March 2019 - Ccnso-council - lists.icann.org

Re: [ccnso-council] Updated agenda 13 March 2019
by Bart Boswinkel March 12, 2019

March 12, 2019

Dear all, Please find included the updated timeline and schedule PDP 3 (Retirement and Review Mechanisms). This was discussed with the PDP WG retirement at its face-to face meeting in Kobe. Kind regards, Bart

1 0

Updated agenda 13 March 2019
by Bart Boswinkel March 12, 2019

March 12, 2019

Dear all, Please find included updated agenda ( item 12 added) Kind regards, Bart Draft Agenda ccNSO Council Meeting 13 March 2019, 17.00 Local time Welcome and roll call Consensus Agenda If agreed, the consensus agenda items will be adopted all at once Action Items Action Item 148-01: The chair is requested to inform the ALAC of the appointment and the secretariat is requested to add the liaison to the relevant ccNSO email lists. Completed Action Item 148-02: Secretariat to inform the candidates and include them on the relevant email list and list them on the SOPC webpage. Completed Action Item 148-03: Secretariat to publish repository on Council wiki page. Completed Action Item 148-04: The secretariat to publish Terms of Reference (IG liaison committee) and send out call for volunteers. Completed Intermeeting decisions (since 14 February) No Intermeeting decisions Appointment Régis Masse as member of the Tech WG For Decision Introduction Guideline ccNSO Approval Action Process Introduced to seek comments and feed-back from Councillors. Councillors are requested to provide feed-back and comments on the proposed Guideline no later than two weeks after the Council meeting (by 27 March 2019). PDP Part 1 Retirement and updated overall schedule PDP 3 6.1 Update WG taken from the meeting. 6.2 Adopt the Updated schedule Background Taking into account the progress to date of the WG Retirement, the original schedule for PDP 3 needs to adjusted to reflect this. The updated schedule was presented to the Retirement WG, which considered the proposed schedule reasonable. Update CSC, RZERC, ECA: taken from the meeting Updates WG written updates/ updates taken from the meeting. Updates from chair, vice-chair and Councillors taken from the meeting. Update liaisons 10.1Update ALAC Liaison (written update) 10.2Update GNSO Liaison (written update) Next meetings April 18th May 16 or 23rd June – Marrakech (24-27 June) July/August – 22 August September 19 October 17th November -Montreal (2-7 November) December 19th Regular meeting Membership application issue. The Secretariat was informed that in the context of a recent membership application the name of the administrative contact ( the primary contact) in the IANA Database was not correct. The Council discussed this on list and some Councillors expressed a concern that the person applying on behalf of the ccTLD manager is not listed as a contact in the IANA Database. Effectively 3 options were discussed: 1. It is IANA's and current operator's responsibility to make sure that the database is accurate and the proposal going forward is to wait for IANA /current operator to perfect/update its records before the Council approve the membership. 2. Alternatively, Council could provide a conditional approval (say for 3 months) until the entries in the database are corrected. This way the current operator will have the task to update the database within the given period. 3. The Council should not be concerned and approve the application. Adoption of CSC Effectiveness Review report and support for findings and recommendations For discussion and adoption. Report was circulated to the list on 4 March 2019. 14. Discussion and next steps Road Map review and update IDN overall policy 14.1 Road Map IDN overall policy Discussion and agreement milestones Road Map update IDN overall policy: At this meeting: ccNSO Council to send letter to the Board Request draft ToR for review working party by next Council meeting and after adoption send out. The scope should be limited to review the Fast Track Methodology and ccNSO PDP recommended overall IDN ccTLD policy to: Required Bylaw changes to include IDNccTLDs in ccNSO Changes needed to IDNccTLD string selection process Ensuring IDNccTLD are treated similar as ccTLDs Call for volunteers In Marrakesh (ICANN 65) Discuss Initial findings Gap Analysis & discuss next steps with respect to: Inclusion IDNccTLD in ccNSO as soon as possible. Need to launch PDP on IDN sting selection policy 14.2 Letter to Board on closing further evolution Fast Track Process and review of IDNccTLD overall policy recommendations (ccNSO PDP 2) and draft Terms of Reference for review policy recommendations. For discussion and decision to ask the chair to draft a letter to the Board to agree on closing further evolution of the Fast Track Process after implementing the Risk Mitigation Process and agree to stop further steps with respect to the ccNSO PDP 2 and assist in review of the recommendations 15.Chair and Vice-chair(s) Election 16.Next steps Assignment of Councillors Roles and Responsibilities 17.AOB 18. Thank You and Welcome 19.Closure

1 0

Draft agenda tomorrow ( 13 March Meeting)
by Bart Boswinkel March 12, 2019

March 12, 2019

Dear all, Please find included the draft agenda for tomorrow’s meeting Kind regards, Bart Draft Agenda ccNSO Council Meeting 13 March 2019, 17.00 Local time Welcome and roll call Consensus Agenda If agreed, the consensus agenda items will be adopted all at once Action Items Intermeeting decisions Appointment Régis Masse as member of the Tech WG Introduction Guideline ccNSO Approval Action Process Introduced to seek comments and feed-back from Councillors PDP Part 1 Retirement and updated overall schedule PDP 3 6.1 Update WG taken from the meeting. 6.2 Adopt the Updated schedule Background Taking into account the progress to date of the WG Retirement, the original schedule for PDP 3 needs to adjusted to reflect this. The updated schedule was presented to the Retirement WG, which considered the proposed schedule reasonable. Update CSC, RZERC, ECA: taken from the meeting Updates WG written updates/ updates taken from the meeting. Updates from chair, vice-chair and Councillors taken from the meeting. Update liaisons 10.1Update ALAC Liaison (written update) 10.2Update GNSO Liaison (written update) Next meetings April 18th May 16 or 23rd June – Marrakech (24-27 June) July/August – 22 August September 19 October 17th November -Montreal (2-7 November) December 19th Regular meeting Adoption of CSC Effectiveness Review report and support for findings and recommendations For discussion and adoption 13. Discussion and next steps Road Map review and update IDN overall policy 13.1 Road Map IDN overall policy Discussion and agreement major milestones Road Map update IDN overall policy 13.2 Letter to Board on closing further evolution Fast Track Process and review of IDNccTLD overall policy recommendations (ccNSO PDP 2) and draft Terms of Reference for review policy recommendations. For discussion and decision Chair and Vice-chair(s) Election Next steps Assignment of Councillors Roles and Responsibilities AOB Thank You and Welcome Closure

1 1

Fwd: Budget info / Strategy suggestion
by Jordan Carter March 12, 2019

March 12, 2019

For info - do others feel similarly? cheers Jordan ---------- Forwarded message --------- From: Jordan Carter <jordan(a)internetnz.net.nz> Date: Tue, 12 Mar 2019 at 11:47 Subject: Budget info / Strategy suggestion To: Giovanni Seppia (giovanni.seppia(a)eurid.eu) <giovanni.seppia(a)eurid.eu>, Roelof Meijer <roelof.meijer(a)sidn.nl>, Cherine Chalaby < cherine.chalaby(a)board.icann.org>, Katrina Sataki <katrina(a)nic.lv>, Byron Holland <byron.holland(a)cira.ca>, <chris.disspain(a)board.icann.org>, Becky Burr <becky.burr(a)board.icann.org>, <nigel.roberts(a)board.icann.org> Hi folks, Following into this discussion about the link between the Strategy and what the org is focused on, I had a quick look at the high level budget summary and the operating plan for 2019/20: Budget summary - https://www.icann.org/en/system/files/files/proposed-total-budget-fy20-17de… Operating Plan - https://www.icann.org/en/system/files/files/proposed-opplan-fy20-17dec18-en… and at the latest org report: https://www.icann.org/uploads/board_report/attachment/85/ICANN_Org_Executiv… The thing that is striking about these reports is that they are very functionally based - personnel, executive teams etc. That approach is quite conventional and meets the needs of the organisation to understand what's available and what is to be done by each part of the org. What it does not do is drive focus of the work on the strategic goals. BAU then risks crowding that out. My suggestion is that if you align the planning and reporting categories with the strategic framework, it will help to drive the strategy into thinking throughout the business. So then it's easy to answer "how much does ICANN spend on Goal 1?" whereas today that's hard. Maybe SOPC could consider this further, Giovanni? cheers Jordan -- *Jordan Carter* Group Chief Executive InternetNZ Office: +64-4-555-0123 | Mobile: +64 21 442 649 Email: jordan(a)internetnz.net.nz | Skype: jordancarter *A better world through a better Internet * -- *Jordan Carter* Group Chief Executive InternetNZ Office: +64-4-555-0123 | Mobile: +64 21 442 649 Email: jordan(a)internetnz.net.nz | Skype: jordancarter *A better world through a better Internet *

1 0

Tuesday, 12March ccNSO-related session at ICANN64 Kobe
by Kimberly Carlson March 11, 2019

March 11, 2019

Hello, Here are today's ccNSO related sessions (all meetings are open and observers are welcome): Day 4, Tuesday, 12 March * Members meeting day 1<https://64.schedule.icann.org/meetings/962025> | 900-1645 | Ohwada A | https://participate.icann.org/kix64-ohwadaa/ * Joint Session: Board and ccNSO<https://64.schedule.icann.org/meetings/962029> | 1100-1200 | Ohwada A | https://participate.icann.org/kix64-ohwadaa/ * Meeting with ccNSO Review Independent Examiner<https://64.schedule.icann.org/meetings/962030> - Meridian | 1700-1800 | Ohwada A | https://participate.icann.org/kix64-ohwadaa/ Today is also our ccNSO Community Outreach Event @ICANN64 - Kobe Time: 6:30-8:30 pm Location: Sky Grill Buffet GOCOCU (Portopia Hotel 30F) ****Must have sticker for entry*** Please see Kim or Bart to receive your sticker Sponsored by: [Japan Registry Services Co., Ltd.] Schedule is subject to change, so please continue to check the full ICANN schedule: https://64.schedule.icann.org/ <https://urldefense.proofpoint.com/v2/url?u=https-3A__64.schedule.icann.org_…> And the wiki: https://participate.icann.org/p3yhxmdzn8o/ Other helpful links: Hotel & Travel<https://urldefense.proofpoint.com/v2/url?u=https-3A__64.schedule.icann.org_…> Venue Map<https://urldefense.proofpoint.com/v2/url?u=https-3A__64.schedule.icann.org_…> Location Information<https://urldefense.proofpoint.com/v2/url?u=https-3A__64.schedule.icann.org_…> _______________________________________________________________________________________________ Kimberly Carlson ccNSO Support Lead Administrator Internet Corporation for Assigned Names and Numbers Skype kimberly.carlson.icann www.icann.org Top of Form Bottom of Form

1 0

Monday, 11 March ccNSO-related session at ICANN64 Kobe
by Kimberly Carlson March 10, 2019

March 10, 2019

Hello, Today is TechDay! All are invited. Please find the agenda attached. Here are today's ccNSO related sessions (all meetings are open and observers are welcome): Day 3, Monday, 11 March * TechDay | 1030-1645 (block 2<https://64.schedule.icann.org/meetings/962022>, block 3<https://64.schedule.icann.org/meetings/962023> & block 4<https://64.schedule.icann.org/meetings/962024>) | Ohwada A | https://participate.icann.org/kix64-ohwadaa/ * Customer Standing Committee public meeting<https://64.schedule.icann.org/meetings/962165> (block 2) | Lilac | * Joint session: ccNSO and GNSO<https://64.schedule.icann.org/meetings/961973> | 12:00-13:00 | Ohwada C | https://participate.icann.org/kix64-ohwadac/ Other sessions of interest: * ICANN64 Welcome Ceremony<https://64.schedule.icann.org/meetings/961912> | 900-100 | Portopia Hall | https://participate.icann.org/kix64-portopiahall * High Interest Topic: ICANN Strategic Planning<https://64.schedule.icann.org/meetings/961911> | 1030-12:00 | https://participate.icann.org/kix64-portopiahall * ICANN Public Forum 1<https://64.schedule.icann.org/meetings/961914> | 1700-1830 | Portopia Hall | https://participate.icann.org/kix64-portopiahall ICANN64 Gala Venue: Hotel Okura Kobe - 1F Heian Ballroom Gala Tickets: Gala tickets will be handed out at Local Host Committee booth ( Booth # 7-8 ) on 10-11 March 2019. Participants are also able to attend the gala with their badges if they don't have the ticket. Gala shuttles: On 11 March 2019 Shuttles will run from Portopia Hotel to the Gala venue from 18:30-19:30 Shuttles will return from the gala venue to ICANN Official hotels from 20:00 to 21:30 (every 15 minutes) (KOBE PORTOPIA HOTEL / ORIENTAL HOTEL / ANA CROWNE PLAZA) Schedule is subject to change, so please continue to check the full ICANN schedule: https://64.schedule.icann.org/ <https://urldefense.proofpoint.com/v2/url?u=https-3A__64.schedule.icann.org_…> And the wiki: https://participate.icann.org/p3yhxmdzn8o/ Other helpful links: Hotel & Travel<https://urldefense.proofpoint.com/v2/url?u=https-3A__64.schedule.icann.org_…> Venue Map<https://urldefense.proofpoint.com/v2/url?u=https-3A__64.schedule.icann.org_…> Location Information<https://urldefense.proofpoint.com/v2/url?u=https-3A__64.schedule.icann.org_…> _______________________________________________________________________________________________ Kimberly Carlson ccNSO Support Lead Administrator Internet Corporation for Assigned Names and Numbers Skype kimberly.carlson.icann www.icann.org Top of Form Bottom of Form

1 0

Did you receive your red badge ribbon?
by Kimberly Carlson March 10, 2019

March 10, 2019

Dear Council, If you did not receive your red "Councillor" badge ribbon, please see me in Tech Day, Ohwada A (in my usual spot). The ribbon will allow the GNSO secretariat to easily identify you and grant you access to the lunch during the joint session with the GNSO today. Thank you, Kim _______________________________________________________________________________________________ Kimberly Carlson ccNSO Support Lead Administrator Internet Corporation for Assigned Names and Numbers Skype kimberly.carlson.icann www.icann.org Top of Form Bottom of Form

1 0

Call for Volunteers: The ccNSO seeks members to the ccNSO Internet Governance Liaison Committee (IGLC)
by Joke Braeken March 10, 2019

March 10, 2019

Dear All. Per ccNSO council decision, the ccNSO launches a call for volunteers for members of the ccNSO Internet Governance Liaison Committee (IGLC). Opening date of this call for volunteers is Monday, 11 March 2019 (00:01 UTC). The call for volunteers will close on Monday, 25 March 2019 (23:59 UTC). If you are interested in applying for this position, kindly send an e-mail to joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>. Further instructions are included under the heading "How to apply?". Who can join the IGLC? Membership of the Committee is open to all ccTLD managers (whether members of the ccNSO or not) The membership will be listed on https://ccnso.icann.org/en/about/iglc . There is no term-end. The IGLC shall have a minimum of five members and a maximum as determined by the ccNSO council. At least two (2) ccNSO Councillors shall be member of the IGLC. ccTLD regional organisations may nominate an observer to be appointed by the ccNSO Council. The Chair of the ccNSO, or a person designated by the Chair of the ccNSO, is appointed ex-officio. How to Apply? If you are interested in applying for membership of the ccNSO IGLC, kindly send an e-mail to joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>. Are you interested in acting as IGLC chair? Please specify this in your e-mail. Closing date of this call for volunteers is Monday, 25 March 2019 (23:59 UTC). Next Steps Once we have received your intent to apply for this position, the ccNSO Secretariat will send you a link to an online Public Data Consent Form. (consult the template here: https://ccnso.icann.org/about/personal-data-publication-consent-16feb18-en.…) Via this form, you consent to ICANN processing data in order to appoint you as IGLC member and to subscribe you to the relevant mailing list(s). The form explains the information ICANN will process to administer your participation as ccNSO appointed Liaison to the GNSO and how the information will be used this purpose. It also describes the rights you have regarding your information. Members shall be appointed by the ccNSO Council after closure of the call for volunteers. About the ccNSO IGLC · Objective The IGLC has been established to coordinate, facilitate, and increase the participation of ccTLD managers in discussions and processes pertaining to Internet Governance. The ccNSO Council and individual ccTLD Managers, collectively or individually, will be invited to support the position or input of the IGLC. The Committee will take a proactive role in seeking and fostering participation and input into the processes and provide regular feedback to the ccNSO Council, ccNSO members and broader ccTLD community. * Scope of activities In achieving its objective, the committee will undertake, but is not limited to, the following activities: * Provide input to the ccNSO and share information on issues pertaining to Internet Governance discussions, events and processes. * Ensure that such input as mentioned above is reflected in the ccNSO’s activities in discussions and processes pertaining to Internet Governance. The committee may relate to and liaise with ICANN and/or other supporting organisations and advisory committees. * Links Consult the IGLC Charter here: https://ccnso.icann.org/sites/default/files/field-attached/ccnso-draft-iglc… Read more: https://ccnso.icann.org/en/about/iglc Best regards. Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

1 0

NOTES & ACTION ITEMS: ICANN64 Council prep meeting
by Joke Braeken March 10, 2019

March 10, 2019

NOTES & ACTION ITEMS: ICANN64 Council prep meeting Sunday, 12 March 2019 | 12:15-13:30 Action item #1: Council members are invited to email to the council mailing list possible answers to the Board’s questions Action item #2: * Councillors invited to talk with other ccTLDs or possibly their GAC reps regarding this proposal to meet with GAC when they meet with other SO/ACs. * Alejandra to verify the sense of the room during her welcome remarks on Tuesday morning at the ccNSO Members Meeting. Future Council workshops Should we have another workshop at ICANN65? Pablo and Giovanni agree. Specially to address the fears and hopes. Target: come up with solutions for the issues identified. ccNSO Council meeting at ICANN64 The Wednesday council meeting on Wednesday will be in room Emerald, starting at 17 pm Council elections at the very end of the meeting. Katrina will step down, Debbie will take over. There will be a call for nominations. Secret vote if there are 2 or more candidates. Otherwise there will be a regular vote (abstentions, objections) Annual workplan: pdp timeline adjustment for the april agenda Board questions Giovanni: Is there consistency in what has been done for the past 5 years? That is crucial in a long-term partnership. Are we talking about ICANN, ICANNorg, the Board? What is meant by the 2nd question? Peter suggests having a look at what Fadi did, informing icann the community regarding the action items to follow to achieve the goals. Katrina: Risks from outside that could impact icann and how to remediate them? Jordan: stay clear from UN Giovanni: we should be consistent Young-eum: inform community what is going on. E.g. ITU. The community itself is working. Peter: is law enforcement part of this community, or rather external? Katrina: Icann community being on the same page with partners, if even within icann we are not on the same page? Let’s ask them for clarification. Byron: comment period is still open for a few weeks. Their published plan = THE plan. That is how it is being presented. Peter: ICANN can go out and talk about the icann model. However, representing the community’s interest in for instance the GDPR discussions in Brussels is not appropriate. Stephen: would it be appropriate for us to reach to our 2 board reps what these questions mean. Katrina: it is too late for that. We should have done our homework earlier. Jordan: the Board should focus on the strategic goals and not on other distractions Strategic plan implementation. Previously SOPC was told that the goals were set and could not be changed during the 5-year term. With all the knowledge they should have, they should be able to anticipate certain industry developments (e.g. market saturation) Goals and targets to be flexible Action item #1: Council members are invited to email to the council mailing list possible answers to the Board’s questions Joint meeting with GAC Peter Vergote is an outgoing councilor. He was liaising with the GAC regarding the agenda setting for our joint meetings. Somebody needs to be replace him. Councillors are invited to volunteer, if interested Scheduling joint meetings between ccNSO & GAC: GAC meets with SO/ACs on Sunday here at icann64. For us they made an exception, to have the meeting during the members meeting Action item #2: * Councillors invited to talk with other ccTLDs or possibly their GAC reps regarding this proposal to meet with GAC when they meet with other SO/ACs. * Alejandra to verify the sense of the room during her welcome remarks on Tuesday morning at the ccNSO Members Meeting. Fundamental bylaw changes Chris asked ICANN legal how to make those changes (changes related to IFRT, definition of ccTLDs) Fundamental bylaw changes will require an approval action. ccNSO needs to seek support. We need to write to ICANN Board, they send it to ICANN org, legal needs to propose the wording. A public comment process is needed. The whole process might take 6 to 9 months, at least 4 months. Other SO/ACs also need changes to the bylaws. Idea was to bundle them Action item #3: Let others know if something comes up that needs to be addressed during the ccNSO council meeting on Wednesday GAC decommissioned its independent secretariat Increasing need for policy support. We rely on volunteers when it comes to WT5. Since CENTR stopped following the GNSO tracks. Volunteer fatigue Peter Van Roste asks to look into an independent policy secretariat. GAC members and ccTLDs wish to contribute to that solution. Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

1 0

Sunday, 10 March ccNSO-related session at ICANN64 Kobe
by Kimberly Carlson March 9, 2019

March 9, 2019

Hello, Here are today's ccNSO related sessions (all meetings are open and observers are welcome): Day 2, Sunday, 10 March * ccNSO Council Workshop<https://64.schedule.icann.org/meetings/962064> | 900-1200 (blocks 1 & 2) | Emerald | https://participate.icann.org/kix64-emerald/ * ccNSO Council Preparatory Session<https://64.schedule.icann.org/meetings/962065> | 12:15-13:30 | Emerald | https://participate.icann.org/kix64-emerald/ * Strategic Operational Planning Standing Committee (SOPC)<https://64.schedule.icann.org/meetings/962041> | 1330-1500 (block 3) | Diamond | https://participate.icann.org/kix64-diamond/ * Technical Working Group<https://64.schedule.icann.org/meetings/962066> | 1330-1500 (block 3) | Emerald | https://participate.icann.org/kix64-emerald/ * TLD Ops Standing Committee<https://64.schedule.icann.org/meetings/962067> | 1515-1645 (block 4) | Emerald | https://participate.icann.org/kix64-emerald/ * TLD Ops Document Drafting<https://64.schedule.icann.org/meetings/962068> | 1700-1830 (block 5) | Emerald | https://participate.icann.org/kix64-emerald/ * Joint session: ALAC and ccNSO<https://64.schedule.icann.org/meetings/961993> | 1700-1830 (block 5) | Topaz | https://participate.icann.org/kix64-topaz/ Schedule is subject to change, so please continue to check the full ICANN schedule: https://64.schedule.icann.org/ <https://urldefense.proofpoint.com/v2/url?u=https-3A__64.schedule.icann.org_…> And the wiki: https://participate.icann.org/p3yhxmdzn8o/ Other helpful links: Hotel & Travel<https://urldefense.proofpoint.com/v2/url?u=https-3A__64.schedule.icann.org_…> Venue Map<https://urldefense.proofpoint.com/v2/url?u=https-3A__64.schedule.icann.org_…> Location Information<https://urldefense.proofpoint.com/v2/url?u=https-3A__64.schedule.icann.org_…> Thank you and wishing you a successful meeting. Best, Kim _______________________________________________________________________________________________ Kimberly Carlson ccNSO Support Lead Administrator Internet Corporation for Assigned Names and Numbers Skype kimberly.carlson.icann www.icann.org Top of Form Bottom of Form

1 0