May 2025 - Ccnso-council - lists.icann.org

NOTES | Council meeting 217 | 15 May 2025 (noon UTC)
by Joke Braeken May 15, 2025

May 15, 2025

NOTES ccNSO Council meeting 217 Thursday, 15 May 2025 (12:00 UTC) Table of contents Background and supporting documents<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> Agenda<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> ADMINISTRATIVE MATTERS<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 1. Welcome<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 2. Relevant Correspondence<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 3. Minutes & Action Items<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 4. Intermeeting Council Decisions (since meeting 215, March 2025)<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 5. Intermeeting Decisions Triage Committee<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> UPDATES<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 6. Update ECA, IFRT & CSC (written updates)<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 7. Update Working Groups (written updates)<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 8. Update Liaisons (written updates)<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 9. Update ccNSO Website redesign<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 10. Progress Board Consideration ccPDP4-IDN and ccPDP3-RM<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 11. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 12. Update Council 360 Review<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> ADMINISTRATIVE MATTERS & DECISIONS<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 13. Closure PGA WG and adoption final report<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 14. Adoption Election Report: Special Council Election European region<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 15. Adoption Terms of Reference MPC review and call for volunteers MPC review Team<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 16. Appointment members or chairs/vice chairs to committees and working groups, if any<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 17. Approval ccNSO membership application Sri Lanka (xn--fzc2c9e2c / ලංකා) ccTLD manager<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 18. Open Public comments<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> SUBSTANTIVE MATTERS & DECISIONS<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 19. Introduction ccNSO Work Plan 01 July 2025 - 30 June 2027 and ccNSO Activity Monitor<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 20. ccNSO schedule ICANN83<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 21. Any Other Business (AOB)<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 22. Next Council Meetings<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 23. Adjourn<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> Background and supporting documents * Council workspace for this meeting: https://icann-community.atlassian.net/wiki/x/D4wlBg * ccNSO correspondence: statements and responses: https://ccnso.icann.org/en/about/statements.htm Agenda ADMINISTRATIVE MATTERS 1. Welcome Welcome by Alejandra Reynoso, Chair ccNSO Irina and Andreas joined us today, for a special AOB. Concern expressed by SOPC regarding the recently adopted budget which is currently in the rejection action period. There is also a second AOB, regarding the council selection guideline. Any additional AOB? None a. SOI updates Consult the ccNSO SOI Guideline<https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-2…> Complete the SOI template<https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQ…> Check the ccNSO Statements of Interest<https://community.icann.org/x/doAFEg> b. Meeting Quorum Claudia: Apologies received from Ai-Chin We are quorate 2. Relevant Correspondence 3. Minutes & Action Items a. Minutes Meeting 216 Circulated to the Council mailing list No questions Minutes accepted b. Action Items Meeting 216 No questions or comments * Action item 216-01 (Ongoing) The ccNSO Secretariat is requested to share the minutes of the 1-on-1 meeting between the ccNSO leadership and the ICANN CEO with the Council, once they become available. * Action item 216-02 (Completed) The ccNSO Secretariat is requested to share a reminder to Council with the link to the 360 review surveys. * Action item 216-03 (Completed) As a follow-up to action item 215-02, the drafting team will share the draft Council comment on the IFRT2 request for comments with the Council for review and feedback before its submission. * Action item 216-04 (Ongoing) The ccNSO Council Chair is requested to inform the committees and working groups about the Council-approved schedule for the ccNSO working group and committee effectiveness reviews. * Action item 216-05 (Completed) The ccNSO Secretariat is requested to publish the adopted schedule for ccNSO working group and committee effectiveness reviews. * Action item 216-06 (Completed) The ccNSO Secretariat is requested to draft the Terms of Reference for the review of the ccNSO Meetings Programme Committee (MPC), prior to Council Meeting 217 * Action item 216-07 (Ongoing) The ccNSO Secretariat is requested to seek volunteers to perform the review of the ccNSO Meetings Programme Committee (MPC). The team should be in place prior to Council Meeting 217. * Action item 216-08 (Completed) Regarding the appointment of the members to the various working groups and committees, the secretariat is requested to inform the respective working groups and the secretariat is requested to publish this resolution as soon as possible on the ccNSO website. * Action item 216-09 (Completed) The ccNSO Council chair is requested to confirm with Molehe Wesi if he agrees to join the drafting team to prepare a ccNSO Council response to the How We Meet request for input, alongside Jodi Andersson and Pablo Rodriguez. * Action item 216-10 (Completed) The drafting team is requested to prepare the draft ccNSO Council response to the 'How We Meet' request for input by 1 May. * Action item 216-11 (Completed) The ccNSO Secretariat is requested to seek volunteers for organizing the joint meeting with the RySG at ICANN83 and to improve the draft briefing paper by Council Meeting 217. 4. Intermeeting Council Decisions (since meeting 215, March 2025) a. Adoption Council Statement in response to the request for comments on 2nd IFRT Initial Report b. Nominations for FY27 Community Planning Prioritization Group 5. Intermeeting Decisions Triage Committee There were no intermeeting decisions by the ccNSO Triage Committee. Alejandra: items 4 and 5 self-explanatory. We will now go to the special AOB by SOPC. As you will have seen, the FY26 budget has recently been adopted and is now in the Rejection Action petition period. As some of you may have seen, the adopted budget has changed in comparison with the budget that was subject to public comment. Irina and Andreas want you to be aware of this and have already informed the SOPC and send us an email about it. I want to give them the floor to explain what happened and express their concerns Andreas: see our email. There were changes that surprised us. Only minor changes in the past 10 years. Revenue increased by 8 million, and also (personnel) costs increased with the same amount. Good reasons to do so. They raised the fee structure. But are the transaction fees appropriately calculated? We are in touch with planning and await feedback. Irina: We always welcome a conservative approach for funding, and always were in favour of keeping headcount under control. This is a change to that approach. See the tables. During the public comment we saw a different table than what has now been adopted. Icann claims that the increase reflects the increase on the transaction based fees of contracted parties. Without details on the projections, is the increase correct or not? Probably it is. The projections might be accurate, but the manner in which it appeared is disturbing. Alejandra: indeed, unusual process Jordan: Thanks for the brief. Regardless of whether there is a step to take in terms of the accountability process. I think you should ask for an emergency meeting with Kurtis and Xavier. Reasonable to revise the budget, but it is a breach of trust, if there is no communication around it Chris: I suggest that Ale and Andreas write to Xavier expressing a concern and asking for a meeting of SOPC and Council reps with Xavier asap Jordan: Kurtis is responsible Andreas: other options to address the issue? What are your suggestions? Jordan: I already made my suggestion. No-one has ever done that with the budget before. For years, the same things have been said. We have been telling you to not do uncontrolled growth for years. We are disappointed. You do not listen. Chris: more delicate terms. “We may have misunderstood, but …. What appears to be happening is this…” have a meeting asap. Agree that Xavier and Kurtis should be contacted. Address the letter to both. We want to convene a small group asap. Andreas: who needs to write? Sopc or council? Alejandra: i can do that Chris: chair of council and chair of SOPC. Both groups talked about it. Shows the path. Alejandra: i can make a draft on behalf of both. Rejection Action Petition notice is only valid for notices brought during the public comment. These numbers were not part of the public comment. Andreas: agree with the approach. Irina: agree, either way. Separate or joint emails Stephen: any update from other SO/ACs? Alejandra: SO/AC roundtable was deferred to next week. So we could not bring it up yet Irina: should we inform the broader ccTLD community? Alejandra: not yet. Let’s give them the benefit of the doubt. First speak with ICANN. Might not have been intentional. UPDATES 6. Update ECA, IFRT & CSC (written updates) Written updates from WG/C were circulated. Others coming soon. Any comments regarding WG updates? Stephen: Tech Day call for presenters on the way. Alejandra: welcome to stay, Irina. Call is open to observers a. Need to defer 3rd CSC Review? Updates and next steps We and the GNSO Council received a letter from ICANN legal about the changes to Section 17 of the Bylaws. * change of frequency of reviews and * anchoring the appointment of alternates in the Bylaws and charter of the CSC, and related questions Given the duration of the Bylaw changes I suggest that we reach out to the GNSO Council to discuss next steps: * Like last year the Deferral of the 3rd CSC Effectiveness review for another year, awaiting the implementation of the recommendations of the 2nd review * Discuss with GNSO Council, RySG and the CSC the responses to the questions raised by ICANN legal re Alternates To do’s: * reach out to Greg DiBiase (GNSO Chair) to have a discussion post ICANN83 re deferral * Reach out to Beth Bacon (RySG Chair) to organize selection of members, talk through the questions from legal, and amending the CSC Charter. The Charter needs to be amended by the ccNSO Council and RySG * Reach out to the CSC to inform them of letter and progress 7. Update Working Groups (written updates) a. ccPDP3-Review Mechanism - Dormant b. ccPDP4-IDN - Dormant c. DASC d. FIN2 WG e. GRC f. IGLC g. MPC h. OMC i. PGA WG j. SOPC k. Tech WG l. TLD-OPS SC m. Triage Committee n. UAC o. CIP-CCG p. Planning Prioritization Process group q. RZERC r. RSS GWG s. ICANN How We Meet Group 8. Update Liaisons (written updates) Written updates - if any - are published on the wiki space for this meeting. a. Update ccNSO Liaison to ALAC b. Update ccNSO Liaison to GNSO Council c. Update ccNSO Liaison to UASG 9. Update ccNSO Website redesign Alejandra: small team is developing the content for the website. It is moving slowly, but it is moving. ICANN will start proofreading. Stephen: looking good. 10. Progress Board Consideration ccPDP4-IDN and ccPDP3-RM Bart: very likely that the Board will discuss the ccPDP3-RM in Prague, and adopt it With respect to PDP4: staff needs to understand the implementation. Gradually moving forward, higher pace than ccPDP3. Will address a consequence of the RM when we discuss the workload for the next year. 11. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat a. Presentation LACTLD Alejandra: ccNSO Update. Emphasis in Policy Gap Analysis WG work + opportunity to promote the Finance WG Survey and the ccNSO Block Schedule for Prague. b. Information session to the ICANN Board (pending board discussion) Alejandra: As you may recall, last August we received a letter from the Board where they expressed: The Board would like to organize information sessions with each Supporting Organization and Advisory Committee on a regular basis, and at least once every three years. The aim of these sessions is to strengthen the Board’s collegial understanding of the community, and also to develop board members’ individual knowledge, particularly for those who join the Board from outside of ICANN’s environment. These sessions are not intended to duplicate or replace the public bilateral sessions that take place during ICANN meetings. Each session will be 90 minutes long. The suggested format would include a presentation by each Chair and/or Vice Chair(s), focusing on the group’s role in ICANN’s ecosystem and how it fulfills this role. The presentation should allow time for a question-and-answer period to encourage interaction between the Board and the presenters. Each session will be widely promoted and open to the community. Seems like we will have our Information session Sunday morning right before the ICANN meeting starts. No questions or comments 12. Update Council 360 Review Alejandra: results of the review circulated. I will reach out to the councillors that were evaluated to discuss. Later, we need to discuss the future of these evaluations. The next round starts shortly. Please think about it. We will discuss it again during the council prep meeting for ICANN83. Next round already starts in July. ADMINISTRATIVE MATTERS & DECISIONS 13. Closure PGA WG and adoption final report a. Staff and former chair draft terms of reference study groups Jordan: the group has finished. The final report is ready. 3 recommendations in the first page. * maintain the overview of policies * establish Study Groups on IANA Public Records and Disaster Recovery * implement a process to handle gaps We met the timeframe we set for ourselves. We had a discussion on how to draft the ToR. Should we extend the group for longer? Simple docs on the work done. Staff and former chair will draft the ToR for the study groups. Hope they will be ready for adoption at ICANN83. Thanks to the secretariat, councillors and the WG members. Stephen and Pablo thank Jordan for his leadership and the rest of the team for their work Peter: i was part of the team. Thanks to co-chairs and staff. Question regarding the resolution. Any other comments? Move? Jordan Second? Pablo Any questions regarding the resolution? Peter: “specifically regarding recommendation 3”. Why is it being singled out? Do we implement it more than the others? Bart: it should be number 2. Get the study group going. Peter: ok. Alejandra: any additional questions? None Green ticks in zoom 14. Adoption Election Report: Special Council Election European region Joke: 2025 elected councillor stepped down in February. Council launched a call for nominations. One person nominated and seconded per the rules: Nigel Roberts. He accepted, also to join a Q&A. Q&A eventually was not held, due to low attendance. No elections needed, as there was only one candidate. The report is short. No major observations, other than those previously made regarding language included in the guideline. Process closes after adoption of the report, Move? Peter Second? Stephen No questions or comments We welcome Nigel back to council 15. Adoption Terms of Reference MPC review and call for volunteers MPC review Team Alejandra: As you will recall we agreed to a schedule for reviews of maximum 2 reviews per calendar year, assuming these reviews can be done effectively and efficiently. The first one will be the MPC, to be reviewed around ICANN83. The draft Terms of Reference for the review were drafted and circulated to chair and vice-chair of the MPC and no comments were received. Move? Wafa Second? Pablo Any questions regarding the decision? None Green marks Alejandra: With the terms of Reference in place we need to find at least 2 Councillors to volunteer on the Review Team. You have been asked to consider to be part of the team, specifically those of you that have not served and are currently not a member of the MPC. Anyone? Everton, Ai-Chin and myself are not eligible Jordan: if the process is quick and at icann83 … Sean: We did this for DASC. 3 persons and staff. We drafted questions, and asked those involved with the committee. Post-session input. Questions should be open enough. Alejandra: would be helpful if you could help getting this started Bart: one or 2 meetings after icann83 to come up with the set of recommendations. The sooner the better. We can do desk-research on attendance. All in the template what needs to be done. The RT needs to talk to people. Collect their information and create the report. Report back to council and mpc. There will not be an mpc meeting. What do people think about the sessions, and the role of the MPC? The focus is different. The design of the question is important Volunteers? Sean, Pablo, Jordan Bart: one NomCom appointee? Wafa volunteers. Pablo: I will not be present in Prague. Alejandra: you will need to help with the report in that case. 16. Appointment members or chairs/vice chairs to committees and working groups, if any Decision The ccNSO Council appoints the following people as: * Chair ccNSO Council Triage Committee: Chris Disspain * Vice Chair TLD-OPS: Guillermo Lama The secretariat is requested to inform the various working groups and committees and persons appointed and publish this resolution as soon as possible. This resolution becomes effective upon publication. Move? Wafa Second? Jaijit Any questions? None Chris abstains Alejandra thanks Chris and Guillermo for volunteering. a. ICANN Call for Nominations: Universal Acceptance Expert Working Group Background ICANN opened a call for nominations for members of a new Universal Acceptance (UA) Expert Working Group<https://www.icann.org/en/announcements/details/icann-call-for-nominations-u…> of up to 12 volunteers to provide guidance on promoting UA adoption. ICANN is inviting the At-large Advisory Committee, Country Code Names Supporting Organization, Governmental Advisory Committee, Generic Names Supporting Organization, and Security and Stability Advisory Committee to each submit one nomination by 25 June 2025. In addition, the ICANN President and CEO will invite a chair and up to six experts to join. Decision Following a call for nominations for members of a new Universal Acceptance (UA) Expert Working Group<https://www.icann.org/en/announcements/details/icann-call-for-nominations-u…>, the ccNSO Council requests the Secretariat to launch a call for Expressions of Interest (EoI) to identify candidates for the ccNSO appointment to the ICANN UA Expert Group. The call should open by 19 May 2025 and close by 30 May 2025. The selection and appointment process will follow the ccNSO Appointment Procedures Guideline<https://ccnso.icann.org/sites/default/files/field-attached/guidelines-ccnso…>. , and will result in the appointment of one individual to serve as the ccNSO appointee to the ICANN UA Expert Group. The Secretariat is requested to publish this resolution as soon as feasible. The resolution becomes effective upon publication. Move? Wafa Second? Sean Chris apologised. He needs to leave All in favour. 17. Approval ccNSO membership application Sri Lanka (xn--fzc2c9e2c / ලංකා) ccTLD manager Decision The ccNSO Council approves the membership of the IDN ccTLD Manager of Sri Lanka (xn--fzc2c9e2c / ලංකා) and welcomes LK Domain Registry as member of the ccNSO. The chair of the Council is requested to welcome the new member accordingly. This decision becomes effective upon publication. Joke: iana services staff. No issues. Stephen: I know Gihan, this is a great thing. I endorse this fully Peter: another application from the same member? Gihan: no. we were not a member yet Move? Sean Second? Everton All in favour Gihan: glad to join the ccNSO. We have been in existence for many years. My colleague will be in ICANN83 Patricio: ASCII ccTLD already a member? Joke: no Peter: important for Emissary Gihan: it is the same ccTLD manager for both ASCII and IDNs Joke: iana delegation record ASCII ccTLD and IDN ccTLD has slight differences. Perhaps administrative updates are pending? 18. Open Public comments a. How We Meet: Reviewing the Implementation of the ICANN Public Meetings Strategy Due 19.May Peter: comments on the members mailing list. Alejandra: We do not have time to include them in the council statement. This is a council statement, not a ccNSO statement. We wanted to share with the community, to help them make their own statements. The rest of the community should feel free to submit their own responses. The more input, the merrier Bart: the discussion group is still active. We can forward the comments to them. More colour and depth to the submissions. There were additional points raised. General high level of support on the draft submission. No one that contradicted the observations and comments from council Move? Wafa Second? Pablo Alejandra: Let's add the last names by Molehe and Jodi to the resolution. Thank you for your hard work. Still ongoing. Alejandra: molehe wrote in chat kudos to Jodi, who did a lot of the work b. Governance Document for the Recognition, Maintenance, and Derecognition of RIRs Due 27.May Peter: update to IPCP2. Should ring warning bells. I might be biased. Even if we do not submit a comment. I made this comment previously: we should investigate. The foundational doc. Replaced by something that will not have an icp number. For us it meant RFC1591 is not under ccNSO control. Too short to have a comment in there. Preferably we would have a conversation with ASO. what does it mean for the governance system? People believe this will fix the afrinic case. I recommend to seek conversation with ASO Jordan: formal response would be weird. Pure GNSO PDPs. I do not think there is a strong reason to comment. But good comment, regarding the overall governance. Pressure on the governance model currently. Understanding how they reacted to the pressure, careful and gradual process. That engagement is a good idea. But we do not need a submission Stephen: agree with Jordan. Alejandra: do not submit a comment. But monitor how it will overall affect the governance. Peter: agree not to submit a comment. However, make sure to actively reach out. More informal than a written comment Stephen: agree. c. Customer Standing Committee (CSC) changes Process for Amending the IANA SLAs Due 2.June Alejandra: note to support the SLA change procedure. Can we have a draft tomorrow? Bart: yes. Straightforward. Doc has been simplified and it allows for a full review of all SLAs. from 60 to 20 something. Peter: not in scope for the IFRT, but we had the same input. We should send a comment. This is our core business. Alejandra: agree. SUBSTANTIVE MATTERS & DECISIONS 19. Introduction ccNSO Work Plan 01 July 2025 - 30 June 2027 and ccNSO Activity Monitor Bart: the triage committee met recently. They discussed new work items. With the adoption of the RM pending, we will start a new mechanism. Ccnso will need to assist in implementation. Major work item between july and Oman. You have the ongoing work of all committees, the study groups, and this implementation. So a review of the workplan is necessary. All projects from a ccnso perspective are moving along. Some faster than others. Any questions? Let triage or me know. Chris will be spokesperson moving forward, now that he is appointed as chair 20. ccNSO schedule ICANN83 a. Block Schedule Claudia: no changes since last time Joke: ccnso session info on https://icann-community.atlassian.net/wiki/spaces/ccnsowkspc/pages/198410241 b. Joint session with RySG Alejandra: we need to meet next week with them to kick off planning Claudia: yes, i already reached out to the chairs Peter: we need to meet. I have a topic. Could be addressed during an informal meeting too Alejandra: will reach out to you afterwards 21. Any Other Business (AOB) Sean: draft ccnso council selection guideline. We finalised the draft on monday. We took into account feedback received via election process report. Increased accountability and transparency. We also added a glossary. Who can nominate/second. Diagram with process flow. Change of affiliation to formalise a current existing process Alejandra: please review the draft. Use the council list to ask comments Bart: OMC will start buddy-system prior to ICANN83. Expect an invitation! We seek buddies. 22. Next Council Meetings * 28 May 2025 | 12:00 UTC - Council Prep call for ICANN83 * 12 June 2025 | time TBC, Meeting 218 (ICANN83) * 17 July 2025 | 18:00 UTC, Meeting 219 * 21 August 2025 | 12:00 UTC (Meeting 220) * 18 September 2025 | 21:00 UTC (Meeting 221) * 30 October 2025 | time TBC, Meeting 222 (ICANN84) * 20 November 2025 | 12:00 UTC, Meeting 223 * 18 December 2025 | 18:00 UTC, Meeting 224 23. Adjourn Bye all Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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May ccNSO Council Teleconference (217) | 15 May at 12:00 UTC
by ccNSO Calendar May 14, 2025

May 14, 2025

***REMINDER*** Dear Council, The May ccNSO Council Teleconference (217) is scheduled for 15 May at 12:00 UTC. The agenda will be circulated prior to the call. Please find the call details below: Join Zoom Meeting https://icann.zoom.us/j/94742071601?pwd=5bYDGW1ZUJNMdeLPbeOeoHmANjhWYl.1 Meeting ID: 947 4207 1601 Passcode: ccNSO-0217 Wiki page: https://icann-community.atlassian.net/wiki/x/D4wlBg

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Final Report PGA WG
by Bart Boswinkel May 14, 2025

May 14, 2025

Dear all, Please find include the final report of the PGA WG (item 13 on the agenda), which was just supported by the WG members. The document is also include in the wiki space of the upcoming Council meeting, Kind regards, Bart

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Letter from SOPC regarding FY26 ICANN Budget
by Alejandra Reynoso Barral May 14, 2025

May 14, 2025

Dear Councillors Please find attached a letter from the SOPC regarding FY26 ICANN Budget. The topic will be introduced at the start of tomorrow’s call as a special AOB item by the SOPC leadership. Please come prepared with any questions you may have. Note that no decisions will be made during the call; the discussion will continue online afterwards. Best regards, Alejandra ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. *******************************************

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Draft Resolutions and agenda
by Bart Boswinkel May 14, 2025

May 14, 2025

Dear all, Please find included the (belated_ draft resolutions and agenda Kind regards, Bart

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Comments/ suggestions draft submission Public comment "How we meet"
by Bart Boswinkel May 14, 2025

May 14, 2025

Dear all, Please find included the link to the draft ccNSO Council response on the draft submission for the “How we meet” public comment: https://docs.google.com/document/d/141FfWTZFaPhUDSd1cAmQSN8Xt2VEtczbdH15t5U…. As this submission is due 19 May, it would be very helpful if you could provide your feedback by upcoming Monday 12 May. The response will then be shared with broader community and will be ready for adoption by Council on Thursday 15 May. If you have comments or suggestions, please add to the Google doc or reply to this email, Kind regards, Bart

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Background materials Council meeting 217 on 15 May 2025 at noon UTC
by Joke Braeken May 13, 2025

May 13, 2025

Dear Councillors, In preparation of Council meeting 217 on 15 May 2025 at noon UTC, please find the agenda and background materials posted on the workspace. https://icann-community.atlassian.net/wiki/x/D4wlBg Best regards, Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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ccNSO Launches ccTLD Financial Contributions Survey – Share Your Input by 13 May
by Joke Braeken May 12, 2025

May 12, 2025

Dear All, The ccNSO Finance Working Group (FIN2 WG) has now launched the ccTLD Financial Contributions Survey, and we invite all ccTLDs to take part. The survey is now open and will remain accessible until Tuesday, 13 May 2025 at 12:00 UTC. Your feedback is essential to help shape a financial contributions model that is fair, equitable, and voluntary—reflecting the realities and diversity of the global ccTLD community. * Click here<https://www.surveymonkey.com/r/April2025_ccTLD_financial_contributions> to take the survey. * Each ccTLD is asked to submit only one (1) response, regardless of whether it is an ASCII or IDN ccTLD. This means one response per ccTLD, not per ccTLD manager. * Before responding, we encourage you to review the survey preview<https://drive.google.com/file/d/1ZJR8GjZhO1b-XI6nEOB-cxNgScg956Tv/view?usp=…> to coordinate with colleagues and ensure complete, accurate submissions. * Deadline: 13 May 2025 at 12:00 UTC * Estimated time to complete: ~15 minutes All responses are confidential. Data will be anonymized and aggregated for analysis. Identifying details will be kept separate and not shared with third parties. The feedback collected will directly inform the FIN2 WG’s recommendations, which will be presented to the ccNSO Council at ICANN83 in Prague. Join us for the related session during the ccNSO Members Meeting on Tuesday, 10 June, from 13:30 to 15:00 UTC, either in person or remotely. BACKGROUND In line with the ccNSO Financial Contributions Guideline<https://ccnso.icann.org/sites/default/files/filefield_42805/guidelines-cctl…>, adopted in November 2013, the guideline is subject to review every five years. The first review took place in November 2018 and resulted in improvements to the invoicing process. The second review began at ICANN81. The objective of the second Finance Working Group (FIN2 WG) is to review, explore, and propose a financial contribution model that is fair, equitable, and encourages ccTLDs to contribute at a level considered reasonable—while upholding the principle of voluntary contributions. The group’s main focus areas include: * Analyzing and reviewing the ccTLD Shared Cost model. * Evaluating and assessing the existing banded contribution system. * Identifying and proposing solutions to reduce the gap between total contributions and a reasonable contribution level The ccTLD Shared Cost model—also referred to as the value exchange model—was originally developed in 2013 through a collaborative effort between the ccNSO and ICANN org. The ccNSO recognizes that ICANN incurs costs that directly and specifically benefit the ccTLD community and recommends that ICANN be reasonably compensated for these services. The ccTLD Shared Cost model serves as a framework for allocating expenditures. Recently, ICANN org and the FIN2 WG revisited the calculation methodology used in the 2013 model. Based on their review, the figures have been updated using the most recent data from ICANN’s FY26 Budget. Review the original 2013 model here<https://archive.icann.org/meetings/buenosaires2013/en/schedule/sun-finance/…>. View the 2025 version with updated figures here<https://drive.google.com/file/d/1PF7RDAVq_k4s9hgIP5Ok85FcqFhfpNqE/view?usp=…>. LINKS * 2013 ccNSO Financial contribution Guideline<https://ccnso.icann.org/sites/default/files/filefield_42805/guidelines-cctl…> * 2013 Final Report ccNSO Finance Working Group<https://archive.icann.org/meetings/buenosaires2013/en/schedule/sun-finance/…> including ccTLD Shared Cost model (2013) * Letter ICANN CEO on financial contributions<https://ccnso.icann.org/sites/default/files/filefield_42697/chehade-to-holl…> (November 2013) * Letter Chair Finance WG to CEO ICANN on ccTLD Financial contributions<https://ccnso.icann.org/sites/default/files/filefield_44824/holland-to-cheh…> (December 2013) * ccTLD Contribution Reports<https://ccnso.icann.org/en/workinggroups/cctld-contributions.htm> (for each fiscal year) * ccTLD Billing Overview and FAQ<https://www.icann.org/en/system/files/files/cctld-billing-overview-faq-15au…> * Charter FIN2 WG <https://ccnso.icann.org/en/workinggroups/sfwg.htm> * ICANN81 ccNSO Members Meeting, Welcome Session: guideline review kick-off<https://sched.co/1p2JD> * ccTLD Financial contributions model<https://static.sched.com/hosted_files/icann81/3a/ICANN%20ccTLD%20contributi…> (FY25, November 2024, ICANN81) * ICANN82 ccNSO Members Meeting, Financial Contributions Session: community consultation<https://sched.co/1vpcP> * 2013 ccTLD Shared Cost model, with updated figures (April 2025) <https://drive.google.com/file/d/1PF7RDAVq_k4s9hgIP5Ok85FcqFhfpNqE/view?usp=…> Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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Notice: Rejection Action Period Open for IANA FY26, ICANN FY26 and FY26–30 Plans
by NIC VI May 9, 2025

May 9, 2025

Dear members of the ccTLD Community, First, apologies for cross-posting. I am writing to you in the role of the ccNSO Rejection Action Process Manager to inform you that on 3 May 2025, the ICANN Board approved the following three documents: IANA FY26 Operating Plan and Budget ICANN FY26 Operating Plan and Budget ICANN FY26-30 Operating and Financial Plan On 8 May 2025, the ccNSO, as one of the Decisional Participants, received the above three notices from ICANN. IANA FY26 Operating Plan and Budget The resolution approving the IANA FY26 Operating Plan and Budget is available at https://www.icann.org/en/board-activities-and-meetings/materials/approved-r…. The IANA FY26 Operating Plan and Budget as approved reflects updates made after the public comment proceeding closed. The IANA FY26 Operating Plan and Budget is available at https://www.icann.org/en/system/files/files/adopted-iana-op-plan-budget-fy2…. This is pursuant to Section 22.4(b)(v) of the ICANN Bylaws (at https://www.icann.org/resources/pages/governance/bylaws-en/#article22) ICANN FY26 Operating Plan and Budget The resolution approving the ICANN FY26 Operating Plan and Budget is available at https://www.icann.org/en/board-activities-and-meetings/materials/approved-r…. The ICANN FY26 Operating Plan is available at pages 122-227 of the following document: https://www.icann.org/en/system/files/files/adopted-icann-op-financial-plan…. The ICANN FY26 Budget is available at https://www.icann.org/en/system/files/files/adopted-icann-budget-fy2026-pub…. This is pursuant to 22.4(a)(v) of the ICANN Bylaws (at https://www.icann.org/resources/pages/governance/bylaws-en/#article22) ICANN FY26-30 Operating and Financial Plan The resolution approving the ICANN FY26-30 Operating and Financial Plan is available at https://www.icann.org/en/board-activities-and-meetings/materials/approved-r…. The ICANN FY26-30 Operating and Financial Plan is available at pages 1-121 of the following document: https://www.icann.org/en/system/files/files/adopted-icann-op-financial-plan… <https://www.icann.org/en/system/files/files/adopted-icann-op-financial-plan…>f. This is pursuant to Section 22.5(a)(v) of the ICANN Bylaws (at https://www.icann.org/resources/pages/governance/bylaws-en/#article22) This has initiated the 21 days Rejection Action Petition Period for the community. The deadline for submission of a Rejection Action Petition(s) to the ccNSO role account (ccnso-petions(a)icann.org) is 30 May 2025 at 23:59 UTC. If you are interested in submitting a Rejection Action Petition with respect to any or all of the following: IANA FY26 Operating Plan and Budget, ICANN FY26 Operating Plan and Budget, ICANN FY26-30 Operating and Financial Plan, please consult Section 2 of Annex D for the requirements, which must be met (https://www.icann.org/resources/pages/governance/bylaws-en/#annexD) Grounds for Filing a Rejection Action Petition Please be advised that per Annex D Section 2.2(a)(i)(A) the Rejection Action Petition must be: “…based on one or more significant issues that were specifically raised in the applicable public comment period(s) relating to perceived inconsistencies with the Mission, purpose and role set forth in ICANN's Articles of Incorporation and Bylaws, the global public interest, the needs of ICANN's stakeholders, financial stability, or other matter of concern to the community.” Who Can Submit a Rejection Action Petition Please see also our internal Guideline: ccNSO Procedure for the Exercise of the Empowered Community's rights to Reject Specific Actions (https://ccnso.icann.org/about/guideline-rejection-actions-procedure-24may18…) According to the Guideline, the ccNSO will consider a Rejection Action Petition from the following constituents: ccTLD managers, Individual(s) directly related to a ccTLD manager, ccNSO working groups or committees mandated to submit such a pe//on, Regional ccTLD organisations (as defined in sec/on 10.5 of the ICANN Bylaws), the ccNSO Council. All relevant information will be published at https://community.icann.org/display/ccnsowkspc/Rejection+actions Kind Regards, Sean Copeland, ccNSO Rejection Action Process Manager

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Fwd: CSC Effectiveness Review Bylaws
by Alejandra Reynoso Barral May 9, 2025

May 9, 2025

Dear Councillors The attached letter and draft regarding the proposed Bylaws updates on the CSC Effectiveness Review will be part of the discussion during item 6.a. of our Council Agenda next week. Best regards, Alejandra ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. ******************************************* ---------- Forwarded message --------- From: Sam Eisner <Samantha.Eisner(a)icann.org> Date: Thu, May 8, 2025 at 1:57 AM Subject: CSC Effectiveness Review Bylaws To: DiBiase, Gregory <dibiase(a)amazon.com>, Alejandra Reynoso Barral < alejandra.reynoso(a)gmail.com> Cc: Kurtis Lindqvist <kurtis.lindqvist(a)icann.org>, John Jeffrey < john.jeffrey(a)icann.org>, Russ Weinstein <russ.weinstein(a)icann.org>, Bart Boswinkel <bart.boswinkel(a)icann.org>, Steve Chan <steve.chan(a)icann.org> Dear Greg and Alejandra, Please see the attached letter and draft regarding the proposed Bylaws updates on the CSC Effectiveness Review. We’re looking forward to working with your groups to get this moving forward. I’m also adding Bart and Steve to this email so they are aware of the communication. Best regards, Sam -- Samantha Eisner Deputy General Counsel, ICANN 12025 Waterfront Dr., Suite 300 Los Angeles, CA 90094

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