August 2019 - Ccnso-council

Accuracy verifications ccNSO Member Database
by Stephen Deerhake ＠ ASNIC Aug. 19, 2019

Aug. 19, 2019

Greetings Joke, Thank you for this comprehensive work and your continuing efforts to get things sorted. Best Regards, /Stephen

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Update agenda and additional Background material
by Bart Boswinkel Aug. 19, 2019

Aug. 19, 2019

Dear all, Please find included the updated agenda: it now include item 8A: Council Elections 2020 With request to appoint Election Manger and Adopt timeline In addtion please find included additional background material: Item 4- update clean – up membership: Item 8.2 _ details propsed timeline option 1 A, 1 B and 2 (see also GANTT charts). The draft resolution will refer to these documents. Item 8 A: Timeline Council Elections 2020 Item 10.1: Letter to the board re IDN ccPDP Item 18: Written update ccNSO liaison to GNSO (Maarten Simon) Please note that you should have received the background material re item 7 (appointment member RZERC) Kind regards, Bart

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Background material: Item 7 Council Call Agenda
by Kimberly Carlson Aug. 19, 2019

Aug. 19, 2019

Dear Councilors, Please find the supporting documents, attached, for item #7 on the Council call agenda. 1. Appointment ccNSO Member RZERC For decision: only one candidate has volunteered: Peter Koch (Denic, .de) who is currently member of RZERC. The Expression of Interest and other relevant material will be circulated in separate email. Thank you, Kim

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REMINDER: ccNSO Council call | Thursday, 22 August at 12:00 UTC
by Kimberly Carlson Aug. 19, 2019

Aug. 19, 2019

Dear all, As a friendly reminder, the next ccNSO Council call will be Thursday, 22 August at 12:00 UTC. Draft agenda is attached. Please find the call details below: Join Zoom Meeting https://icann.zoom.us/j/782335593 Wiki page: https://community.icann.org/x/Lwn_BQ (recording, transcript and background material will be posted as it becomes available) Meeting ID: 782 335 593 Find your local number: https://zoom.us/u/aAAP6aGAx If you are unable to attend, please let Bart and I know as soon as possible. Thank you, Kim

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Possible impact of upcoming Board Seat 11 election on NomCom and current NomCom Board appointees
by Stephen Deerhake ＠ ASNIC Aug. 18, 2019

Aug. 18, 2019

Dear Katrina and fellow Council members, Attached please find a paper I’ve been working on for some time now regarding unintended consequences from our upcoming election for Board Seat 11. I realize that it’s rather dense; I’m afraid even the summary is dense. The upshot is that we (the ccNSO Community), as well as the ALAC and the GNSO, are in a position to constrain the ability of the NomCom to return either (or both) of their currently appointed Board members (Avri Doria and Sarah Deutsch) in the upcoming election cycle, depending upon what the ccNSO Community does with regards to replacing Chris, and what the ALAC and GNSO do with regards to their upcoming elections. The issue is that should the ccNSO, ALAC or the GNSO put forward a Board member from the North America Geographic region, then the NomCom will have to drop either Avri or Sarah for consideration for an additional term. Should the three SO/AC’s put forward two Board members from the North America Geographic region, then the NomCom will have no choice but to drop both Avri and Sarah. There are thus serious implications here both with respect to losing experience and expertise, and also with respect to gender diversity of the Board. The paper explores both issues in detail. The bottom line is that I believe the ccNSO Community has a greater responsibility to the overall Community than to our immediate self-interests, and under no circumstances should anyone from the North America geographic region stand for Seat 11 in the upcoming election. I would hope that both the ALAC and GNSO come to a similar conclusion. Best Regards, /Stephen

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Background material Items 5, 6, 8.1, 8.2 and 10.2 22 August Agenda
by Bart Boswinkel Aug. 16, 2019

Aug. 16, 2019

Dear all, Please find included the background material for the following items on the agenda: Adoption FY 2020 NomCom Selection Report Update ccNSO related ICANN Bylaw Change Repository 8.1 Adoption Guideline: ccNSO Selection procedure Boards seats 11 and 12 The amended Guideline is included in REDLINE (only word), and in CLEAN version (word and PDF). 8.2. Adoption of the Timeline and appointment of Nomination Manager Please note the 3 GANTT cahrts which relate to the 3 options (1A,!B, and 2) 10.2 Adoption Final Report IDN PRT Additional material will be send early next week, Kind regads, Bart

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ANNOUNCEMENT: ccNSO Council re-launches call for volunteers: CSC
by Kimberly Carlson Aug. 15, 2019

Aug. 15, 2019

Dear all, The ccNSO Council has re-launched the call for volunteers for those who wish to be a member of the Customer Standing Committee (CSC). The call for volunteers closes on Friday, 29 August 2019 at 23:59 UTC. Please see the formal announcement here: https://ccnso.icann.org/en/announcements/announcement-15aug19-en.htm If you have any additional questions, please do not hesitate asking. Kind regards, Kim

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Agenda 22 August 2019
by Bart Boswinkel Aug. 15, 2019

Aug. 15, 2019

Dear all, Please find included the draft agenda for the upcoming Council call ( 22 August) Background material will be circulated over the next days Kind regards, Bart Draft Agenda ccNSO Council Meeting 22 August 2019 Welcome and roll call Minutes & Action Items Minutes Minutes of in person meeting June 2019 have been circulated by email on 13 August. Action items 152-01 Secretariat to inform the IGLC, the newly appointed members and update the website and email list accordingly. Completed 152-02 Secretariat to launch call for volunteers – Customer Standing Committee (CSC). Completed 152-03 The Secretariat is further requested to inform the community as soon as possible on the upcoming CSC member nomination and selection process. Completed 152-04 Secretariat to launch call for volunteers – ccNSO Member NomCom FY 2020. Completed 152-05 Secretariat to launch call for volunteers - Root Zone Evolution Review Committee (RZERC). Completed 152-06 Secretariat to send out call for volunteers as soon as possible – IFRT. Completed 152-07 Council to provide statement on ccNSO Draft Review Report – start on Google Drive for collaboration. Completed, Statement submitted 152-08 Council to draft statement to send to other DP’s and ICANN Secretary - how to improve rejection and approval action process handled by the Empowered Community and Legal. On-going Intermeeting decisions (since 18 April) Appointment ccNSO delegate on NomCom FY2020 Submission Council Statement Draft report 2nd ccNSO Review. Selection 3rd member IFRT (non-ccNSO Member) Re-launch CSC Selection process ccNSO Statement on Streamlining Organisational Reviews ccNSO Statement on Fundamental Bylaw Change Update “end of ccNSO membership” following transfer of management of ccTLD For information Adoption FY 2020 NomCom Selection Report According to the Guideline the documentation of process needs to be adopted to close the process formally. The Council is informed that GRC is working on updating the Guideline. For adoption: Selection Report (circulated by email) Update ccNSO related ICANN Bylaw Change Repository For information: the Bylaw change repository has been updated. Two additional items were added, and one change is underway. Appointment ccNSO Member RZERC For decision: only one candidate has volunteered: Peter Koch (Denic, .de) who is currently member of RZERC. The Expression of Interest and other relevant material will be circulated in separate email. ccNSO Selection procedure Boards seat 11 8.1 Adoption Guideline: ccNSO Selection procedure Boards seats 11 and 12 For discussion: timing of the ccNSO Call for expression of interest Board seat 11. Background: Chris Disspain’s term ends at the end of the ICANN AGM in 2020. To replace him, the call for expression of interest needs to go out. Timing of the call and timing and duration of the Due Diligence background check need to be considered and taken into account (should the background check happen before or after the community has an opportunity to interview the candidates). Also to be considered is the Bylaw provision when ECA needs to be informed about the candidate (22 April 2020). In addition, the Guideline needs to take into account the situation that only one candidate is nominated by members. Given the requirement that members should be able to express that they do not support a candidate (none of the above): an election will need to take place and If this candidate does not receive the support of the majority of the members who have cast their vote, first check whether a majority of the members have cast their vote. If not the vote will be re-launched. If a majority of the members voted or after the second round of voting, the majority of those who have cast their votes is explicitly not supportive, the Board Nomination process is terminated. For decision: Adoption amended Guideline: ccNSO Selection procedure Boards seats 11 and 12 The guideline to address some concerns re timing and to ensure an election even if only one candidate. 8.2. Adoption of the Timeline and appointment of Nomination Manager What is preferred option Interview in Montreal or Cancun? Emoji SG Final report For discussion The Emoji Study Group intends to submit its final report by the Council meeting of 22 August for adoption. It is suggested to either take an email vote or decision at the September Council meeting. For you information the report will be shared before the upcoming meeting for informational purposes. The draft Observations and Recommendations are: Observations: Potential for confusability with emoji is significant but is currently contained given the small number of registries which accept the registration of domain names which include emoji. Some in the emoji domain name industry have proposed Whitelisting as a potential solution to address confusability Recommendations 1.Dialogue Following the Study Group’s efforts to liaise with as many relevant parties as feasible (including ccTLDs) one of the findings is that a full and frank dialogue with ccTLDs accepting emojis as second level domains should be continued and fostered. It should be ensured that both potential harms of and the reasons for accepting emojis should be well understood. This dialogue, however, will only succeed if all relevant parties participate. The ccNSO Council is requested to share the Study Group’s final report with the ccTLD community, and in particular with those ccTLDs that have been identified by the Study Group as accepting emojis in second level domains. 2. Define and communicate consistently what is and what is not an Emoji. To understand the breadth of use and issues associated with the use of emoji in domain names the Study Group looked at the definitions of emoji which are currently available. One of the observations made was that In trying to arrive at an authoritative and all-encompassing definition of what is an emoji one may, at least for the moment, have to settle on referring to the latest version of emoji as documented by the Unicode Consortium (see above). However the Study Group is aware that this definition is unsatisfactory for many reasons. It is therefore recommended that the issue of definition of what is and what is not an emoji be further explored by the broader community. 3. Identification of cc’s and others accepting Emojis in second level domains. As mentioned in the report, the Study Group used a variety of ad-hoc methods to identify ccTLDs that include emojis in second level domains. However the Study Group is well aware that these methods were not systematically developed, nor applied consistently across namespaces. One of the underlying issues is definitional in nature (see the previous point and related findings of the Study Group). To understand the full scope of the issues, a systematic and consistent research approach is advised to provide a sound basis for well-informed and evidence based discussions and recommendations. The Study Group therefore recommends that the ccNSO Council advises ICANN that, prior to taking further steps, ICANN and the broader community consider clearly delineating what it considers emoji and develop systemic methods to identify (cc)TLDs who include emoji (however defined) as second level domains. IDN ccPDP related matters 10.1 Letter to the Board re IDN ccTLD overall proposed policy For adoption 10.2 Adoption Final Report IDN PRT For discussion and adoption THE IDN PRT’s Recommendations included in the Final report are: 1. Launch a new ccNSO PDP in accordance with Annex B of the ICANN Bylaws to address the limited set of issues identified by the PRT ( see Table 1 – 3 and 5 and 6 of the report). In some areas a more detailed approach is proposed (confusing similarity review and variant management) to ensure a possible mechanism to optimise and streamline the efforts to harmonize the development processes, procedures and/or criteria pertaining to the selection of IDN (cc)TLD strings. 2. After consulting the ccTLD community, propose to the ICANN Board of Directors to amend Article 10 of the ICANN Bylaws to enable the inclusion of IDN ccTLDs in the ccNSO as foreseen in 2013. The RT notes that the proposed ccNSO membership definition should be reviewed and updated to also address the issue identified by the ccPDP 3 Retirement WG and the ccNSO Council. 10.3 Next Steps: Actions to implement recommendations IDN PRT For discussion PDP 3 Part 1 Retirement – Update Informational Council Workshop Montreal (ICANN66) Topics for Council Workshop, Organizing the workshop Regular Agenda Montreal (ICANN66) Council meetings i. Prep meeting ii. Council meeting iii. Joint meeting with GNSO Council iv. Joint meeting with ALAC Tech Day & Members meeting i. Tentative agenda members meeting ii. Plenary topics WG meetings Joint meeting with the Board Joint meeting with GAC Update ECA & CSC ECA CSC CSC Selection process (for information only) Update ccNSO Review Updates chair, vice-chairs and Councillors, Regional Organisations, secretariat. Updates WGs. GRC IGLC (progress to date) SOPC Meeting Programme Committee Emoji Study Group Update liaisons Update ALAC Liaison (written update) Update GNSO Liaison (written update) Next meetings September 19 October 17 November -Montreal (2-7 November) December 19 AOB Closure

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Marrakech Council minutes - for review
by Kimberly Carlson Aug. 13, 2019

Aug. 13, 2019

Dear Councilors, Ahead of next week’s Council meeting, please review the attached minutes. Please also let Bart and I know if you are unable to attend the call on 22 August. Thank you, Kim [cid:image001.jpg@01D5519B.BBAC2720]

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Letter to the Board about ccNSO PDP 2
by Katrina Sataki Aug. 11, 2019

Aug. 11, 2019

Dear Colleagues, Here is a draft letter to the ICANN Board about the recommended closure of ccNSO PDP 2 and further steps: https://docs.google.com/document/d/1zANzuutjNPlsPXioIzrIJYbkjXWtbFrq/ Please provide your edits/suggestions by 20 August. We will discuss and approve the letter during our call on 22 August. Thank you! Kind regards, ]{atrina

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