org/display/ccnsowkspc/Guidelines+Review+Committee Best regards. Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

1 0

Call for Volunteers: ccNSO Meetings Programme Committee (MPC)
by Joke Braeken Nov. 5, 2018

Nov. 5, 2018

Dear all, The ccNSO seeks additional volunteers for the ccNSO Meetings Programme Standing Committee (MPC). The objective of the MPC is to coordinate and manage the high-level schedule of the ccNSO-related sessions, including the ccNSO Members Meeting agenda at ICANN public meetings, and related matters. If you are interested in joining the MPC, kindly send an e-mail to joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>, including a short paragraph on your background and your affiliation with a ccTLD Manager. Closing date of this call for volunteers is Friday, 16 November 2018, 23:59 UTC. Workload & working method Every member needs to be able to invest a few hours leading up to the next ICANN meeting towards the work of the group. The group meets through telephone conferences (1 hour), and potentially in face-to-face meetings during the ICANN meetings. However, most work is done online. Calls are scheduled based on input provided via doodle polls. Who can join? Membership of the ccNSO MPC is open to all ccTLD managers, whether members or non-members of the ccNSO. How to join and next steps If you are interested in joining the MPC, kindly send an e-mail to joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>, including a short paragraph on your background and your affiliation with a ccTLD Manager. Closing date of this call for volunteers is Friday, 16 November 2018, 23:59 UTC. Once we have received your intent to join the MPC, the ccNSO Secretariat will send you a Public Data Consent Form. (consult the template here: https://ccnso.icann.org/about/personal-data-publication-consent-16feb18-en.…) Via this form, you consent to ICANN processing data in order to add you as a member of the ccNSO Review Working Party and its mailing list(s). The form explains the information ICANN will process to administer your participation in the GRC and how the information will be used this purpose. It also describes the rights you have regarding your information. The ccNSO Council will appoint the additional members to the MPC as soon as possible. Scope of activities The Committee will undertake the following activities: * Coordinate the high-level schedule of ccNSO related meetings at ICANN public meetings; * Implement best practices on the organization of the ccNSO Members Meeting agenda, taking into account the ccNSO Guideline: ccNSO Meetings<https://ccnso.icann.org/en/about/guidelines.htm>; * Liaise with the ccNSO Council and broader ccTLD community on topics to be covered during the ccNSO Members Meeting; * Draft the ccNSO Members Meeting agenda, in accordance with the Guideline: ccNSO Meetings<https://ccnso.icann.org/en/about/guidelines.htm>, so that the Secretariat can publish the agenda in a timely manner; * Develop necessary additional information related to the ccNSO Members Meeting to be distributed to the ccTLDs; * Ensure smooth running of the ccNSO Members Meetings; * Collect feedback and measure the satisfaction on the ccNSO Members Meetings from participants via for instance an evaluation survey, and * any other activities that might support the achievement of the MPC's objective. Background and links * MPC charter & WG members: https://ccnso.icann.org/en/workinggroups/mpwg.htm * Wiki: https://community.icann.org/display/ccnsowkspc/ccNSO+Meetings+Programme+Wor… Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

1 0