July 2023 - Ccnso-council - lists.icann.org

NOTES | Council meeting 197 | 20 July 2023 (21 UTC)
by Joke Braeken July 20, 2023

July 20, 2023

NOTES | Council meeting 197 | 20 July 2023 (21 UTC) 1. Welcome and roll call welcome by Alejandra Kim: we are quorate Depending on time, we might need to defer items 20 & 21 Administrative matters 2. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm) a. Letter from Kim Davies “Establishment of a caretaker designation for top-level domains in the root zone database” (See item 18) 3. Minutes & Action Items a. Minutes Meeting 195: From meeting record b. Action items 4. Intermeeting Decisions (since meeting 196, June 2023) a. Approval NomCom Balancing submission b. Approval submission PTI Bylaw change c. Appointment members to IGLC, DASC 5. Intermeeting decisions Triage Committee No intermeeting decision since meeting 196 Updates 6. Update IDN ccPDP4 (written update) 7. Update ECA & CSC (written update) 8. Update WGs (written updates) 1. IGLC 2. GRC 3. SOPC 4. OISC (no meeting since ICANN 74, travel funding subgroup met) 5. TLD-OPS 6. DASC 7. Technical WG 8. MPC 9. Triage Committee 10. IRP Panel selection 11. CCG WS 2 Implementation 12. Prioritization Framework group 9. Update liaisons (written updates) 1. Update ALAC Liaison 2. Update GNSO Liaison 3. Update UASG Liaison 10. Update ccNSO Website redesign Informational update by Kim regarding ongoing work. Stephen: noted content that is no longer there. Should be restored. delegation and re-delegation related content should be brought back. Kim: please send me an email, will escalate. 11. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat Alejandra: we cancelled the podcast that was requested from us, as it was with individual ccTLDs. From the SO/AC ICANN78 planning meeting: joint celebrations with ALAC, ccNSO, GNSO, and also an icann 25th anniversary session. The block schedule had major updates. We will see the draft ccnso schedule later today. Administrative Decisions [effective upon publication of the resolutions] 12. Application of ccNSO membership by the ccTLD Manager for .QA, the Communications Regulatory Authority move: Stephen second: Pablo abstain? none object? none All in favour Congratulations to our new member 13. Appointments to WG and Committees Appoint Angela Matlapeng (.BW), Nicklas Pousette (.SE) and Josh Simpson (.NZ) as members of the TLD- OPS standing committee. move: Pablo second: Tatiana abstain? none object? none All in favour Thanks to the new volunteers for stepping forward. 14. Update, if any, Council, Board and CSC calls for expression of Interest Kim: no updates regarding CSC selection. Council selection ongoing. To date received only 5 votes. deadline is monday, will send reminders Jordan: Let's look at this process. awkward to talk about individual candidates, but if i do not know the candidates, it would be good to discuss with other councillors. Something for next time. several agree Alejandra: ok, let’s discuss next time how to approve the process Joke: information regarding ICANN Board Seat 12. process ongoing. See announcement on website procedure for council starts in November For Discussion and Decision, if needed [effective after 7 days of publication of the resolutions] 15. Adoption Guideline: ccNSO Statement of Interest and Conflict of Interest procedures Background - Procedures were circulated to the Council to seek feed-back on template. No comments received. Procedures were circulated to Council and membership earlier this year. For decision Sean: lightweight and easy to use. Aim is to alleviate concerns in future, and improve the transparency. i will abstain from the vote move: Pablo second: Irina against: none abstain: Sean approved 16. Adoption Terms of Reference ccNSO Universal Acceptance Group & call for volunteers Background - The Council reviewed the proposed terms of reference for the ccNSO UAC. The suggestions are included in the version submitted for adoption by Council. Assuming adoption of the Terms of Reference, Council will be asked to launch a call for expression of interest. For Decision move: Biyi second: Stephen (notes correct?) against: none abstain: none approved 17. Kick-off OISC review Background - In November 2022 the council adopted the template for review of the OISC and in January 2023 the Council appointed following Councillors as review team of the OISC: · Ai-Chin Lu, · Ali Hadji Mmadi, · Olga Cavalli, · Nick Wenban-Smith. To kick-off the review, volunteers are asked to re-confirm membership of the review team, with the goal to complete the review by ICANN78. move: pablo second: Irina against: none abstain: none all in favour 18. New: Discussion letter Kim Davies, President PTI to Council re Caretaker role Background - The chair of the Council received a letter from Kim Davies, President PTI, on “establishing a “caretaker” designation in the root zone database for this domain. This designation will signal that there is an extraordinary and temporary operational situation”. For discussion Alejandra: council leadership was approached by Kim D. in Washington. we agreed this letter to Council and our discussion would be best way forward. Council does not discuss individual cases. Kim D. was not available to join our council meeting today. Stephen: Kim D. acted appropriately. to ensure stability of the internet. respectful towards policy development. we may well have to initiate another PDP regarding how iana should act. discussion with sources in icann org. there are also other policy gaps. regarding transparency by our chair. clear from correspondence that there was this meeting at ICANN77. council was not advised, nor consulted. where was the chair’s authorisation to make agreements with iana, before consulting council? Alejandra: we were informed about what was going to happen. we did not decide anything, only how ccnso should be informed. the letter to bring this matter to council’s attention. we hoped for the letter to arrive sooner, but here it is now Pablo: agree with Stephen. important to develop policies to take care of similar situations. what happens if someone suddenly dies? the cctld operator. Jordan: leadership team will meet if someone if there are concerns. there was no decision, no discretion. only indication that a letter was forthcoming. it was a heads up. it just took a bit longer to arrive. this shows a gap in the global policy framework. cctlds are stewards of iana work. gap analysis of the global policy framework? are there other gaps, beside this one? we should be aware of other gaps too, if any. FOI type of approach. Stephen: appreciate comments by Pablo and Jordan. thanks for the background, Jordan. My sources tell me we have a cooperative partner with iana. Kim needs our help with some issues. what holes do they see that we have some guidance on? Alejandra: we need to do something. gap analysis. either FOI or PDP. Chris: agrees Kim did well. Happy that he reached out to leadership first, to make sure the next step was the right one. gap analysis a good thing to do. We need to be careful. different political environments. policy might be the right thing, but flexibility might be needed too. Alejandra: let’s close the loop and provide a written response to Kim. Suggestion to discuss this during our September meeting. Small group to prepare. Who volunteers? Sean, Chris, Molehe, Nick, Pablo, Jordan, Stephen, Barrack 19. Introducing the GRC proposal Implementation Outline Background - The GRC has developed an outline for interaction with ICANN on Implementation. The initial outline was reviewed by some members of staff with experience in implementation of policies developed by the community and following review updated by GRC. The GRC seeks feed-back from Council on proposed outline and after consolidating comments from Councillors in next version feed-back from community. For information and discussion Sean: what happens when pdp is adopted by board? we consulted with community, and staff. lots of discussions with GRC. we arrived at a lightweight framework for pdps to be monitored during the implementation. how can council adjust and evaluate? 2 parts: * actual policy itself * background. not easy to read, but important to have both docs together. it explains the thought process works well for pdp3. let’s see about pdp4. non-english speaking members of the community. see also discussion regarding item 18, and the potential results of the gap analysis. Jordan: PDP proposal not yet on wiki? 20. Update Councillors 360-review & next Review of process Informational, update process and set dates next round of reviews From the ccNSO 360 Degree Process - Frequency of feedback. All Councillors are expected to receive two 360 degree feedback reports during their term. The first one will be received 1 year after they take their seat on the Council. The second round of feedback should be concluded 6 months before the end of the term. These timelines include the debriefing with the evaluators. For discussion Alejandra: for some roles skillsets and requirements need to be further refined. overview is coming soon Bart: today the DASC met and one of the future roles they discussed was a potential liaison with the RySG. heads up. lots of communalities. 21. Update & review ccNSO appointees to other groups Background - As part of reviewing the roles and responsibilities of ccNSO appointees to other groups, and as part of the succession planning process agreed upon in Cancun, a small team of Councillors has reviewed the roles of the ccNSO appointees to external groups (as Liaison or otherwise). The Council will be informed of the results of review to date and proposed skill-set/requirements. For information and discussion 22. ICANN78 For information & discussion Alejandra: proposed ccnso block schedule. this is still a draft. note the major changes to the block schedule. see different block lengths and start/end times throughout the week. Should we meet with ALAC? with GNSO Council? if so, which topics to address we can also use mailing list Stephen: let’s meet with GNSO. it has been a while Alejandra: topics? Stephen: new gTLD round. Jordan: ICANN’s position on the global digital compact and the WSIS+20 review. great joy to see the iglc planned session. Would be something to discuss with Board, GNSO and alac. by october, we should have the gap analysis perhaps. good to tell them about it. alac might want to engage, and gnso might have tips how to do that. Alejandra: other topics could be the bylaw changes.how to improve the process? also the reviews. we can discuss with board and gnso too. let’s discuss via the mailing list. if agreement, we can schedule joint sessions Alejandra refers to work shops. Irina: SOPC has a slot on saturday and a workshop on sunday. the input from saturday will be evaluated on sunday. we seek guidance from council on saturday on the next comments rounds. both icann and pti plans and budgets. Alejandra: rejection action and approval action tabletop exercise. to be ready in case Suggestion to have a virtual council prep meeting on 12 October at noon UTC. thus we do not need a slot in person for our prep. Jordan: 12 oct is final day of IGF. that might affect a few of us. noon UTC might be an issue, as it is in the evening. a. ccNSO 20th Anniversary b. ccNSO related meetings (tentative) i.Meeting with full Board ii.Meeting GNSO Council? iii.Meeting with ALAC? iv.Meeting with GAC? c. Virtual Council Prep call? d. Council workshop a. Date for workshop: b. Topics: Tabletop Exercise together with GRC: Rejection Action and Approval Action Procedures c. Meeting with SOPC (and chairs of active WG and Committees) to identify ccNSO priorities in ICANN’s planning. e. Thu - Council Meeting (TBC’ed) 23. AOB 24. Next Council Meetings a. Meeting 17 August – 12:00 UTC (CANCELLED) b. Meeting 198, 21 September – 18:00 UTC c. Meeting 199, October – ICANN 78 TBD d. Meeting 200, 16 November – 12:00 UTC e. Meeting 201, 21 December – 21:00 UTC 25. Adjourn Note that council meeting in August has been cancelled. Thank you all. Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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July ccNSO Council meeting (197) | 20 July at 21:00 UTC
by Kimberly Carlson July 20, 2023

July 20, 2023

***STARTING IN ONE HOUR*** Dear Councilors, The July ccNSO Council meeting (197) has been scheduled for 20 July at 21:00 UTC. The agenda will be circulated prior to the call. Please find the call details below: Join Zoom Meeting https://icann.zoom.us/j/91672715108?pwd=VVFCNTVuTktSamIzWTZrTkV6VlJvUT09 Meeting ID: 916 7271 5108 Passcode: ccNSO-0720 Wiki: https://community.icann.org/x/xQejDQ If you are unable to attend, please let Bart and I know as soon as possible.

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NEW: ICANN Launches New Board Advice Community Workspace
by ICANN Community Digest July 20, 2023

July 20, 2023

Thursday, 20 July 2023 ICANN Community Digest The ICANN organization Policy Development Support function publishes this twice-weekly digest to help ICANN community groups track requests and follow updates. How Domain Name System Policy is Developed, and How You Can Get Involved Do you have any ideas for improving the ICANN Community Digest? Write to us at policyinfo(a)icann.org! Table of Contents ICANN78 NEW: Design and Translation Deadlines Information Sharing NEW: ICANN79 Fellowship Application Round Now Open NEW: Chair’s Blog: Recap of ICANN77 and the June Board Workshop NEW: ICANN Launches New Board Advice Community Workspace Webinar REMINDER: ICANN Webinars Will Provide Information About Service to Request Nonpublic Data Action Items 🔥 ACTION ITEM: ICANN Opens Nomination Period for Dr. Tarek Kamel Award for Capacity Building Public Comment CLOSES TODAY: Amendments to the Base gTLD RA and RAA to Modify DNS Abuse Contract Obligations ICANN78 23 AUGUST 2023 DESIGN DEADLINE: If you require design assistance for your publication, you need to provide all the text, images, layout, and publication type/size requirements (i.e. one-pager vs. trifold, etc.). You will receive a maximum of 2 iterations of the publication. Please provide everything to Andrea Glandon by 23 AUGUST. Please keep in mind that all materials, new or updated, need to be evergreen. 13 SEPTEMBER 2023 TRANSLATION DEADLINE: If your publication requires translation, please provide the final material(s) to Andrea Glandon by 13 SEPTEMBER. This ensures that there is enough time to translate the publication by the start of the meeting, with the possibility of potential changes. If your materials require design assistance (outlined above), please note that the final materials will have to be complete, including the edit/approval process, by this deadline to be translated Information Sharing NEW: ICANN79 Fellowship Application Round Now Open The ICANN79 Community Forum is taking place 2–7 March 2024 in San Juan, Puerto Rico. The application deadline is 18 August 2023 at 23:59 UTC. If ICANN79 is held virtually, the Fellowship Program will also be held virtually. Official Announcement | Fellowship Program Flyer NEW: Chair’s Blog: Recap of ICANN77 and the June Board Workshop During ICANN77, the ICANN community and Board came together to complete the four deliverables that we agreed on at the last meeting, including a plan for handling closed generics. Read more. NEW: ICANN Launches New Board Advice Community Workspace The workspace can be accessed directly here. This new tool complements the objectives of the Advice Improvements Project, underway since September 2021, and ensures ongoing and proactive improvements to the advice process. Read more. Webinar REMINDER: ICANN Webinars Will Provide Information About Service to Request Nonpublic Data ICANN org will host two webinars this month to provide information about the Registration Data Request Service (RDRS), a new service for requesting access to nonpublic registration data related to generic top-level domains (gTLDs). The webinars will provide an update on progress made on building the RDRS, including features such as bulk processing for registrars and templates for frequent requestors. The webinars will also give participants an opportunity to ask questions related to the development of the service. Registration information Webinar #1: Thursday, 27 July 2023 at 01:00 UTC for 60 minutes | Register here. Webinar #2: Monday, 31 July 2023 at 15:00 UTC for 60 minutes | Register here. Read more. Action Items 🔥 ACTION ITEM: ICANN Opens Nomination Period for Dr. Tarek Kamel Award for Capacity Building The ICANN Board will evaluate a shortlist of candidates. Please submit nominations via this nomination form by 4 August 2023 23:59 UTC. Any additional information in support of nominations or questions about the award process may be submitted via email to kamelaward(a)icann.org. Read more. Public Comment CLOSES TODAY: Amendments to the Base gTLD RA and RAA to Modify DNS Abuse Contract Obligations Open for submissions date: 29 May 2023 Closed for submissions date: 20 July 2023 See upcoming proceedings. See other public consultations. Volume 5, Issue 52 | Archive | Next Issue: Monday, 20 July 2023 STAY INFORMED: Subscribe here ICANN | 12025 Waterfront Drive, Suite 300, Los Angeles, CA 90094-2536 Unsubscribe ccnso-council(a)icann.org Update Profile | Constant Contact Data Notice Sent by david.olive(a)icann.org powered by Try email marketing for free today!

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REMINDER: July ccNSO Council meeting (197) | 20 July at 21:00 UTC
by Kimberly Carlson July 19, 2023

July 19, 2023

Dear Councilors, As a reminder, the July ccNSO Council meeting (197) is scheduled for 20 July at 21:00 UTC. Please find the call details below: Join Zoom Meeting https://icann.zoom.us/j/91672715108?pwd=VVFCNTVuTktSamIzWTZrTkV6VlJvUT09 Meeting ID: 916 7271 5108 Passcode: ccNSO-0720 Wiki: https://community.icann.org/x/xQejDQ If you are unable to attend, please let Bart and I know as soon as possible.

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written update by Segun Akano, ccNSO appointed liaison to ALAC
by Joke Braeken July 19, 2023

July 19, 2023

Dear Councillors. Please find enclosed the latest written update by Segun Akano, ccNSO appointed liaison to ALAC. Best regards, Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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Re: [ccnso-council] [ccnso-members] [Ext] Re: Call for nominations: ICANN Board Seat 12
by Javier Rua July 19, 2023

July 19, 2023

SECOND A NOMINATION TO THE ICANN BOARD My full name: Javier Rúa-Jovet My e-mail address: javrua(a)gmail.com (also: jrj(a)conecta.pr) My ccTLD: .pr (note: I am a NomCom Appointee) Full name of the nominee you would like to second: Katrina Sataki E-mail address of the nominee I would like to second: katrina(a)nic.lv

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Re: [ccnso-council] [Ext] Re: [ccnso-members] Call for nominations: ICANN Board Seat 12
by Joke Braeken July 19, 2023

July 19, 2023

Dear Marta, Thank you for the template. Could you please be so kind to send it also to ccnso-boardnominations(a)icann.org<mailto:ccnso-boardnominations@icann.org>? To ensure transparency and adequate archiving, please do not use alternative email addresses. A record of who has nominated and seconded the candidate(s)<https://mm.icann.org/pipermail/ccnso-boardnominations/> is publicly available for all emails sent to ccnso-boardnominations(a)icann.org<mailto:ccnso-boardnominations@icann.org> Thank you. Best regards, Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> From: "marta.dias(a)dns.pt" <marta.dias(a)pt.pt> Date: Wednesday, 19 July 2023 at 12:07 To: Joke Braeken <joke.braeken(a)icann.org>, "ccnso-members(a)icann.org" <ccnso-members(a)icann.org>, ccnso-council <ccnso-council(a)icann.org> Subject: [Ext] Re: [ccnso-members] Call for nominations: ICANN Board Seat 12 SECOND A NOMINATION TO THE ICANN BOARD Your full name: Marta Moreira Dias Your e-mail address: marta.dias(a)pt.pt<mailto:marta.dias@pt.pt> Your ccTLD: .pt Full name of the nominee you would like to second: Katrina Sataki E-mail address of the nominee you would like to second: katrina(a)nic.lv<mailto:katrina@nic.lv> Estamos conectados! Marta M Dias [signature_2078571953] Aviso de Confidencialidade/Disclaimer: Este e-mail foi escrito de acordo com o novo acordo ortográfico. Esta mensagem é exclusivamente destinada ao seu destinatário, podendo conter informação CONFIDENCIAL, cuja divulgação está expressamente vedada nos termos da lei. Caso tenha recepcionado indevidamente esta mensagem, solicitamos-lhe que nos comunique esse mesmo facto por esta via devendo apagar o seu conteúdo de imediato. This message is intended exclusively for its addressee. It may contain CONFIDENTIAL information protected by law. If this message has been received by error, please notify us via e-mail and delete it immediately. [ Antes de imprimir esta mensagem pense no ambiente. Before printing this message, think about environment ] CUIDADO: Esta mensagem tem origem externa ao .PT. Verifique se o email tem um remetente fidedigno antes de clicar em links e abrir anexos. Dear All, The term of Katrina Sataki, the ccNSO nominated Director fulfilling ICANN Board Seat 12, will expire at the ICANN81 Annual General Meeting held in October 2024. By October 2024, Katrina will have served one term on the Board: she is eligible for reappointment. Directors to the ICANN Board may serve maximum three consecutive terms. The ccNSO Council is required to select a candidate in accordance with the relevant ICANN Bylaws and internal rules of the ccNSO applicable at the time of the call for nominations. To meet the ICANN Bylaws requirement of appointing a Director by 26 April 2024, the ccNSO Council will open a call for nominations to fill ICANN Board Seat number 12, starting Wednesday, 19 July 2023 (00:01 UTC) and closing on Wednesday, 9 August 2023 (23:59 UTC). Elections will be held in November 2023, after completion of due diligence verifications by a professional firm on the nominee(s). A virtual Q&A session with the candidate(s) will be held at ICANN78. Below you will find all details related to the procedure for nominating and seconding candidates, and the next steps. This announcement as well as any other related announcements will be posted here: https://ccnso.icann.org/en/about/nominations.htm [ccnso.icann.org]<https://urldefense.com/v3/__https:/ccnso.icann.org/en/about/nominations.htm…> How to nominate and second a candidate Start and end date of the nomination and secondment procedure: START: Wednesday, 19 July 2023 (00:01 UTC) END: Wednesday, 9 August 2023 (23:59 UTC) Note: 1. Each ccNSO member may nominate one (1) person for a seat to be filled on the ICANN Board. The Nomination shall be published. 2. If a ccNSO member nominates a second or further candidate, only the first nomination will be valid and published as such. 3. Each ccNSO member can second one (1) or more persons for a seat to be filled on the ICANN Board 4. Only ccTLD Managers who are a member of the ccNSO as of the publication date of the call for nominations, i.e. on Tuesday, 18 July 2023, can nominate or second a candidate 5. All nominations must be seconded by another ccNSO member 6. Nominations and secondments should be sent by e-mail to the Nomination Process Manager at the following e-mail address: ccnso-boardnominations(a)icann.org<mailto:ccnso-boardnominations@icann.org> To ensure adequate archiving, please do not use alternative email addresses: A record of who has nominated and seconded the candidate(s)<https://mm.icann.org/pipermail/ccnso-boardnominations/> is publicly available. 7. Templates for nominating and seconding nominations are provided below. You are kindly invited to follow these instructions closely. Please do not use alternative templates. Templates: = = = NOMINATE TO THE ICANN BOARD Your full name: Your email address: Your ccTLD: Full name of the person you nominate to the ICANN Board: E-mail address of the person you nominate: Country of citizenship or domicile of the person you nominate: = = = SECOND A NOMINATION TO THE ICANN BOARD Your full name: Your e-mail address: Your ccTLD: Full name of the nominee you would like to second: E-mail address of the nominee you would like to second: = = = Consult here<https://mm.icann.org/pipermail/ccnso-boardnominations/> the archive for nominations and secondments. Requirements for suitably qualified candidates 1. Citizenship or domicile Bylaw Article 7 – Section 7.2 (c)<https://www.icann.org/resources/pages/governance/bylaws-en/#article7> states: "(c) In carrying out their responsibilities to nominate Directors for Seats 9 through 15 for designation by the EC, the Supporting Organizations and the At-Large Community shall seek to ensure that the Board is composed of Directors who, in the aggregate, display diversity in geography, culture, skills, experience, and perspective, by applying the criteria set forth in Section 7.3, Section 7.4 and Section 7.5. The Supporting Organizations shall ensure that, at any given time, no two Directors nominated by a Supporting Organization are citizens from the same country or of countries located in the same Geographic Region. For purposes of this Section 7.2(c), if any candidate for Director maintains citizenship or Domicile of more than one country, that candidate may be deemed to be from either country and must select in his or her Statement of Interest the country of citizenship or Domicile that he or she wants the Supporting Organization or the At-Large Community, as applicable, to use for nomination purposes. For purposes of this Section 7.2(c), a person can only have one Domicile, which shall be determined by where the candidate has a permanent residence and place of habitation.” Patricio Poblete, occupying Board Seat 11, has his domicile in Chile, LAC-region. 1. Employment by a ccTLD As per 3.4 of the ccNSO Guideline: ccNSO Nominations process ICANN Board seats 11 and 12 [ccnso.icann.org]<https://urldefense.com/v3/__https:/ccnso.icann.org/sites/default/files/fiel…> : "Candidates are not required to be employed by a ccTLD Manager to be eligible for nomination. Still, if there is an employment or other relationship, the candidate should disclose it as part of their Candidate Statement” Accepting nominations and due diligence verifications After closure of the nomination period, the Nomination Process Manager will ascertain whether the nominee(s) formally accept their nomination(s). The deadline to accept nominations is Wednesday, 16 August 2023 (23:59 UTC). On Thursday, 17 August 2023 (latest by 23:59 UTC), the Nomination Process Manager shall provide a list with the name(s) of the candidate(s) who have accepted their nomination. Also, a record of who has nominated and seconded the candidate(s)<https://mm.icann.org/pipermail/ccnso-boardnominations/> is publicly available. By acceptance of the nomination, a nominee warrants, is aware of, and consents to: 1. The Country of Citizenship or Domicile included in the nomination form; 2. Not to hold a position as an official of a national government or a multinational entity (section 7.4 (a) of the ICANN Bylaws<https://www.icann.org/resources/pages/governance/bylaws-en/#article7>; 3. Section 7.4 (b) of the ICANN Bylaws;<https://www.icann.org/resources/pages/governance/bylaws-en/#article7> 4. Section 7.4 (d) of the ICANN Bylaws;<https://www.icann.org/resources/pages/governance/bylaws-en/#article7> 5. Fully cooperate to undergo a due diligence screening by an external provider, which includes providing necessary consent to ICANN to transmit personal data to the due diligence provider. Candidates need to be aware that they will be approached by the external due diligence provider to sign a consent form before the actual due diligence will begin. The scope of this background check is described in: https://www.icann.org/en/system/files/files/proposed-uniform-board-integrit…. In the event a candidate does not provide consent or rescinds the consent to undergo the due diligence process, the Council will be informed, and the candidacy of that person will be ended. After completion of the due diligence process, the Chair of the ccNSO Council will be informed of the outcome and inform the Council (with the exception of potential candidate(s) who are Councillor), i.e., only whether concerns have surfaced, which warrant further consideration and decisions. Candidate Statements The Nomination Process Manager will ask candidate(s) to provide a written candidate statement. A Q&A session with the candidate(s) will be held at ICANN78. The Q&A session gives the ccNSO members and broader ccTLD community an opportunity to interact with the candidates. In preparation of the Q&A session, the written candidate statements will be posted on the ccNSO website. Elections Bylaw Article 10 – Section 10.3 (i)<https://www.icann.org/resources/pages/governance/bylaws-en/#article10> states: "(i) The ccNSO Council shall nominate individuals to fill Seats 11 and 12 on the Board by written ballot or by action at a meeting; any such nomination must have affirmative votes of a majority of all the members of the ccNSO Council then in office. Notification of the ccNSO Council's nominations shall be given by the ccNSO Council Chair in writing to the EC Administration, with a copy to the Secretary, and the EC shall promptly act on it as provided in Section 7.25.” Even if there is only one candidate that accepted nomination for ICANN Board seat number 12, an election will be held, to allow the ccNSO members to either cast their vote for the candidate, or to select the option "none of the above". The ccNSO Council and ccNSO members have agreed that the ccNSO members shall propose and elect candidates for the two ICANN Board seats allocated to the ccNSO, and that the winner of said election - i.e. the candidate that receives the majority of the votes cast - shall in turn be nominated to the ICANN Board seat by a majority vote of the ccNSO Council. The timeline for the elections is posted in the links-section below. Further instructions regarding the elections will be provided by the Nomination Process Manager closer to the start of the elections, in November 2023. Links 1. Archive for nominations and secondments<https://mm.icann.org/pipermail/ccnso-boardnominations/> 2. Relevant ccNSO guideline [ccnso.icann.org]<https://urldefense.com/v3/__https:/ccnso.icann.org/sites/default/files/fiel…> 3. Timeline v2 (see enclosed) Best regards, Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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Agenda and draft resolutions
by Bart Boswinkel July 18, 2023

July 18, 2023

Dear all, Please find included the amended agenda for the upcoming Council meeting (meeting 197). As you may note it now includes a new item ( item 16) letter from Kim Davies to Councill on establishing caretaker. The other items have been re-ordered to allow discussion. Closer to the meeting the names of members of TLD-OPS committee will be added. As background material the Outline Implementation is included in this email. Yesterday the GC agreed upon the text and is now introduced to seek your comments (by 1 August), if any. Kind regards, Bart Agenda and Draft Resolutions ---------- Agenda and Draft Resolutions ccNSO Council Meeting 197 20 July 2023, 21.00 UTC 1. Welcome and roll call Administrative matters 1. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm) a.Letter from Kim Davies: Establishment of a caretaker designation for top-level domains in the root zone database. (see item 18 agenda) 1. Minutes & Action Items * Minutes Meeting 195: From meeting record * Action items Action Item 196-01: The secretariat is requested to inform the Tech WG accordingly of appointment of vice-chair. The secretariat to publish the decision (Completed) Action Item 196-02: Board Seat 12 Nomination: secretariat to publish proposed timeline and inform community of decision (Completed) Action Item 196-03: Secretariat to publish resolution on CSC selection as soon as possible and inform the community of the CSC member nomination and selection process. (Completed) Action Item 196-04: Customer Standing Committee (CSC): launch call for volunteers (Completed). Action Item 196-05: Council election: secretariat to publish timeline and start procedure accordingly (Completed) Action Item 196-06: ccPDP3 RM Board Report: publish the Council decision as soon as possible and inform the community. (Completed) Action Item 196-07: ccPDP3 RM: Chair to submit Board Report to Chair of the ICANN BoD. (Completed) Action Item 196-08: Secretariat to publish the roles and responsibilities and resolution as soon as possible. (Completed) Action Item 196-09: Inform and request GRC to provide updates on Guideline: ccNSO Council Roles and Responsibilities. (Completed) Action Item 196-10: ccNSO Triage committee to review and update the Portfolio of Activities quarterly (Ongoing, to be included on September agenda) Action Item 196-11: Secretariat to publish Portfolio of Activities and resolution as soon as possible (Completed) Action Item 196-12: Council to review the NomCom Rebalancing Draft Response and comment on list. (Completed) Action Item 196-13: Secretariat to prepare a draft comment on PTI Bylaw Change (Completed) Action Item 196-14: Council to review UA Committee draft terms of reference by 30 June, followed by call for volunteers. (Completed, see item 17) 1. Intermeeting Decisions (since meeting 196, June 2023) * Approval NomCom Balancing submission * Approval submission PTI Bylaw change * Appointment members to IGLC, DASC 1. Intermeeting decisions Triage Committee No intermeeting decision since meeting 196 Updates 1. Update IDN ccPDP4 (written update) 1. Update ECA & CSC (written update) 1. Update WGs (written updates) * IGLC * GRC * SOPC * OISC (no meeting since ICANN 74, travel funding subgroup met) * TLD-OPS * DASC * Technical WG * MPC * Triage Committee * IRP Panel selection * CCG WS 2 Implementation * Prioritization Framework group 1. Update liaisons (written updates) * Update ALAC Liaison * Update GNSO Liaison * Update UASG Liaison 1. Update ccNSO Website redesign Informational 1. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat Administrative Matters & Decisions 1. Application of ccNSO membership by the ccTLD Manager for .QA, the Communications Regulatory Authority For Decision Draft Resolution Decision The Communications Regulatory Authority, ccTLD Manager applied for membership of the ccNSO. The ccNSO Council approves the application and welcomes the Communications Regulatory of Qatar as member 176 of the ccNSO. The secretariat is requested to publish this decision as soon as possible. This decision becomes effective upon publication. 1. Appointments to WG and Committees Appointment [Names to be added] as members of the TLD- OPS standing committee. Draft Resolution Decision At the nomination of the TLD-OPS standing committee the following persons are appointed as members of TLD-OPS committee: [Names to be added] The secretariat is requested to inform the candidates and TLD-Ops Committee and publish thai decision as soon as possible. This decision becomes effective upon publication. 1. Update, if any, Council, Board and CSC calls for expression of Interest For Discussion and Decision, if needed 1. Adoption Guideline: ccNSO Statement of Interest and Conflict of Interest procedures Background - Procedures were circulated to the Council to seek feed-back on template. No comments received. Procedures were circulated to Council and membership earlier this year. For decision Draft Resolution Background - At the request of the ccNSO Council the ccNSO Guideline Review Committee (GRC) looked into the value for the ccNSO to introduce a Conflict of Interest and /or Statement of Interest procedure for the ccNSO. After an extensive discussion and consultation of the ccNSO membership starting at the “The Hague” meeting (ICANN 74), the GRC proposed to introduce a Statement of Interest procedure for participants in ccNSO working groups, committees and Council. The GRC also proposes to introduce a lightweight conflict of Interest procedure, specifically and only for Council members, given the decisions they at times have to take. This Conflict of Interest procedure builds and is added to the general Statement of Interest procedure. In preparing this Guideline the GRC has consulted the Council and members extensively (at meetings and on-line). The GRC noted that there was general support for the introduction of the Statement of Interest and Conflict of Interest procedures. Decision - The ccNSO Council adopts the Guideline - ccNSO Statement of Interest and Conflict of Interest Procedures as circulated to Council on 28 June 2023. The secretariat is requested to publish this decision as soon as possible and inform the ccNSO community of publication of the decision. This decision becomes effective seven (7) days after publication. After the decision becomes effective, the secretariat is requested to implement the procedure as soon as possible, and report to Council on progress of implementation at the Council's regular meetings. After the procedure is properly implemented, the procedure shall apply only to new working groups, committees and other groups and to newly appointed members of already existing groups. Existing groups are invited to apply the procedure voluntary to all members. Finally, the Council wishes to express its gratitude to the GRC for its hard work and perseverance to bring this topic to a close. 1. Adoption Terms of Reference ccNSO Universal Acceptance Group & call for volunteers Background - The Council reviewed the proposed terms of reference for the ccNSO UAC. The suggestions are included in the version submitted for adoption by Council. Assuming adoption of the Terms of Reference, Council will be asked to launch a call for expression of interest. For Decision Draft Resolution Background In March 2023 - after extensive consultation of the community - the ccNSO Council adopted the Roadmap ccNSO and Universal Acceptance. Accordingly the ccNSO is expected to establish a Universal Acceptance Committee (UAC), which should be tasked to: * Liaise with the Universal Acceptance Steering Group * Assist and coordinate information sharing with ccTLDs and other stakeholder groups * Explore other activities The ccNSO Council UA ad-hoc group drafted the Terms of Reference for such a committee, which was submitted to Council for adoption. Decision The ccNSO Council adopts the Terms of Reference as submitted to Council on 13 July 2023. Further, the ccNSO requests the secretariat to launch a call for volunteers after this decision has become effective. Once this resolution is effective the ccNSO Council UA ad-hoc group is closed and the ccNSO Council wants to thank the members of this ad-hoc group for their hard work. The secretariat is requested to publish this resolution as soon as possible. This resolution becomes effective seven (7) days after publication. 1. Kick-off OISC review Background- In November 2022 the council adopted the template for review of the OISC and in January 2023 the Council appointed following Councillors as review team of the OISC: * Ai-Chin Lu, * Ali Hadji Mmadi, * Olga Cavalli, * Nick Wenban-Smith. To kick-off the review, volunteers are asked to re-confirm membership of the review team, with the goal to complete the review by ICANN78. For Information and re-confirmation Draft Resolution Decision The ccNSO Council re-confirms the appointment of Ai-Chin Lu, Ali Hadji, Olga Cavalli, and Nick Wenban-Smith as the team to review the terms of Reference and effectiveness of the OISC and re-confirms the adoption of the Template for Review of the OISC. The Team is requested to commence its work as soon as possible and inform the Council regularly of its progress. The secretariat is requested to publish this Resolution as soon as possible. The Decision becomes effective seven (7) days after publication. 1. New: Discussion letter Kim Davies, President PTI to Council re Caretaker role Background - The chair of the Council received a letter from Kim Davies, President PTI, on “establishing a “caretaker” designation in the root zone database for this domain. This designation will signal that there is an extraordinary and temporary operational situation”. For discussion 1. Introducing the GRC proposal Implementation Outline Background - The GRC has developed an outline for interaction with ICANN on Implementation. The initial outline was reviewed by some members of staff with experience in implementation of policies developed by the community and following review updated by GRC. The GRC seeks feed-back from Council on proposed outline and after consolidating comments from Councillors in next version feed-back from community. For information and discussion 1. Update Councillors 360-review & next Review of process Informational, update process and set dates next round of reviews From the ccNSO 360 Degree Process - Frequency of feedback. All Councillors are expected to receive two 360 degree feedback reports during their term. The first one will be received 1 year after they take their seat on the Council. The second round of feedback should be concluded 6 months before the end of the term. These timelines include the debriefing with the evaluators. For discussion 1. Update & review ccNSO appointees to other groups Background - As part of reviewing the roles and responsibilities of ccNSO appointees to other groups, and as part of the succession planning process agreed upon in Cancun, a small team of Councillors has reviewed the roles of the ccNSO appointees to external groups (as Liaison or otherwise). The Council will be informed of the results of review to date and proposed skill-set/requirements. For information and discussion 1. ICANN78 For information & discussion * ccNSO 20th Anniversary * ccNSO related meetings (tentative) * Meeting with full Board * Meeting GNSO Council? * Meeting with ALAC? * Meeting with GAC? * Virtual Council Prep call? * Council workshop 1. Date for workshop: 2. Topics: Tabletop Exercise together with GRC: Rejection Action and Approval Action Procedures 3. Meeting with SOPC (and chairs of active WG and Committees) to identify ccNSO priorities in ICANN’s planning. * Thu - Council Meeting (TBC’ed) 1. AOB 1. Next Council Meetings * Meeting 17 August – 12:00 UTC (CANCELLED) * Meeting 198, 21 September – 18:00 UTC * Meeting 199, October – ICANN 78 TBD * Meeting 200, 16 November – 12:00 UTC * Meeting 201, 21 December – 21:00 UTC 1. Adjourn

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Fwd: ccPDP3 RM: July update
by Alejandra Reynoso Barral July 18, 2023

July 18, 2023

Dear Councillors Please find below the July update from the Board ccPDP3 Review Mechanism Caucus, which is chaired by Katrina. Best regards, Alejandra ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. ******************************************* ---------- Forwarded message --------- From: Katrina Sataki <katrina.sataki(a)board.icann.org> Date: Mon, Jul 17, 2023 at 5:38 PM Subject: Fwd: ccPDP3 RM: July update To: Alejandra Reynoso Barral <alejandra.reynoso(a)gmail.com>, < ccnsosecretariat(a)icann.org> Dear Alejandra, As you already know, in anticipation of the Board report on the ccPDP3 Review mechanism, the Board established Board ccPDP3 Review Mechanism Caucus (Caucus). The main tasks of the Caucus are to evaluate the proposed policy for a Review Mechanism Pertaining to IFO decisions that apply to ccTLDs, provide recommendations to the Board (including in potential dialogue with the ccNSO Council when needed), provide strategic advice to ICANN org during the implementation phase, and developing a Supplemental Board Statement and resulting dialogue in the event that the Board does not accept the recommendations. The following Board members volunteered to be members of the Caucus: Becky Burr, Avri Doria, Edmon Chung, Patricio Poblete, León Sánchez, Katrina Sataki (chair). Caucus support staff have prepared a detailed list of items that need to be completed. The work plan and next steps will be discussed at the first Caucus call on 21 July. As you know, the first steps are to publish the Board report for public comments and submit a letter to the GAC to ask for GAC advice on the proposed policy. As the chair of the Caucus, I will provide you with regular updates: monthly updates on the status of the general progress and ad-hoc updates if needed. Please do not hesitate to contact me to ask for additional information at any point. Please feel free to share this information with the Council. Bart will be on the Council call and will be ready to provide more details if necessary! Kind regards ]{atrina

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Call For Presenters: ICANN78 ccTLD News Session
by Joke Braeken July 18, 2023

July 18, 2023

Call For Presenters: ICANN78 ccTLD News Session The ccNSO Meetings Programme Committee (MPC) is seeking presenters for the next edition of the ccTLD News session, to be held 21-26 October during the ICANN78 Annual General Meeting in Hamburg, Germany. Whether you are an experienced presenter or this will be your first time, the MPC encourages you to submit your proposal, spread the word among your peers in the ccTLD community, and participate. ccTLDs around the world want to hear from you! The ccTLD News Session is tentatively scheduled for Wednesday, 25 October, and will allow for both in-person and virtual participation. Simultaneous interpretation will be available for selected ccNSO sessions during ICANN78, including the ccTLD News Session, and participants will be able to select the language they wish to speak or listen to in Zoom. Languages available will be Arabic, English, French or Spanish. The ccNSO Meeting Programme Committee looks forward to your participation! I would like to present: How do I apply for a speaking slot? To submit your proposal, please go to https://forms.gle/7RdzY2nwGHyW8Moo8 The deadline for submissions is Wednesday, 6 September 2023 (23:59 UTC). Next steps After the application deadline, the MPC will review all proposals and set the agenda for the meeting. Mid-September, the ccNSO Secretariat will notify all applicants and publish the agenda for the ccTLD News Session. All presenters will receive a briefing paper outlining role, scope, etc. All session presenters will be invited to attend an informational pre-session meeting and a rehearsal session closer to ICANN78. About the ccTLD News Sessions Previous editions of the ccTLD News Sessions had an excellent collection of case studies, statistics, new developments, trends and more. The ccTLD News Sessions have been a part of the ccNSO Members Meetings for several years and has provided a global platform for both experienced and new people to meet, share experiences and discuss ccTLD-related aspects. For reference, the most recent session was held during ICANN77. ICANN78 links to bookmark now ccNSO Schedule https://community.icann.org/x/doDxDg ccNSO Session Highlights https://community.icann.org/x/K4LxDg Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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