February 2025 - Ccnso-council

Reminder: please vote in the election for Board Seat 12
by Joke Braeken Feb. 10, 2025

Feb. 10, 2025

Dear ccNSO Emissaries, This is a reminder to all eligible ccNSO Emissaries to please vote in the election for Board Seat 12, one out of two ccNSO voting seats. Voting will close on Tuesday, 18 February 2025, at 23:59 UTC. Read the announcements related to the ccNSO Board Seat 12 Nomination Procedure here: https://ccnso.icann.org/en/about/nominations.htm NEW! A list of Countries/Territories involved in the Board nomination process for Seat 12 (FY25) is published, showing which voted and their ICANN Region. Consult the list here<https://docs.google.com/spreadsheets/d/15e87XDydXstbUmUuy5d50grH_f5B-v9lDXw…>. Vote status on Monday, 10 February 2025 at noon UTC: Total | Ballots Counted (excluding duplicates): 47 (27%) Total | Voters Who Haven't Voted: 130 (73%) Africa | Ballots Counted: 8 (21%) Africa | Voters Who Haven't Voted: 31 (79%) Asia/Australia/Pacific | Ballots counted: 12 (21%) Asia/Australia/Pacific | Voters Who Haven't Voted: 44 (79%) Europe | Ballots Counted: 19 (40%) Europe | Voters Who Haven't Voted: 28 (60%) Latin America/Caribbean | Ballots Counted: 6 (21%) Latin America/Caribbean | Voters Who Haven't Voted: 23 (79%) North America | Ballots Counted: 2 (33%) North America | Voters Who Haven't Voted: 4 (67%) The ccNSO Emissaries received their voting ballots via email from tally(a)icann.org<mailto:tally@icann.org>. If you are unable to locate the ballot, please consider checking your spam folder, or email the Nomination Process Manager, Joke Braeken at joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Read more: https://ccnso.icann.org/en/about/nominations.htm Best regards, Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Read more about the ccNSO at ICANN82: https://community.icann.org/x/EoCRG

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Fwd: ICANN82 Prep Week & ICANN82 Stakeholders/Board sessions
by Alejandra Reynoso Barral Feb. 10, 2025

Feb. 10, 2025

FYI ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. ******************************************* ---------- Forwarded message --------- From: Vinciane Koenigsfeld <vinciane.koenigsfeld(a)icann.org> Date: Wed, Feb 5, 2025 at 6:09 PM Subject: ICANN82 Prep Week & ICANN82 Stakeholders/Board sessions To: alejandra.reynoso(a)gmail.com <alejandra.reynoso(a)gmail.com>, jordan.carter(a)auda.org.au <jordan.carter(a)auda.org.au>, biyioladipo(a)gmail.com <biyioladipo(a)gmail.com> Cc: Michelle Bright <michelle.bright(a)icann.org>, Bart Boswinkel < bart.boswinkel(a)icann.org> *Sent on behalf of Tripti Sinha, Chair, ICANN Board of Directors* Dear Country Code Names Supporting Organization Council Chair and Vice Chairs, While 2025 is already well underway, the Board and I are looking forward to a year full of exciting milestones for ICANN, as we continue to work together on multiple fronts under the leadership of our new CEO, Kurtis Lindqvist. The ICANN82 Community Forum will be our first Public Meeting of 2025, and we are happy to welcome you to Seattle, Washington, 8-13 March. We also hope to see you online, before this important meeting, for our now-usual open engagement session during Prep Week. *This session will be held on 24 February at 15.00 UTC.* This 60-minute session allows interested community members to engage directly with the Board on specific topics. The format will be the same as previous sessions, with two breakout rooms, each hosted by different Board members and focused on distinct topics. After a brief welcome, participants will be invited to join one of the two breakout rooms for a 45-minute discussion with the Board hosts and they will have the flexibility to move between the breakout rooms. The session will conclude with a summary from each Board host on the discussions held in their respective breakout rooms. *Topic 1: **Advancing the Global Public Interest at ICANN* *Led by Becky Burr and Chris Buckridge* *Format of the engagement*: discussion and input *Description*: This session will provide an overview of ICANN's ongoing efforts to understand and address the global public interest (GPI). Participants will learn about key tools, such as the GPI Framework and Checklist, developed in consultation with the community to help identify and address GPI considerations in ICANN's work. During the session, attendees will be invited to provide feedback on the checklist, explore ways to improve it, and discuss how it can support ICANN's bottom-up, community-driven processes. *Topic 2: Updating ICP-2 Led by Christian Kaufmann and Alan Barrett Format of the engagement: *discussion and comments *Description*: This session is intended to gather community inputs to inform ICANN's continued engagement in the development of the updated ICP-2 document currently under discussion, and encourage ICANN community awareness and participation in the process. Please note that ICANN staff will support this engagement session and take notes. However, there will be technical limitations in the breakout rooms, including the absence of interpretation and transcription services. The Board looks forward to this engagement opportunity and encourages your active participation. During ICANN82, we will listen carefully to your specific needs during our bilateral sessions. In keeping with our established practice, we will also ask question(s) of your group ahead of our joint session in Seattle. *(Please feel free to select the question(s) you have the time to discuss during the session)* *What is your perception, from your respective countries, of the effectiveness of ICANN's outreach activities related to the Next Round: ASP, RSPs, and the Next Round itself? Do you have suggestions to improve this outreach? * We kindly request that you send any questions you would like the Board to address during our face-to-face meetings to Board Operations ( board-ops-team(a)icann.org) Given the limited time for these meetings, please prioritize your questions in order of importance. We would appreciate receiving your questions no later than *Friday, 21 February 2024.* Looking forward to our discussions during Prep Week and ICANN82! Thank you for your constant commitment to our mission. Best regards, Tripti Sinha Chair, ICANN Board of Directors

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SAVE THE DATE: ccNSO Cocktail and Networking Event at ICANN82 | 11 March 2025 Starting at 6:30 pm
by Claudia Ruiz Feb. 7, 2025

Feb. 7, 2025

Dear all, Mark your calendars for our ccNSO cocktail in Seattle on Tuesday, 11 March 2025 starting at 6:30 pm. Registration for the event will be sent out soon, please be on the lookout! Huge thank you to our Sponsors at .US [cid:image001.png@01DB796B.10951970]

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Council Prep Meeting | 27 February 2025 at 19:00 UTC.
by Claudia Ruiz Feb. 7, 2025

Feb. 7, 2025

Dear all, As a reminder, the ccNSO prep call will be on Thursday, 27 February 2025 at 19:00 UTC. Join Zoom Meeting https://icann.zoom.us/j/94938295538?pwd=LU03aYYE1Eb4ubXkEb7gz5VLi8RIXR.1 Meeting ID: 949 3829 5538 Passcode: Council#01

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Draft Agenda meeting 214
by Bart Boswinkel Feb. 6, 2025

Feb. 6, 2025

Dear all, Please find included the draft agenda for the upcoming Council meeting (meeting 214), Thursday, 13 February 2025 at 12:00 UTC Background material, if any will be made available through the Council wiki page for this meeting, Kind regards, Bart --------- Agenda ccNSO Council meeting 214 Thursday, 13 February 2025 at 12:00 UTC 1. Welcome and roll call * Establish whether meeting is Quorate * Update Statement of Interest ADMINISTRATIVE MATTERS 2. Relevant Correspondence 3. Minutes & Action Items * Minutes Meeting 213: circulated 28 January 2025 * Action Items * From meeting 212: Alejandra Reynoso noted that the updates included matters of importance for the ccNSO Council to consider. Firstly, the upcoming public comment on the IANA Function Review (IFR), and secondly, regarding the Root Server System Governance Working Group (RSS GWG). Peter Koch, ccNSO appointee to both IFRT and RSS GWG, suggested that the Council should examine these topics in more detail. Discussion scheduled for meeting 214. Completed see item 11 a. * Action Item 213-01 As soon as possible and after adoption of the resolution, the Chair of the ccNSO Council is requested to submit the ccNSO response to the request for public comments on the Continuous Improvement Framework to ICANN, on behalf of the Council and the GRC. Completed * Action item 213-02 The ccNSO Secretariat is requested to keep the progress of the Pilot Holistic Review as a standing item on the Council agenda. Completed * Action item 213-03 The secretariat is requested to publish the resolution regarding the adoption of the Council Election Report as soon as possible and to inform the GRC about the Council request to review the ccNSO Council Election Guideline, taking into account the recommendations by the Council Election Process Manager as included in the 2025 Election Report. Completed * Action item 213-04 Regarding the appointment of the leadership team to the second ccNSO Finance WG, the secretariat is requested to inform the working group and the secretariat is requested to publish this resolution as soon as possible on the ccNSO website. Completed * Action item 213-05 Regarding the adoption of the DASC Review Report, the secretariat is requested to inform the working group and ask the working group to take appropriate action. The secretariat is requested to publish this resolution as soon as possible on the ccNSO website. Completed * Action item 213-06 The ccNSO Council asked the DASC review team, with the help of the ccNSO Secretariat, to document their review methodology by Council meeting 214, to serve as a blueprint for future reviews of the effectiveness and efficiency of other committees in the coming years. Pending/ongoing * Action item 213-07 The ccNSO Secretariat is requested to circulate the outline and background materials with all invited, prior to the virtual Council workshop on 23 January. Completed * Action item 213-08 The ccNSO Secretariat is requested to circulate to Council the proposed timeline and background materials and to take all other measures necessary to start the next round of Council 360 reviews. Completed 4. Intermeeting Decisions (since meeting 212, January 2025) 212-A: Approval Timeline 360 Review 5. Intermeeting Decisions Triage Committee No decisions UPDATES 6. Update ECA & CSC (written updates) 7. Update Working Groups (written updates) * ccPDP3-Review Mechanism - Dormant * ccPDP4-IDN - Dormant * DASC * FIN2 WG (New) * GRC * IGLC * MPC * OMC * PGA WG * SOPC * Tech WG * TLD-OPS SC * Triage Committee * UAC * CIP-CCG * Planning Prioritization Process group * RZERC * RSS GWG 8. Update Liaisons (written updates) * Update ccNSO Liaison to ALAC * Update ccNSO Liaison to GNSO Council * Update ccNSO Liaison to UASG 9. Update ccNSO Website redesign 10. Progress ccPDP3-RM and ccPDP4-IDNs Board Consideration 1. Update ccPDP4 IDN ccTLDs 2. Debrief conversation ccPDP3RM 1. Update CWG, IFRT and RRSAC working party (Peter Koch) 12. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat ADMINISTRATIVE MATTERS & DECISIONS 13. Board Seat 12 Nomination Process by the Nomination Process Manager * Update Voting Process * Continuous Improvement initiatives i. Regional promotion ii. Vote tracker 14. Roles and Responsibilities Councillors, including Chair and Vice-Chair Election 15. Appointment members and chairs/vice chairs to committees and working groups, if any Volunteered to become member of IGLC: Devesh Tyagi (.in) Davi Severiano Goia Cabral D'almada (.gw) Maria Camila Rojas Azula (.co) Margarita Valdés (.cl) Volunteered to become member of MPC: Devesh Tyagi (.in) Heidy Isabel Hernández Lopez (.gt) Erdem Bayrak (.tr) SUBSTANTIVE MATTERS & DECISIONS 16. Assessment feedback on change of affiliation of elected Councillor 17. Next steps developing roadmap increasing capacity of ccNSO Follow-up and next steps Council virtual workshop Background material: Notes from ICANN81 workshop, mapping of suggestions, outcome virtual mapping exercise. 18. Progress Pilot Holistic Review 19. Preliminary Block Schedule ICANN82 20. AOB 21. Next Council Meetings Seattle changes to daylight saving time (Pacific Daylight Saving Time, PDT / UTC -7) on Sunday, March 9, 2025 at 2:00 am local time ⚠️ ● 27 February 2025 | 19:00 UTC, ccNSO Council Prep call for ICANN82 ● 9 March 2025 | 18:30 UTC - 10:30 local, Council Working session (ICANN82) ● 13 March 2025 | 22:15 UTC - 13:15 local , Meeting 215 (ICANN82) ● 17 April 2025 | 21:00 UTC, Meeting 216 ● 15 May 2025 | 12:00 UTC, Meeting 217 ● 12 June 2025 | time TBC, Meeting 218 (ICANN83) ● 17 July 2025 | 18:00 UTC, Meeting 219 ● 21 August 2025 | 12:00 UTC Meeting 220 ● 18 September 2025 | 21:00 UTC Meeting 221 ● 30 October 2025 | time TBC, Meeting 222 (ICANN84) ● 20 November 2025 | 12:00 UTC, Meeting 223 ● 18 December 2025 | 18:00 UTC, Meeting 224 22. Adjourn

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Call for Volunteers: The ccNSO Guidelines Review Committee (GRC) Welcomes additional members
by Claudia Ruiz Feb. 6, 2025

Feb. 6, 2025

Dear all, The ccNSO welcomes additional volunteers for the ccNSO Guidelines Review Committee (GRC). The call for volunteers will close Friday, 21 February 2025 (23:59 UTC). Potential GRC members and those want to learn more about the work of the GRC are kindly invited to a 1-hour webinar, hosted by GRC Chair Sean Copeland and Vice Chair Segun Akano. The webinar will be held on Wednesday, 12 February 2025 at 14:00 UTC. You will be informed on how to join the Committee, the required skill set, the topics that will be addressed by this group, and its working methods. JOIN GRC Webinar The webinar will be held on Wednesday, 12 February 2025 at 14:00 UTC Register in advance for this meeting: https://icann.zoom.us/meeting/register/R2aOcn-DRLKGbiq9kUQXAQ After registering, you will receive a confirmation email containing information about joining the meeting. The Zoom recording will be published here: https://community.icann.org/x/HBwFBQ Who can become an GRC member? Membership of the Committee is open to all ccTLD managers (whether members of the ccNSO or not) The membership will be listed on https://ccnso.icann.org/en/workinggroups/grc.htm Term of service There is no term end, however each year the members of the Committee will be asked whether they want to continue to serve thereon. The group encourages participation from all geographic regions and by volunteering you commit to participate in and contribute to the meetings and to the work in between those meetings. Working methods The committee meets on a bi-weekly basis through Zoom and might decide to hold a working session during the ICANN public meetings or plan an engagement session. How to apply? If you are interested in joining the GRC, please submit your application by Friday, 21 February 2025 (23:59 UTC). To apply, complete the form here<https://forms.gle/JpbZ7EW7wDRAopk19>. You will be asked to provide your full name and contact details, your ccTLD affiliation, and a brief statement outlining your qualifications and motivation for joining the committee. Secondly, to facilitate your participation in the ccNSO representing your ccTLD, we will require an ICANN Account<https://account.icann.org/help>, which is the ccNSO's and ICANN's platform to manage participation. If you already have an ICANN Account (e.g. for registering at ICANN meetings), please login<https://account.icann.org/login> to your ICANN Account using the email address that you use for your ccNSO work and verify that your profile is up to date. If you do not have an ICANN Account or are unsure, please create an ICANN Account<https://account.icann.org/> at your earliest convenience. Additionally, all members and participants to this working group will have to complete a Statement of Interest (SOI). Fill out the form here<https://forms.gle/79Jw4wSnNhn5W4Z46>. Next Steps Members shall be appointed by the ccNSO Council after closure of the call for volunteers. Additionally, all members and participants to this working group will have to complete a Statement of Interest (SOI). Fill out the form here: https://forms.gle/79Jw4wSnNhn5W4Z46 [forms.gle]<https://urldefense.com/v3/__https:/forms.gle/79Jw4wSnNhn5W4Z46__;!!PtGJab4!…>If you have questions, please contact us at ccnsosecretariat(a)icann.org<mailto:ccnsosecretariat@icann.org> LINKS Find the GRC charter and further information here.<https://ccnso.icann.org/en/workinggroups/grc.htm> Best regards, Claudia Ruiz

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Election Notice: Board Seat 12
by Joke Braeken Feb. 3, 2025

Feb. 3, 2025

Election Notice: Board Seat 12 This election notice provides information about the ccNSO election for Board Seat 12. Voting will open on Tuesday, 4 February 2025, at 00:01 UTC, and close on Tuesday, 18 February 2025, at 23:59 UTC. New: A list of Countries/Territories involved in the Board nomination process for Seat 12 (FY25) will be published, showing which voted and their ICANN Region. Candidates and Q&A Following the call for nominations, two candidates — Byron Holland<https://ccnso.icann.org/sites/default/files/field-attached/holland-statemen…> and Nick Wenban-Smith<https://ccnso.icann.org/sites/default/files/field-attached/smith-statement-…> — were nominated, seconded, and accepted their nominations before the deadline, in accordance with the applicable rules. One additional nominee declined. Both candidates submitted their statements to the ccNSO, and the required due diligence was completed. Byron and Nick have already participated in a Q&A session at ICANN 81. They are also scheduled to take part in a virtual Q&A on Tuesday, 4 February 2025 at 14:00 UTC with ccNSO members and the broader ccTLD community. Election opening and closing An election will now take place, as outlined in the relevant guidelines. Voting will open on Tuesday, 4 February 2025 at 00:01 UTC and close on Tuesday, 18 February 2025 at 23:59 UTC according to the timeline previously agreed by the ccNSO Council. This election is for one (1) seat. The ccNSO Council and ccNSO members have agreed that ccNSO members will nominate and elect candidates for the two ICANN Board seats allocated to the ccNSO. The winner of this election will then be formally nominated to the ICANN Board by a majority vote of the ccNSO Council. Voters and ballots ccTLD Managers who are members of the ccNSO at least one day before the formal Election Notice is distributed are eligible to vote through their Emissaries. The ccNSO Emissaries will receive their voting ballots via email from tally(a)icann.org<mailto:tally@icann.org> by 23:30 UTC on Monday, 3 February 2025. If you are unable to locate the ballot, please consider checking your spam folder, or email the Nomination Process Manager, Joke Braeken at joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Each eligible Emissary will receive one unique ballot, following the principle of "one vote per Country/Territory." One day prior to vote start, the ccNSO counted 179 members, representing 177 Territories, with 177 Emissaries eligible to vote. Emissaries are eligible to vote in specific cases outlined in Article 10 & Annex B of the ICANN Bylaws, as well as the Internal Rules and Procedures of the ccNSO. The ballot will include the names of the candidates and the option “None of the Above”, which was added at the request of ccNSO members. Selecting “None of the Above” indicates that a ccTLD Manager believes that none of the candidates listed are qualified to serve on the ICANN Board of Directors. Election Procedure Each Emissary can vote an unlimited number of times, but only the last vote submitted will be counted. There is no quorum requirement for this voting. As per section 3.7 of the applicable guideline: "The Candidate(s) that receive(s the plurality of the votes cast by the ccNSO members, shall be the Candidate(s) who is(are) elected to be nominated by the ccNSO Council. If the plurality of the votes cast is "None of the Above" the Nomination Process shall be terminated and section 3.9 applies". In the event of a tied vote, a run-off election vote or votes will be held as per the timeline adopted by the ccNSO Council. When the results are displayed, votes are identified only by the ballot ID and not by the voter's email address. A list of Countries or Territories involved in the Board nomination process for Seat 12 (FY25) will be published here<https://docs.google.com/spreadsheets/d/15e87XDydXstbUmUuy5d50grH_f5B-v9lDXw…>, showing which voted and their ICANN Region. Next steps The election will close on Tuesday, 18 February 2025, at 23:59 UTC. The Nomination Process Manager will announce the voting results on Wednesday, 19 February 2025, no later than 23:59 UTC. The Nomination Process Manager will compile the voting results, along with any relevant issues or events related to this Nomination Process, into a Nomination Report. This report will be submitted to the ccNSO Council for adoption. Once the Nomination Report is adopted, the Nomination Process will formally conclude, and the Empowered Community Administration (ECA) and ICANN’s Secretary will be notified of the results. ICANN Board The Board provides the ICANN organization's strategic oversight, ensuring that it acts within its mission and operates effectively, efficiently, and ethically. The Board also oversees and considers community-developed policy recommendations. Board members are selected from across the community in a bottom-up approach by their peers. The Board is composed of 16 directors and 4 non-voting liaisons, from different geographies and with expertise relevant to ICANN's mission. Links * Tracker: List of Countries or Territories which voted and their ICANN Region https://docs.google.com/spreadsheets/d/15e87XDydXstbUmUuy5d50grH_f5B-v9lDXw… * Recording ICANN81 Q&A with Board Seat 12 candidates https://sched.co/1p2JJ * Invite to join and recording for the 4 February Q&A with Board Seat 12 candidates https://ccnso.icann.org/en/announcements/announcement-20jan25-en.htm * Announcements on ccNSO website related to the Board Seat 12 Nomination Procedure: https://ccnso.icann.org/en/about/nominations.htm * Archive for nominations and secondments: https://lists.icann.org/hyperkitty/list/ccnso-boardnominations@icann.org/ * ccNSO Internal Rules: https://ccnso.icann.org/sites/default/files/field-attached/internal-members… * ccNSO Guideline Board seat 11 and seat 12 nominations: https://ccnso.icann.org/sites/default/files/field-attached/ccnso-nomination… * ICANN bylaws https://www.icann.org/en/governance * Board Seat 12 FY 25 Nomination process timeline as adopted by ccNSO Council: https://ccnso.icann.org/sites/default/files/field-attached/timeline-nominat… * About the ICANN Board of directors https://itp.cdn.icann.org/en/files/about-the-board/getting-to-know-the-ican… * Candidate statements * Candidate statement Byron Holland<https://ccnso.icann.org/sites/default/files/field-attached/holland-statemen…> * Candidate statement Nick Wenban-Smith<https://ccnso.icann.org/sites/default/files/field-attached/smith-statement-…> Best regards. Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Read more about the ccNSO at ICANN82: https://community.icann.org/x/EoCRG

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