June 2021 - Ccnso-council - lists.icann.org

Wednesday, 16 June ccNSO-related sessions at ICANN71
by Kimberly Carlson June 15, 2021

June 15, 2021

Hello all, Here are the Wednesday, 16 June ccNSO-related sessions at ICANN71: Wednesday, 16 June 2021 * ccNSO Policy Session<https://71.schedule.icann.org/meetings/4A6vJLvW3GREPnpYf#/?limit=10&sortByF…> | 1030-1200 UTC | * CSC/PTI Update to the Community<https://71.schedule.icann.org/meetings/pSMFgAPymfM4wmqGc#/?limit=10&sortByF…> | 1430-1530 UTC Background material and agenda can be found on the ccNSO ICANN71 overview page: https://community.icann.org/x/WIG1CQ Thank you, Kim

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Background agenda items 13 and 15 | Agenda and Draft Resolutions Meeting 174
by Joke Braeken June 15, 2021

June 15, 2021

Dear Councillors, Regarding the 174th ccNSO Council meeting, I am sending you the background documentation for * items 13 (update CSC and ECA) and * agenda item 15 (Working Group and Committee updates). Please go to https://bit.ly/3g6OUYq This document contains the written updates of the various working groups and committees. The document is sent to the ccNSO Council mailing list, ahead of every council meeting. This allows the ccNSO Council to remain informed about the current status and next steps of the various committees and working groups. Updates are provided in written format ahead of every meeting, to allow sufficient time for discussions during the Council meeting itself. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org From: Ccnso-council <ccnso-council-bounces(a)icann.org> on behalf of ccnso-council <ccNSO-Council(a)icann.org> Reply to: Bart Boswinkel <bart.boswinkel(a)icann.org> Date: Tuesday, 15 June 2021 at 09:02 To: ccnso-council <ccNSO-Council(a)icann.org> Subject: [ccnso-council] Agenda and Draft Resolutions Meeting 174 Dear all, Please find included the draft resolutions for the upcoming Council meeting, Background material will be circulated in a separate email, Kind regards, Bart --------- Draft Agenda ccNSO Council Meeting 174 17 June 2021 1. Welcome and roll call 1. Relevant Correspondence * 9 June 2021 - “GAC opinion or advice on the proposed policy on the retirement of ccTLDs” from the Chair of the ccNSO to the Chair of the GAC * 7 June 2021 - “ccNSO Review - Table of Recommendations and ccNSO Actions” from Larisa Gurnick (VP, Review Support and Accountability Department, ICANN) 1. Minutes & Action Items * Minutes Meeting 173, circulated 9 June 2021 * Action items and To-do’s, if any 173-01: Email decision to separate ccPDP3 part 1 from part 2, to start on 28 May. Completed 173-02: Secretariat to subscribe Jordan Carter as an observer to the ccPDP3 Review Mechanism email list. Completed 173-03: Stephen Deerhake to request (on behalf of Council) a charter review and update from the Tech Working Group by the July 2021 meeting. Ongoing 173-04: Secretariat and Chair to liaise with Irina Danelia to provide her with content for the discussion with At Large. Completed 173-05: Secretariat to circulate Meeting guideline for on-line decision. Completed 173-06: Email decision to launch a call for volunteers to appoint a NomCom delegate. Completed To-do: All email Alejandra if there are any topics you wish for leadership to discuss during the one-on-one call. Done 1. Intermeeting Decisions (since 20 May 2021) * Separation of ccPDP 3 Part 1 and Part 2 * Adoption Meeting Guideline * Extension CSC Membership selection process * Launch call for volunteers NomCom 2022 * Adoption revised Terms of Reference of the ccNSO Outreach and Involvement Standing Committee (OISC ToR version 2) 1. Adoption ccPDP3 Retirement Final Report & Support Recommendation For discussion and decision Draft Resolution Background In December 2015, the ccNSO Council discussed the need to launch a formal ccNSO Policy Development Processes to address the lack of policy with respect to retirement of ccTLDs and to introduce a Review Mechanism on issues pertaining to the delegation, transfer, revocation, and retirement of ccTLDs. This discussion was grounded in the need to ensure the predictability and legitimacy of decisions with respect to the delegation, transfer, revocation, and retirement of ccTLDs. In March 2017, and in accordance with Annex B section 3 and 4 of the ICANN Bylaws, the ccNSO Council decided - among others – to initiate the third (3rd) ccNSO Policy Development Process with the initial focus on developing a policy for Retirement of ccTLDs (Part 1), and only after the substantive work on that topic would have been concluded, focus on the development of policy recommendations for a Review Mechanism pertaining to decisions on delegation, transfer, revocation and retirement of ccTLDs (Part 2). Since April 2017, when the Retirement Working Group (WG) started its work, the WG provided regular updates and webinars, informally consulted the broader community including the Governmental Advisory Committee (GAC), and conducted a public consultation of the entire community. In February 2021 the ccNSO Working Group on Retirement of country code Top-Level Domains (ccTLDs) concluded its work by unanimously supporting the policy recommendations pertaining to the retirement of ccTLDs. Considering the consultation efforts undertaken by the Retirement Working Group until that time, the Issue Manager conducted a final, lightweight public consultation from 04 March 2021 to 15 April 2021. The feed-back received did not indicate any concerns. As it became apparent that the envisioned advantages of combining the two topics into one (1) ccNSO Policy Development Process have become obsolete, both the Retirement and Review Working Groups, supported by the community at large, proposed to separate Part 1 (Retirement) and Part 2 (Review Mechanism). On 04 June 2021 the ccNSO Council decided to split up ccPDP3 accordingly and the decision became effective on 11 June 2021. On 08 June 2021 the Issue Manager submitted the recommended Retirement Policy as contained in the Final Paper of the Retirement Working Group sections 1-5 to the ccNSO Council for their consideration and decision-making. As required under Annex B of the Bylaws the Chair of the ccNSO requested the GAC to provide an opinion or advise. Decision The ccNSO Council adopts all recommendations contained in the Final Report of the Issue Manager as submitted to the Chair of the ccNSO Council on 08 June 202. The adopted recommendations shall be conveyed to the Members of the ccNSO as the Council Recommendation to vote upon. The ccNSO Council Recommendation addresses the issues pertaining to the retirement of ccTLDs as identified in the ccPDP3 Issue Report as adopted by the ccNSO Council on 15 March 2021. The Issue Manager is requested to compile the Members Report taking this resolution into account. In accordance with the adopted timeline the Members vote on the Council Recommendation will start on Wednesday 07 July 2021 at 00.01 UTC. The ccNSO Council wholeheartedly thanks the members and other participants of the Retirement working Group for their hard work and prolonged effort to conclude ccPDP 3 Retirement endeavour, and in particular the chair and vice-chair of the working group Stephen Deerhake (.as) and Eberhard Lisse (.na). As a result of adoption of the Final Report the Retirement Working Group will close. The secretariat is requested to inform the WG membership accordingly. 1. GRC related items * Appointment Sean Copeland Vice-Chair of GRC For decision Draft Resolution Decision At the request of the Guideline Review Committee (GRC) the ccNSO Council appoints Sean Copeland (.vi) as vice-chair of the GRC. The secretariat is requested to inform the GRC accordingly and publish this decision as soon as possible. * Adjust role of GRC, update charter For decision Draft Resolution Background The ccNSO Council recently received some questions with respect to potentially overlapping mandates of working groups and committees from the Guideline Review Committee. These questions triggered a discussion on potential ways on continuous improvement of the ccNSO, also in relation to enhancing the effectiveness and efficiency of the ccNSO. Specifically, the Council discussed the expansion of GRC mandate to include: i. The GRC to work with other committees to discuss implications of those committees' work on the ccNSO Operational Procedures / ccNSO Guidelines, and how the ccNSO has organized its work. ii. review with the council how the ccNSO has organized its work and make suggestions on an annual basis. iii. perform such additional duties as delegated to the GRC from the council Decision The ccNSO Council supports the need: * to discuss implications of the activities of committees and working groups on the ccNSO Operational Procedures / ccNSO Guidelines, and how the ccNSO has organized its work, and * to review how the ccNSO has organized its work with the council and make suggestions on an annual basis. As the mandate of the Guideline Review Committee may need to be adjusted to enable the GRC to undertake the additional, aforementioned tasks, it is requested to review its Charter and propose amendments by the September 2021 Council meeting. The Chair of the Council is requested to inform the GRC accordingly and the secretariat is requested to publish this resolution as soon as possible on the ccNSO web-site. 1. ccNSO Work Plan * Adoption of ccNSO Annual Work Plan 2021-2023 For decision Draft Resolution Decision The ccNSO Council adopts the ccNSO two-year rolling forward work plan as the base-line for the ccNSO activities for the coming year, and requests it to be updated quarterly. The secretariat is requested to publish the work plan on the ccNSO web-site. * Progress expanded role Triage committee Update and for discussion 1. Confirmation overview status implementation of recommendations 2nd ccNSO Review For decision Draft Resolution Background On 26 February 2021 the ccNSO Council sent a letter to the ICANN Board Organizational Effectiveness Committee (OEC) to provide clarification on the level of implementation of the recommendations of 2nd ccNSO organizational review. Following this letter ICANN staff at the direction of the OEC consolidated the Feasibility and Implementation Plan (FAIP) and the information provided by the ccNSO. At the request of the OEC, the ccNSO is now asked to confirm whether the compiled information reflects the ccNSO assessment of the progress made and the remaining implementation work. Accordingly, 12 of the 14 recommendations are (nearly) implemented, including the recommendation on translation of the ICANN learn course and no further action from the ccNSO is required. The recommendation on allowing future independent reviewers access to the ccNSO email lists Is deferred to the next organization review, and one recommendation, updating the ccNSO web-site is directed at ICANN Org and is in the process of being implemented. Decision The ccNSO Council agrees with the overview of the status of the recommendations and confirms with the level of remaining implementation work, i.e that no further action is required from the ccNSO at this stage in implementing the recommendations of the 2nd Organizational Review. The secretariat of the ccNSO is requested to inform relevant ICANN Org staff accordingly and publish this resolution. 1. Council Election 2021 For Decision Adoption Initial timeline and appointment Election Process Manager Draft Resolution Background The term of the following ccNSO Councillors ends in March 2022: ● Biyi Oladipo (AF region, .NG) ● Jordan Carter (AP Region, .NZ) ● Nick Wenban-Smith (EU Region, .UK) ● Demi Getschko (LAC Region, .BR) ● Pablo Rodriguez (NA Region, .PR) In accordance with the Guideline ccNSO Council Election Procedure, the ccNSO Council needs to establish a timeline for the election of Councillors, which timeline allows for a introduction webinar and a Q & A session at the upcoming ICANN72 meeting. The proposed timeline Council Elections FY 2022 meets these requirements and was included in background material. Decision The ccNSO Council appoints Joke Braeken as the Election Manager for the 2022 ccNSO Council Elections . The ccNSO Council adopts the timeline Council Elections 2022 as proposed, and requests the secretariat to publish the timeline and start the procedure accordingly. 1. ICANN Hybrid Meeting For discussion 1. Updates PDP3 Part Review Mechanism Informational, taken from the policy session 1. IDN ccPDP4: Update Informational, taken from the policy session 1. Update ECA & CSC * ECA (Informational) * CSC * Informational, taken from the meeting * Need to select and approve full CSC membership by 1 October 2021 For decision: adoption of Timeline and Mandate Selection Committee Draft Resolution Background The ccNSO Council will be invited to select a member for the Customer Standing Committee. In accordance with the internal ccNSO Guideline the ccNSO Council will need to adopt a timeline for selection and to mandate the selection committee from among its members to consult with the RySG and approve the full slate of CSC membership. As the ccNSO Council launched a selection process to replace Alejandra Reynoso it is also proposed to do a selection process with minimal duration to ask for additional candidates and ask the selected candidate whether he or she can confirm to stand again. The proposed timeline is: Action Starting date Closing date Comment, if any Council decision to appoint Committee 17 June 2021 Committee mandated to consult and approve Call for Nomination 07 July 2021 15 July 2021 Selection Process by Council 19 July 2021 23 July 2021 Consultation RySG 26 July 2021 06 August 2021 Depends on progress other selection committees Approval full slate 23 August 2020 24 September 2019 Discussion and Approval Selection Report by Council September/October Council Meeting Decision The ccNSO Council adopts the timeline as proposed for the selection of a new ccNSO appointed member on the CSC, and request the Secretariat to launch the call for volunteers at the time foreseen in the schedule and in accordance with the mechanism in the Guideline: Procedure for ccNSO Appointees. The ccNSO Council also confirms that the CSC selection committee is composed by: Biyi Oladipo, Alejandra Reynoso, Jiankang Yao, Irina Danelia, Sean Copeland, and Javier Rúa-Jovet, who are mandated by the Council to consult with the RySG and approve the full slate of membership. The Secretariat is further requested to inform the community as soon as possible on the upcoming CSC member nomination and selection process. 1. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat 1. Update WGs taken (written updates, unless special developments Council needs to be aware off) * SOPC * IGLC * GRC * OISC * TLD-OPS * Technical WG * MPC 1. Update liaisons * Update ALAC Liaison (written update) * Update GNSO Liaison (written update to follow) 1. Next Meetings * July 22 -12:00 UTC * September 16 – 20:00 UTC * October @ ICANN72 (23-28 October) * November 18 – 12:00 UTC * December 17 – 18:00 UTC 1. AOB 1. Closure

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About today’s ICANN71 ccTLD-relevant sessions, scheduled for Wednesday, 16 June 2021.
by Joke Braeken June 15, 2021

June 15, 2021

Dear All, Here is an overview of today’s ICANN71 ccTLD-relevant sessions, scheduled for Wednesday, 16 June 2021. You are warmly invited to participate. Sessions will be held during general working hours in The Hague, Netherlands (CEST / UTC+2, Amsterdam/Paris). You must be registered and signed in to view the ICANN71 schedule and participation details. Access and ability to log into the schedule platform<https://71.schedule.icann.org/> can take up to 30 minutes after completing the registration process. ICANN71 links to bookmark now: * ccNSO Schedule Hub: https://community.icann.org/x/WIG1CQ * ccNSO Members Meeting, including sessions held prior to ICANN71: https://community.icann.org/x/UYG1CQ ccNSO POLICY SESSION Wednesday, 16 June 2021 | 10:30-12:00 UTC https://71.schedule.icann.org/meetings/4A6vJLvW3GREPnpYf Two ccNSO Policy Development Process Working Groups will provide an update on their progress to date and seek input from the ccTLDs and other community members present on their proposals: * The ccPDP3 Working Group, which develops a review mechanism for decisions pertaining to delegation, transfer, revocation and retirement of ccTLDs has - among others - identified the decisions that should be subject to a review mechanism, and is currently exploring the requirements for the review mechanism itself. * The ccPDP4 Working Group on the (de) selection of Internationalised Domain Name ccTLD strings is steadily making progress reviewing and updating the criteria, procedures and documentation of the process for the selection of IDN ccTLD strings The Working Group has compiled a brief document with the core criteria that will be discussed. Read more here<https://community.icann.org/download/attachments/162890072/Preparatory%20do…>. You will have an opportunity to ask questions for clarifications. Moreover, the Working Group will seek feedback from the audience regarding separate elements that determine the direction of travel. Moreover, during this session, the ccTLD and broader communities will have an opportunity to learn more about the proposed policy regarding ccPDP3 on the retirement of country code top-level domains, which will now go into the decision-making phase. At its 17 June 2021 meeting<https://community.icann.org/display/ccNSOCWS/17+June+@ICANN71>, the ccNSO Council is expected to discuss and vote on the recommendation to adopt the proposed policy<https://ccnso.icann.org/en/workinggroups/pdp3-retirement-final-report-08jun…> on the Retirement of ccTLDs (ccPDP3-RET<https://ccnso.icann.org/en/workinggroups/pdp-retirement.htm>), as developed by the ccPDP3-Retirement Working Group. If approved, the recommendation will be put forth to the ccNSO members to vote on. Voting in the first election round is expected to start on Wednesday, 7 July 2021 (00:01 UTC) and will close on Wednesday, 28 July (23:59 UTC). At least 50% of the ccNSO members need to lodge their votes, and at least 66% of the members need to vote in favour. Only if the recommended Retirement Policy gets approved by the ccNSO members, the policy recommendations will be presented to the ICANN Board of Directors for their consideration. A heads up regarding the upcoming member vote has been posted here<https://ccnso.icann.org/en/announcements/announcement-03jun21-en.htm>. CSC/IANA SESSION Wednesday, 16 June 2021 | 14:30-15:30 UTC https://71.schedule.icann.org/meetings/pSMFgAPymfM4wmqGc A CSC/IANA update to the community will be held to inform the ccTLD and gTLD registry operators (and other interested stakeholders) about the latest with respect to the IANA Naming Function and CSC. This would be the first time since ICANN66, that the CSC, and IANA staff would meet with the direct customers of the IANA Naming Function, namely the ccTLD and gTLD registry operators. Goal of the session is to inform the community about the current state of affairs and what direct customers can expect in the near future. Consult the CSC website (https://www.icann.org/csc) for a detailed agenda. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

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conclusion and outcome: CSC member selection
by Joke Braeken June 15, 2021

June 15, 2021

Dear Councillors, This is to inform you about the conclusion and outcome of the selection process for one volunteer (1) to serve as member of the Customer Standing Committee (CSC). The selection process closed 14 June at 23:59 UTC. In the table below (see also in attachment), you will be able to find an overview of the ballot numbers, their date of receipt and the order of preference as listed by the individual council members. Participation of councilors in selection processes is tracked here:https://community.icann.org/display/ccNSOCWS/Council+vote+tracker+-+20… Date receipt ballot number Paulos Nyirenda Javier Sandoval Frederico Neves 07-Jun 1 3 1 2 07-Jun 2 2 1 3 07-Jun 3 1 2 3 07-Jun 4 2 0 3 08-Jun 5 2 1 3 09-Jun 6 2 1 3 10-Jun 7 3 1 2 10-Jun 8 2 1 3 11-Jun 9 2 0 3 11-Jun 10 2 1 3 11-Jun 11 3 1 2 14-Jun 12 1 2 3 14-Jun 13 2 1 3 14-Jun 14 3 2 3 14-Jun 15 2 1 3 32 16 42 The candidate with the most supportive votes is Frederico Neves (.br). Next steps The candidate receiving most supportive votes for one of the aforementioned roles, is selected. The ccNSO Secretariat will inform relevant ICANN staff of the selection of the candidates, and will inform and thank all candidates. Background The ccNSO Council issued a call for expressions of interest targeted at candidates from either the African, Asia-Pacific, Latin American And Carribean or North African region to become a member of the Customer Standing Committee (CSC) for the remainder of Alejandra's term (ending 30 September 2021 at 23.59 UTC). The call for volunteers closed Friday, 4 June 2021 (23:59 UTC). Read the call for EoI here: https://ccnso.icann.org/en/announcements/announcement-07may21-en.htm The selection happens according to the ccNSO Guideline: ccNSO Appointment Procedures as published on. https://ccnso.icann.org/sites/default/files/field-attached/guidelines-ccnso… Thank you. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

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Agenda and Draft Resolutions Meeting 174
by Bart Boswinkel June 15, 2021

June 15, 2021

Dear all, Please find included the draft resolutions for the upcoming Council meeting, Background material will be circulated in a separate email, Kind regards, Bart --------- Draft Agenda ccNSO Council Meeting 174 17 June 2021 1. Welcome and roll call 1. Relevant Correspondence * 9 June 2021 - “GAC opinion or advice on the proposed policy on the retirement of ccTLDs” from the Chair of the ccNSO to the Chair of the GAC * 7 June 2021 - “ccNSO Review - Table of Recommendations and ccNSO Actions” from Larisa Gurnick (VP, Review Support and Accountability Department, ICANN) 1. Minutes & Action Items * Minutes Meeting 173, circulated 9 June 2021 * Action items and To-do’s, if any 173-01: Email decision to separate ccPDP3 part 1 from part 2, to start on 28 May. Completed 173-02: Secretariat to subscribe Jordan Carter as an observer to the ccPDP3 Review Mechanism email list. Completed 173-03: Stephen Deerhake to request (on behalf of Council) a charter review and update from the Tech Working Group by the July 2021 meeting. Ongoing 173-04: Secretariat and Chair to liaise with Irina Danelia to provide her with content for the discussion with At Large. Completed 173-05: Secretariat to circulate Meeting guideline for on-line decision. Completed 173-06: Email decision to launch a call for volunteers to appoint a NomCom delegate. Completed To-do: All email Alejandra if there are any topics you wish for leadership to discuss during the one-on-one call. Done 1. Intermeeting Decisions (since 20 May 2021) * Separation of ccPDP 3 Part 1 and Part 2 * Adoption Meeting Guideline * Extension CSC Membership selection process * Launch call for volunteers NomCom 2022 * Adoption revised Terms of Reference of the ccNSO Outreach and Involvement Standing Committee (OISC ToR version 2) 1. Adoption ccPDP3 Retirement Final Report & Support Recommendation For discussion and decision Draft Resolution Background In December 2015, the ccNSO Council discussed the need to launch a formal ccNSO Policy Development Processes to address the lack of policy with respect to retirement of ccTLDs and to introduce a Review Mechanism on issues pertaining to the delegation, transfer, revocation, and retirement of ccTLDs. This discussion was grounded in the need to ensure the predictability and legitimacy of decisions with respect to the delegation, transfer, revocation, and retirement of ccTLDs. In March 2017, and in accordance with Annex B section 3 and 4 of the ICANN Bylaws, the ccNSO Council decided - among others – to initiate the third (3rd) ccNSO Policy Development Process with the initial focus on developing a policy for Retirement of ccTLDs (Part 1), and only after the substantive work on that topic would have been concluded, focus on the development of policy recommendations for a Review Mechanism pertaining to decisions on delegation, transfer, revocation and retirement of ccTLDs (Part 2). Since April 2017, when the Retirement Working Group (WG) started its work, the WG provided regular updates and webinars, informally consulted the broader community including the Governmental Advisory Committee (GAC), and conducted a public consultation of the entire community. In February 2021 the ccNSO Working Group on Retirement of country code Top-Level Domains (ccTLDs) concluded its work by unanimously supporting the policy recommendations pertaining to the retirement of ccTLDs. Considering the consultation efforts undertaken by the Retirement Working Group until that time, the Issue Manager conducted a final, lightweight public consultation from 04 March 2021 to 15 April 2021. The feed-back received did not indicate any concerns. As it became apparent that the envisioned advantages of combining the two topics into one (1) ccNSO Policy Development Process have become obsolete, both the Retirement and Review Working Groups, supported by the community at large, proposed to separate Part 1 (Retirement) and Part 2 (Review Mechanism). On 04 June 2021 the ccNSO Council decided to split up ccPDP3 accordingly and the decision became effective on 11 June 2021. On 08 June 2021 the Issue Manager submitted the recommended Retirement Policy as contained in the Final Paper of the Retirement Working Group sections 1-5 to the ccNSO Council for their consideration and decision-making. As required under Annex B of the Bylaws the Chair of the ccNSO requested the GAC to provide an opinion or advise. Decision The ccNSO Council adopts all recommendations contained in the Final Report of the Issue Manager as submitted to the Chair of the ccNSO Council on 08 June 202. The adopted recommendations shall be conveyed to the Members of the ccNSO as the Council Recommendation to vote upon. The ccNSO Council Recommendation addresses the issues pertaining to the retirement of ccTLDs as identified in the ccPDP3 Issue Report as adopted by the ccNSO Council on 15 March 2021. The Issue Manager is requested to compile the Members Report taking this resolution into account. In accordance with the adopted timeline the Members vote on the Council Recommendation will start on Wednesday 07 July 2021 at 00.01 UTC. The ccNSO Council wholeheartedly thanks the members and other participants of the Retirement working Group for their hard work and prolonged effort to conclude ccPDP 3 Retirement endeavour, and in particular the chair and vice-chair of the working group Stephen Deerhake (.as) and Eberhard Lisse (.na). As a result of adoption of the Final Report the Retirement Working Group will close. The secretariat is requested to inform the WG membership accordingly. 1. GRC related items * Appointment Sean Copeland Vice-Chair of GRC For decision Draft Resolution Decision At the request of the Guideline Review Committee (GRC) the ccNSO Council appoints Sean Copeland (.vi) as vice-chair of the GRC. The secretariat is requested to inform the GRC accordingly and publish this decision as soon as possible. * Adjust role of GRC, update charter For decision Draft Resolution Background The ccNSO Council recently received some questions with respect to potentially overlapping mandates of working groups and committees from the Guideline Review Committee. These questions triggered a discussion on potential ways on continuous improvement of the ccNSO, also in relation to enhancing the effectiveness and efficiency of the ccNSO. Specifically, the Council discussed the expansion of GRC mandate to include: i. The GRC to work with other committees to discuss implications of those committees' work on the ccNSO Operational Procedures / ccNSO Guidelines, and how the ccNSO has organized its work. ii. review with the council how the ccNSO has organized its work and make suggestions on an annual basis. iii. perform such additional duties as delegated to the GRC from the council Decision The ccNSO Council supports the need: * to discuss implications of the activities of committees and working groups on the ccNSO Operational Procedures / ccNSO Guidelines, and how the ccNSO has organized its work, and * to review how the ccNSO has organized its work with the council and make suggestions on an annual basis. As the mandate of the Guideline Review Committee may need to be adjusted to enable the GRC to undertake the additional, aforementioned tasks, it is requested to review its Charter and propose amendments by the September 2021 Council meeting. The Chair of the Council is requested to inform the GRC accordingly and the secretariat is requested to publish this resolution as soon as possible on the ccNSO web-site. 1. ccNSO Work Plan * Adoption of ccNSO Annual Work Plan 2021-2023 For decision Draft Resolution Decision The ccNSO Council adopts the ccNSO two-year rolling forward work plan as the base-line for the ccNSO activities for the coming year, and requests it to be updated quarterly. The secretariat is requested to publish the work plan on the ccNSO web-site. * Progress expanded role Triage committee Update and for discussion 1. Confirmation overview status implementation of recommendations 2nd ccNSO Review For decision Draft Resolution Background On 26 February 2021 the ccNSO Council sent a letter to the ICANN Board Organizational Effectiveness Committee (OEC) to provide clarification on the level of implementation of the recommendations of 2nd ccNSO organizational review. Following this letter ICANN staff at the direction of the OEC consolidated the Feasibility and Implementation Plan (FAIP) and the information provided by the ccNSO. At the request of the OEC, the ccNSO is now asked to confirm whether the compiled information reflects the ccNSO assessment of the progress made and the remaining implementation work. Accordingly, 12 of the 14 recommendations are (nearly) implemented, including the recommendation on translation of the ICANN learn course and no further action from the ccNSO is required. The recommendation on allowing future independent reviewers access to the ccNSO email lists Is deferred to the next organization review, and one recommendation, updating the ccNSO web-site is directed at ICANN Org and is in the process of being implemented. Decision The ccNSO Council agrees with the overview of the status of the recommendations and confirms with the level of remaining implementation work, i.e that no further action is required from the ccNSO at this stage in implementing the recommendations of the 2nd Organizational Review. The secretariat of the ccNSO is requested to inform relevant ICANN Org staff accordingly and publish this resolution. 1. Council Election 2021 For Decision Adoption Initial timeline and appointment Election Process Manager Draft Resolution Background The term of the following ccNSO Councillors ends in March 2022: ● Biyi Oladipo (AF region, .NG) ● Jordan Carter (AP Region, .NZ) ● Nick Wenban-Smith (EU Region, .UK) ● Demi Getschko (LAC Region, .BR) ● Pablo Rodriguez (NA Region, .PR) In accordance with the Guideline ccNSO Council Election Procedure, the ccNSO Council needs to establish a timeline for the election of Councillors, which timeline allows for a introduction webinar and a Q & A session at the upcoming ICANN72 meeting. The proposed timeline Council Elections FY 2022 meets these requirements and was included in background material. Decision The ccNSO Council appoints Joke Braeken as the Election Manager for the 2022 ccNSO Council Elections . The ccNSO Council adopts the timeline Council Elections 2022 as proposed, and requests the secretariat to publish the timeline and start the procedure accordingly. 1. ICANN Hybrid Meeting For discussion 1. Updates PDP3 Part Review Mechanism Informational, taken from the policy session 1. IDN ccPDP4: Update Informational, taken from the policy session 1. Update ECA & CSC * ECA (Informational) * CSC * Informational, taken from the meeting * Need to select and approve full CSC membership by 1 October 2021 For decision: adoption of Timeline and Mandate Selection Committee Draft Resolution Background The ccNSO Council will be invited to select a member for the Customer Standing Committee. In accordance with the internal ccNSO Guideline the ccNSO Council will need to adopt a timeline for selection and to mandate the selection committee from among its members to consult with the RySG and approve the full slate of CSC membership. As the ccNSO Council launched a selection process to replace Alejandra Reynoso it is also proposed to do a selection process with minimal duration to ask for additional candidates and ask the selected candidate whether he or she can confirm to stand again. The proposed timeline is: Action Starting date Closing date Comment, if any Council decision to appoint Committee 17 June 2021 Committee mandated to consult and approve Call for Nomination 07 July 2021 15 July 2021 Selection Process by Council 19 July 2021 23 July 2021 Consultation RySG 26 July 2021 06 August 2021 Depends on progress other selection committees Approval full slate 23 August 2020 24 September 2019 Discussion and Approval Selection Report by Council September/October Council Meeting Decision The ccNSO Council adopts the timeline as proposed for the selection of a new ccNSO appointed member on the CSC, and request the Secretariat to launch the call for volunteers at the time foreseen in the schedule and in accordance with the mechanism in the Guideline: Procedure for ccNSO Appointees. The ccNSO Council also confirms that the CSC selection committee is composed by: Biyi Oladipo, Alejandra Reynoso, Jiankang Yao, Irina Danelia, Sean Copeland, and Javier Rúa-Jovet, who are mandated by the Council to consult with the RySG and approve the full slate of membership. The Secretariat is further requested to inform the community as soon as possible on the upcoming CSC member nomination and selection process. 1. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat 1. Update WGs taken (written updates, unless special developments Council needs to be aware off) * SOPC * IGLC * GRC * OISC * TLD-OPS * Technical WG * MPC 1. Update liaisons * Update ALAC Liaison (written update) * Update GNSO Liaison (written update to follow) 1. Next Meetings * July 22 -12:00 UTC * September 16 – 20:00 UTC * October @ ICANN72 (23-28 October) * November 18 – 12:00 UTC * December 17 – 18:00 UTC 1. AOB 1. Closure

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Survey Results on Transition to In-Person ICANN Public Meetings
by Kimberly Carlson June 14, 2021

June 14, 2021

https://www.icann.org/en/blogs/details/survey-results-on-transition-to-in-p… Survey Results on Transition to In-Person ICANN Public Meetings 14 June 2021 Sally Costerton<https://www.icann.org/>, SVP, Global Stakeholder Engagement, Senior Advisor to the President and CEO David Olive<https://www.icann.org/>, SVP, Policy Development Support ICANN Public Meetings are central to our multistakeholder model and an important venue for the community to advance our policy development work. Due to the global nature of the ICANN community, our public meetings have always allowed for virtual participation. The pandemic has required us to hold virtual-only meetings for more than a year. Now, as the pandemic eases in some parts of the world, we are looking to the future and considering which lessons that we have learned from our virtual meetings will carry over into our Public Meetings when it is safe to gather in person again. The pandemic has affected residents in various countries in different ways, and the vaccine rollout is not occurring at the same pace across the world. As a result, some members of the ICANN community will feel safer to travel before the entire community is ready to do so safely. ICANN organization (org) remains focused on ensuring the accessibility of events whether in person, virtual, or a hybrid of the two. Recently, we asked community members to complete a survey to gauge their general comfort level and the desired conditions for a return to in-person ICANN Public Meetings. While the results of this survey are not the only determining factor in the Board's decision to return to in-person meetings, they provide valuable input for the Board as it considers the future. First and foremost, the health and safety of participants remains our highest priority. ICANN org has a dedicated team that continues to monitor the updates and recommendations from worldwide health authorities, global risk consultants, and travel partners. We will not hold an in-person meeting until it is safe to do so. Also, we are closely tracking the extremely fluid situation regarding travel across the world. Borders remain closed in some parts of the world, while other borders are only open to returning citizens, as is the case in the United States today. We have learned from events over the last 15 months that we cannot definitively anticipate what the situation will be in October. There are many logistical challenges to holding an in-person meeting in such a rapidly evolving situation. We are grateful to everyone who took the time to fill out the survey. The results show that the majority of the community is interested in returning to in-person meetings. We saw similar results when we asked if you would be willing to attend in person if safety precautions were taken, such as physical distancing, onsite rapid testing, and face mask requirements. You can see the full results of the survey here<https://www.icann.org/en/system/files/files/post-pandemic-future-icann-publ…>. Public Meetings are most successful and productive when they are as inclusive as possible. The survey showed that there is some concern within the community about the possibility of reduced attendance and global diversity due to COVID travel restrictions. Around 50% of the survey respondents did not agree or were neutral on holding in-person meetings if it means a reduction in the global diversity of attendees. The Board will decide soon whether to hold ICANN72 virtually, or as a hybrid meeting with both in-person and virtual components. The results of this survey will be used as input to the decision, but it is not the only input. The Board will also consider safety guidance, local restrictions, and, importantly, the equity issues resulting from who will likely be able to travel in October. On Thursday, 17 June, we will host a community discussion at ICANN71 about the future of ICANN Public Meetings. Please join the session to share your thoughts and ask any questions you may have. We are grateful for the community's dedication to progressing the work, despite the many obstacles presented by the pandemic over the last year. We look forward to your continued participation – virtually at ICANN71, and in-person at some point in the future.

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REMINDER: IMPORTANT INFORMATION regarding updating ccNSO Rules
by Kimberly Carlson June 14, 2021

June 14, 2021

As a reminder, please see the email below on how to prepare for tomorrow’s ccNSO session on governance. Best, Kim From: Kimberly Carlson <kimberly.carlson(a)icann.org> Date: Thursday, June 10, 2021 at 2:08 PM To: "ccnso-members(a)icann.org" <ccnso-members(a)icann.org>, "ccTLDcommunity(a)cctld-managers.org" <ccTLDcommunity(a)cctld-managers.org> Cc: "ccnso-council(a)icann.org" <ccnso-council(a)icann.org> Subject: IMPORTANT INFORMATION regarding updating ccNSO Rules **SENT ON BEHALF OF DAVID MCAULEY, CHAIR OF THE GUIDELINES COMMITTEE RULES SUBGROUP*** Dear fellow ccNSO Members, Please read this email and preparatory document and slides<https://community.icann.org/x/WIG1CQ> for information regarding our ongoing efforts to update the Rules of the ccNSO. BACKGROUND As you will recall from the ccNSO governance sessions at ICANNs 69 and 70, the ccNSO Guidelines Review Committee (GRC) has asked members to consider updating the Rules of the ccNSO<https://ccnso.icann.org/en/about/rules.htm>, created in 2004 and currently in effect. This effort is about considering updates where current practices and circumstances have evolved over time and may warrant clarification and/or amendment. This effort also seeks to update and correct mis-references in the current rules resulting from interim changes to the ICANN Bylaws, including the Bylaws section number that addresses ccNSO. (The Rules refer to Bylaw Article IX, whereas the Bylaws article addressing ccNSO is now Article 10<https://www.icann.org/resources/pages/governance/bylaws-en/#article10>.) No change will be made to the current Rules, of course, without the required support of you, members of the ccNSO as per the current 2004 Rules – see Rules Section 8 – ‘Changes to the Rules’ (reproduced below). Working methodology – GRC Rules Subgroup At the ICANN70 ccNSO governance session the attendees agreed that GRC should establish a subgroup to work on moving this matter forward. The GRC formed such a group and I agreed to serve as the Subgroup Chair. The members of the Rules Subgroup are listed below. Since ICANN70, we as subgroup, have identified areas we believe should be the core of the new membership Rules based on your feedback in the previous sessions. The areas are detailed in the Preparatory document<https://community.icann.org/display/ccnsowkspc/ICANN71+Virtual+Policy+Forum…> for the Governance session. We ask that you consider these and come prepared to add your insight into whether and how the Rules might change. In addition is a set of slides that we intend to present at the upcoming session next week. Plan for ccNSO Governance Session June 15th and beyond In addition to the Preparatory document<https://community.icann.org/display/ccnsowkspc/ICANN71+Virtual+Policy+Forum…>, we have prepared a set of slides<https://community.icann.org/display/ccnsowkspc/ICANN71+Virtual+Policy+Forum…>, which we will use during the session. Goal of the upcoming session is to seek your feedback and comments whether we are on course with the development of the new membership Rules. (ccNSO Session on Governance<https://71.schedule.icann.org/meetings/4SLTHdGRMMMKGComo> | Tuesday, 15 June 2021 at 7:00 UTC) To encourage your participation in the session we will have two main questions: 1. Whether you have any questions on inclusion of the topics (Questions for Clarifications) 2. Your opinion about whether to include the items (and some additional, more detailed questions). In the weeks following the session we plan to send around a survey to membership with some more particular questions. We plan to take the feedback at the meeting, from the survey and on list and begin the drafting process to show at ICANN72 what we think the Rules would look like based on member feedback. Thank you for your consideration and best regards, David GRC Rules Subgroup Chair GRC Rules Subgroup Members: David McAuley (Chair) Irina Danelia Stephen Deerhake Chris Disspain Atsushi Endo Ann-Cathrin Marcussen Alejandra Reynoso Katrina Sataki (observer) Sean Copeland (observer) 2004 Rules section 8: Changes to the Rules 8.1 These rules will become valid if approved with a vote of greater than 66% at a general meeting, or by electronic vote. 8.2 Any proposed changes to the rules must be circulated to all members at least twenty-one days before any vote on the proposed changes. 8.3 A change will become valid only if approved with a vote of greater than 66% at a general meeting, or by electronic vote.

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Participate or Observe: Expedited Policy Development Process on IDNs
by Joke Braeken June 14, 2021

June 14, 2021

Dear all, The Generic Names Supporting Organization (GNSO) Expedited Policy Development Process (EPDP) Team on Internationalized Domain Names (IDNs) welcomes anyone to join as a participant or an observer. The EPDP Team on IDNs is expected to provide the GNSO Council with policy recommendations on: 1. The definition of all generic top-level domains (gTLDs) and the management of variant labels 2. How the IDN Implementation Guidelines, which require compliance by the Contracted Parties, should be updated in the future Please contact gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> to sign up as a participant or an observer. By submitting your personal data, you agree that your personal data will be processed in accordance with the ICANN Privacy Policy<https://www.icann.org/privacy/policy>, and you agree to abide by the electronic Terms of Service<https://www.icann.org/privacy/tos>. IDNs EPDP Team Model Taking into consideration the scope of this EPDP and drawing on a number of PDP 3.0 Improvements<https://gnso.icann.org/sites/default/files/file/field-file-attach/pdp-final…> incorporated in the EPDP charter<https://gnso.icann.org/sites/default/files/policy/2021/presentation/Charter…>, the GNSO Council has decided to follow a "Representative + Open" model for this EPDP team, consisting of members, participants, and observers. This model is designed to enable the EPDP team to conduct its work in an efficient manner while creating additional opportunities for broader participation from the ICANN community. Specific ICANN community groups have been invited to appoint a limited number of members who will drive the deliberations of the EPDP team and participate in the consensus designation process for final recommendations. Since the IDN topic is of interest to the broader ICANN community and impacts various stakeholders, the EPDP team also welcomes other forms of participation. Participants can actively engage in all EPDP Team meetings, with the exception of any consensus designation process. As indicated in the EPDP charter, participants are encouraged to possess similar levels of expertise as members with respect to IDN issues, ICANN policies and procedures, and registry and registrar services. They are also expected to track all relevant EPDP deliberations to ensure they remain informed and can contribute when needed. Participants shall abide by a statement of participation. Observers are subscribed to the mailing list on a read-only basis and are not invited to attend meetings. See "Section IV: Formation, Staffing, and Organization" of the EPDP charter for more details. During ICANN71, an outreach session<https://71.schedule.icann.org/meetings/TZvWRhnydWDPSE64v#/?limit=10&sortByF…> will be held on Monday, 14 June 2021, 16:30-17:30 CEST to provide additional information about this EPDP, including its mission, scope, and how to get involved. Best regards. Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

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Reminder: 2 ongoing Council selection processes. (CSC: closing 14 June, 23:59 UTC)
by Joke Braeken June 14, 2021

June 14, 2021

Dear Councillors, This is a reminder regarding two ongoing selection processes, where your action is required. Council is requested to express its preference for: * one member to the CSC (Deadline is Monday, 14 June | 23:59 UTC) and * one delegate to the NomCom (closes Thursday, 17 June | 23:59 UTC). Further details and instructions were previously sent to the Council mailing list. Council vote tracker: https://community.icann.org/display/ccNSOCWS/Council+vote+tracker+-+2021 Thank you. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

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today’s session as part of the ICANN71 ccNSO Members Meeting scheduled for Tuesday, 15 June 2021
by Joke Braeken June 14, 2021

June 14, 2021

Dear All, Here is an overview of today’s session as part of the ICANN71 ccNSO Members Meeting<https://community.icann.org/x/UYG1CQ> scheduled for Tuesday, 15 June 2021. You are warmly invited to participate. Sessions will be held during general working hours in The Hague, Netherlands (CEST / UTC+2, Amsterdam/Paris). You must be registered and signed in to view the ICANN71 schedule and participation details. Access and ability to log into the schedule platform<https://71.schedule.icann.org/> can take up to 30 minutes after completing the registration process. ccNSO GOVERNANCE SESSION Tuesday, 15 June 2021 | (07:00-08:00 UTC) https://71.schedule.icann.org/meetings/4SLTHdGRMMMKGComo Session Chair: David McAuley ICANN71 marks the 3rd ccNSO Governance Session, building on the previous sessions at ICANN69 and ICANN70. The goal of this ICANN71 session is to consult the ccNSO membership on the proposed high level structure of the revised Members Rules of the ccNSO. The new Rules will have a direct impact on the governance structure of the ccNSO, specifically on the respective roles and responsibilities of the Council and ccNSO membership. The current internal ccNSO Member Rules<https://ccnso.icann.org/about/ccnso-rules-dec04-en.pdf> were adopted in 2004, and since then the ccNSO has evolved: on the one hand it went from 40+ to 172 members, and on the other hand the ccNSO evolved from an organisation with limited scope and mandate to being one of the five Decisional Participants. The results of the session will provide the basis for further work on the new Rules, which will be presented during ICANN72. * IMPORTANT INFORMATION<https://community.icann.org/download/attachments/162890065/SENT%20ON%20BEHA…> from David McAuley, regarding updating the ccNSO Internal Rules. David is session chair for the ICANN71 ccNSO Governance Session. He is also chair of the GRC sub-group working on the new set of rules for the ccNSO. Q&A WITH ccTLD-RELATED ICANN BOARD MEMBERS Tuesday, 15 June 2021 | 10:30-12:00 UTC https://71.schedule.icann.org/meetings/Aqi3oqX8hvNNHiysM Session Chair: Jordan Carter (.nz), Pablo Rodriguez (.pr) The ccNSO-appointed ICANN Board members, Patricio Poblete and Nigel Roberts, have been invited to attend a question and answer session and to share their experiences as Board members. Also invited are ICANN Board members with a long standing association with the ccTLD community: Becky Burr, Danko Jevtović, and Lito Ibarra. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

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