October 2019 - Ccnso-council

Montreal: ccNSO Council Workshop
by Katrina Sataki Oct. 17, 2019

Oct. 17, 2019

Dear Colleagues, Thanks a lot to everyone who shared their ideas for the Council workshop in Montreal. Especially, I would like to thank all those who volunteered to organise and lead the discussions. Using your input, I came up with a draft agenda (see attachment). I propose to discuss Jordan's topic in Cancun. The topic is very important and I am afraid we won't have enough time for it in Montreal. "See" you on the call tomorrow! Kind regards, ]{atrina

2 2

Fwd: [Ext] Re: [ccnso-members] candidate list ICANN Board Seat 11 and next steps
by Joke Braeken Oct. 17, 2019

Oct. 17, 2019

Dear Councillors,, I am forwarding an email to you as per the request of Eberhard Lisse. Best regards, Joke Braeken ccNSO policy advisor joke.braeken(a)icann.org Begin forwarded message: From: Dr Eberhard W Lisse <el(a)lisse.NA> Date: 16. October 2019 at 23:55:21 CEST To: Joke Braeken <joke.braeken(a)icann.org> Cc: "ccnso-members(a)icann.org" <ccnso-members(a)icann.org>, Dr Eberhard W Lisse <el(a)lisse.NA>, "dns-admin(a)na-nic.com.NA" <dns-admin(a)na-nic.com.NA>, "cctldcommunity(a)cctld-managers.org" <ccTLDcommunity(a)cctld-managers.org>, "cctldworld(a)icann.org" <cctldworld(a)icann.org> Subject: [Ext] Re: [ccnso-members] candidate list ICANN Board Seat 11 and next steps Reply-To: <el(a)lisse.NA> Dear Joke, Please refer this matter/email to Council, as I can not post directly to the Council List, and this is directed really towards Council, rather than you. As I have previously discussed with you one seconder (Mr Immossi from .GI) has seconded two candidates. You have then responded that only the first first secondment can be taken into consideration, and the second one cannot. This decision violates the idea that someone may change their mind, and I can also not find any rule permitting this decision. I would be very uncomfortable, in principle, if this decision were to have been taken by the election manager, ie ICANN Staff. While I am in dispute with the Chair of Council about the rules of the ccNSO (and what she terms "guidelines" and/or "procedures" for which I can find no provision in the Rules or Bylaws, making none of them binding on ccNSO Members) Guideline: ccNSO Nominations process ICANN Board seats 11 and 12, Version 3 states in 3.4 Call for Candidates [...] Each ccNSO member can nominate one person for a seat to be filled on the ICANN Board and each member can second one person. [...] It does *not* state, Each ccNSO member can nominate one person for a seat to be filled on the ICANN Board and each member can second one person, any subsequent nomination or secondment is invalid. I therefor formally challenge the nomination of Mr Phair, who I can not recall ever having seen or heard of, by the way. I know that the Council nominates a/the candidate to the chair, but as I wrote above, none of any "guidelines" or "procedures" conform to the Rules as per the bylaws, and I am starting to find myself in agreement with Bill Semich, that most of what Council has done over the last years is in violation of the Bylaws. That said, I also agree with him that we should not re-litigate the past, but do it right from now on. Please acknowledge receipt and forwarding hereof by return email. greetings, el On 2019-10-11 10:12 , Joke Braeken wrote: Dear All, On Wednesday, 2 October 2019, 23.59 UTC, the recent call for nominations for the position of ICANN Board seat 11 was closed. In accordance with the applicable rules, the following candidates were nominated, seconded and have accepted their nomination: Calvin Browne Nigel Phair Patricio Poblete The candidates are listed in alphabetical order. All 3 candidates accepted their nomination, and due diligence verifications will be starting shortly. [...] -- Dr. Eberhard W. Lisse / Obstetrician & Gynaecologist (Saar) el(a)lisse.NA / * | Telephone: +264 81 124 6733 (cell) PO Box 8421 / Bachbrecht, Namibia ;____/

1 0

FW: Request for Speakers @Newcomers Day ICANN66
by Katrina Sataki Oct. 16, 2019

Oct. 16, 2019

Dear Colleagues, We have received a request to designate a representative to present the ccNSO to newcomers. Newcome Day is scheduled on Sunday. Currently allocated slot is scheduled right in the middle of our workshop and prepmeeting. I would prefer that all the Councillors actively participate at our meetings and discussions. On the other hand, those are only 10 minutes. Any volunteers? Thank you! ]{atrina From: Deborah Escalera [mailto:deborah.escalera@icann.org] Sent: Tuesday, October 15, 2019 9:32 PM To: katrina(a)nic.lv; kdrazek(a)verisign.com; manal(a)tra.gov.eg; secretariat(a)nro.net; Selli, Claudia <cs574w(a)intl.att.com>; Jimson Olufuye <jolufuye(a)kontemporary.net>; Joan Kerr <joankerr(a)fbsc.org>; Stephanie Perrin <stephanie.perrin(a)mail.utoronto.ca>; Maureen Hilyard <maureen.hilyard(a)gmail.com>; Rod Rasmussen <rod(a)rodrasmussen.com>; Graeme Bunton <gbunton(a)tucows.com>; bverd(a)verisign.com; fred(a)isc.org Cc: Marika Konings <marika.konings(a)icann.org>; Chantelle Doerksen <chantelle.doerksen(a)icann.org>; Maryam Bakoshi <maryam.bakoshi(a)icann.org>; Heidi Ullrich <Heidi.Ullrich(a)icann.org>; Steve Sheng <steve.sheng(a)icann.org>; secretariat(a)icannregistrars.org; Carlos Reyes <carlos.reyes(a)icann.org>; Robert Hoggarth <robert.hoggarth(a)icann.org>; Gisella Gruber <Gisella.Gruber(a)icann.org> Subject: Request for Speakers @Newcomers Day ICANN66 Importance: High Dear Community Leaders, The Public Responsibility Support department will be hosting Newcomers Day for ICANN66. We will be featuring two community sessions; one session focusing on the work of the Supporting Organization Councils and Advisory Committees, and the second session highlighting the work of the Stakeholder Groups and Constituencies. We would like to invite your community group to designate a representative by Friday, 18 October to attend the relevant session. Your remarks should be focused toward the Newcomers and will be followed by a brief question and answer session. Together, this should not exceed 10 minutes. We will provide standard slides but you are welcome to send us any slides as well. We will share the deck once it is finalized. We know not every community group will be available to participate in the program because Sunday is a busy working day at ICANN66. We will distribute a schedule of suggested meetings/sessions throughout ICANN66 and encourage newcomers to attend them to learn more about the ICANN community. Please confirm your participation with us as soon as possible. Calendar invitations will be sent as appropriate. Below is the timeline of the meeting (see attached schedule). Please let us know if you have any questions. Best regards, Deborah and Siranush 10:00-12:20 Morning Session (broken up by 10 minute slots) 12:20-13:20 Lunch 13:20- 3:00 Afternoon Session (broken up by 10 minute slots)

2 2

Call for nominations to the ccNSO Council now closed
by Joke Braeken Oct. 16, 2019

Oct. 16, 2019

Dear all, On Tuesday, 15 October 2019 (23:59 UTC), the call for nominations to fill 5 seats in the ccNSO Council was closed. For each of the 5 geographic regions, at least 1 candidate has been nominated and seconded. Next steps After closure of the nomination period, the Election Manager will ask the candidates that are nominated and seconded whether they accept their nomination. The deadline for acceptance of the nominations is Wednesday, 23 October 2019 (23:59 UTC). Following this deadline, the list of candidates will be published on the ccNSO website. A Q&A session will be held at the upcoming ccNSO Members Meeting at ICANN66 in Montréal, Canada. This Q&A session will provide the ccNSO members and broader ccTLD community an opportunity to interact with the candidates. Consult here<https://community.icann.org/pages/viewpage.action?pageId=111391889> the agenda of the ICANN66 ccNSO Members Meeting. The session chair is ccNSO Councilor Biyi Oladipo (.ng). In preparation of the Q&A session, the written candidate statements and possible other material shared by the candidates will be posted on the ccNSO website. If at the close of nominations there are no more valid candidates in a particular geographic region than there are seats on the ccNSO Council available for that geographic region, then the nominated candidates shall be selected to serve on the ccNSO Council. Otherwise, an election shall be held for that geographic region, to select the ccNSO Councillors from among the valid candidates. The term start of the appointed Councillors will be at the end of ICANN67 in Cancun. The timeline for the elections (if any) is included in the link section below. Background & Links In March 2020, at the conclusion of ICANN67 in Cancun, the 3-year term of the following ccNSO Councillors ends: * Souleymane Oumtanaga (Africa) * Hirofumi Hotta (Asia-Pacific) * Giovanni Seppia (Europe) * Alejandra Reynoso (Latin America/Caribbean) * Stephen Deerhake (North America) The nomination and secondment procedure to fill those seats started Tuesday, 24 September 2019 (00:01 UTC) and closed Tuesday, 15 October 2019 (23:59 UTC). * Consult https://ccnso.icann.org/en/announcements/announcement-23sep19-en.htm for details on the requirements for candidates, the acceptance of nominations, and next steps * Archive for nominations and secondments<https://mm.icann.org/pipermail/ccnso-nominations/> * Relevant ccNSO guideline<https://ccnso.icann.org/sites/default/files/field-attached/guideline-ccnso-…> * Timeline<https://ccnso.icann.org/en/workinggroups/timeline-nomination-election-2020-…> Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

1 0

ICANN66: links to bookmark now and useful prep material
by Joke Braeken Oct. 16, 2019

Oct. 16, 2019

Dear All, ICANN66 in Montreal starts on Saturday, 2 November. In preparation, the ccNSO Secretariat takes this opportunity to share some materials and links you may find helpful. * ICANN66 ccNSO Members Meeting: Session Summaries Download the session summaries here<https://conta.cc/2BaokIF>. The Session Summaries are produced by the ccNSO Secretariat, specifically in preparation for ICANN meetings to provide you with concise background information on the various sessions during the ccNSO Members Meeting. The ccNSO Members Meeting in Montréal takes place on Tuesday, 5 November 2019 and Wednesday, 6 November 2019. Consult the agenda here: http://bit.ly/ICANN66_ccNSOMM * Pre-ICANN66 Policy Report Download the report here: https://go.icann.org/pre66 The Pre-ICANN66 Policy Report provides a high-level overview of the planned work and activities of the Supporting Organisations – including the ccNSO – and Advisory Committees at ICANN66. * ccNSO Schedule & Remote Participation Hub Go to the ccNSO ICANN66 ccNSO schedule and remote participation hub: http://bit.ly/ICANN66hub The one-stop wiki page for all your Remote Participation queries: this wiki page covers remote participation details for all ccNSO open and public meetings. * Agenda ccNSO Members Meeting Consult the agenda here: http://bit.ly/ICANN66_ccNSOMM The ccNSO Members Meeting in Montréal takes place on Tuesday, 5 November 2019 and Wednesday, 6 November 2019. Printed copies of the agenda for the ccNSO Members Meeting will be available in the meeting room as of Tuesday, 5 November (Room: 516C). * Agenda Tech Day Tech Day in Montréal takes place on Monday, 4 November 2019. Consult the agenda here: https://ccnso.icann.org/en/meetings/montreal66/workshop.htm * ICANN66 ccNSO Google Calendar Download the ICANN66 ccNSO Google calendar here<https://community.icann.org/display/ccnsowkspc/Calendar+-+ICANN66-Montreal>. (ccnso.agenda(a)gmail.com<mailto:ccnso.agenda@gmail.com>). Consult the quick guide on how to add the ICANN66 ccNSO google calendar to your own calendar: https://go.icann.org/2X73Vk3 * Presentation Slides The presentation slides will be published during or shortly after the meeting on https://66.schedule.icann.org/ (go to the respective session) and later on https://ccnso.icann.org/en/meetings/montreal66 (click “Presentations”) * Full ICANN66 schedule Consult the full ICANN66 schedule here: https://66.schedule.icann.org/ * ICANN66 meeting site Go to https://meetings.icann.org/en/montreal66 This site includes info regarding transportation, venue map etc. Please make sure to register for the meeting * ICANN66 Mobile App Look for meetingapp.icann.org The ccNSO Secretariat is looking forward to seeing you soon in Montréal, either in person or via remote participation! Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

1 0

Action Item 155-03: Emoji letter to the Board
by Katrina Sataki Oct. 15, 2019

Oct. 15, 2019

Dear Colleagues, One of the action items from the previous Council call was: Action Item 155-03: The Council requests its chair to inform the ICANN Board of Directors accordingly in response to ICANN Board resolutions ICANN Board resolutions 2017.11.02.10 and 2017.11.02.11 Please see the letter in attachment. Anything you'd like to add/change? Please let me know by Friday! Thank you! Regards, ]{atrina

4 3

Questions to the Board
by Katrina Sataki Oct. 15, 2019

Oct. 15, 2019

Dear Colleagues, Here’s the list of a couple of questions to the Board: https://docs.google.com/document/d/1fEJha6NjxN9KEobnyL4qWd-ux4SRvLlWuqzRoZn… Please, have a look! Your suggestions are welcome by the end of the week! Thank you! Kind regards, ]{atrina

2 4

REMINDER: ccNSO Council Call | Thursday, 17 October at 12:00 UTC
by Kimberly Carlson Oct. 15, 2019

Oct. 15, 2019

Dear all, As a friendly reminder, the next ccNSO Council Call will be Thursday, 17 October at 12:00 UTC. The revised draft agenda Bart circulated is attached. Call details: Join Zoom Meeting https://icann.zoom.us/j/899360946 Wiki: https://community.icann.org/x/Mwn_BQ (recording, minutes and background materials will be posted as it becomes available) Meeting ID: 899 360 946 Find your local number: https://zoom.us/u/aAAP6aGAxv Please let Bart and I know as soon as possible if you are unable to attend. Thank you, Kim

1 0

Tech Day @ ICANN66- Montréal - Agenda
by Kimberly Carlson Oct. 15, 2019

Oct. 15, 2019

Dear all, On behalf of the ccNSO Tech Working Group, I am pleased to share with you the Tech Day at ICANN66 agenda. At ICANN66- Montréal, Tech Day will be from 10:30-12:00 and 13:30-18:30 (local) and remote participation will be available. Additional information can be found here: https://community.icann.org/x/wJcCBw. The presentations will be published here <https://urldefense.proofpoint.com/v2/url?u=https-3A__66.schedule.icann.org_…> (AM session) and here <https://urldefense.proofpoint.com/v2/url?u=https-3A__66.schedule.icann.org_…> (PM session). Please contact me if you have any additional questions or comments. Remote participation is available using this link: https://icann.zoom.us/my/yul66.516c Thank you and safe travels for those heading to Montréal. See you soon. Best, Kim

1 0

Updated Agenda and draft resolutions
by Bart Boswinkel Oct. 15, 2019

Oct. 15, 2019

Dear all, Please find included, version 2 of the agenda for upcoming Thursday. Changes are: Item 6: This item has been re-named to reflect this is all about the next steps Approval Action Procedure for amendment section 18.7 of the ICANN Bylaws Item 7 The description of role of the CSC Selection Committee has been changed to better describe its role in appointment process. Item 11 (d): The questions for the meeting with the Board have been included Finally, One resolution on adoption of the Guideline is included, Kind regards, Bart Draft Agenda ccNSO Council Meeting 17 October 2019 12.00 UTC Welcome and roll call Minutes & Action Items Minutes Minutes of the September 2019 meeting have been circulated on [to be inserted]. Action items Action Item 155-01: Council to prepare a formal notification from the ccNSO, approved by the ccNSO Council, showing support for recent Bylaw change. Related, Circulate part of the Bylaws referencing the Community Action Forum (whether or not its optional). Completed Included in background material item 6 Agenda Action Item 155-02: The Secretariat to inform relevant staff of ICANN Org and the ccNSO appointed IFRT members of the appointment of Frederico Neves as co-chair. Completed Action Item 155-03: Chair to inform the ICANN Board of Directors accordingly in response to ICANN Board resolutions ICANN Board resolutions 2017.11.02.10 and 2017.11.02.11. To-do: Secretariat to compile list of actionable recommendations from the Emoji study draft report – for circulation and consideration. Draft completed Action Item 155-04: Recommendation for the Review Working Party to review the template and recommendations and come up with a final assessment and implementation plan. Completed RWP to meet 16 October to discuss recommendations. Action Item 155-05: Council to comment on the Montreal workshop Google Doc. Completed see agenda item 10. Intermeeting decisions (since 19 September 2019) Approval of membership application ccNSO of .bs (Bahamas) and .kh (Cambodia) Selection of ccNSO member on CSC Approval of full slate of CSC membership Update “ccNSO membership” following transfer of management of ccTLD For information Adoption Guideline: ccNSO Approval Action Process For Decision In March 2019, Councillors were requested to provide feed-back and input on latest version (version 3) of the Guideline: ccNSO Approval Action Process. No additional comments were received. The Guideline is now submitted for adoption by Council. Draft Resolution Background The Guideline: ccNSO Procedure for the Exercise of the Empowered Community’s Rights to Approve Specified Actions was submitted by the GRC to the Council in February 2019 to seek their comments and input. No comments were received. Decision The ccNSO Council adopts the The Guideline: ccNSO Procedure for the Exercise of the Empowered Community’s Rights to Approve Specified Actions version 9, as submitted for this Council meeting. The Guideline will become effective 7 days after publication on the ccNSO Website. For avoidance of doubt, the Guideline, once effective shall not apply to the currently running Approval Action Procedure to amend section 18.7 of the ICANN Bylaws. Update ccNSO related amendment section 18.7 ICANN Bylaws For information & discussion: Timing of Council decision, Draft Council statement supporting change of Fundamental Bylaw ( Section 18. 7 ICANN Bylaws) For discussion Background material: Note on: Bylaw requirements on need for Approval Action Community Forum, Timing of approval decision and proposed text Resolution Report CSC membership (members and liaisons) approval process Background: The ccNSO CSC Selection Process Committee has confirmed Alejandra Reynoso (.gt) as selected by the ccNSO Councillors eligible to vote and approved the full slate of the CSC membership. The GNSO Council has approved the full slate on 14 October 2019. Update & Closure Update ccNSO Selection Board seat 11 & Council Election procedures Informational 8 a. Update Board Selection Procedure Board Seat 11 8 b. Update Council Election Procedure PDP 3 Part 1 Retirement – Update Informational Council Workshop Montreal (ICANN66) Topics for Council Workshop Organizing the workshop: next steps See Google doc: https://docs.google.com/document/d/1uFr2vNhzUowueD2kAp_YSrCoyIwy0aoZ/edit [docs.google.com] For decision 1. Finalisation of topics Council Workshop and For discussion 2. Agree on working method and teams to prepare and facilitate the topics. Regular Agenda Montreal (ICANN66) Council meetings i. Prep meeting ii. Council meeting iii. Joint meeting with GNSO Council ( Monday 4 November 2019, lunch) Topics: Decision making on PTI SLA changes (request will be forthcoming): SLA IDN tables processing time. Progress developing Joint procedure to initiate Special IAN Function Review ( required under the Bylaws). Coordination of policy development efforts pertaining to IDNs CCWG Auction proceeds: progress to date and anticipated next steps required under the charter from the GNSO and ccNSO (Councils) Coordination of comment efforts ICANN planning ( FY 21 Ops Plan and budget, other) Evolution of the MSM: are there any anticipated next steps from ccNSO and/or GNSO Council? AOB Closure iv. Joint meeting with ALAC Tech Day & Members meeting i. Tentative agenda members meeting ii. Plenary topics WG meetings Joint meeting with the Board Topics for discussion as submitted by the ccNSO: Question 1 The ccNSO and GNSO Councils are working together to define a procedure for launching a Specific IANA Function Review (SIFR) after the Customer Standing Committee (CSC) has determined that a persistent and systemic PTI performance Issue exists and all three escalation steps - including the escalation to the ICANN Board - have failed to correct the issue (for more information see CSC Remedial Actions Procedures or RAP). When looking at the overall processes from RAP to SFIR to Separation process, the ccNSO Council notices that the timelines to deal with the unlikely - but highly impactful - situations are prohibitive and affecting the stability of the DNS negatively. What is the Board’s procedure to deal with issues raised by the CSC in a timely and efficient manner? All together we have created procedural monsters which, due to their timelines, unknown and/or non-transparent processes do not allow for quick resolution of serious and potentially damaging issues. An IANA Naming Function service performance issue as described above is a very good example. What activities does the Board plan to make its own processes more efficient? What would the Board suggest to the Community to make sure that we can resolve issues efficiently? Question 2 We have read with interest the recent blog post from ICANN CEO on the President & CEO’s FY20 priorities. Could the Board clarify how the priorities highlighted in the blog fit into the ICANN approved and published Strategic Plan? Question 3 What, in the Board's view, is ICANN’s role regarding DNS Abuse? How could the ccNSO support ICANN in the fight against DNS abuse given that ccTLDs’ policy development is outside ICANN’s remit? If we receive a response to our letter regarding ccNSO PDP 2 by Montreal, then it will be irrelevant but, if not, we would like to ask a quick question: When can the ccNSO expect a response on its 4 September 2019 proposal to end the evolution of the Fast Track Process and mutually agree to close ccNSO PDP 2 (the overall IDN ccTLD policy proposals)? Once a response / indication of the response is received, the ccNSO Council intends to take further steps: preferably launching ccPDP 4 and requesting a change to Article 10 of the Bylaws to allow IDN ccTLD to become members of the ccNSO. Topic suggested by the Board “Community, Board and ICANN org readiness to implement the following three critical plans that will shape ICANN’s future. : (1) Strategic Plan FY 21-25, (2) Operating & Financial Plan FY 21-25, and (3) Work Plan to improve the effectiveness of ICANN’s multistakeholder model.” The Strategic Plan [icann.org] has been adopted by the Board last June at ICANN 65 in Marrakech. The two other plans will be completed and posted for public comment in December 2019. At ICANN 64 in Kobe, the Board asked each constituency to provide three suggestions, one for the Board, one for ICANN org and one for the Community of things/aspects that should be done/improved in order to implement these plans successfully, starting 1 July 2020, as mandated by our Bylaws. In addition, the Board asked for one suggestion of something that could be done externally to improve trust and with our partners and alliances (eg. IETF) so that they collaborate effectively with ICANN on some of our strategic objectives (eg. DNS security). Based on the input received in Kobe, we are compiling a list of suggested actions for the community, Board and ICANN org which we would like to share and discuss with you in Montreal. We will send you that list in advance of our meeting in Montreal on or before 11 October 2019. Update ECA & CSC ECA: (see note to the list on Action Approval Community Forum) CSC: upcoming request approval new SLA: IDN Tables processing time. Updates Chair, Vice-Chairs and Councillors, Regional Organisations, secretariat. Updates WGs. GRC IGLC SOPC Meeting Programme Committee CCWG Auction Proceeds Update liaisons Update ALAC Liaison (written update) Update GNSO Liaison (written update) Next meetings November - Montreal (2-7 November) December 19 AOB Closure

1 0